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Publication 5118 (10-2015) FOREIGN ACCOUNT TAX COMPLIANCE ACT (FATCA)


Publication 5118 (10-2015)

DATED
DOCUMENT ATTRIBUTES
  • Institutional Authors
    Internal Revenue Service
  • Jurisdictions
  • Language
    English
Citations: Publication 5118 (10-2015)

What's New

 

1. Chapter 1: Introduction

 

2. Chapter 2: Getting Started

 

3. Chapter 3: FATCA Online Registration System -- User Login

 

4. Chapter 4: Registration

 

5. Chapter 5: Home Page and Account Options

 

6. Chapter 6: Appendices/Miscellaneous

What's New

This section summarizes the changes since the last publication (October 2014) of the Foreign Account Tax Compliance Act (FATCA) Online Registration User Guide:

User guide's new look

This guide has been reformatted and reorganized to reduce length and increase readability.

Accessibility information for the FATCA Online Registration System

This guide provides users a link to information and resources on assistive technology available for the FATCA Online Registration System. -- See Chapter 2.2. for more information

"Country" to "country/jurisdiction"

 

• References to "country" have been changed to "country/jurisdiction."

• The country/jurisdiction table has moved from the appendices of this guide to the FATCA Online Registration System: Country/Jurisdiction Listing page.

 

New registration questions

Two new registration questions have been added:

 

• Question 3B -- Country tax ID --

See Chapter 4.1.2. for more information

• Questions 13A and 13B -- Common parent entity information -- See Chapter 4.2.2. for more information

 

Questions are renumbered beginning at Question 13

Delete registration warnings

A warning will display if the answer to Question 6 is changed from "Yes" to "No" or "Not Applicable," or if the answer to Question 7 is changed from "Yes" to "No." This helps prevent unintentionally deleting registration information.

Edit registration by part

 

• FIs in various statuses can edit their registration from the beginning of Part 1, Part 2, or Part 3, without having to page through the entire registration to make an update using the "registration -- edit" links. Editing the registration may change the account status. --

See Chapter 5.3.1. for more information

• "My Information" links (ex: My Information (Part 1) -- Review) have been replaced by the Print Registration Information PDF link on the home page. The Agreement -- Print/View option is no longer available. -- See Chapter 5.3.6. for more information

 

Change FI type or transfer to an expanded affiliated group (EAG)

Certain FIs can change their FI type or transfer to an EAG. -- See Chapter 5.3.8. for more information

Add and manage sponsored entities and sponsored subsidiary branches -- See Chapter 5.5.6. for more information

 

• Sponsoring entities can add, edit, and delete, sponsored entities and sponsored subsidiary branches. Multiple sponsored entities and sponsored subsidiary branches can be added at once using a file upload.

• Sponsoring entities can download their sponsored entity and sponsored subsidiary branch information.

 

Updates to help content

Existing help content and new help content can be found in this user guide and on the FATCA Online Registration system.

Updates to GIIN composition information

 

• Includes sponsored entity and sponsored subsidiary branch information.

• The GIIN composition table has moved from the appendices of this guide to the FATCA Online Registration System and FFI List GIIN Composition Information page.

 

1. Chapter 1: Introduction

1.1. Purpose of FATCA Registration

The FATCA Online Registration System is a secure, web-based system that financial institutions (FIs) and direct reporting non-financial foreign entities (NFFEs) may use to register themselves (and FI branches, if any) online as a participating foreign financial institution (PFFI) (including a reporting FI under a Model 2 Intergovernmental Agreement (IGA), a registered deemed-compliant FFI (RDCFFI) (including a reporting FI under a Model 1 IGA), a limited FFI (limited FFI), a sponsoring entity, a direct reporting NFFE, or a trustee of a trustee-documented trust.

It is also used by an FI or direct reporting NFFE to renew its Qualified Intermediary (QI), Withholding Foreign Partnership (WP), or Withholding Foreign Trust (WT) Agreement, if applicable.

In connection with its FATCA registration, an approved FI (other than a limited FFI or a limited branch) or direct reporting NFFE will be issued a global intermediary identification number (GIIN) and will be identified on the published IRS FFI List. The IRS FFI List is updated monthly to add or remove approved FIs (or their branches) or direct reporting NFFEs. For more information, please visit the FATCA FFI List landing page. An FI or direct reporting NFFE can use its GIIN to identify itself to withholding agents and to tax administrators for FATCA reporting. A separate GIIN will be issued to an FI to identify each jurisdiction where the FI maintains a branch not treated as a limited branch. A direct reporting NFFE will receive only one GIIN, irrespective of where it maintains its branches. The FATCA Online Registration System and FFI List GIIN Composition Information page has a detailed breakdown with information on each set of characters in the GIIN.

Purpose of FATCA Online Registration User Guide

This user guide has instructions on how to complete the registration process online. The instructions include:

 

• What information you'll need to register

• How registration varies depending on the entity type

• Step-by-step instructions on how to answer registration questions

 

In addition, this user guide includes appendices with additional resources, including how to get help, a glossary of terms, account status tables, and XML file preparation instructions for adding multiple sponsoring entities.

You can also view helpful videos about FATCA registration on the FATCA Video Playlist page.

NOTE: The help text icons in the online registration system help users through the registration process; however, a user should rely on this guide's instructions for assistance in how to answer a specific question

Additional FATCA resources

FATCA regulations, notices, Frequently Asked Questions (FAQs), and other resources are available on IRS.gov's FATCA page.

Users can also subscribe to the FATCA newsletter for updates on the latest IRS news, guidance, regulations and other public information related to FATCA. For more information and to sign up for the FATCA newsletter, go to the Subscribe to the FATCA News and Information List page.

Who is eligible to register

The following entities are eligible to register (on behalf of themselves and their branches) for the specific purposes described below, as well as to obtain a GIIN (unless the entity is a limited FFI or a limited branch).

Table 1 -- Who is eligible to register

 ----------------------------------------------------------------------

 

           

Entity Type                         Can Register To

 

 ----------------------------------------------------------------------

 

 An FFI, or foreign branch of an FFI   Authorize one or more points of

 

 or a U.S. financial institution       contact (POCs) to receive

 

 (USFI), treated as a reporting FI     information related to

 

 under a Model 1 IGA                   registration on the FI's behalf.

 

 ----------------------------------------------------------------------

 

 An FFI, or foreign branch of an FFI,  Authorize one or more POCs to

 

 treated as a reporting FI under a     receive information related to

 

 Model 2 IGA                           registration on the FI's behalf.

 

                                       --------------------------------

 

                                       Confirm that it will comply with

 

                                       the terms of an FFI agreement,

 

                                       as modified by the applicable

 

                                       Model 2 IGA.

 

 ----------------------------------------------------------------------

 

 An FFI, or branch of an FFI, other    Enter into an FFI agreement to

 

 than one covered by an IGA (other     be treated as a PFFI.

 

 than when registration is required    --------------------------------

 

 under the applicable IGA)             Agree to meet the requirements

 

                                       to be treated as an RDCFFI.

 

                                       --------------------------------

 

                                       Confirm that it will comply with

 

                                       the terms applicable to a

 

                                       limited FFI or a limited branch.

 

 ----------------------------------------------------------------------

 

 An entity seeking to act as a         Agree to perform the due

 

 sponsoring entity                     diligence, reporting, and

 

                                       withholding responsibilities on

 

                                       behalf of one or more sponsored

 

                                       entities.

 

 ----------------------------------------------------------------------

 

 An FFI, including a foreign branch    Renew its QI, WP, or WT

 

 of a USFI, currently acting as a      Agreement.

 

 QI, WP, or WT*

 

 ----------------------------------------------------------------------

 

 A USFI seeking to act as a lead FI    Identify itself as such.

 

 for purposes of registering its

 

 member FIs

 

 ----------------------------------------------------------------------

 

 A direct reporting NFFE               Agree to perform the due

 

                                       diligence and reporting

 

                                       obligations required of its

 

                                       status as a direct reporting

 

                                       NFFE.

 

 ----------------------------------------------------------------------

 

 A trustee of a trustee, documented    Agree to perform the due

 

 trust                                 diligence and reporting

 

                                       obligations on behalf of one or

 

                                       more trustee, documented trusts.

 

 ----------------------------------------------------------------------

 

 * A foreign branch of a USFI located in a Model 2 IGA jurisdiction

 

 does not need to register unless such foreign branch needs to renew

 

 its QI, WP, or WT Agreement.

 

 ======================================================================

 

 

Direct reporting NFFEs

Direct reporting NFFEs should register by following the questions and help text in the online registration system for FIs, except where otherwise indicated.

Within this guide, direct reporting NFFEs should follow the instructions applicable to FIs, except where otherwise indicated.

Sponsored entities

Sponsored entities do not have access to the online registration system. A sponsored entity must be registered by its sponsoring entity, after the sponsoring entity's registration is approved. Each approved sponsored entity will receive a GIIN. Beginning on January 1, 2017, a sponsored entity must provide its assigned GIIN (rather than the GIIN of its sponsoring entity) on withholding certificates.

1.2. Online Registration System Overview

FATCA registration can be accomplished most efficiently and effectively through the online registration process, which avoids the need to print, complete, and mail paper forms. This one-stop registration website presents a short set of questions about the registering financial institution, its branches and, its expanded affiliated group (EAG) member FIs (where applicable). The online registration system can be accessed from the FATCA registration landing page.

The FATCA Online Registration System, designed for secure account management, is a web- based application that contains the following features:

 

• Available 24 hours a day, seven days a week

• Allows users to establish an online account, an access code, and select challenge questions

• Ensures security for all data provided on behalf of users

• Establishes a streamlined environment for users to register in one place

• Provides financial institutions with tools to oversee member FI and/or branch information

• Provides sponsoring entity FIs with tools to oversee sponsored entities

• Displays a customized home page for users to manage their accounts

 

The FATCA Online Registration System also contains features that provide online communications and efficient delegation of authority for purposes of online registration. This gives users the flexibility to manage information among branches and related entities (e.g., member FIs). Specifically, the online registration system:

 

• Allows users to appoint points of contact (POCs) to perform registration tasks

• Generates automatic notifications when registration status changes (email notifications and account message board messages)

• Issues GIINs

 

Financial institutions are strongly encouraged to use the online registration process. Paper registration forms (Form 8957) will experience slower processing times than online registration, and FIs will not receive a GIIN until processing of their paper form is completed. This user guide applies to the online registration process only.

1.3. Registration Process Overview

Online registration follows the process illustrated below:

 

[The following graphic has not been reproduced:

 

Figure 1 -- FATCA user online registration process]

 

 

Note: Sponsored entities do not follow this process. For information on how to add sponsored entities go to Manage Sponsored Entities section.

Step 1: Create FATCA Account Online

An FI will create a FATCA account and select an FI type.

Each registered user will receive a FATCA ID and will create its own access code to log into the FATCA account. Sponsored entities, sponsored subsidiary branches of a sponsoring entity, and branches of a financial institution will not have separate accounts, but will be assigned separate GIINs, if eligible.

A financial institution or a direct reporting NFFE can be one of the following FI types:

Table 2--Descriptions of FI types

 ----------------------------------------------------------------------

 

 

FI Type                          Description

 

 ----------------------------------------------------------------------

 

 Single      An FI or direct reporting NFFE that does not have any

 

             member FIs and is registering for PFFI or RDCFFI status

 

             for itself or one or more of its branches. May include a

 

             foreign branch of a USFI treated as a reporting FI under a

 

             Model 1 IGA or that has in effect a QI Agreement.

 

 ----------------------------------------------------------------------

 

 Lead        A USFI, FFI, or compliance FI that is authorized to carry

 

             out most aspects of its member FIs' FATCA registrations

 

             and will initiate the FATCA registration process for each

 

             of its member FIs that is a PFFI, RDCFFI, or limited FFI.

 

             A lead FI is not required to act as a lead FI for all

 

             member FIs within an EAG. Thus, an EAG may include more

 

             than one lead FI that will carry out FATCA registration

 

             for a group of its member FIs. A lead FI will be provided

 

             the ability to manage the online account for its member

 

             FIs.

 

             

NOTE:

 An FFI seeking to act as a lead FI cannot have

 

             limited FFI status in its country of residence.

 

 ----------------------------------------------------------------------

 

 Member      An FFI or direct reporting NFFE that is registering as a

 

             member FI of an EAG that is not acting as a lead FI and

 

             that is registering as a PFFI, RDCFFI, limited FFI, or

 

             direct reporting NFFE. For purposes of registration, a

 

             member FI may also include a foreign branch of a USFI that

 

             is treated as a reporting FI under a Model 1 IGA, or that

 

             is renewing its QI Agreement. A member FI will need to

 

             obtain its FATCA ID from its lead FI. The FATCA ID is used

 

             to identify the member FI for purposes of registration and

 

             is not the same number as the GIIN

 

 ----------------------------------------------------------------------

 

 Sponsoring  An entity that will perform the due diligence,

 

 Entity      withholding, and reporting obligations of one or more

 

             sponsored FFIs or the due diligence and reporting

 

             obligations of one or more sponsored direct reporting

 

             NFFEs.

 

             

NOTE:

 A trustee of a trustee-documented trust should

 

             register by selecting sponsoring entity, if it's

 

             registering to obtain a GIIN to use when fulfilling its

 

             obligations as a trustee of a trustee-documented trust.

 

 ----------------------------------------------------------------------

 

 

 

Step 2: Complete and Submit Registration

 

 

There are four parts to the FATCA online registration. Users will need to complete the relevant parts of the registration based on the FI type selected.

Table 3--Parts of the registration

 ----------------------------------------------------------------------

 

       

Registration Part                    To be completed by

 

 ----------------------------------------------------------------------

 

 Part 1 -- My Information            All users

 

 ----------------------------------------------------------------------

 

 Part 2 -- Expanded Affiliated       Lead FIs

 

 Group Information

 

 ----------------------------------------------------------------------

 

 Part 3 -- QIs, WPs, or WTs Renewal  FIs (including a foreign branch of

 

                                     a USFI, or a direct reporting

 

                                     NFFE) currently acting as a QI,

 

                                     WP, or WT and that wish to renew

 

                                     its agreement

 

 ----------------------------------------------------------------------

 

 Part 4 -- Submit                    All users

 

 ----------------------------------------------------------------------

 

 

 

Steps 3 and 4: Wait for Registration to be Processed and Receive Approval

 

 

Once the registration is submitted and the system completes processing the registration, the Responsible Officer (RO) will be notified. If the registration is approved, a GIIN will be issued and can be viewed on the home page. FI branches will also be issued a branch GIIN, if applicable.

Registration Steps by FI Type

A financial institution's type determines which registration questions it must answer. For example, lead FIs will be prompted to provide information about its member FIs. The table below summarizes the key registration steps for each FI type.

Table 4 -- Registration steps by FI type

 ----------------------------------------------------------------------

 

                                                           

Sponsoring

 

      Single FI          Lead FI            Member FI         Entity

 

 ----------------------------------------------------------------------

 

 1. Create an        1. Create an       1. Enter system   1. Create an

 

    account. Choose     account.           with the          account.

 

    an access code      Choose an          FATCA ID and      Choose an

 

    and the system      access code        Temporary         access

 

    will assign a       and the system     access code       code and

 

    FATCA ID.           will assign a      given to you      the system

 

    Record FATCA ID     FATCA ID.          by your lead      will

 

    and access code     Record FATCA       FI. Create a      assign a

 

    for future use.     ID and access      new access        FATCA ID.

 

                        code for           code. Record      Record

 

 2. Complete Part 1     future use.        FATCA ID and      FATCA ID

 

    of the online                          access code       and access

 

    registration.    2. Complete Part      for future        code for

 

                        1 and Part 2       use.              future

 

 3. Complete Part 3     of the online                        use.

 

    if you have a       registration.   2. Complete Part

 

    Qualified                              1 of the       2. Complete

 

    Intermediary,    3. Complete Part      online            the

 

    Withholding         3 if you have      registration.     relevant

 

    Foreign             a Qualified                          questions

 

    Partnership, or     Intermediary,   3. Complete Part     in Part 1

 

    Withholding         Withholding        3 if you have     of the

 

    Foreign Trust       Foreign            a Qualified       online

 

    agreement in        Partnership,       Intermediary,     registra-

 

    effect and wish     or Withholding     Withholding       tion.

 

    to renew that       Foreign Trust      Foreign           While

 

    agreement.          agreement in       Partnership,      completing

 

                        effect and         or                the

 

 4. Electronically      wish to renew      Withholding       registra-

 

    sign and submit     that               Foreign Trust     tion,

 

    registration.       agreement.         agreement in      select

 

                                           effect and        "None of

 

 5. Wait for         4. Electronically     wish to renew     the

 

    registration to     sign and           that              Above,"

 

    be processed.       submit             agreement.        for

 

                        registration.                        Question

 

 6. Upon approval,                      4. Electroni-        4, and

 

    the FI will      5. Give your          cally sign        "No," for

 

    receive             member FIs         and submit        Question

 

    notification.       their FATCA        registra-         7.

 

    GIINs will be       login              tion.

 

    assigned to the     information.                      3. Complete

 

    FI (and any                         5. Wait for          Part 3 if

 

    branches that    6. Wait for           registration      you have a

 

    are not             registration       to be             Qualified

 

    limited).           to be              processed.        Interme-

 

    Assigned GIINs      processed.                           diary,

 

    will be                             6. Upon              Withhold-

 

    included in the  7. Upon approval,     approval,         ing

 

    published IRS       the lead FI        the member        Foreign

 

    FFI list.           will receive       FI will           Partner-

 

                        notification.      receive           ship, or

 

                        GIINs will be      notifica-         Withhold-

 

                        assigned to        tion. GIINs       ing

 

                        the FI (and        will be           Foreign

 

                        any of its         assigned to       Trust

 

                        branches that      the FI (and       agreement

 

                        are not            any of its        in effect

 

                        limited).          branches          and wish

 

                        Assigned GIINs     that are not      to renew

 

                        will be            limited).         that

 

                        included in        Assigned          agreement.

 

                        the published      GIINs will

 

                        IRS FFI list.      be included    4. Electroni-

 

                                           in the            cally sign

 

                                           published         and submit

 

                                           IRS FFI           registra-

 

                                           list.             tion.

 

                                                          5. Wait for

 

                                                             registra-

 

                                                             tion to be

 

                                                             processed.

 

                                                          6. Upon

 

                                                             approval,

 

                                                             the

 

                                                             sponsoring

 

                                                             entity

 

                                                             will

 

                                                             receive

 

                                                             notifica-

 

                                                             tion and a

 

                                                             GIIN will

 

                                                             be

 

                                                             assigned.

 

                                                             The

 

                                                             assigned

 

                                                             GIIN will

 

                                                             be

 

                                                             included

 

                                                             in the

 

                                                             published

 

                                                             IRS FFI

 

                                                             list.

 

                                                          Once

 

                                                          approved, the

 

                                                          sponsoring

 

                                                          entity will

 

                                                          follow these

 

                                                          steps to add

 

                                                          sponsored

 

                                                          entities:

 

                                                          1. Add

 

                                                             sponsored

 

                                                             entities

 

                                                             and, if

 

                                                             appli-

 

                                                             cable,

 

                                                             sponsored

 

                                                             subsidiary

 

                                                             branches.

 

                                                          2. Sponsored

 

                                                             entities

 

                                                             and

 

                                                             sponsored

 

                                                             subsidiary

 

                                                             branches

 

                                                             are

 

                                                             processed

 

                                                             by the

 

                                                             IRS. If

 

                                                             approved,

 

                                                             GIINs are

 

                                                             assigned.

 

                                                          3. The

 

                                                             sponsoring

 

                                                             entity

 

                                                             receives

 

                                                             notifi-

 

                                                             cation

 

                                                             when

 

                                                             processing

 

                                                             is

 

                                                             complete.

 

                                                          4. Approved

 

                                                             sponsored

 

                                                             entities

 

                                                             and, if

 

                                                             appli-

 

                                                             cable,

 

                                                             sponsored

 

                                                             subsidiary

 

                                                             branches,

 

                                                             will be

 

                                                             published

 

                                                             on the IRS

 

                                                             FFI list.

 

                                                             

NOTE:

 

                                                             Sponsored

 

                                                             entities

 

                                                             are added

 

                                                             and

 

                                                             managed by

 

                                                             sponsoring

 

                                                             entity FIs

 

                                                             and cannot

 

                                                             log into

 

                                                             the

 

                                                             registra-

 

                                                             tion

 

                                                             system.

 

 ----------------------------------------------------------------------

 

 

2. Chapter 2: Getting Started

2.1. System Requirements

Minimum Requirements:

 

• The FATCA Online Registration System should function on most browsers (e.g. Mozilla Firefox, Internet Explorer, Google Chrome, etc.).

NOTE

: Safari may not properly display the windows in the FATCA Online Registration System.

• Refer to your browser's settings for the options below:

 

• JavaScript installed and enabled

• Session cookies enabled

• Web browser encryption enabled (at least 128 bits SSL-3)

• Internet Explorer users may need to turn off Compatibility View in order to properly display the windows in the FATCA Online Registration System

 

• Access to a PDF Viewer

• Enable U.S. keyboard settings

 

Session Cookies Enabled

You must configure your browser to allow session cookies and cascading style sheet (CSS) capabilities in order for the application to function properly. Session cookies exist temporarily in memory and are deleted when the web browser is closed.

Downloading/Printing

To print directly from the online registration system, use your internet browser's print option. When printing PDF or CSV files, PDF files can be downloaded and printed in a PDF Viewer and CSV files can be downloaded and imported into most spreadsheet products.

When selecting certain links in the registration system, a message may display notifying the user that it will take some time to download the selected item. Users can choose to continue or cancel the download when this message displays.

Email Notifications

The RO identified in Question 10 of the registration will receive email notifications when updates are made to the FATCA account. To ensure notification emails are not sent to a Spam or Junk Mail folder, fatca-donot-reply@irs.gov should be added to the RO's safe senders email list.

2.2. Before You Begin

This section provides information on the common features, icons, and buttons (controls, commands) that help to navigate the FATCA Online Registration System.

Navigation Menu Links, Buttons and Other Items

The following links and other common features make it easy to navigate through the online registration system:

 

[The following graphic has not been reproduced:

 

Figure 2 -- Sample FI registration]

 

 

Table 5 -- Navigation features

 ----------------------------------------------------------------------

 

   

Features                           Details

 

 ----------------------------------------------------------------------

 

 Navigation bar   Commands listed on the top right of each page serve

 

                  as basic functions throughout the online registration

 

                  system. These links are:

 

                     • My home page will take you to the home page.

 

                     • Save will save the data you have entered into

 

                       the online registration system.

 

                     • Get help will take you to a list of available

 

                       options for assistance.

 

                     • Logout will exit the online registration system.

 

 ----------------------------------------------------------------------

 

 Progress bar     Displayed at the top of the screen above each page of

 

                  questions, this bar shows which part you are on and

 

                  how you have progressed through the online

 

                  registration system.

 

 ----------------------------------------------------------------------

 

 Back button      Click to return to the previous page of the online

 

                  registration system. Use the back button instead of

 

                  your browser's back arrow.

 

 ----------------------------------------------------------------------

 

 Next button      Click the next button to:

 

 (with automatic

 

 Save)               • Continue to the next step of the registration

 

                       process. Use the next button instead of your

 

                       browser's next arrow.

 

                     • Automatically save responses entered in the

 

                       online registration system.

 

                 

NOTE

: If you receive a validation error message,

 

                  correct the data and click the next button.

 

 ----------------------------------------------------------------------

 

 

 

Additional Buttons and Features

 

 

Table 6 -- Additional buttons and features

 ----------------------------------------------------------------------

 

     

Features                           Details

 

 ----------------------------------------------------------------------

 

 Add Another button  Click to add another entry to a data table listed

 

                     on the page. After you select "add another," your

 

                     entry will display in the table. If you do not

 

                     click "add another" and simply click the "next

 

                     button," the system will validate and save the

 

                     entry.

 

 ----------------------------------------------------------------------

 

 Delete              Select link to remove a record.

 

 ----------------------------------------------------------------------

 

 Login               Click to login to an FI account.

 

 ----------------------------------------------------------------------

 

 Return to Login     Click to return to the FATCA login page.

 

 ----------------------------------------------------------------------

 

 

 

Icons and Symbols

 

 

The icons on the navigation bar at the top of the screen provide information about the system. Other helpful icons include:

Table 7 -- Icons and symbols

 ----------------------------------------------------------------------

 

           

Icons                             Details

 

 ----------------------------------------------------------------------

 

 [graphic omitted] Get Help  Click the question mark to view more

 

 icon                        information for a specific item (question,

 

                             input field, status, table, etc.)

 

 ----------------------------------------------------------------------

 

 *Asterisk                   Denotes required fields.

 

 ----------------------------------------------------------------------

 

 [graphic omitted] Drop      Indicates a list with drop down

 

 down list arrow             options/list items that the user can view

 

                             by clicking the arrow.

 

 ----------------------------------------------------------------------

 

 [graphic omitted] Error     Indicates an error has occurred.

 

 message icon

 

 ----------------------------------------------------------------------

 

 

 

Accessibility

 

 

A link is available on the user login page for users who need assistive technology to navigate through the FATCA Online Registration System. More information on this assistive technology can be found on the Accessibility and compatibility features for the FATCA Online Registration System page.

2.3. Information You Need to Register

FIs and direct reporting NFFEs need several key pieces of information to complete the online registration process. The registration checklist below outlines the information needed to complete the online FATCA registration.

Table 8 -- Registration checklist

 ----------------------------------------------------------------------

 

   

Entity Type              Information you need to register

 

 ----------------------------------------------------------------------

 

 All FIs and       [X] FI Type (single FI, lead FI, member FI, or

 

 Direct Reporting      sponsoring entity)

 

 NFFEs

 

                   [X] FI's or direct reporting NFFE's legal name

 

                   [X] FI's or direct reporting NFFE's jurisdiction of

 

                       residence for tax purposes

 

                   [X] FI's direct reporting NFFE's jurisdiction tax ID

 

                       (optional)

 

                   [X] FI's classification, i.e., participating FI not

 

                       covered by an Intergovernmental Agreement (IGA)

 

                       or a reporting financial institution under a

 

                       Model 2 IGA; registered deemed-compliant

 

                       financial institution (including a reporting

 

                       financial institution under a Model 1 IGA);

 

                       limited financial institution; or None of the

 

                       above

 

                   [X] FI's or direct reporting NFFE's mailing address

 

                   [X] FI's or direct reporting NFFE's Qualified

 

                       Intermediary (QI)/Withholding Foreign

 

                       Partnership (WP)/Withholding Foreign Trust (WT)

 

                       EIN, if the FI has in effect one of these

 

                       agreements. Whether the FI or direct reporting

 

                       NFFE intends to maintain or renew its status as

 

                       a QI, WP, or WT

 

                   [X] Whether the FI maintains a branch in a

 

                       jurisdiction outside of its jurisdiction of tax

 

                       residence, and then whether the FI is a tax

 

                       resident of the United States or maintains a

 

                       U.S. branch (other than the U.S. territories)

 

                   [X] If the FI is a tax resident of the United States

 

                       or maintains a branch in the United States

 

                       (other than the U.S. territories), the EIN of

 

                       the FI or branch

 

                   [X] Each jurisdiction in which the FI maintains a

 

                       branch, along with whether the branch is a

 

                       limited branch and whether the financial

 

                       institution intends to maintain QI, WP, or WT

 

                       status for that branch (if it is covered by a

 

                       QI, WP, or WT agreement)

 

                   [X] Business title for the FATCA responsible officer

 

                       (RO) for the FI or direct reporting NFFE, along

 

                       with legal name and contact information

 

                   [X] Whether the RO or authorizing individual will

 

                       designate one or more points of contact (POC)

 

                       and, if so, the POCs' contact information. A POC

 

                       will be authorized to receive FATCA registration

 

                       information and other related FATCA

 

                       correspondence from the IRS.

NOTE

: Up to five

 

                       POCs are allowed

 

 ----------------------------------------------------------------------

 

 Lead FI Only      In addition to the information required above for

 

                   All FIs and Direct Reporting NFFEs:

 

                   [X] Member FIs' legal names, countries/jurisdictions

 

                       of residence for tax purposes, and member FI

 

                       Types. Once the lead FI has established the

 

                       member's account, the member FI or its lead FI

 

                       will be required to complete the member FI's

 

                       registration.

NOTE

: The RO for a lead FI

 

                       automatically becomes a POC for each of the lead

 

                       FI's member FIs

 

                   [X] If the lead FI is the common parent entity of

 

                       the expanded affiliated group

 

                   [X] If the lead FI is not the common parent entity,

 

                       the legal name of the common parent entity and

 

                       optionally, the FATCA ID of common parent entity

 

 ----------------------------------------------------------------------

 

 QI, WP, or WT     In addition to the information required above for

 

                   All FIs and Direct Reporting NFFEs:

 

                   [X] Whether the QI/WP/WT's legal name has changed

 

                       since the effective date of its most recent

 

                       QI/WP/WT Agreement and, if so, the new legal

 

                       business name and reason for the name change

 

                       (merger, liquidation, rebranding)

 

                   [X] The responsible party's name, contact

 

                       information, and whether or not that is the same

 

                       person listed as the RO for the FI

 

                   [X] The list of private arrangement intermediary

 

                       (PAI) contracts that are effective, if

 

                       applicable

 

 ----------------------------------------------------------------------

 

 

 

2.4. Special Rules for Registration

 

 

Certain entities need to follow special instructions in order to register. The table below provides instructions on these special rules for registration.

Table 9 -- Special rules for registration

 ----------------------------------------------------------------------

 

     

Entity/Scenario                      Instructions

 

 ----------------------------------------------------------------------

 

 Lead FI and Member FIs of  In general, all FFIs, other than exempt

 

 an EAG                     beneficial owners or certified

 

                            deemed-compliant FFIs that are part of the

 

                            same EAG must be registered. For purposes

 

                            of registration, an EAG may have more than

 

                            one lead FI and may organize itself for

 

                            purposes of registration into subgroups

 

                            under different lead FIs. For example, an

 

                            EAG of 10 FFIs may decide to select two

 

                            different lead FIs, lead FI 1 and lead FI

 

                            2. Lead FI 1 can carry out FATCA

 

                            registration on behalf of four of its

 

                            member FIs and lead FI 2 can carry out

 

                            FATCA registration on behalf of four of its

 

                            other member FIs. All 10 FFIs within the

 

                            same EAG will be registered, even though

 

                            they are registered under two different

 

                            lead FIs

 

 ----------------------------------------------------------------------

 

 Consolidated Compliance    If an EAG has in place a consolidated

 

 Program                    compliance program, as described in Treas.

 

                            Reg. §1.1471-4(f)(2)(ii), then member

 

                            FIs that elect to participate in the same

 

                            consolidated compliance program should be

 

                            registered as member FIs by the lead FI

 

                            that is acting as the compliance FI for the

 

                            compliance group

 

 ----------------------------------------------------------------------

 

 Reporting FI under a       FIs that are treated as reporting FIs under

 

 Model 1 IGA                a Model 1 IGA (see the list of

 

                            jurisdictions treated as having in effect

 

                            an IGA at FATCA Archive should register as

 

                            RDCFFIs. A disregarded entity in a Model 1

 

                            IGA jurisdiction must register as an entity

 

                            separate from its owner in order to be

 

                            treated as a reporting FI under a Model 1

 

                            IGA, provided that the disregarded entity

 

                            is treated as a separate entity for

 

                            purposes of its reporting to the applicable

 

                            Model 1 jurisdiction

 

 ----------------------------------------------------------------------

 

 Reporting FI under a       FIs that are treated as reporting FIs under

 

 Model 2 IGA                a Model 2 IGA (see the list of

 

                            jurisdictions treated as having in effect

 

                            an IGA at FATCA Archive should register as

 

                            PFFIs.

 

 ----------------------------------------------------------------------

 

 FFIs and direct reporting  An FFI or direct reporting NFFE that will

 

 NFFEs that are also        also act as a sponsoring entity for one or

 

 Sponsoring Entities        more sponsored entities is required to

 

                            submit a second registration form to act as

 

                            a sponsoring entity. The sponsoring entity

 

                            will receive a separate GIIN and should

 

                            only use that GIIN when it is fulfilling

 

                            its obligations as a sponsoring entity

 

 ----------------------------------------------------------------------

 

 Trustees of                A trustee of a trustee-documented trust is

 

 Trustee-Documented Trusts  generally required to submit a registration

 

                            form to obtain a GIIN and should only use

 

                            that GIIN when fulfilling its obligations

 

                            as a trustee of a trustee-documented trust.

 

                            In addition, a trustee that is an FFI may

 

                            need to submit a second registration form

 

                            for use in reporting its own accounts

 

 ----------------------------------------------------------------------

 

 Sponsored Entities         A sponsored FFI and sponsored direct

 

                            reporting NFFE must be registered by its

 

                            sponsoring entity through the FATCA

 

                            Registration website by December 31, 2016.

 

                            Separate GIINs will be issued to each

 

                            approved sponsored entity and published on

 

                            the IRS FFI list. Sponsored entities cannot

 

                            log into the online registration system and

 

                            will receive their GIINs from their

 

                            sponsoring entity

 

 ----------------------------------------------------------------------

 

 USFIs treated as Lead FIs  A USFI registering as the lead FI on behalf

 

                            of its member FIs will register as a lead

 

                            FI and receive a GIIN

 

 ----------------------------------------------------------------------

 

 Branches                   In general, a branch must be registered as

 

                            a branch of its owner and not as a separate

 

                            entity. However, see reporting FI under a

 

                            Model 1 IGA, for a special rule for

 

                            branches that are disregarded entities in

 

                            Model 1 IGA jurisdictions

 

 ----------------------------------------------------------------------

 

 

3. Chapter 3: FATCA Online Registration System -- User Login

3.1. Launching the FATCA Online Registration System

The FATCA Online Registration System can be accessed from IRS.gov's FATCA home page.

 

[The following graphic has not been reproduced:

 

Figure 3 -- FATCA home page]

 

 

1. Click the FATCA institution registration "learn more" button which will direct you to the FATCA Registration Landing page.

2. Click the "register or login" button.

 

3.2. Create a New Account--Single, Lead, and Sponsoring Entity

The first step in the FATCA registration process is to create an online FATCA account. Only a single, lead, or sponsoring entity will be able to create a FATCA account. Member FIs will have their FATCA accounts created by their lead FI and will receive their FATCA IDs and temporary access codes from their lead FI, in order to login as an existing user to complete their online registration. See Chapter 1.3 Registration Process Overview for definitions of the different FI types.

To create an account, the user will be required to select and answer challenge questions and create an access code (password). After the single, lead, or sponsoring entity creates its account, it will be issued a FATCA ID. The FATCA ID is used to identify the FI or direct reporting NFFE only for purposes of registration and is not the same number as the GIIN. A GIIN is issued after the FATCA registration is submitted and approved.

The following section illustrates the process for a single, lead, or sponsoring entity to create an account and receive a FATCA ID.

 

[The following graphic has not been reproduced:

 

Figure 4 -- Create new FATCA account for single FI, lead FI, or sponsoring entity]

 

 

1. Select the checkbox that states "By checking this box, I declare that I have been authorized by the FI to create a registration account on their behalf." Direct reporting NFFEs should select the checkbox if they have been authorized by the direct reporting NFFE to create a FATCA registration account on their behalf.

2. Click the "create account" button.

 

NOTE:

If you have entered data in the FATCA ID and access code fields before you selected the checkbox, the two fields will be cleared and the "login" button will be disabled.

 

[The following graphic has not been reproduced:

 

Figure 5 -- Create new FATCA account -- Select FI type]

 

Select the FI type:

 

 

• Single (not a member of an expanded affiliated group)

• Lead of an expanded affiliated group

• Sponsoring Entity

 

• A trustee of a trustee-documented trust should select sponsoring entity if it is registering to obtain a GIIN to use when fulfilling its obligations as a trustee of a trustee-documented trust.

NOTE:

If you select FI type, member (not lead) of an expanded affiliated group, the system displays an error message. A member FI cannot create a new FATCA account. Members should contact their lead FI to obtain the FATCA ID and access code.

 

• Click "next" to continue and set up challenge questions.

 

Create Challenge Questions

 

[The following graphic has not been reproduced:

 

Figure 6 -- Create new FATCA account -- FI challenge questions]

 

 

• In Challenge Question 1, select the arrow to view the list of questions. Select a challenge question. In the Answer text box, type a response to the challenge question.

• Repeat the previous step for Challenge Question 2.

• To go back, click the "back" button or to continue, click "next."

 

IMPORTANT: Remember to document your answers to your challenge questions. You will need these if you have to reset your access code.

Create a New access code

 

[The following graphic has not been reproduced:

 

Figure 7 -- Create new account -- Create new access code]

 

 

• The system displays the minimum guidelines to create a new access code. The access code must be 8-20 characters and include at least one uppercase and lowercase letter (a through z, A through Z), one number, and one of the designated special characters: tilde (~), exclamation mark (!), ampersand (@), pound/hashtag sign (#), percent sign (%), caret (^), asterisk (*), parentheses (), question mark (?), comma (,), period (.).

• Enter the access code that you choose for your FATCA account, ensuring that it meets the requirements in Step 1.

• Re-enter your access code to confirm your code in the text box.

• Click "next" to continue.

 

IMPORTANT: Remember to record your access code. You will need your FATCA ID and access code to log into the system.

 

[The following graphic has not been reproduced:

 

Figure 8 -- Create new account -- Lead/single/sponsoring entity account confirmation (FATCA ID)]

 

 

• The lead/single/sponsoring entity account confirmation screen displays your FATCA ID account number. Click "next" to continue to the registration's instructions.

 

IMPORTANT: Remember to record your FATCA ID and access code number for future use.

3.3. Existing User Login--Single, Lead, Member, or Sponsoring Entity

After the FATCA account is created, it can be accessed through the financial institution account user login page. Single, lead, member, and sponsoring entities will all be able to login here. This screen allows users with an existing FATCA ID and access code to log on to the system.

NOTE: Member FIs will need to set up a new access code after logging in the first time using the temporary access code provided by their lead FI.

 

[The following graphic has not been reproduced:

 

Figure 9 -- User login]

 

 

Enter your system-generated FATCA ID or member FI FATCA ID. Each member has a unique member FATCA ID with an alphanumeric sequence as shown below. Members should contact their lead for more information.

IMPORTANT:

 

• FATCA IDs are not case sensitive and can be entered in lowercase and/or uppercase letters. However the system displays FATCA IDs as uppercase letters only.

• FATCA IDs DO NOT contain the letter "O". If your FATCA ID has a character that looks like the letter "O", enter the number zero (0).

[The following graphic has not been reproduced:

 

Figure 10 -- Sample FATCA ID]

 

 

1. Enter your access code, which should be 8-20 characters and include at least one uppercase and lowercase letter, one number, and one of the designated special characters: tilde (~), exclamation mark (!), ampersand (@), pound/hashtag sign (#), percent sign (%), caret (^), asterisk (*), parentheses (), question mark (?), comma (,), period (.).

2. Click "login." If the login is unsuccessful, re-enter your FATCA ID and access code.

 

Multiple Login / Timeout Error

Only one user at a time can access the FATCA account for a specific FATCA ID. If another user attempts to login to a FATCA account already in use, an error message will display.

3.4. First Time Login (Paper registrations, member FIs, transfers, change FI types, and access code reset by IRS)

Before accessing the FATCA Online Registration System, an FI that has submitted a paper registration, a member FI, or an FI who has transferred to an EAG or changed their FI type, will need to set up challenge questions and create a permanent access code. In order to do this, the user will need the FATCA ID and temporary access code.

A member FI will receive their FATCA ID and temporary access code from their lead FI. An FI or direct reporting NFFE that submitted a paper registration will receive this information in the mail. For more information on FATCA IDs and access code formats, go to Chapter 3.3 - Existing User Login - Single FI, Lead FI, Member FI, or Sponsoring Entity.

NOTE: The following instructions also apply if an FI's access code is reset by the IRS and a new temporary access code is provided.

First Time Login (Paper registrations, member FIs, transfers, change FI types, and access code reset by IRS)--Account User Login

 

[The following graphic has not been reproduced:

 

Figure 11 -- First time login -- Paper registrations, member FIs, transfers, change FI types, and access code reset by IRS -- Account user login]

 

 

1. On the financial institution account user login page, enter your FATCA ID.

2. Enter your temporary access code, which should be 8-20 characters and include at least one uppercase and lowercase letter, one number, and one of the designated special characters: tilde (~), exclamation mark (!), ampersand (@), pound/hashtag sign (#), percent sign (%), caret (^), asterisk (*), parentheses (), question mark (?), comma (,), period (.).

3. Click "Login." If the login is unsuccessful, re-enter your FATCA ID and access code. The system automatically locks the FATCA account after five unsuccessful login attempts.

 

First Time Login (Paper registrations, member FIs, transfers, change FI types, and access code reset by IRS)--Challenge Questions

 

[The following graphic has not been reproduced:

 

Figure 12 -- First time login -- Paper registrations, member FIs, transfers, change FI types, and access code reset by IRS -- Challenge questions]

 

 

1. In Challenge Question 1, select the arrow to view the list of questions. Select a challenge question. In the Answer text box, type a response to the challenge question.

2. Repeat the previous step for Challenge Question 2.

3. To go back, click the "back" button or to continue, click "next."

 

IMPORTANT: Remember to document your answers to your challenge questions. You will need these if you have to reset your access code.

Reset a temporary access code and create a permanent access code

 

[The following graphic has not been reproduced:

 

Figure 13 -- First Time Login -- Paper registrations, member FIs, transfers, change FI types, and access code reset by IRS -- Reset Temporary access code]

 

 

1. The system displays the minimum guidelines to create a new access code. The access code must be 8-20 characters and include at least one uppercase and lowercase letter, one number, and one of the designated special characters: tilde (~), exclamation mark (!), ampersand (@), pound/hashtag sign (#), percent sign (%), caret (^), asterisk (*), parentheses (), question mark (?), comma (,), period (.).

2. Enter the access code that you choose for your FATCA Account, ensuring that it meets the requirements in Step 1.

3. Re-enter your access code to confirm your code in the text box.

4. Click "next" to continue.

 

IMPORTANT: Remember to record your new access code. You will need your FATCA ID and access code to log into the system.

3.5. Recover Login Information -- Forgot FATCA ID/access code

Forgot access code

 

[The following graphic has not been reproduced:

 

Figure 14 -- Forgot access code]

 

 

1. The system automatically locks the FATCA account after five unsuccessful login attempts.

2. From the Login screen, select forgot FATCA ID or access code? NOTE: If you have forgotten the FATCA ID, select I do not know my FATCA ID and follow the instructions.

3. To reset your access code, enter your FATCA ID.

4. Click "next" to continue to your challenge questions.

 

If you have not established your permanent access code yet, you will see an error page that will provide further instructions.

• If you are a member of an expanded affiliated group, ask your lead FI for your FATCA ID and temporary access code.

• If you mailed a paper registration form to the Internal Revenue Service for input, you will receive your FATCA ID and temporary access code through the mail. You will not be able to login until you receive your login information in the mail.

Answer Challenge Questions

 

[The following graphic has not been reproduced:

 

Figure 15 -- Forgot access code -- Challenge questions]

 

 

• In the first Answer field, enter the correct response to Challenge Question 1.

• In the second Answer field, enter the correct response to Challenge Question 2.

• Click "next" to continue.

 

NOTE:

• Both answers must be correct in order to reset the access code. If one is incorrect, the system will not identify which one is incorrect. It will give you another chance to enter both correct answers.

• Challenge questions may be different from the ones shown in the above figure, depending on what you originally selected when creating your Challenge Questions.

CAUTION: The system locks automatically after five unsuccessful attempts to answer the challenge questions. Continue until you are successfully allowed to login again.

Reset access code

 

[The following graphic has not been reproduced:

 

Figure 16 -- Forgot access code -- Create new access code]

 

 

• In Create Access Code, type the new access code that you choose for your FATCA account and ensure that it meets the requirements.

• In Confirm access code, re-type your access code to confirm your code in the text box.

• Click "next" to continue.

 

IMPORTANT: Record the access code. The FATCA ID and access code are required to access your account.

4. Chapter 4: Registration

FATCA online registration is made up of four parts and 16 questions. The following chapter describes how to answer the questions within each part of the registration.

For each registration question, this user guide provides up to three informational sections which help users to answer the question. The three sections are:

 

Instructions

-- available for all questions to help the user to answer the question and navigate the registration system.

Requirements for the field (if applicable) -- available for all questions that contain input fields (i.e. FI legal name) and describes the accepted characters for those fields.

Additional Guidance (if applicable) -- available for questions where additional detail is necessary to help the user to answer the question.

 

Be sure to read all text provided before answering the question. Direct reporting NFFEs should follow the instructions applicable to FIs, except where otherwise indicated.

4.1. Registration Part 1

Before you begin, see Chapter 2.3 Information You Need to Register for the information you need in order to complete the registration.

After logging into the system, the registration process will begin with Part 1. Part 1 consists of 11 questions that request identifying information about the FI or direct reporting NFFE and must be completed by all FI types. A lead FI can complete Part 1 for its member FI(s), but the member will typically complete Part 1 for itself. The following section provides step-by-step guidance for answering the questions in Part 1.

 

1. Access Part 1 of the online registration:

 

• First-time login: After you have created an account and the system displays the FATCA-FI-single/lead/sponsoring entity account confirmation page (as shown in Chapter 3.1 Launching the FATCA Online Registration System), click the "next" button.

• Existing users: On your home page (as shown in Chapter 5 Home Page and Account Options), under Available Account Options, select the "registration edit" link available to you. The link available is based on your FI type and status.

NOTE:

If a user does not log out of the system using the "logout" button, the system does not log the user out immediately. This can occur if the user closes the browser, or gets an error message that forces them out of the system. If the user tries to log back in immediately, a default error message will display indicating that the FATCA account is locked because it is being edited by another user. The system times out after 15 minutes of inactivity, so after 15 minutes, the original session that was exited will time out and the user will be able to log in again.

 

[The following graphic has not been reproduced:

 

Figure 17 -- Registration -- Instructions for FATCA registration]

 

 

• Click "next" to continue to the registration.

 

4.1.1. Questions 1-2--FI Type and Legal Name

 

[The following graphic has not been reproduced:

 

Figure 18 -- Registration -- My information (Part 1) -- Questions 1 and 2]

 

 

Question 1: Financial Institution Type:

Instructions:

The system displays the FI type selected when the FATCA account was created.

Question 2: Legal Name of the Financial Institution:

Instructions:

The legal name is the name the FI uses in official incorporation or organization documents, or the name otherwise recognized by the residence jurisdiction government as the FI's official name. Typically, the legal name is the name used by the FI in legal documents.

 

• Enter the legal name of the FI.

• To go back, click the "back" button or to continue, click "next."

 

Requirements for the field:

 ----------------------------------------------------------------------

 

         

Field Name                        Requirement

 

 ----------------------------------------------------------------------

 

 Legal name of the financial   Must be 150 or less characters in

 

 institution                   length. For legal names over 150

 

                               characters, please note the following:

 

                               at least the first 100 characters must

 

                               match the FI's legal name, any legal and

 

                               numerical designations must be included

 

                               in the remaining 50 characters, and no

 

                               abbreviations should be included in the

 

                               first 100 characters, but otherwise it

 

                               is okay to abbreviate.

 

                               ----------------------------------------

 

                               • Must have only lower and upper case

 

                                 letters (A through Z), numbers (0

 

                                 through 9), blank space, ampersand

 

                                 (&), hyphen (-), forward slash (/),

 

                                 period (.), comma (,), apostrophe (`),

 

                                 pound sign/hashtag (#), percent sign

 

                                 (%), brackets ([]), parentheses (),

 

                                 and curly brackets ({}).

 

                               • Cannot start with a special character

 

 ----------------------------------------------------------------------

 

 

 

4.1.2. Questions 3-4--FI Jurisdiction of Residence, Tax ID, and Classification in Jurisdiction of Tax Residence

 

[The following graphic has not been reproduced:

 

Figure 19 -- Registration -- My information (Part 1) -- Questions 3-4]

 

 

Question 3A: What is the Financial Institution's country/jurisdiction of residence for tax purposes?

Instructions:

The country/jurisdiction of residence generally is the jurisdiction in which the FI is treated as a resident for income tax purposes (for example, the place of incorporation or place of principal management and control).

 

• Select the country/jurisdiction from the drop down list. See the box below for more information on which option to select.

 

 ----------------------------------------------------------------------

 

   

If an Entity Is                    Then Select

 

 ----------------------------------------------------------------------

 

 A resident in a U.S.  The United States (even if the FI is a dual

 

 territory or minor    resident)

 

 outlying island

 

 ----------------------------------------------------------------------

 

 A dual resident       One of the countries where it is a tax resident

 

                       in this question. Identify the second

 

                       country/jurisdiction of tax residence in

 

                       Question 8 (if the second jurisdiction is the

 

                       United States) or Question 9a (if the second tax

 

                       residence jurisdiction is a country other than

 

                       the United States).

 

 ----------------------------------------------------------------------

 

 A partnership or      The jurisdiction under the laws of which the

 

 other flow-through    entity is organized or established or, if not

 

 entity                organized or established under the laws of any

 

                       jurisdiction, the jurisdiction where it

 

                       maintains its principal office

 

 ----------------------------------------------------------------------

 

 In a jurisdiction     A jurisdiction consistent with its treatment

 

 with an               under the relevant Model IGA. See FATCA Archive

 

 agreed-in-substance   to view the list of jurisdictions treated as

 

 IGA                   having an IGA in substance. (If a jurisdiction

 

                       is removed from this list, FFIs registered under

 

                       the removed IGA will have to update their status

 

                       on the FATCA registration application

 

                       accordingly. See IRS

Announcement 2014-38

,

 

                       2014-51 I.R.B. 951, for more information about

 

                       agreed-in-substance IGAs)

 

 ----------------------------------------------------------------------

 

 

For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page.

NOTE:

U.S Territories (American Samoa, Guam, Northern Marianas Islands, Puerto Rico, and Virgin Islands) and U.S. Minor Outlying Islands are not available in the drop down list for this question.

Question 3B: What is the Financial Institution's country/jurisdiction tax ID?

Instructions:

 

• Enter the financial institutions or direct reporting NFFE's tax ID in the country/jurisdiction identified in Question 3A. Some countries/jurisdictions may use a tax identification number (TIN) to identify taxpayers. If the FI is in a country/jurisdiction that uses TINs and the FI has a TIN, enter its TIN. If the FI doesn't have a country/jurisdiction tax ID or a TIN, leave this field blank.

 

Requirements for the field:

 

• Must be 30 characters or less in length

• Must not include dashes (-) or any other special characters, including a blank space

• Must have only upper case and lower case letters, (A through Z), numbers (0 through 9)

 

Question 4: Select the Financial Institution's FATCA classification in its country/jurisdiction of tax residence (as shown in Question 3).

Instructions:

 

1. Select the appropriate option applicable to your FATCA classification in your jurisdiction of tax residence. See the box below for more information on which option to select.

 

 ----------------------------------------------------------------------

 

 

FATCA Classification Options             Additional Notes

 

 ----------------------------------------------------------------------

 

 Participating Financial         N/A

 

 Institution not covered by

 

 an IGA; or Reporting Financial

 

 Institution under a Model 2

 

 IGA

 

 ----------------------------------------------------------------------

 

 Registered Deemed-Compliant     A disregarded entity that is

 

 Financial Institution           registering separate from its owner in

 

 (including a Reporting          order to be a reporting FI under a

 

 Financial Institution under     Model 1 IGA should select RDCFFI

 

 a Model 1 IGA)

 

 ----------------------------------------------------------------------

 

 Limited Financial Institution   Lead and sponsoring entity FIs must

 

                                 select a FATCA classification other

 

                                 than limited financial institution

 

 ----------------------------------------------------------------------

 

 None of the Above               Select if you are sponsoring entity, a

 

                                 direct reporting NFFE, a trustee of a

 

                                 trustee-documented trust, a USFI

 

                                 registering as lead FI, a U.S.

 

                                 Territory FI or a USFI with a foreign

 

                                 branch that is renewing its QI

 

                                 Agreement or that is treated as a

 

                                 reporting FI under a Model 1 IGA

 

 ----------------------------------------------------------------------

 

2. To go back, click the "back" button or to continue, click "next."

 

Additional Guidance:

FIs with branches in multiple jurisdictions. An FI (other than a sponsoring entity, USFI, or foreign branch of a USFI) that maintains branch operations in multiple jurisdictions should answer this question by treating the operations within its country of tax residence as if it were a branch (home office) and then classify whether such home office is participating, registered deemed compliant, or limited. In Question 9a of the registration, the FI should identify the jurisdictions (other than the United States) where it maintains branches outside of its jurisdiction of tax residence and which, if any, of its branches will be treated as limited branches. If the FI maintains branches in the United States, the FI should provide this information for Question 8.

Example: Bank A, an FI, is a resident of Country X. In addition to banking activities that it conducts within Country X, Bank A also conducts banking activities through its branches in Countries Y and Z. Under Country X laws, Bank A cannot satisfy the obligations that would allow its operations within Country X (home office) to be effectively a PFFI or RDCFFI. However, Bank A's branches in Countries Y and Z would be able to comply with the obligations imposed on a PFFI or RDCFFI. For purposes of registering itself and obtaining a GIIN for its branch operations in Countries Y and Z, Bank A should select that it is classified as a limited FFI in its jurisdiction of tax residence. Notwithstanding that Bank A is a limited FFI in its jurisdiction of residence because it has two foreign branches that are participating or registered deemed-compliant, Bank A will be issued two GIINs for branches operating in Countries Y and Z, and will be treated as a PFFI or RDCFFI with respect to such branches.

4.1.3. Question 5--FI Mailing Address

 

[The following graphic has not been reproduced:

 

Figure 20 -- Registration -- My information (Part 1) -- Question 5]

 

 

Question 5: Mailing Address of Financial Institution:

Instructions:

The address provided will be used to send all mail correspondence related to the FATCA registration, FATCA account, and any other related matters.

 

1. Select the country/jurisdiction from the drop-down list. If the mailing address is in a U.S. Territory, select the United States. If the user selects United States, a U.S.-specific page will display. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page.

NOTE:

U.S Territories (American Samoa, Guam, Northern Marianas Islands, Puerto Rico, and Virgin Islands) are not available in the drop down list for this question.

2. Enter the mailing street address. If necessary, enter the second line of the street address.

3. Enter the city of the mailing address.

4. For countries/jurisdictions other than the United States, enter the state, province, or region of the mailing address. If the country/jurisdiction does not have a state, province, or region, enter "None." For the United States, select the State/U.S. Territory from the State/U.S. Territory drop-down list.

5. For countries/jurisdictions other than the United States, enter the zip or postal code of the mailing address. For the United States, enter the zip code of the mailing address.

6. To go back, click the "back" button or to continue, click "next."

 

Requirements for the fields:

 ----------------------------------------------------------------------

 

     

Field Name                         Requirement

 

 ----------------------------------------------------------------------

 

 Address Line 1         • Must be 40 characters or less

 

 ---------------------

 

 Address Line 2         • Valid characters are upper case and lower

 

 ---------------------    case letters, A through Z, and numbers, 0

 

 City                     through 9, blank space, ampersand (&),

 

 ---------------------    hyphen (-), forward slash (/), period (.),

 

 State/Province/Region    comma (,), apostrophe ('), pound/hashtag sign

 

                          (#), percent sign (%)

 

 ----------------------------------------------------------------------

 

 Zip/Postal Code        • Must be 9 characters or less

 

                        • Valid characters are upper case and lower

 

                          case letters, A through Z, and numbers, 0

 

                          through 9, blank space, ampersand (&), hyphen

 

                          (-), forward slash (/), period (.), comma

 

                          (,), apostrophe ('), pound/hashtag sign (#),

 

                          percent sign (%)

 

                        • Cannot start with a special character -- must

 

                          start with letter or number

 

 ----------------------------------------------------------------------

 

 Zip                    • Must be 5 characters

 

                        • Valid characters are numbers, 0 through 9

 

 ----------------------------------------------------------------------

 

 

 

4.1.4. Question 6--FI QI/WP/WT

 

[The following graphic has not been reproduced:

 

Figure 21 -- Registration -- My information (Part 1) -- Question 6]

 

 

Question 6: Indicate whether the Financial Institution has in effect a withholding agreement with the IRS to be treated as a QI, WP, or WT.

Instructions:

 

1. Select one of the four options from the drop down list. See the box below for more information on which option to select.

 

 ----------------------------------------------------------------------

 

     

If an Entity Is              Then Select          And Continue to

 

 ----------------------------------------------------------------------

 

 a party to a Qualified       Qualified Intermediary

 

 Intermediary (QI) agreement  (QI)

 

 with the IRS

 

 -----------------------------------------------------

 

 a party to a Withholding     Withholding Foreign

 

 Foreign Partnership (WP)     Partnership (WP)

 

 agreement with the IRS                                 Step 2

 

 -----------------------------------------------------

 

 a party to a Withholding     Withholding Foreign

 

 Foreign Trust (WT)           Trust (WT)

 

 agreement with the IRS

 

 ----------------------------------------------------------------------

 

 not a party to a Qualified   Not Applicable            Step 4

 

 Intermediary (QI),

 

 Withholding Foreign

 

 Partnership (WP), or a

 

 Withholding Foreign Trust

 

 (WT) agreement with the IRS

 

 ----------------------------------------------------------------------

 

2. Enter the EIN issued to the FI for use in identifying itself when acting in its capacity as a QI, WP, or WT.

3. Below the EIN field, select Yes or No:

 

• Select Yes, if the entity intends to maintain its status as a QI, WP, or WT.

• Select No, if the entity does not intend to maintain its status as a QI, WP, or WT.

 

4. To go back, click the "back" button or to continue, click "next."

 

Requirements for the field

:

Must contain nine numbers. Valid numbers are numbers, 0 through 9

Additional Guidance:

 ----------------------------------------------------------------------

 

   

Entity/Scenario                       Instructions

 

 ----------------------------------------------------------------------

 

 To apply to become a   Complete Form 14345 in accordance with the

 

 first time QI, WP, or  instructions therein before registering for

 

 WT                     FATCA. For more information about a QI, WP, and

 

                        WT agreement with the IRS, visit IRS.gov's

 

                        FATCA page.

 

 ----------------------------------------------------------------------

 

 For NFFEs that are a   • A NFFE that registers and obtains a GIIN

 

 QI, a WP, or a WT        should renew its QI, WP, or WT agreement (as

 

                          applicable) through the portal. However, Part

 

                          1, Question 6 should be answered to reflect

 

                          the NFFE's appropriate QI, WP, or WT status.

 

                          NFFEs that obtain GIINs include (i) NFFEs

 

                          that are acting as QIs with respect to their

 

                          owners (which are required to register as

 

                          direct reporting NFFEs), and (ii) NFFEs that

 

                          are QIs, WPs, or WTs and that are also

 

                          sponsoring entities for chapter 4 purposes

 

                        • A NFFE cannot execute a QI, WP, or WT

 

                          agreement through the portal (other than a

 

                          renewal of an existing agreement). A NFFE

 

                          that is registered on the portal for its

 

                          chapter 4 status as either a direct reporting

 

                          NFFE or sponsoring entity and is seeking

 

                          initial QI, WP, or WT status must execute a

 

                          QI, WP, or WT agreement through the existing

 

                          traditional paper processes for those

 

                          entities. Once the NFFE receives the

 

                          appropriate EIN to act as a QI, WP, or WT

 

                          through that process, the NFFE should amend

 

                          Part 1, Question 6 of its FATCA registration

 

                          on the portal to reflect its new status as a

 

                          QI, WP, or WT and add its EIN to its

 

                          registration

 

                        • A NFFE that is a QI, WP, or WT and that is

 

                          not obtaining a GIIN should use the existing

 

                          traditional paper processes for renewing an

 

                          existing QI, WP, or WT agreement

 

 ----------------------------------------------------------------------

 

 

 

4.1.5. Question 7--Branches Maintained Outside of Country/Jurisdiction of Tax Residence

 

[The following graphic has not been reproduced:

 

Figure 22 -- Registration -- My information (Part 1) -- Question 7]

 

 

Question 7: Does the Financial Institution maintain a branch in a jurisdiction outside of its country/jurisdiction of tax residence?

Instructions:

A branch is a unit, business, or office of an FI that is treated as a branch under the regulatory regime of a country/jurisdiction or is otherwise regulated under the laws of such country/jurisdiction as separate from other offices, units, or branches of the FI. FIs should treat all offices or business units within any one jurisdiction as a single branch.

 

• Select Yes or No:

 

• Select Yes, if the FI maintains a branch outside its country/jurisdiction of tax residence.

• Select No, if the FI does not maintain a branch outside its country/jurisdiction of tax residence. The FI will not answer Questions 8 and 9.

 

• A sponsoring entity, direct reporting NFFE, or trustee of a trustee-documented trust, should select No.

• To go back, click the "back" button or to continue, click "next."

 

4.1.6. Question 8--FI U.S. Tax Residency and EIN

 

[The following graphic has not been reproduced:

 

Figure 23 -- Registration -- My information (Part 1) -- Question 8]

 

 

Question 8: Is the Financial Institution a tax resident of the United States or does it maintain a branch in the United States (other than the U.S. Territories)?

Instructions:

 

• Select Yes or No:

 

• Select Yes, if the FI is either a U.S. resident or maintains a branch within the U.S.

• Select No, if the FI does not maintain a branch within the U.S. and is not a tax resident of the U.S.

 

• If Yes, enter the EIN for the FI or U.S. branch.

• To go back, click the "back" button or to continue, click "next."

 

Requirements for the field

:

Must contain nine numbers. Valid numbers are 0 through 9.

4.1.7. Questions 9A-C--Branches Outside of the U.S.

 

[The following graphic has not been reproduced:

 

Figure 24 -- Registration -- My information (Part 1) -- Questions 9A-C]

 

 

Question 9A: List each jurisdiction (other than the United States) in which the Financial Institution maintains a branch. If none click "next" to go to Question 10

Instructions:

Identify each jurisdiction where the FI maintains a branch outside of the U.S., including if the FI maintains a branch in a U.S. Territory. For a definition of a branch and a U.S. Territory, go to the Glossary of Terms.

 

• Beginning with the first branch, select the country/jurisdiction in which the branch is located from the drop down list. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page.

NOTE:

United States is not available in the drop down list for this question.

• Continue to Question 9B.

 

Additional Guidance:

When a disregarded entity is required to register on its own behalf, its owner should not report the disregarded entity as a branch in Question 9A.

Question 9B: Is the branch a Limited Branch?

Instructions:

For a definition of a limited branch, go to the Glossary of Terms.

 

• Select Yes or No:

 

• Select Yes, if the branch is a limited branch.

• Select No, if the branch is not a limited branch.

 

• Continue to Question 9C.

 

Question 9C: If the branch is currently covered by a QI agreement, does the Financial Institution intend to maintain QI status for that branch?

Instructions:

 

• Select Yes, No, or Not Applicable. See the box below for more information on which option to select.

 

 ----------------------------------------------------------------------

 

     

Select                               If

 

 ----------------------------------------------------------------------

 

 Yes             the branch operates under an attachment to the FI's QI

 

                 Agreement and intends to renew its status as such

 

 ----------------------------------------------------------------------

 

 No              the branch operates under an attachment to the FI's QI

 

                 Agreement and does not intend to renew its status as

 

                 such

 

 ----------------------------------------------------------------------

 

 Not Applicable  the branch is not part of an FI that is a QI

 

 ----------------------------------------------------------------------

 

• Click on the "add another" button to add the branch. If the FI has a branch in an additional country/jurisdiction, repeat the instructions for Questions 9A through 9C for each branch until all branches are added. As branches are added, the branch information will display in the table below the "add another" button. The table is sorted in by the country/jurisdiction of each branch.

• To delete a branch, select the delete link next to the corresponding branch in the branch information table.

• To download a complete branch list in PDF or CSV format, select one of the following links:

 

Download complete branch list (PDF).

Download complete branch list (CSV).

Follow your Internet browser's prompts for saving files to your computer.

 

• To go back, click the "back" button or to continue, click "next."

 

Additional Guidance:

A QI can delete branches previously listed in its QI Agreement that will no longer act as a QI, but it cannot add branches. If the QI wishes to add branches that were not included in its prior QI Agreement, it must complete Form 14345 in accordance with its instructions.

4.1.8. Question 10--FI Responsible Officer (RO) Information

 

[The following graphic has not been reproduced:

 

Figure 25 -- Registration -- My information (Part 1) -- Question 10]

 

 

Question 10: Provide information about the Responsible Officer for the Financial Institution.

Instructions:

For purposes of Question 10, RO means the person authorized under applicable local law to establish the statuses of the home office and branches as indicated in the registration. To have the authority to "establish the statuses" for purposes of Question 10, an RO must have the authority to act on behalf of the FI to represent the FATCA status(es) of the FI or to the IRS as part of the registration process. The RO for purposes of this question must also have the authority under local law to designate additional POCs.

The individual identified as the RO in Question 10 will be a Point of Contact (POC) for the FI or direct reporting NFFE and will be the only individual who will receive emails from the IRS related to its FATCA account.

The address provided should be the business address of the RO. The business address is defined as the address where the RO maintains his or her principal office.

Lead FIs: The lead FI's RO will automatically be treated as a POC for the FI and any member FIs. As a result, the RO for a lead FI may receive correspondence related to its member FI's FATCA information. However, the lead FI's RO will not appear as a POC on the member FI's registration.

 

• Enter the business title of the RO.

• Enter the legal last, first, and middle name of the RO.

• Select the Country/Jurisdiction of the business address of the RO from the drop down list. If the business address is in a U.S. Territory, select the United States. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page. NOTE: U.S Territories are not available in the drop down list for this question.

• Enter the business address of the RO. If necessary, enter the second line of the business address.

• Enter the city of the business address.

• For countries/jurisdictions other than the United States, enter the state, province, or region of the business address. If the country/jurisdiction does not have a state, province, or region, enter "None." For the United States, select the State/U.S. Territory from the State/U.S. Territory drop-down list.

• For countries/jurisdictions other than the United States, enter the zip or postal code of the business address. For the United States, enter the zip code.

• Enter the business telephone number.

• Enter the business fax number.

• Enter the business email address of the RO, notifications will be sent to this is the email address.

• To go back, click the "back" button or to continue, click "next."

 

Requirements for the fields:

 ----------------------------------------------------------------------

 

             

Field Name                     Requirements

 

 ----------------------------------------------------------------------

 

 Business Title                 • Must be 40 characters or less

 

                                • Valid characters are upper case and

 

                                  lower case letters, A through Z, and

 

                                  numbers, 0 through 9, blank space,

 

                                  ampersand (&), hyphen (-), forward

 

                                  slash (/), period (.), comma (,),

 

                                  apostrophe ('), pound/hashtag sign

 

                                  (#), percent sign (%)

 

                                • Cannot start with a special character

 

                                  -- must start with letter or number

 

 ----------------------------------------------------------------------

 

 Legal Last Name                • Must be 40 characters or less

 

                                • Valid characters are upper case and

 

                                  lower case letters, A through Z, and

 

                                  numbers, 0 through 9, blank  space,

 

                                  hyphen (-), period (.), comma

 

                                  (,), apostrophe (')

 

                                • Cannot start with a special character

 

                                  -- must start with letter or number

 

 ----------------------------------------------------------------------

 

 Legal First and Middle Name    • Must 40 characters or less

 

 -----------------------------

 

 Business Address Line 1        • Valid characters are upper case and

 

 -----------------------------    lower case letters, A through Z, and

 

 Business Address Line 2          numbers, 0 through 9, blank space,

 

 -----------------------------    ampersand (&), hyphen (-), forward

 

 City                             slash (/), period (.), comma (,),

 

 -----------------------------    apostrophe ('), pound/hashtag sign

 

 State/Province/Region            (#), percent sign (%)

 

 -----------------------------

 

                                  Cannot start with a special character

 

                                  -- must start with letter or number

 

 ----------------------------------------------------------------------

 

 Zip/Postal Code                • Must be 9 characters or less

 

                                • Valid characters are upper case and

 

                                  lower case letters, A through Z, and

 

                                  numbers, 0 through 9, blank space,

 

                                  ampersand (&), hyphen (-), forward

 

                                  slash (/), period (.), comma (,),

 

                                  apostrophe ('), pound/hashtag sign

 

                                  (#), percent sign (%)

 

                                • Cannot start with a special character

 

                                  -- must start with letter or number

 

 ----------------------------------------------------------------------

 

 Zip                            • Must be 5 characters

 

                                • Valid characters are numbers, 0

 

                                  through 9

 

 ----------------------------------------------------------------------

 

 Business Telephone Number and  • Must be 4 characters or less

 

 Fax Number (Country Code)

 

                                • Valid characters are numbers, 0

 

                                  through 9

 

 ----------------------------------------------------------------------

 

 Business Telephone Number and  • Must be 20 characters or less

 

 Fax Number

 

                                • Valid characters are numbers, 0

 

                                  through 9, blank space, hyphen (-),

 

                                  parentheses ()

 

 ----------------------------------------------------------------------

 

 Business Telephone Number      • Must be 5 characters or less

 

 (Extension)

 

                                • Valid characters are numbers, 0

 

                                  through 9

 

 ----------------------------------------------------------------------

 

 Business Email Address         • Must be 80 characters or less

 

                                • Valid characters are upper and lower

 

                                  case letters, (A through Z), and

 

                                  numbers, 0 through 9, blank space,

 

                                  ampersand (&), hyphen (-), forward

 

                                  slash (/), period (.), comma (,),

 

                                  apostrophe ('), pound/hashtag sign

 

                                  (#), percent sign (%), colon (:), at

 

                                  sign (@)

 

                                • Cannot start with a special character

 

                                  -- must start with letter or number

 

                                • Must contain one at sign (@) and

 

                                  one period (.)

 

 ----------------------------------------------------------------------

 

 

Additional Guidance:

The type of individual who may serve as an RO depends on the entity's FATCA classification. See the box below for more information. For definitions of the FATCA classifications listed in the box, go to the Glossary of Terms.

 ----------------------------------------------------------------------

 

                             

Individual who may serve as Responsible

 

     FATCA Classification                      Officer

 

 ----------------------------------------------------------------------

 

 PFFI                       an officer of the FFI (or an officer of any

 

                            member FI that is a PFFI, reporting FI

 

                            under a Model 1 IGA, or reporting FI under

 

                            a Model 2 IGA) with authority to fulfill

 

                            the duties of a Responsible Officer

 

                            described in a FFI Agreement

 

 ----------------------------------------------------------------------

 

 PFFI that elects to be     an officer of the compliance FI with

 

 part of a consolidated     authority to fulfill the duties of a

 

 compliance program         Responsible Officer described in the FFI

 

                            Agreement on behalf of each FFI in the

 

                            compliance group (regardless of whether the

 

                            FFI is a limited FFI or treated as a

 

                            reporting FI under a Model 1 IGA or

 

                            reporting FI under a Model 2 IGA)

 

 ----------------------------------------------------------------------

 

 RDCFFI                     an officer of the FI (or an officer of any

 

 (other than a RDCFFI that  member FFI that is a PFFI, reporting FI

 

 is a Reporting FI under a  under a Model 1 IGA, or reporting FI under

 

 Model 1 IGA)               a Model 2 IGA) with authority to ensure

 

                            that the FFI meets the applicable

 

                            requirements to be treated as a RDCFFI

 

 ----------------------------------------------------------------------

 

 Reporting FI under a       any individual specified under local law to

 

 Model 1 IGA                register and obtain a GIIN on behalf of the

 

                            FFI. If, however, the reporting FI under a

 

                            Model 1 IGA operates any branches outside

 

                            of a Model 1 IGA jurisdiction, then the RO

 

                            identified must be an individual who can

 

                            satisfy the requirements under the laws of

 

                            the Model 1 IGA jurisdiction and the

 

                            requirements relevant to the registration

 

                            type selected for each of its non-Model 1

 

                            IGA branches

 

 ----------------------------------------------------------------------

 

 Limited FFI                an officer of the limited FFI (or an

 

                            officer of any member FI that is a PFFI,

 

                            reporting FI under a Model 1 IGA, or

 

                            reporting FI under a Model 2 IGA) with

 

                            authority to ensure that the FI meets the

 

                            applicable requirements to be treated as a

 

                            limited FFI

 

 ----------------------------------------------------------------------

 

 USFI that is registering   any officer of the FI (or an officer of any

 

 as a lead FI               member FI) with authority to register its

 

                            member FIs and to manage the online FATCA

 

                            accounts for such members

 

 ----------------------------------------------------------------------

 

 Direct reporting NFFE      the individual who will be responsible for

 

                            ensuring that the direct reporting NFFE

 

                            meets its reporting obligations as a direct

 

                            reporting NFFE and will act as a point of

 

                            contact with the IRS in connection with its

 

                            status as a direct reporting NFFE

 

 ----------------------------------------------------------------------

 

 Sponsoring entity          the individual who will be responsible for

 

                            ensuring that the sponsored entity meets

 

                            its obligations as a sponsoring entity and

 

                            who will act as a point of contact with the

 

                            IRS in connection with its obligations as a

 

                            sponsoring entity

 

 ----------------------------------------------------------------------

 

 

 

4.1.9. Question 11A--Responsible Officer (RO) Designation of POCs

 

[The following graphic has not been reproduced:

 

Figure 26 -- Registration -- My information (Part 1) -- Question 11A]

 

 

Question 11A: The Financial Institution's RO will be a Point of Contact (POC) for the Financial Institution. In addition, the RO of a Financial Institution registering as a Lead FI of all or part of an Expanded Affiliated Group will be a POC for each Member FI of that group. Does the RO or an Authorized Individual wish to designate one or more additional POCs for the Financial Institution?

Instructions:

A POC is an individual authorized to receive FATCA-related information from the IRS regarding the FI or direct reporting NFFE and to take other FATCA-related actions on behalf of the FI or direct reporting NFFE upon the request by the IRS.

 

• Select Yes or No:

 

• Select Yes, and complete Question 11B if the FI wants to appoint one or more POCs, other than the RO identified in Question 10.

• Select No, if the FI wants the IRS to send correspondence only to the individual RO identified in Question 10. The FI will not have to answer Question 11B.

 

• To go back, click the "back" button or to continue, click "next."

 

NOTE

: If you answer Yes to this question, you will need to complete Question 11B. If after completing Question 11B, you change your answer for Question 11A from Yes to No, the information you entered for Question 11B will be deleted, and will need to be reentered

4.1.10. Question 11B--POC(s) Information

 

[The following graphic has not been reproduced:

 

Figure 27 -- Registration -- My information (Part 1) -- Question 11B]

 

 

Question 11B: POC Information

Instructions:

This question must be completed by the financial institution's RO or an Authorizing Individual. Upon entering the POC information below, checking the box that follows, and submitting this registration form, the RO or Authorizing Individual is providing the IRS with written authorization to release FATCA information to the POC. This authorization specifically includes authorization for the POC to complete this Form 8957: FATCA Registration, to take other FATCA-related actions, and to obtain access to the financial institution's tax information.

For purposes of Question 11B, the term RO means an individual who is authorized under local law to consent on behalf of the FI (an "authorizing individual") to the disclosure of FATCA-related tax information to third parties. This individual may be the same as the individual identified as the RO in Question 10.

You may add up to five POCs. Beginning with the first POC:

 

• Enter the business title of the POC.

• Enter the legal last, first, and middle name of the POC.

• Select the Country/Jurisdiction of the business address from the drop down menu. If the business address is in a U.S. Territory, select the United States. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page. NOTE: U.S Territories (American Samoa, Guam, Northern Marianas Islands, Puerto Rico, and Virgin Islands) are not available in the drop down list for this question.

• Enter the business address. If necessary, enter the second line of the business address.

• Enter the city of the business address.

• For countries/jurisdictions other than the United States, enter the state, province, or region of the business address. If the country/jurisdiction does not have a state, province, or region, enter "None." For the United States, select the State/U.S. Territory from the State/U.S. Territory drop-down list.

• For countries/jurisdictions other than the United States, enter the zip or postal code of the business address. For the United States, enter the zip code of the business address.

• Enter the business telephone number of the POC.

• Enter the business fax number of the POC.

• Enter the business email address of the RO.

• Click on the "add another" button to add the POC. To add another POC, click the "add another" button and repeat Step 1, until all POCs are added. As POCs are added, the POC information will display in the table below the "add another" button. The table is sorted by the legal last name of the POC.

• To delete a POC, select the delete link next to the corresponding entry in the table.

• To download a complete POC list in PDF or CSV format, select one of the following links:

 

Download complete POC list (PDF).

Download complete POC list (CSV).

 

• Follow your Internet browser's prompts for saving files to your computer. The downloaded POC list will include the RO identified in Question 10 as well as the POC(s) identified in Question 11B.

• To go back, click the "back" button or to continue, click "next."

 

NOTE

: If after completing Question 11B, you change your answer for Question 11A from Yes to No, all of the POC information you entered in Question 11B will be deleted, and will need to be reentered.

Requirements for the fields:

 ----------------------------------------------------------------------

 

           

Field Name                         Requirements

 

 ----------------------------------------------------------------------

 

 Business Title                 • Must be 40 characters or less

 

                                • Valid characters are upper case and

 

                                  lower case letters, A through Z, and

 

                                  numbers, 0 through 9, blank space,

 

                                  ampersand (&), hyphen (-), forward

 

                                  slash (/), period (.), comma (,),

 

                                  apostrophe ('), pound/hashtag sign

 

                                  (#), percent sign (%)

 

                                • Cannot start with a special character

 

                                  -- must start with letter or number

 

 ----------------------------------------------------------------------

 

 Legal Last Name                • Must be 40 characters or less

 

                                • Valid characters are upper case and

 

                                  lower case letters, A through Z, and

 

                                  numbers, 0 through 9, blank space,

 

                                  hyphen (-), period (.), comma (,),

 

                                  apostrophe (')

 

                                • Cannot start with a special character

 

                                  -- must start with letter or number

 

 ----------------------------------------------------------------------

 

 Legal First and Middle Name    • Must 40 characters or less

 

 -----------------------------

 

 Business Address Line 1        • Valid characters are upper case and

 

 -----------------------------    lower case letters, A through Z, and

 

 Business Address Line 2          numbers, 0 through 9, blank space,

 

 -----------------------------    ampersand (&), hyphen (-), forward

 

 City                             slash (/), period (.), comma (,),

 

 -----------------------------    apostrophe ('), pound/hashtag sign

 

 State/Province/Region            (#), percent sign (%)

 

 -----------------------------

 

                                • Cannot start with a special character

 

                                  -- must start with letter or number

 

 ----------------------------------------------------------------------

 

 Zip/Postal Code                • Must be 9 characters or less

 

                                • Valid characters are upper case and

 

                                  lower case letters, A through Z, and

 

                                  numbers, 0 through 9, blank space,

 

                                  ampersand (&), hyphen (-), forward

 

                                  slash (/), period (.), comma (,),

 

                                  apostrophe ('), pound/hashtag sign

 

                                  (#), percent sign (%)

 

                                • Cannot start with a special character

 

                                  -- must start with letter or number

 

 ----------------------------------------------------------------------

 

 Zip                            • Must be 5 characters

 

                                • Valid characters are numbers, 0

 

                                  through 9

 

 ----------------------------------------------------------------------

 

 Business Telephone Number and  • Must be 4 characters or less

 

 Fax Number (Country Code)

 

                                • Valid characters are numbers. 0

 

                                  through 9

 

 ----------------------------------------------------------------------

 

 Business Telephone Number and  • Must be 20 characters or less

 

 Fax Number

 

                                • Valid characters are numbers, 0

 

                                  through 9, blank space, hyphen (-),

 

                                  parentheses ()

 

 ----------------------------------------------------------------------

 

 Business Telephone Number      • Must be 5 characters or less

 

 (Extension)

 

                                • Valid Characters are numbers, 0

 

                                  through 9

 

 ----------------------------------------------------------------------

 

 Business Email Address         • Must be 80 characters or less

 

                                • Valid characters are upper and lower

 

                                  case letters, (A through Z), and

 

                                  numbers, 0 through 9, blank space,

 

                                  ampersand (&), hyphen (-), forward

 

                                  slash (/), period (.), comma (,),

 

                                  apostrophe ('), pound/hashtag sign

 

                                  (#), percent sign (%), colon (:), at

 

                                  sign (@).

 

                                • Cannot start with a special character

 

                                  -- must start with letter or number

 

                                • Must contain one at sign (@) and one

 

                                  period (.)

 

 ----------------------------------------------------------------------

 

 

Additional Guidance:

If a Third-party adviser that is an entity is retained to help the FI complete its FATCA registration process, the name of the third-party individual adviser that will help complete the FATCA registration process should be entered as a POC in Question 11B, and the Business Title field for that individual POC should be completed by inserting the name of the entity and the POC's affiliation with the entity.

4.1.11. POC Authorization

 

[The following graphic has not been reproduced:

 

Figure 28 -- Registration -- My information (Part 1) -- POC authorization]

 

 

Instructions:

 

• Select the checkbox and enter the authorizing individual's name in the field next to the checkbox to complete the authorization of the POC(s) listed in Question 11B. Once the authorization is granted, it is effective until revoked by either the POC or an authorizing individual.

• To go back, click the "back" button or to continue, click "next."

 

Requirements for the field:

 

• Must be 40 characters or less

• Valid characters are upper case and lower case letters, A though Z, numbers, 0 through 9, blank space, ampersand (&), hyphen (-), forward slash (/), period (.), comma (,), apostrophe ('), pound/hashtag sign (#), percent sign (%)

 

4.1.12. Edit/Review Registration Part 1

 

[The following graphic has not been reproduced:

 

Figure 29 -- Registration -- My information (Part 1) -- Edit/review registration part 1]

 

 

Instructions:

 

1. Review the information entered for Part 1.

2. To edit, select the edit/review part 1 link to return to the registration. You must page through the registration to review and/or edit any Part 1 responses.

3. If no edits are needed, click "next" to continue.

 

Registration Part 1 is now completed. The system will direct you to the next applicable part of the registration:

 

• Lead FIs: The system will take you to Registration Part 2 (Question 12).

• Single FIs, member FIs, and sponsoring entities:

 

• If you answered yes to renewing your status as a Qualified Intermediary (QI), Withholding Foreign Partnership (WP), or Withholding Foreign Trust (WT), the system will take you to registration Part 3 (Question 14).

• If you are not a Qualified Intermediary (QI), Withholding Foreign Partnership (WP), or Withholding Foreign Trust (WT), the system will take you to registration Part 4.

4.2. Registration Part 2

Part 2 of the registration consists of two questions and is only available if the FI is registering as a lead FI. In Part 2, the lead FI will create an online FATCA account for its member FIs.

4.2.1. Question 12--Member Information

 

[The following graphic has not been reproduced:

 

Figure 30 -- Registration -- Expanded affiliated group information (Part 2) -- Question 12]

 

 

Question 12: Provide the Legal Name of the Member FI, its Country/Jurisdiction of Residence for tax purposes, and its Member Type.

Instructions:

The information in this question is required to establish the member FIs' accounts and for the online registration system to generate the member FI FATCA IDs and temporary access codes. The lead FI must distribute both the FATCA IDs and access codes to its member FIs to be used in the member FIs' registration process.

 

1. Beginning with the first member, enter the legal name of the member FI.

2. Select the Country/Jurisdiction of the member FI from the drop-down list. If the member is in a U.S. Territory or a Minor Outlying Island, select the United States. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page. NOTE: U.S Territories (American Samoa, Guam, Northern Marianas Islands, Puerto Rico, and Virgin Islands) and U.S. Minor Outlying Islands are not available in the drop down list for this question.

3. Select the appropriate option for the member FI's classification in its country/jurisdiction of residence from the member Type drop down list. The options are:

 

• Participating Financial Institution not covered by an IGA; or a Reporting Financial Institution under a Model 2 IGA

• Registered Deemed-Compliant Financial Institution (including a Reporting Financial Institution under Model 1 IGA)

• Limited Financial Institution

• None of the Above

 

• Select None of the Above, if you are registering a member FI that is a USFI with foreign branches or a member FI that is a direct reporting NFFE.

4. Click on the "add another" button to add the member. If the FI has additional members, repeat steps 1-4 for each member until all members are added. As members are added, the member name and information will display in the table below the "add another" button. The table is sorted by the member's FATCA ID.

5. To remove a member FI, select the delete link next to the corresponding entry in the table.

6. To download a list of member FIs in PDF or CSV format, select one of the following links:

 

Download complete member list (PDF).

Download complete member list (CSV).

Follow your Internet browser's prompts for saving files to your computer.

NOTE: The download complete member list links will not be available on the page if the lead FI does not have any member FIs.

 

• To go back, click the "back" button or to continue, click "next."

 

Requirements for the field:

 ----------------------------------------------------------------------

 

     

Field Name                           Requirement

 

 ----------------------------------------------------------------------

 

 Legal name of member        Must be 150 or less characters in length.

 

 financial institution       For legal names over 150 characters,

 

                             please note the following: at least the

 

                             first 100 characters must match the FI's

 

                             legal name, any legal and numerical

 

                             designations must be included in the

 

                             remaining 50 characters, and no

 

                             abbreviations should be included in the

 

                             first 100 characters, but otherwise it is

 

                             okay to abbreviate.

 

                             ------------------------------------------

 

                             • Must have only lower and upper case

 

                               letters (A through Z), numbers (0

 

                               through 9), blank space, ampersand (&),

 

                               hyphen (-), forward slash (/), period

 

                               (.), comma (,), apostrophe (`), pound

 

                               sign/hashtag (#), percent sign (%),

 

                               brackets ([]), parentheses (), and curly

 

                               brackets ({}).

 

                             • Cannot start with a special character

 

 ----------------------------------------------------------------------

 

 

Additional Guidance:

Definition of country/jurisdiction:

The country/jurisdiction of residence generally is the jurisdiction in which the member FI is treated as a resident for income tax purposes (for example, the place of incorporation or place of principal management and control). If the member FI is a dual resident, identify one of the countries where it is a tax resident in this question. The second country/jurisdiction of tax residence should be identified as a branch jurisdiction in the member FI's online FATCA account. For a member FI that is a partnership or other flow-through entity, the member FI's country/jurisdiction of residence means the jurisdiction under the laws of which the entity is organized or established or, if not organized or established under the laws of any jurisdiction, the jurisdiction where it maintains its principal office

Lead FIs:

Lead FIs will identify each member FI for which it is acting as a lead FI and that is treated as a PFFI (including a reporting FI under a Model 2 IGA), RDCFFI (including a reporting FI under a Model 1 IGA), limited FFI, or direct reporting NFFE. A member FI may include a foreign branch of a USFI that is registering to obtain a GIIN or to renew its QI Agreement.

A lead FI will be required to provide identifying information about its member FIs, other than exempt beneficial owners or certified deemed-compliant FFIs.

Limited FFIs:

If a limited FFI is located in a jurisdiction that prohibits it from registering with the IRS as a limited FFI, a member of the limited FFI's expanded affiliated group that is a USFI, PFFI (including a reporting FI under a Model 2 IGA), or reporting FI under a Model 1 IGA should register as a lead FI and identify the limited FFI in Part 2 of the FATCA registration. If the lead FI is prohibited from identifying the limited FFI by its legal name, the lead FI may use the term "limited FFI" in place of its name and indicate the FFI's jurisdiction of residence or organization. For more information on registering a limited FFI, see Notice 2014-33, 2014-21 I.R.B. 1033.

4.2.2. Questions 13A-B--Common Parent Entity of the Expanded Affiliated Group

 

[The following graphic has not been reproduced:

 

Figure 31 -- Registration -- Expanded affiliated group information (Part 2) -- Question 13A]

 

 

Question 13A: Is the Financial Institution the Common Parent Entity of the Expanded Affiliated Group?

Instructions:

 

• Select Yes or No:

 

• Select Yes, if the FI is the common parent entity of the expanded affiliated group. The FI will not answer Question 13B

• Select No, if the FI is not the common parent entity of the expanded affiliated group.

 

• To go back, click the "back" button or to continue, click "next."

 

Additional Guidance:

Generally, only a corporation shall be treated as the common parent entity of an expanded affiliated group, unless the taxpayer elects to follow the approach described in Treas. Reg. §1.1471-5(i)(10).

 

[The following graphic has not been reproduced:

 

Figure 32 -- Registration -- Expanded affiliated group information (Part 2) -- Question 13B]

 

 

Question 13B: Enter the Legal Name of the Expanded Affiliated Group's Common Parent Entity. Also enter the FATCA ID (if known).

Instructions:

The legal name is the name of the common parent entity used in official incorporation or organization documents, or the name otherwise recognized by the residence jurisdiction government as the common parent entity's official name. Typically, the legal name is the name used by the common parent entity in legal documents.

 

• Enter the legal name of the EAG's common parent entity.

• Enter the EAG's common parent entity's FATCA ID. If you do not know the EAG's common parent entity's FATCA ID, leave this field blank.

• To go back, click the "back" button or to continue, click "next."

 

Requirements for the fields:

 ----------------------------------------------------------------------

 

     

Field Name                       Requirements

 

 ----------------------------------------------------------------------

 

 Legal name of       Must be 150 or less characters in length. For

 

 the common          legal names over 150 characters, please note the

 

 parent entity       following: at least the first 100 characters must

 

                     match the FI's legal name, any legal and numerical

 

                     designations must be included in the remaining 50

 

                     characters, and no abbreviations should be

 

                     included in the first 100 characters, but

 

                     otherwise it is okay to abbreviate

 

                     --------------------------------------------------

 

                     • Must have only lower and upper case letters

 

                       (A through Z), numbers (0 through 9), blank

 

                       space, ampersand (&), hyphen (-), forward slash

 

                       (/), period (.), comma (,), apostrophe (`),

 

                       pound sign/hashtag (#), percent sign (%),

 

                       brackets ([]), parentheses (), and curly

 

                       brackets ({})

 

                     • Cannot start with a special character

 

 ----------------------------------------------------------------------

 

 FATCA ID            • Must be 6 characters, or 6 characters, a

 

                       period and 5 characters following the period for

 

                       a member

 

                     • Must have only upper and lower case letters (A

 

                       through Z), numbers (0 through 9) and a period

 

                       (.)

 

                     • Cannot contain the letter O

 

 ----------------------------------------------------------------------

 

 

 

4.2.3. Edit/Review Registration Part 2

 

[The following graphic has not been reproduced:

 

Figure 33 -- Registration -- Member information (Part 2) -- Edit/review]

 

 

• Review the information entered for Part 2.

• To edit, select the edit/review part 2 link to return to the registration. You must page through the registration to review and/or edit any Part 2 responses.

• If no edits are needed, click "next" to continue.

 

Registration Part 2 is now complete. The online registration system will direct you to the next applicable part of the registration:

Single FIs, member FIs, lead FIs, and sponsoring entities:

 

• If you answered yes to renewing your status as a Qualified Intermediary (QI), Withholding Foreign Partnership (WP), or Withholding Foreign Trust (WT), the system will take you to registration Part 3 (Question 14).

• If you are not a Qualified Intermediary (QI), Withholding Foreign Partnership (WP), or Withholding Foreign Trust (WT), the system will take you to registration Part 4.

 

4.3. Registration Part 3

Part 3 should only be completed by a single FI, lead FI, member FI, or sponsoring entity that has in effect a QI, WP, or WT Agreement and that wishes to renew its agreement.

A QI that is a NFFE that is not acting as a QI on behalf of its shareholders and is not a sponsoring entity and a WP or WT that is a retirement fund or that is a NFFE that is not a sponsoring entity must renew its QI, WP, or WT agreement by submitting a request for renewal to the Foreign Payments Program, 290 Broadway 12th Floor, New York, NY 10007-1867, Attn: QI/WP/WT Applications. FIs or direct reporting NFFEs that want to apply to become a first-time QI, WP, or WT cannot do so using the paper Form 8957 or the FATCA Online Registration System. Instead, the FI or direct reporting NFFE must complete Form 14345 in accordance with its instructions. It is advisable, but not required, for an FI or direct reporting NFFE applying for first-time QI, WP, or WT status do so before it submits its FATCA registration.

A prospective QI (other than an NFFE that is not acting on behalf of its shareholders) or a prospective WP or WT that is an FFI (other than a retirement fund) or that is a NFFE that is a sponsoring entity or an NFFE must also submit a FATCA registration form through the FATCA registration website within 90 days of approval of its application for QI, WP, or WT status. For more information about QI, WP, or WT Agreements, go to IRS.gov's FATCA page. An entity that has not yet applied for QI, WP, or WT status and that has started registration may not select QI, WP, or WT until it has been approved by the IRS and issued a QI-EIN, WP-EIN, or WT-EIN.

4.3.1. Question 14--QI/WP/WT Name Change

 

[The following graphic has not been reproduced:

 

Figure 34 -- Registration -- QI/WP/WT information (Part 3) -- Question 14]

 

 

Question 14 Has the QI's, WP's, or WT's legal name changed since the effective date of the most recent QI, WP, or WT Agreement?

Instructions:

 

1. Select Yes or No:

 

• Select Yes, if the QI, WP, or WT has changed its legal name since the date of its most recent QI, WP, or WT Agreement.

• Select No, if the QI, WP, or WT has not changed its legal name since the date of its most recent QI, WP, or WT Agreement.

 

2. If Yes, enter the new legal business name of the QI, WP, or WT and the reason for the name change (e.g. merger, liquidation or re-branding).

3. To go back, click the "back" button or to continue, click "next."

 

Requirements for the field:

 ----------------------------------------------------------------------

 

 New legal business name   Must be 150 or less characters in length.

 

                           For legal names over 150 characters, please

 

                           note the following: at least the first 100

 

                           characters must match the FI's legal name,

 

                           any legal and numerical designations must be

 

                           included in the remaining 50 characters, and

 

                           no abbreviations should be included in the

 

                           first 100 characters, but otherwise it is

 

                           okay to abbreviate.

 

                           --------------------------------------------

 

                           • Must have only lower and upper case

 

                             letters (A through Z), numbers (0 through

 

                             9), blank space, ampersand (&), hyphen

 

                             (-), forward slash (/), period (.), comma

 

                             (,), apostrophe (`), pound sign/hashtag

 

                             (#), percent sign (%), brackets ([]),

 

                             parentheses (), and curly brackets ({})

 

                           • Cannot start with a special character

 

 ----------------------------------------------------------------------

 

 

 

4.3.2. Question 15--Responsible Party Information

 

[The following graphic has not been reproduced:

 

Figure 35 -- Registration -- QI/WP/WT information (Part 3) -- Question 15]

 

 

Question 15: Responsible Party.

Instructions:

Provide the following information for the QI's, WP's, or WT's Responsible Party as identified in its most recent QI, WP, or WT Agreement:

 

• Enter the legal last, first, and middle name of the responsible party.

• Enter the business title of the responsible party.

• Enter the business telephone number of the responsible party.

• Enter the business fax number of the responsible party.

• Enter the business email address of the responsible party.

• Select Yes or No.

 

• Select Yes, if the responsible party is the same individual listed as the RO in Question 10.

• Select No, if the responsible party differs from the individual listed as the RO in Question 10.

 

• To go back, click the "back" button or to continue, click "next."

 

Requirements for the fields:

 ----------------------------------------------------------------------

 

     

Field Name                      Requirements

 

 ----------------------------------------------------------------------

 

 Legal Last Name            • Must be 40 characters or less

 

                            • Valid characters are upper case and lower

 

                              case letters, A through Z, and numbers, 0

 

                              through 9, blank  space, hyphen (-),

 

                              period (.), comma (,), apostrophe (')

 

                            • Cannot start with a special character --

 

                              must start with letter or number

 

 ----------------------------------------------------------------------

 

 Legal First and Middle     • Must 40 characters or less

 

 Name

 

 -------------------------  • Valid characters are upper case and lower

 

 Business Title               case letters, A through Z, and numbers, 0

 

                              through 9, blank space, ampersand (&),

 

                              hyphen (-), forward slash (/), period

 

                              (.), comma (,), apostrophe ('),

 

                              pound/hashtag sign (#), percent sign (%)

 

                            • Cannot start with a special character --

 

                              must start with letter or number

 

 ----------------------------------------------------------------------

 

 Business Telephone Number  • Must be 4 characters or less

 

 and Fax Number (Country

 

 Code)                      • Valid characters are numbers. 0 through 9

 

 ----------------------------------------------------------------------

 

 Business Telephone Number  • Must be 20 characters or less

 

 and Fax Number

 

                            • Valid characters are numbers, 0 through

 

                              9, blank space, hyphen (-), parentheses

 

                              ()

 

 ----------------------------------------------------------------------

 

 Business Telephone Number  • Must be 5 characters or less

 

 (Extension)

 

                            • Valid Characters are numbers 0 through 9

 

 ----------------------------------------------------------------------

 

 Business Email Address     • Must be 80 characters or less

 

                            • Valid characters are upper and lower case

 

                              letters, (A through Z), and numbers, 0

 

                              through 9, blank space,  ampersand (&),

 

                              hyphen (-), forward slash (/), period

 

                              (.), comma (,), apostrophe ('),

 

                              pound/hashtag sign (#), percent sign

 

                              (%), colon (:), at sign (@).

 

                            • Cannot start with a special character --

 

                              must start with letter or number

 

                            • Must contain one at sign (@) and one

 

                              period (.)

 

 ----------------------------------------------------------------------

 

 

 

4.3.3. Question 16--PAI Contracts

 

[The following graphic has not been reproduced:

 

Figure 36 -- FI Registration -- QI/WP/WT information (Part 3) -- Question 16]

 

 

Question 16: Identify any private arrangement intermediary (PAI) contracts that are effective.

Instructions:

If there are no PAI contracts, leave this question blank and select "next". If there are PAI contracts, use the address where the PAI maintain its principal office to enter the following information:

 

• Enter the legal name of the PAI. The legal name is the name the PAI used in official incorporation or organization documents, or the name otherwise recognized by the government as the entity's official name.

• Select the Country/Jurisdiction from the drop-down list. If the address is in a U.S. Territory, select the United States. If the user selects United States, a U.S.-specific page will display. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page. NOTE: U.S Territories (American Samoa, Guam, Northern Marianas Islands, Puerto Rico, and Virgin Islands) are not available in the drop down list for this question.

• Enter the street address. If necessary, enter the second line of the street address.

• Enter the city of the address.

• For countries/jurisdictions other than the United States, enter the state, province, or region of the address. If the country/jurisdiction does not have a state, province, or region, enter "None." For the United States, select the State/U.S. Territory from the State/U.S. Territory drop-down list.

• For countries/jurisdictions other than the United States, enter the zip or postal code of the mailing address. For the United States, enter the zip code of the mailing address.

• Enter the email address.

• Click on the "add another" button to add the PAI contract. If the FI has additional PAI contracts, repeat steps 1 through 8 for each PAI contract, until all are added. As PAIs are added, the PAI contract information will display in the table below the "add another" button. The table is sorted by the legal last name of the PAI.

• To delete a PAI contract, select the delete link next to the corresponding PAI contract in the table.

• To download a complete list of PAI Contracts in PDF or CSV format, select one of the following links:

 

Download complete list of PAI contracts (PDF).

Download complete list of PAI contracts (CSV).

Follow your Internet browser's prompts for saving files to your computer.

 

• To go back, click the "back" button or to continue, click "next."

 

Requirements for the fields:

 ----------------------------------------------------------------------

 

     

Field Name                       Requirements

 

 ----------------------------------------------------------------------

 

 Legal Name of PAI      Must be 150 or less characters in length. For

 

                        legal names over 150 characters, please note

 

                        the following: at least the first 100

 

                        characters must match the FI's legal name, any

 

                        legal and numerical designations must be

 

                        included in the remaining 50 characters, and

 

                        no abbreviations should be included in the

 

                        first 100 characters, but otherwise it is

 

                        okay to abbreviate.

 

                        -----------------------------------------------

 

                        • Must have only lower and upper case letters

 

                          (A through Z), numbers (0 through 9), blank

 

                          space, ampersand (&), hyphen (-), forward

 

                          slash (/), period (.), comma (,), apostrophe

 

                          ('), pound sign/hashtag (#), percent sign

 

                          (%), brackets ([]), parentheses (), and curly

 

                          brackets ({})

 

                        • Cannot start with a special character -- must

 

                          start with letter or number

 

 ----------------------------------------------------------------------

 

 Address Line 1         • Must 40 characters or less

 

 ---------------------

 

 Address Line 2         • Valid characters are upper case and lower

 

 ---------------------    case letters, A through Z, and numbers, 0

 

 City                     through 9, blank space, ampersand (&), hyphen

 

 ---------------------    (-), forward slash (/), period (.), comma

 

 State/Province/Region    (,), apostrophe ('), pound/hashtag sign (#),

 

                          percent sign (%)

 

                        • Cannot start with a special character -- must

 

                          start with letter or number

 

 ----------------------------------------------------------------------

 

 Zip/Postal Code:       • Must be 9 characters or less

 

                        • Valid characters are upper case and lower

 

                          case letters, A through Z, and numbers, 0

 

                          through 9, blank space, ampersand (&), hyphen

 

                          (-), forward slash (/), period (.), comma

 

                          (,), apostrophe ('), pound/hashtag sign (#),

 

                          percent sign (%)

 

                        • Cannot start with a special character -- must

 

                          start with letter or number

 

 ----------------------------------------------------------------------

 

 Zip                    • Must be 5 characters

 

                        • Valid characters are numbers, 0 through 9

 

 ----------------------------------------------------------------------

 

 Email Address of PAI   • Must be 80 characters or less

 

                        • Valid characters are upper and lower case

 

                          letters, (A through Z), and numbers, 0

 

                          through 9, blank space, ampersand (&), hyphen

 

                          (-), forward slash (/), period (.), comma

 

                          (,), apostrophe ('), pound/hashtag sign (#),

 

                          percent sign (%), colon (:), at sign (@).

 

                        • Cannot start with a special character -- must

 

                          start with letter or number

 

                        • Must contain one at sign (@) and one period

 

                          (.)

 

 ----------------------------------------------------------------------

 

 

 

4.3.4. Edit/Review Registration Part 3

 

[The following graphic has not been reproduced:

 

Figure 37 -- Registration -- QI/WP/WT information (Part 3) -- Edit/review]

 

 

• Review the information that was entered for Part 3.

• To edit, select the edit/review part 3 link to return to the registration. You must page through the registration to review and/or edit any Part 3 responses.

• If no edits are needed, click "next" to continue.

 

Registration Part 3 is now completed. The system will take you to Registration Part 4.

4.4. Registration Part 4--Electronic Submission

Part 4 should be completed by all FIs and direct reporting NFFEs. In Part 4, users will submit their registration for processing by the IRS.

A user must certify that the information in the FATCA registration is accurate and complete and that the individual signing the registration is authorized to agree that the FI or direct reporting NFFE intends to comply with its FATCA obligations.

An FI, including a reporting FI under a Model 1 or 2 IGA, or a direct reporting NFFE that is registering to renew its QI, WP, or WT Agreement will be agreeing to the terms of such renewed QI, WP, or WT Agreement. A reporting FI under a Model 1 or Model 2 IGA operating one or more branches not in an IGA jurisdiction is also agreeing to the terms of an FFI Agreement for any such branch, unless the branch is treated as a limited branch.

 

[The following graphic has not been reproduced:

 

Figure 38 -- Registration -- Submit registration (Part 4) -- Signing/submission]

 

 

Instructions:

 

• The individual signing the registration on behalf of the FI should select the checkbox and input name.

• Click the "submit" button.

 

Requirements for the field

 

• Must be 150 characters or less

• Valid characters are upper case and lower case letters, A though Z, numbers, 0 through 9, blank space, ampersand (&), hyphen (-), forward slash (/), period (.), comma (,), apostrophe ('), pound/hashtag sign (#), percent sign (%)

[The following graphic has not been reproduced:

 

Figure 39 -- Registration Part 4 -- Submit registration (Part 4) -- Submission confirmation/next Steps]

 

 

Additional Guidance:

For purposes of Part 4, the term RO means the individual with authority under local law to submit the information provided on behalf of the FI. In the case of FIs or FI branches not governed by a Model 1 IGA, this individual must also have authority under local law to certify that the FI meets the requirements applicable to the FI status or statuses identified in the registration. The individual must be able to certify, to the best of his or her knowledge that the information provided in the FI's or direct reporting NFFE's registration is accurate and complete.

In the case of an FI, the individual must be able to certify that the FI meets the requirements applicable to the status(es) identified in the FI's registration. However, a reporting FI under a Model 1 IGA that has branches (as identified in Part 1, Question 9) that are located outside of a Model 1 IGA jurisdiction will also agree to the terms applicable to the statuses of such branches. An FI (including a reporting FI in a Model 1 or Model 2 IGA jurisdiction) or a direct reporting NFFE that is registering to renew its QI, WP, or WT Agreement will agree to the terms of such renewed QI, WP, or WT Agreements by making the declaration that the FI meets the requirements applicable to the status(es) identified in the FI's registration.

In the case of direct reporting NFFE, the individual must be able to certify that the direct reporting NFFE meets the requirements of a direct reporting NFFE under Treas. Reg. §1.1472-1(c)(3).

An RO (as defined for purposes of Part 4) can delegate authorization to complete Part 4 by signing a Form 2848, Power of Attorney Form and Declaration of Representative, or other similar form or document (including an applicable form or document under local law giving the agent the authorization to provide the information required for the FATCA Registration).

By signing the registration form, the individual certifies that, to the best of his or her knowledge, the information submitted above is accurate and complete and that the individual is authorized to agree that the FI or direct reporting NFFE intends to comply with its FATCA obligations. The RO identified in Part 4 need not be the same individual identified as the RO in Question 10 or Question 11B.

A reporting FI under a Model 1 or Model 2 IGA operating one or more branches not in an IGA jurisdiction is also agreeing to the terms of an FFI Agreement for any such branch, unless the branch is treated as a limited branch.

5. Chapter 5: Home Page and Account Options

After creating an account, the home page provides a central location for accessing account summary information and making changes to the account. The home page includes five sections: Account Information, Next Steps, Available Account Options, Message Board, and Your Information.

 

[The following graphic has not been reproduced:

 

Figure 40 -- Home page sections]

 

 

The following chapter provides an overview of each home page section and details about the different options that may be available to the user in each section.

5.1. Account Information

This section includes information about the FI's account. It will include: responsible officer name, POC names, legal name of FI, FI type, FATCA ID, GIIN, account status, and effective date.

If the FI is in the process of transferring to an expanded affiliated group, transfer information (transfer pending to, transfer stage, and transfer stage date) will also display.

GIIN and Effective Date

Global Intermediary Identification Number (GIIN):

If the FI is in approved status, a GIIN will be displayed. An FI will use the GIIN to identify itself to withholding agents for purposes of chapter 4 of the FATCA regulations and also to identify itself as the reporting institution for information reporting purposes under FATCA. The GIIN will also be used, in part, to identify the FI on the published IRS FFI List. For more information on the composition of the global intermediary identification number, see the FATCA Online Registration System and FFI List GIIN Composition Information page on IRS.gov.

NOTE: If you are a sponsoring entity that has two GIINs, when you are acting as a sponsor you should use the GIIN that you were issued when you registered as a sponsoring entity. In all other cases, you should use the other GIIN that you were issued as a lead FI, single FI, or member FI, as the case may be.

Effective Date:

If the FI is in approved or limited conditional status, an effective date will be displayed. For FIs other than limited FIs, in general, the term "Effective Date of the FI agreement" means the date on which the IRS issues an initial GIIN to the FI. If the FI changes its FI type or transfers to an EAG, the effective date remains the same date on which the IRS issued the initial GIIN to the FI. However, for FIs that received a GIIN on or before June 30, 2014, the effective date of the FI agreement is June 30, 2014.

For a limited FI whose registration was accepted by IRS on or before June 30, 2014, the effective date of its limited FI status is June 30, 2014. For all other limited FIs, the date of their limited FI status is the date that the IRS accepts the FI's registration. The effective date will be updated if the FI goes from limited conditional to approved status (only if the FI has never been in approved status before). Otherwise, the effective date will remain the same

The current registration status will always be displayed on the home page. For more information on the possible Account Statuses, see Appendix C -- Account Status Tables.

5.2. Next Steps

This section displays actions required to be taken on the account and is based on the FI type and status. The next steps will guide the user through the next part of the registration process. For example, when an FI first creates an account and is in initiated status, one of the next steps would be to complete the registration and submit. For a list of next steps for each account status see Appendix C -- Account Status Tables.

5.3. Available Account Options

An FI is able to access links to manage its account via the Available Account Options section of the home page. Available account options can include options to edit, resubmit, and delete a registration. Available account options are based on the FI type, account status, and pending transfers (if applicable).

The table below contains the list of links that may be available under the Available Account Options section:

Table 10 -- Links that may available under the available account options section of the home page

 ----------------------------------------------------------------------

 

         

Link                     Description        Account Status*

 

 ----------------------------------------------------------------------

 

                         

Edit Registration**

 

 ----------------------------------------------------------------------

 

 Registration -- Edit --      Edit answers beginning  Approved

 

 Start from My Information    from Part 1/Question 1

 

 (Part 1)                     of registration

 

 ---------------------------------------------------

 

 Registration -- Edit --      Edit answers beginning

 

 Start from Expanded          from Part 2/Question

 

 Affiliated Group             12 of registration

 

 Information (Part 2)

 

 ---------------------------------------------------

 

 Registration -- Edit --      Edit answers beginning

 

 Start from QIs, WPs, or      from Part 3/Question

 

 WTs Renewal (Part 3)         14 of registration

 

 ----------------------------------------------------------------------

 

 Registration --              Edit answers beginning  Registration

 

 Edit/Resubmit -- Start       from Part 1/Question 1  Submitted,

 

 from My Information          and resubmit            Limited

 

 (Part 1).                    registration            Conditional

 

 ---------------------------------------------------

 

 Registration --              Edit answers beginning

 

 Edit/Resubmit -- Start       from Part 2/Question

 

 from Expanded Affiliated     12 and resubmit

 

 Group Information (Part 2)   registration

 

 ---------------------------------------------------

 

 Registration --              Edit answers beginning

 

 Edit/Resubmit -- Start from  from Part 3/Question

 

 QIs, WPs, or WTs Renewal     14 and resubmit

 

 (Part 3)                     registration

 

 ----------------------------------------------------------------------

 

 Registration -- Edit***      Edit and submit         Approved

 

                              registration beginning

 

                              at Question 1

 

 ----------------------------------------------------------------------

 

 Registration -               Edit and submit         Registration

 

 Edit/Complete/Submit         registration beginning  Incomplete,

 

                              from Question 1         Initiated

 

 ----------------------------------------------------------------------

 

                         

Delete Registration

 

 ----------------------------------------------------------------------

 

 Registration - Delete        Delete the              Initiated,

 

                              registration prior to   Registration

 

                              approval                Submitted,

 

                                                      Registration

 

                                                      Incomplete

 

 ----------------------------------------------------------------------

 

                   

Cancel Registration Agreement

 

 ----------------------------------------------------------------------

 

 Agreement - Cancel           Cancel registration     Approved,

 

                              agreement after         Limited

 

                              acceptance              Conditional

 

 ----------------------------------------------------------------------

 

                       

Edit Challenge Questions

 

 ----------------------------------------------------------------------

 

 Challenge Questions -        View and edit           Initiated,

 

 Edit/Review                  challenge questions.    Registration

 

                              The challenge           Submitted,

 

                              questions are used      Registration

 

                              when a user forgets     Incomplete,

 

                              and needs to reset      Approved, Limited

 

                              its access code         Conditional

 

 ----------------------------------------------------------------------

 

                         

Change Access Code

 

 ----------------------------------------------------------------------

 

 Access Code - Change         Change access code.     Initiated,

 

                              The user must know its  Registration

 

                              current access code in  Submitted,

 

                              order to create a new   Registration

 

                              one                     Incomplete,

 

                                                      Approved, Limited

 

                                                      Conditional

 

 ----------------------------------------------------------------------

 

                         

Print Registration

 

 ----------------------------------------------------------------------

 

 Print Registration           Download complete       Registration

 

 Information (PDF)            registration form data  Submitted,

 

                              (excluding all tables   Approved, Limited

 

                              except the POC table)   Conditional

 

                              in PDF format

 

 ----------------------------------------------------------------------

 

                     

Download Registration Tables

 

 ----------------------------------------------------------------------

 

 Download Registration        Download registration   Initiated,

 

 Tables                       tables                  Registration

 

                                                      Incomplete,

 

                                                      Registration

 

                                                      Submitted,

 

                                                      Approved,

 

                                                      Limited

 

                                                      Conditional

 

 ----------------------------------------------------------------------

 

     

Change FI Type and Transfers to an Expanded Affiliated Group

 

 ----------------------------------------------------------------------

 

 Change FI Type               Initiate a change to a  Approved, Limited

 

                              different FI Type       Conditional

 

 ----------------------------------------------------------------------

 

 Initiate a Transfer to       Initiate a transfer

 

 Another Expanded             into an EAG

 

 Affiliated Group

 

 ---------------------------------------------------

 

 Finalize Transfer            Finalize transfer,

 

                              once it has been

 

                              accepted by the lead

 

                              FI of the EAG

 

 ---------------------------------------------------

 

 Withdraw Transfer            Withdraw transfer at

 

                              any point before the

 

                              FI requesting transfer

 

                              finalizes the transfer

 

 ----------------------------------------------------------------------

 

 * Availability is based not only on status but on FI type, and other

 

 factors such as if the FI has a transfer in progress. Review all of

 

 Chapter 5 for more information on when these links are available.

 

 ** Sponsoring entities cannot edit by part. They will have the

 

 edit/complete/submit link available when in initiated, registration

 

 submitted or registration incomplete status. In approved status, they

 

 will have the edit link available.

 

 *** Available to sponsoring entities only.

 

 ======================================================================

 

 

See the following sections for step by step instructions for each link listed in the table above.

5.3.1. Edit Registration

5.3.1.1. Edit a Registration in Approved Status ("Registration -- Edit" links)

Single, lead, and member FIs in approved status can edit their registration from the beginning of Part 1, Part 2, or Part 3 of the online registration, without having to page through the entire registration to make an update. Links will be available on the home page, depending on the FI type and responses to the registration questions. Each link will take you to the first question of the part selected. Your registration will remain in approved status after editing the registration. You do not need to resubmit your registration information after updating since your account is in approved status.

A sponsoring entity in approved status can only edit their registration beginning from Question 1. One link will be available on the home page and will take you to Question 1 in Part 1. Your registration will remain in approved status after editing the registration. You do not need to resubmit your registration information after updating since your account is in approved status.

Table 11 -- Registration -- edit links for approved status

 ----------------------------------------------------------------------

 

                                                             

Begin from

 

 Home Page Links (approved status)           FI Type         Question

 

 ----------------------------------------------------------------------

 

 Registration -- Edit -- Start from   All except sponsoring  1

 

 My Information (Part 1)              entity

 

 ----------------------------------------------------------------------

 

 Registration -- Edit -- Start from   Lead FI only           12

 

 Expanded Affiliated Group

 

 Information (Part 2)

 

 ----------------------------------------------------------------------

 

 Registration -- Edit -- Start from   All except sponsoring  14

 

 QIs, WPs, or WTs Renewal (Part 3)*   entity

 

 ----------------------------------------------------------------------

 

 Registration -- Edit                 Sponsoring entity      1

 

                                      only

 

 ----------------------------------------------------------------------

 

 * Available if the FI answered yes to Question 6.

 

 ======================================================================

 

 

NOTE: There is no option to start from Part 4. You will reach Part 4 at the end of the registration.

To edit a registration in approved status:

 

1. Select one of the following links under Available Account Options on the home page:

 

• Registration -- Edit -- Start from My Information (Part 1)

• Registration -- Edit -- Start from Expanded Affiliated Group Information (Part 2)

• Registration -- Edit -- Start from QIs, WPs, or WTs Renewal (Part 3)

• Registration -- Edit

 

• Beginning at the first question, each page will contain your registration information and can be edited.

• Review your registration information for each question and make any changes.

• To save your changes and continue to the next page, click the "next" button.

• When you reach the end of the part, an Edit/Review page will contain your responses to each question for that part of the registration.

 

• If you need to make changes:

Click on the edit/review link to return to the first question of that part of the registration.

• If you do not need to make changes:

Click the "next" button to continue to the next part of the registration.

OR

Click my home page, to return to the home page without continuing to the next part of the registration.

 

• After the last Edit/Review page, you will reach Submit (Part 4) of the registration.

 

• If you need to make any changes in Part 4:

Edit your information and click the "submit" button. Clicking Submit at this time will save your changes and you will remain in approved status.

• If you do not need to make changes in Part 4:

Click my home page to return to the home page.

How editing a registration in approved status affects the GIIN. An FI's GIIN will not be affected when an FI edits its registration unless either the country/jurisdiction of tax residence in Part 1, Question 3A is changed or the classification in Part 1, Question 4 is changed to "limited financial institution." Changing the country/jurisdiction in Part 1, Question 3A will affect the last three characters of the GIIN. Changing the classification to limited financial institution will affect the registration status and will rescind the GIIN. The changes will not occur immediately, but will occur when the registration is reprocessed

5.3.1.2. Edit a Registration in Registration Submitted and Limited Conditional Status ("Registration -- Edit/Resubmit" links)

Single, lead, and member FIs in registration submitted and limited conditional statuses can edit and then resubmit their registration from the beginning of Part 1, Part 2, or Part 3 of the online registration, without having to page through the entire registration to make an update. Links will be available on the home page, depending on the FI type and responses to registration questions. Each link will take you to the first question of the part selected.

A sponsoring entity in registration submitted status can only edit their registration beginning from Question 1. One link will be available on the home page and will take you to Question 1 in Part 1.

Editing a registration in registration submitted or limited conditional status causes the status to change to initiated. The single, lead, member, or sponsoring entity must go through the registration and resubmit in Part 4 in order for the registration to be processed. Once the registration has been resubmitted, the status will be changed to registration submitted.

NOTE: When there is a transfer to an expanded affiliated group (EAG) in progress and the registration status is limited conditional, the registration cannot be edited.

Table 12 -- Registration -- edit links for registration submitted or limited conditional status

 ----------------------------------------------------------------------

 

 

Home Page Links (registration

 

    submitted and limited                                    Begin from

 

     conditional status)                      FI Type         Question

 

 ----------------------------------------------------------------------

 

 Registration -- Edit/Resubmit -- Start  All except          1

 

 from My Information (Part 1)            sponsoring entity

 

 ----------------------------------------------------------------------

 

 Registration -- Edit/Resubmit -- Start  Lead FI only        12

 

 from Expanded Affiliated Group

 

 Information (Part 2)

 

 ----------------------------------------------------------------------

 

 Registration -- Edit/Resubmit -- Start  All except          14

 

 from QIs, WPs, or WTs Renewal (Part 3)  sponsoring entity

 

 ----------------------------------------------------------------------

 

 Registration -- Edit/Complete/Submit**  Sponsoring entity   1

 

                                         only

 

 ----------------------------------------------------------------------

 

 ** Available to a sponsoring entity in registration submitted status

 

 only since a sponsoring entity cannot be in limited conditional

 

 status.

 

 NOTE: There is no option to start from Part 4. You will reach Part 4

 

 at the end of the registration.

 

 ======================================================================

 

 

To edit a registration in registration submitted and limited conditional status:

 

• Select one of the following links under Available Account Options on the home page:

 

• Registration -- Edit/Resubmit -- Start from My Information (Part 1)

• Registration -- Edit/Resubmit -- Start from Expanded Affiliated Group Information (Part 2)

• Registration -- Edit/Resubmit -- Start from QIs, WPs, or WTs Renewal (Part 3)

• Registration -- Edit/Complete/Submit

 

• Since editing your registration will change your status back to initiated, a warning page will display.

 

• To go back without editing the registration:

Click the "no" button. Selecting No will not change the registration status and returns you to the home page.

• To continue editing the registration:

Click the "yes" button. Selecting Yes will change the registration status back to initiated. You must resubmit the registration in Part 4 for processing.

 

• Beginning at the first question, each page will contain your registration information and can be edited.

• Review your registration information for each question and make any changes.

• To save your changes and continue to the next page, click the "next" button.

• When you reach the end of the part, an Edit/Review page will contain your responses to each question for that part of the registration.

 

• If you need to make changes:

Click on the edit/review link to return to the first question of that part of the registration.

• If you do not need to make changes:

Click the "next" button to continue to the next part of the registration.

 

• After your last Edit/Review page, you will reach Submit (Part 4) of the registration.

 

• If you need to make any changes in Part 4:

Edit your information and click the "submit" button to resubmit your registration for processing. Your registration status will change to registration submitted.

• If you do not need to make changes in Part 4:

Click the "submit" button to resubmit your registration for processing. Your registration status will change to registration submitted.

5.3.1.3. Edit a Registration in Initiated and Registration Incomplete Status (Registration -- "Edit/Complete/Submit" link)

FIs in initiated and registration incomplete statuses edit from the beginning (Question 1) of the registration. You must complete the registration and submit in Part 4 for the registration to be processed. The account will remain in initiated or registration incomplete status until registration is submitted.

Table 13 -- Registration -- edit links for initiated and registration incomplete status

 ----------------------------------------------------------------------

 

 

Home Page Link (initiated and

 

 registration incomplete status)        FI Type     Begin from Question

 

 ----------------------------------------------------------------------

 

 Registration -- Edit/Complete/Submit   All         1

 

 ----------------------------------------------------------------------

 

 

To edit a registration in initiated and registration incomplete status:

 

• Click on the following link under Available Account Options on the home page:

 

Registration -- Edit/Complete/Submit

 

• Beginning from Question 1, each page will contain your registration information and can be edited.

• Review your registration information for each question and make any changes.

• To save your changes and continue to the next page, click the "next" button.

• When you reach the end of the part, an Edit/Review page will contain your responses to each question for that part of the registration.

 

• If you need to make changes:

Click on the

edit/review

link to return to the first question of that part of the registration.

• If you do not need to make changes:

Click the "next" button to continue to the next part of the registration.

 

• After your last Edit/Review page, you will reach Submit (Part 4) of the registration.

 

• If you need to make any changes in Part 4:

Edit your information and click the "submit" button to submit your registration for processing. Your registration status will change to registration submitted.

• If you do not need to make changes in Part 4:

Click the "submit" button to submit your registration for processing. Your registration status will change to Registration submitted.

5.3.2. Delete Registration

5.3.2.1. Delete Registration -- Single, lead, sponsoring entity

An FI is able to delete its registration before the registration is in approved or limited conditional status. (After a registration is approved, the FI will have an option to cancel the agreement). Lead FIs, single FIs, and sponsoring entities are able to delete their own registration.

In order for a lead FI to delete its own registration, its member FIs must be in registration under review, registration rejected/denied, agreement terminated, or agreement canceled status. To delete its own registration, the lead must delete all member FI registrations, cancel all member FI agreements, and decline all pending transfers into its EAG. If a lead FI, with active member FIs or pending transfers into the EAG, attempts to delete its own registration, an error message will display.

NOTE: If the FI deletes its registration, its account will be disabled and the FI can no longer log into the FATCA account. The FI cannot reinstate the registration later. If the FI chooses to register again, the FI needs to create a new FATCA account.

 

[The following graphic has not been reproduced:

 

Figure 41 -- Home page -- Registration -- Delete]

 

 

• Select the

delete registration

link under Available Account Options on the home page

[The following graphic has not been reproduced:

 

Figure 42 -- Home page -- Delete registration warning]

 

 

• Select one of the following:

 

• To keep the registration, click the "cancel" button.

• To delete the registration, click the "delete registration" button. Click "OK" to go back to the FATCA login page. The registration has been deleted and the FI's account will be disabled and the FI can no longer log into the FATCA account.

5.3.4.2 Delete Member FI Registration (Lead FI only)

Member FIs are not able to delete their own registration, so the lead FI must delete the registration for the member FI. A lead FI is able to delete its member FI only if the member FI is in initiated, registration incomplete, or registration submitted status.

 

[The following graphic has not been reproduced:

 

Figure 43 -- Deleting a member's registration -- Lead FI home page]

 

 

• Select the

member information

link under Your Information on the home page.

[The following graphic has not been reproduced:

 

Figure 44 -- Deleting a member's registration -- View member FI information]

 

 

• Select on the legal name of the member FI link under the Legal Name of Member financial institution column to go to the member account information page.

 

The system displays the member account information page.

 

[The following graphic has not been reproduced:

 

Figure 45 -- Deleting a member FI's registration -- Member FI account information]

 

 

• Click on the

registration -- delete

link.

[The following graphic has not been reproduced:

 

Figure 46 -- Deleting a member FI's registration -- warning]

 

 

• Select one of the following:

 

• To go back to the member account information page without deleting the registration, click the "cancel" button.

• To delete the member FI's registration, click the "delete registration" button. Click "OK" to go back to the member information page. The member FI's registration has been deleted.

5.3.3. Cancel Registration Agreement

5.3.3.1. Cancel Registration Agreement (Single, member, sponsoring entity)

After a registration is an approved or limited conditional status, an FI in approved or limited conditional status may choose to cancel the registration agreement.

If the FI cancels a registration agreement that is in approved status, the FI, and any applicable branches, will no longer be published on the FFI List, the GIINs will no longer be valid, and the FI will need to register again in order to obtain new GIINs. If the FI is a sponsoring entity in approved status, all sponsored entities and sponsored subsidiary branches will no longer be published on the FFI List and their GIINs will no longer be valid.

Single FIs, member FIs, and lead FIs, will receive an error message if they attempt to cancel the registration agreement while they are in the process of transferring to an expanded affiliated group (EAG). The transfer request must first be withdrawn via the withdraw transfer link on the home page before the registration agreement can be canceled. Lead FIs will receive an error message if they attempt to cancel the registration agreement if there are pending transfers into the lead's EAG. The transfer requests must first be declined, see Chapter 5.3.8.3. Respond to Transfer Request (Lead FIs only) for more information.

 

[The following graphic has not been reproduced:

 

Figure 47 -- Cancel registration agreement]

 

 

• Select the

agreement -- cancel

link under Available Account options on the home page.

[The following graphic has not been reproduced:

 

Figure 48 -- Cancel registration agreement -- Warning]

 

 

• Select one of the following:

 

• To keep the registration agreement, click the "back to home page" button.

• To cancel the registration agreement, click the "cancel agreement" button. The registration agreement has now been canceled. Click the "OK" button to return to the home page. The FI is now in agreement canceled status. The FI's account will be disabled and they can no longer log into the FATCA account.

NOTE

: When a member FI cancels its registration agreement, a message is posted to the lead FI's message board.

5.3.3.2. Cancel Registration Agreement (Lead FI only)

A lead FI cannot cancel a member FI's registration agreement but can cancel its own registration agreement. If the lead cancels its registration agreement in approved status, the lead, and any applicable branches, will no longer be published on the FFI List, the GIINs will no longer be valid, and the lead will need to register again in order to obtain a new GIINs.

In order for a lead FI to cancel its own registration agreement, it cannot be in the process of transferring to another EAG or have active members or pending transfers into its EAG. If the lead FI attempts to cancel its own registration agreement, with active member FIs, pending transfer requests, or a transfer in progress, an error message will display.

 

• Select the

agreement -- cancel

link under Available Account Information on the home page.

• Select one of the following:

 

• To keep the registration agreement, click the "back to home page" button.

• To cancel the registration agreement, click the "cancel agreement" button. Click the "OK" button to return to the home page. The registration agreement has been canceled and the FI is now in agreement canceled status. The FI's account will be disabled and they can no longer log into the FATCA account

5.3.4. Edit Challenge Questions

The challenge questions are used when a user forgets and needs to reset the access code. An FI is able to view and edit its current challenge questions and answers via the challenge questions -- edit/review link on the home page when it is in initiated, registration submitted, registration incomplete, approved, or limited conditional status.

 

[The following graphic has not been reproduced:

 

Figure 49 -- Challenge questions -- Edit/review]

 

 

• Select the

challenge questions -- edit/review

link under Available Account Options on the home page.

 

The system displays the edit/review challenge questions page.

 

[The following graphic has not been reproduced:

 

Figure 50 -- Challenge questions -- Edit challenge questions]

 

 

• The current challenge questions and answers are displayed. To keep the same challenge questions and answers, click the "cancel" button.

• To change a challenge question, select a new question from the drop down menu under Question 1 or Question 2.

• To change a challenge question answer, enter a new answer under Question 1 or Question 2.

• To save the new challenge questions and answers and go back to the home page, click the "save" button. The user will not be able to save if no questions are selected or answers are left blank.

 

IMPORTANT: Record the new challenge questions and answers. The previous challenge questions and answers will no longer be valid.

5.3.5. Change access code

An FI is able to change its current access code via the access code -- change link on the home page when the account is in initiated, registration submitted, registration incomplete, approved, or limited conditional status.

 

[The following graphic has not been reproduced:

 

Figure 51 -- Access code -- Change]

 

 

• Select the

access code -- change

link under Available Account Options on the home page.

[The following graphic has not been reproduced:

 

Figure 52 -- Registration -- Change access code]

 

 

• In the first text box, enter the existing access code for validation purposes.

 

The system displays the minimum guidelines to create a new access code. The access code must be 8-20 characters and include at least one uppercase and lowercase letter, one number, and one of the designated special characters: tilde (~), exclamation mark (!), ampersand (@), pound/hashtag sign (#), percent sign (%), caret (^), asterisk (*), parentheses (), question mark (?), comma (,), period (.).

 

• Enter the new access code ensuring that it meets the requirements in Step 2.

• Re-enter the access code to confirm your code in the text box.

• To keep the current access code, click the "cancel" button.

• Click "change access code" to save changes and return to the home page.

 

IMPORTANT: Record the new access code. The previous access code will no longer be valid. Inform all other POCs that have access to this FATCA account of the access code change.

5.3.6. Print Registration

An FI is able to download its complete registration form data via the print registration information (PDF) link on the home page if the account status is registration submitted, approved, or limited conditional. The PDF copy excludes all tables except for the POC table.

 

[The following graphic has not been reproduced:

 

Figure 53 -- Print registration information (PDF)]

 

 

• Select the

print registration information (PDF)

link under Available Account Options on the home page.

• A message may display notifying you it may take some time to generate the PDF. Click "OK" to continue.

• Follow your Internet browser's prompts for saving files to your computer.

 

A sponsoring entity that answered Yes to Question 6 and completed Part 3 will not be able to view their Part 3 information on the print registration information PDF. To print Part 3 registration information, select the "registration -- edit" link available under Available Account Options on the home page, page through to the edit/review part 3 page, and print from the Internet browser.

5.3.7. Download Registration Tables

An FI in initiated, registration incomplete, registration submitted, approved, or limited conditional status can download registration tables using the download registration tables link on the home page. All tables are available in PDF and CSV formats, except for the sponsored subsidiary branch information table which is available in CSV only. If the user selects a table in which no information has been entered by the FI, the system will display an error message.

NOTE: A sponsoring entity that answered Yes to Question 6 and completed Part 3 will not be able to view their PAI contract information in a registration table. To view PAI contract information, select the "registration -- edit" link available under Available Account Options on the home page, page through to the edit/review part 3 page, and print from the Internet browser.

The table bellows displays which registration tables are available based on the FI type and status.

Table 14 -- Registration tables available by FI type

 ----------------------------------------------------------------------

 

 

Registration Table Name       Single  Lead  Member   Sponsoring Entity

 

 ----------------------------------------------------------------------

 

 Member Information*                   x

 

 ----------------------------------------------------------------------

 

 Branch Information            x       x     x

 

 ----------------------------------------------------------------------

 

 POC Information               x       x     x        x

 

 ----------------------------------------------------------------------

 

 PAI Contract Information      x       x     x

 

 ----------------------------------------------------------------------

 

 Sponsored Entity Information                         x

 

                                                      (for FIs in

 

                                                      approved status

 

                                                      only)

 

 ----------------------------------------------------------------------

 

 Sponsored Subsidiary Branch                          x

 

 Information*                                         (for FIs in

 

                                                      approved status

 

                                                      only)

 

 ----------------------------------------------------------------------

 

 * If you download the sponsored subsidiary branch information table

 

 which contains more than 20,000 records, you will receive an error.

 

 Contact FATCA technical support to get a table with more than 20,000

 

 records.

 

 ======================================================================

 

[The following graphic has not been reproduced:

 

Figure 54 -- Download registration tables]

 

 

• Select the

download registration tables

link under Available Account Options on the home page.

[The following graphic has not been reproduced:

 

Figure 55 -- Download registration tables -- Select table]

 

 

• Next to the table you wish to download, select the

PDF

or

CSV

link to download the table in the selected format. If you choose a PDF file format, a message may display notifying you it may take some time to generate the file. Click "OK" to continue.

• Follow your Internet browser's prompts for saving files to your computer.

 

5.3.8. Change FI Type and Transfers to an Expanded Affiliated Group

Certain FIs, in approved or limited conditional status, can change their FI type. In addition to changing their FI type, member FIs, in approved or limited conditional status, can transfer to another expanded affiliated group (EAG). When changing the FI type or transferring, FIs should note the following:

 

• The user does not need to cancel its current registration agreement or create a new registration. A new FATCA account will be created with the existing registration information, including branches, and the account status will not change.

• If the FATCA account is already in approved status, a new GIIN will be issued. The old GIIN will remain on the published FFI List for a short time to allow the GIIN holder to distribute its new GIIN. The effective date will not change.

• All approved branches for the registration will also be issued new GIINs based on the new FATCA account. The old branch GIINs will also remain on the published FFI List for a short time.

 

5.3.8.1. Change FI Type

The following FI type changes are available through the change FI type link on the home page:

 

• Member FI to single FI

• Single FI to lead FI

• Single FI to member FI (Transfer to an EAG)

• Lead FI to member FI (Transfer to an EAG)

 

If the FI type change combination the user wishes to make is not listed above, users can follow a two-step approach to achieve the desired outcome. For example, to change from a member to a lead, the member FI can first change its FI type to single, then to lead.

NOTE: Current member FIs who wish to transfer to another expanded affiliated group, go to Transfer to Another Expanded Affiliated Group (Member FIs Only).

Change FI Type: Member to Single and Single to Lead:

 

• If you are a member in approved or limited conditional status you may change your FI type to single.

• If you are a single in approved status you may change your FI type to lead.

 

The figure below illustrates the process for an FI to change its FI type to single or lead:

 

[The following graphic has not been reproduced:

 

Figure 56 -- Change FI type to single or lead process]

 

 

Step 1 -- Log into current FATCA account

Log into your current FATCA account.

Step 2 -- Change FI Type from Home Page

 

[The following graphic has not been reproduced:

 

Figure 57 -- Change FI type link on home page]

 

 

Select the

change FI type

link on the home page.

Step 3 -- Select Single or Lead as new FI type

Select single or lead as the new FI type. Since changing the FI type assigns a new FATCA account with a new FATCA ID, temporary access code, and a new GIIN (approved status only) a warning page will display before continuing.

 

[The following graphic has not been reproduced:

 

Figure 58 -- Change FI type warning]

 

 

Select one of the following:

 

• To return to the home page without changing the FI type:

 

Click the "cancel" button. No changes will be made to your status or home page.

 

• To continue and change the FI type:

 

Click the "change FI type" button.

Step 4 -- Receive new FATCA ID and temporary access code

 

[The following graphic has not been reproduced:

 

Figure 59 -- Change FI type -- Receive new FATCA ID and temporary access code]

 

 

Your new FATCA ID and temporary access code are displayed on the confirmation page. Record this information. Your new account status will be the same as your current account status. If your current account status is approved, you will be assigned a new GIIN and new branch GIINs (if applicable).

Click "OK" to be automatically logged out of the session and returned to the user log in page.

Step 5 -- Log into new FATCA account

Log into the new FATCA account using your new FATCA ID and access code. You will no longer be able to log in with the old FATCA ID.

NOTE: Single FIs that changed their FI type to lead need to complete Part 2 of the registration. See Chapter 4.2 Registration Part 2 for more information.

Change FI Type: Single to Member and Lead to Member (Transfer to an EAG)

 

• If you are a single in approved or limited conditional status you may change your FI type to member.

• If you are a lead in approved status you may change your FI type to member.

 

The figure below illustrates the process for an FI to change its FI type to member:

 

[The following graphic has not been reproduced:

 

Figure 60 -- Change FI type to member process]

 

 

Step 1 -- Log into current FATCA Account

Log into your current FATCA account.

Step 2 -- Change FI Type from Home Page

 

[The following graphic has not been reproduced:

 

Figure 61 -- Change FI type to member -- Home page link]

 

 

Select the

change FI type

link on the home page.

Step 3 -- Select Member as New FI Type

 

1. Select Member (Transfer to an expanded affiliated group) as the new FI type.

[The following graphic has not been reproduced:

 

Figure 62 -- Change FI type to member -- Initiate transfer to a group]

 

the FATCA ID of the lead FI of the expanded affiliated group (EAG) you wish to transfer into.

 

Check the box to confirm that the RO of the lead FI of the EAG you wish into transfer to will be a point of contact (POC) for your FI.

 

Click the "cancel" button to go back to the home page, or click "continue" to proceed.

 

 

[The following graphic has not been reproduced:

 

Figure 63 -- Change FI type to member -- Initiate transfer to a group review]

 

Review the FATCA ID and legal name, of the lead FI of the EAG you wish to transfer into, displayed on the confirmation page. The legal name displayed is the legal name associated with the FATCA ID provided in Step 2.

 

Changing your FI type to member will initiate the transfer into the EAG. Select one of the following:

 

 

• To return to the home page without initiating the transfer:

Click the "cancel" button. No changes will be made to your status or home page.

• To edit the FATCA ID entered:

Click the "back" button.

• To change the FI type and initiate the transfer into the EAG:

Click the "submit" button.

Step 4 -- Review and Accept Transfer (Lead FI)

The lead FI of the EAG you wish to transfer into will be notified of the request to transfer. You will be notified when the lead FI of the EAG accepts or declines the transfer. Monitor your message board for updates.

If the lead FI of the EAG declines the transfer request, the transfer is automatically cancelled. If the lead FI of the EAG accepts the transfer request, you must finalize the transfer in order to complete the transfer into the EAG. See the Finalize Transfer instructions below for more information.

If the lead does not respond to the transfer request within 45 days, the request will expire.

You may withdraw your transfer request at any time up until the transfer is finalized; go to the Withdraw Transfer section for instructions on how to withdraw a transfer.

Step 5 -- Finalize Transfer

After the lead FI of the EAG you wish to transfer into accepts the transfer request, the finalize transfer link on the home page is available. You will need to finalize the transfer within 45 days of the lead's acceptance, or the transfer will expire.

 

[The following graphic has not been reproduced:

 

Figure 64 -- Change FI type to member -- Finalize transfer link on home page]

 

 

• Select the

finalize transfer

link under Available Account Options on the home page.

• Review the FATCA ID and the Legal Name of the lead FI of the EAG you wish to transfer into displayed on the confirmation screen. If you finalize the transfer, you will be assigned a new FATCA account with a new FATCA ID, temporary access code, and a new FI GIIN (approved status only).

[The following graphic has not been reproduced:

 

Figure 65 -- Change FI type to member -- Finalize transfer]

 

 

• Select one of the following:

 

• To return to the home page without finalizing the transfer:

Click on the "cancel" button

• To finalize the transfer:

Click on the "finalize transfer" button.

Step 6 -- Receive new FATCA ID and temporary access code

 

[The following graphic has not been reproduced:

 

Figure 66 -- Change FI type to member -- Transfer finalized confirmation]

 

 

Your new FATCA ID and temporary access code are displayed on the confirmation page. Record this information. Your new account status will be the same as your current account status. If your current account status is approved, you will be assigned a new GIIN and new branch GIINs (if applicable).

Click "OK" to be automatically logged out of the session and returned to the user log in page.

Step 7 -- Log into new FATCA account

Log in to the new FATCA account using your new FATCA ID and access code. You will no longer be able to log in with the old FATCA ID.

5.3.8.2. Transfer to Another Expanded Affiliated Group (Member FIs only)

A member FI in approved or limited conditional status can initiate a transfer to another expanded affiliated group via the initiate transfer to another expanded affiliated group link on the home page. A member FI's transfer request can only be initiated by the member FI and cannot be initiated by a lead FI. When a member FI initiates a transfer into another EAG, no action is needed from the lead FI of the current EAG; however the lead FI of the current EAG will receive several information-only notifications throughout the transfer process.

The figure below illustrates the process for a member to transfer to another expanded affiliated group:

 

[The following graphic has not been reproduced:

 

Figure 67 -- Member to member transfer process]

 

 

Step 1 -- Log into current FATCA account

Log into your current FATCA account.

Step 2 -- Initiate Transfer to another EAG from Home Page

 

[The following graphic has not been reproduced:

 

Figure 68 -- Initiate a Transfer to Another Expanded Affiliated Group link on the home page]

 

 

• Select the

initiate a transfer to another expanded affiliated group

link under Available Account Options on the home page

[The following graphic has not been reproduced:

 

Figure 69 -- Initiate a Transfer to Another group]

 

 

• Enter the FATCA ID of the lead FI of the expanded affiliated group (EAG) you wish to transfer into.

• Check the box to confirm that the RO of the lead FI's EAG you wish to transfer into will be a point of contact (POC) for your FI.

• Click the "cancel" button to return to the home page, or click "continue" to proceed.

[The following graphic has not been reproduced:

 

Figure 70 -- Initiate a Transfer to Another group review page]

 

 

• Review the FATCA ID and legal name, of the lead FI of the EAG you wish to transfer into, displayed on the confirmation page. The legal name displayed is the legal name associated with the FATCA ID provided in Step 2

• Select one of the following:

 

• To return to the home page without initiating the transfer:

Click the "cancel" button. No changes will be made to your status or home page.

• To edit the FATCA ID entered:

Click the "back" button.

• To initiate the transfer into the EAG:

Click the "submit" button.

Step 3 -- Review and Accept Transfer (Lead FI)

The lead FI of the EAG you wish to transfer into will be notified of the request to transfer. You will be notified when the lead FI of the EAG accepts or declines the transfer. Monitor your message board for updates.

If the lead FI of the EAG declines the transfer request, the transfer is automatically cancelled. If the lead FI of the EAG accepts the transfer request, you must finalize the transfer in order to complete the transfer into the EAG. See the Finalize Transfer instructions below for more information.

If the lead does not respond to the transfer request within 45 days, the request will expire.

You may withdraw your transfer request at any time up until the transfer is finalized; go to the Withdraw Transfer section for more information on how to withdraw a transfer.

Step 4 -- Finalize Transfer

After the lead FI of the EAG you wish to transfer into accepts the transfer request, the finalize transfer link on the home page is available. You will need to finalize the transfer within 45 days of the lead's acceptance, or the transfer will expire.

 

[The following graphic has not been reproduced:

 

Figure 71 -- Initiate a Transfer to Another group -- Finalize transfer link on home page]

 

 

• Select the

finalize transfer

link on the home page.

[The following graphic has not been reproduced:

 

Figure 72 -- Initiate a Transfer to Another group -- Finalize transfer review]

 

 

• Review the FATCA ID and the Legal Name, of the lead FI of the EAG you wish to transfer into, displayed on the confirmation screen. If you finalize the transfer, you will be assigned a new FATCA account with a new FATCA ID, temporary access code, and a new GIIN (approved status only).

• Select one of the following:

 

• To return to the home page without finalizing the transfer:

Click on the "cancel" button.

• To finalize the transfer:

Click on the "finalize transfer" button.

Step 5 -- Receive new FATCA ID and temporary access code

 

[The following graphic has not been reproduced:

 

Figure 73 -- Initiate a Transfer to Another group -- Transfer finalized confirmation]

 

 

Your new FATCA ID and temporary access code are displayed on the confirmation page. Record this information. Your new account status will be the same as your current account status. If your current account status is approved, you will be assigned a new GIIN and new branch GIINs (if applicable).

Click "OK" to be automatically logged out of the session and returned to the user log in page.

Step 6 -- Log into new FATCA account

Log in to the new FATCA account using your new FATCA ID and access code. You will no longer be able to log in with the old FATCA ID.

5.3.8.3. Respond to Transfer Request (Lead FIs only)

Lead FIs will receive a notification if an FI requests a transfer request into their EAG. The lead FI has 45 days to accept or decline the transfer request, or it will expire.

If the lead FI of the EAG accepts the transfer request, the FI requesting the transfer must finalize the transfer in order to complete the transfer into the EAG.

If the lead FI of the EAG declines the transfer request, the transfer is automatically cancelled.

NOTE: A lead FI that has pending transfer requests into its EAG is unable to cancel its registration agreement or change its FI type. The lead must decline all transfer requests into its EAG before it can cancel its registration agreement or change its FI type.

 

[The following graphic has not been reproduced:

 

Figure 74 -- Respond to a transfer -- Member information link on home page]

 

 

• Select the

member information

link under Your Information on the home page.

 

The system will display the member information page.

 

[The following graphic has not been reproduced:

 

Figure 75 -- Respond to a transfer -- Pending transfer in view]

 

 

• Select the

pending transfers in

link.

• To accept or decline a transfer, the transfer stage must be "pending lead acceptance." Select the checkbox next to the legal name of each transfer you wish to accept or decline. You can select multiple records. To select all records, click the "select" checkbox in the first column. To accept the transfers of the selected records, continue to the Accept Transfer instructions. To decline the transfers of the selected records, continue to the Decline Transfer instructions.

 

NOTE

: Transfer requests that are no longer valid will be automatically cancelled.

Accept Transfer

 

• After selecting the transfer records on the pending transfer in page, click the "accept transfer" button.

[The following graphic has not been reproduced:

 

Figure 76 -- Respond to a transfer -- Accept transfer]

 

 

• A confirmation page will display. Select one of the following:

 

• To return to the member information page without accepting the transfer:

Click the "cancel" button.

• To accept the transfer:

Click the "accept transfer" button.

Next Steps:

 

• If you accept the transfer request, the Pending Transfer In Table will be updated with the Transfer Stage column displaying "Pending Member Acceptance." Once the transfer is accepted, it cannot be declined.

• The FI requesting the transfer will be notified to finalize the transfer so they can be added into the expanded affiliated group.

• Monitor your message board for updates. You will be notified if the transfer is:

 

• Finalized

• Withdrawn

• Expires (FI requesting the transfer must finalize within 45 days of the lead FI's acceptance)

• Canceled

Decline Transfer

 

1. After selecting the transfer records on the pending transfer in page, click the "decline transfer" button.

[The following graphic has not been reproduced:

 

Figure 77 -- Respond to a transfer -- Decline transfer]

 

A confirmation page will display.

 

 

• To return to the member information page without declining the transfer:

Click the "cancel" button. The Pending Transfer In Table will not be updated until the transfer is accepted, declined, or expires.

• To decline the transfer:

Click the "decline transfer" button. The FI requesting the transfer will be notified that the request has been declined.

5.3.8.4. Withdraw Transfer

An FI that has requested a transfer can withdraw their transfer request, at any time up until they finalize the transfer, via the withdraw transfer link under Available Account Options on the home page.

 

[The following graphic has not been reproduced:

 

Figure 78 -- Withdraw transfer -- Home page link]

 

 

• Select the

withdraw transfer

link under Available Account Options on the home page.

[The following graphic has not been reproduced:

 

Figure 79 -- Withdraw transfer]

 

 

• A confirmation page will display.

 

• To return to the home page without withdrawing the transfer:

Click the "cancel" button.

• To withdraw the transfer request:

Click the "withdraw transfer" button.

After a transfer request is withdrawn, the transfer information will no longer be displayed on the home page. The lead FI of the EAG you wish to transfer into and your current lead FI (applicable to member FIs only) will be notified that the transfer has been withdrawn.

During the transfer process FIs may receive updates through email notifications and messages board messages. The following table provides a list of possible messages an FI may receive during the initiate transfer, lead FI response, and finalize transfer steps.

Table 15 -- Transfer to an expanded affiliated group (EAG) steps

 ----------------------------------------------------------------------

 

                       

Type of Message Board

 

    Transfer Steps              Message*                 Next Steps

 

 ----------------------------------------------------------------------

 

 FI initiates transfer into an EAG:

 

 ----------------------------------------------------------------------

 

 FI requests transfer  

FI Requesting Transfer   New Lead FI

 responds

 

 into an EAG            and

Current Lead FI:

     to the transfer

 

                        Information              request.

 

                        -----------------------

 

                       

New Lead FI

:

 

                        Action Required

 

 ----------------------------------------------------------------------

 

 New Lead FI responds to the transfer request:

 

 ----------------------------------------------------------------------

 

 Accept Transfer        

FI Requesting Transfer:  FI requesting transfer

 

                        Action Required          finalizes the

 

                        -----------------------  transfer.

 

                       

New Lead FI

 and

Current

 

                        Lead FI:

 

                        Information

 

 ----------------------------------------------------------------------

 

 Decline Transfer      

FI Requesting Transfer,  None.

 The transfer is

 

                       

New Lead FI,

 and         cancelled.

 

                       

Current Lead FI

:

 

                        Information

 

 ----------------------------------------------------------------------

 

 FI requesting transfer finalizes the transfer:

 

 ----------------------------------------------------------------------

 

 Finalize Transfer      

FI Requesting Transfer:

  FI requesting transfer

 

                        Message board message    records new login

 

                        posted to new FATCA      information and logs

 

                        account, Information     into new FATCA

 

                        -----------------------  account.

 

                       

New Lead FI

 and

Current

 

                        Lead FI

:

 

                        Information

 

 ----------------------------------------------------------------------

 

 * Current lead FI information in this table is only applicable if the

 

 FI requesting the transfer is a member of an EAG. The new lead FI

 

 refers to the lead FI of the EAG the FI wishes to transfer into

 

 ======================================================================

 

 

During the transfer process, certain items may interrupt the transfer, and in some cases result in the transfer not being finalized. The following table provides a list of possible messages an FI may receive when the transfer process is interrupted.

Table 16 -- Items that may interrupt transfer to an expanded affiliated group (EAG)

 ----------------------------------------------------------------------

 

                       

Type of Message Board

 

         Item                 Message*                 Next Steps

 

 ----------------------------------------------------------------------

 

 Transfer is Withdrawn

 

 ----------------------------------------------------------------------

 

 

Withdraw Transfer      FI Requesting Transfer,   None.

 The transfer is

 

 Transfer request is    

New Lead FI,

 and

Current

  withdrawn.

 

 withdrawn by the FI    

Lead FI:

 

 requesting transfer.   Information

 

 ----------------------------------------------------------------------

 

 Transfer Expires

 

 ----------------------------------------------------------------------

 

 

Transfer Expiration    FI Requesting Transfer:   New Lead FI

 logs into

 

 

Warning (New lead FI)

  Information               FATCA account to

 

 Deadline to accept     ------------------------  accept or decline the

 

 transfer is            

New Lead FI:

              transfer.

 

 approaching. If        Action Required

 

 transfer is            ------------------------

 

 not accepted soon,    

Current Lead FI:

 

 it will expire.        N/A

 

 ----------------------------------------------------------------------

 

 

Transfer Expiration    FI Requesting Transfer:   FI Requesting

 

 

Warning (FI

            Action Required          

Transfer

 logs into

 

 

requesting transfer)

   ------------------------  FATCA account to

 

 Deadline to finalize  

New Lead FI:

              finalize the

 

 transfer is            Information               transfer.

 

 approaching. If        ------------------------

 

 transfer is not        

Current Lead FI:

 

 finalized soon, it     Information

 

 will expire.

 

 ----------------------------------------------------------------------

 

 

Transfer Expiration    FI Requesting Transfer,   None.

 The transfer is

 

 Transfer request into  

New Lead FI,

 and

Current

  cancelled.

 

 an EAG has expired    

Lead FI:

 

 because it was not     Information

 

 accepted by the new

 

 lead within 45 days

 

 or was not finalized

 

 by the FI requesting

 

 the transfer.

 

 ----------------------------------------------------------------------

 

 Transfer is Cancelled

 

 ----------------------------------------------------------------------

 

 

Invalid Transfer       FI Requesting Transfer,   None.

 The transfer is

 

 

Request                New Lead FI,

 and

Current

  cancelled.

 

 FI requesting the      

Lead FI:

 

 transfer or the new    Information

 

 lead FI has changed

 

 to a status that no

 

 longer allows

 

 transfers.

 

 ----------------------------------------------------------------------

 

 

New EAG is Full        FI Requesting Transfer,

 

 EAG has reached the    

New Lead FI,

 and

Current

 

 maximum number of      

Lead FI:

 

 members allowed.       Information

 

 ----------------------------------------------------------------------

 

 

Transfer Cancellation  FI Requesting Transfer,

 

 FI's request to        

New Lead FI,

 and

Current

 

 transfer into the EAG  

Lead FI:

 

 has been cancelled     Information

 

 by the IRS.

 

 ----------------------------------------------------------------------

 

 *

Current lead FI

 information in this table is only applicable if the

 

 FI requesting the transfer is a member of an EAG. The

new lead FI

 

 refers to the lead FI of the EAG the FI wishes to transfer into

 

 ======================================================================

 

 

 

5.4. Message Board

 

 

An FI is able to view system-generated messages sent to its account via the message board section of the home page. Messages are posted to the message board when changes are made to the account or action is required.

 

[The following graphic has not been reproduced:

 

Figure 80 -- Message board on home page]

 

 

Open a message:

 

• Select the message title link and a new window will open with the content of the message.

• Click the "close" button to close the message a return to the home page.

 

Delete a message:

 

• To delete a message, click on the checkbox next to the desired message. The "delete" button will be disabled until you click on a checkbox. To delete all the messages, click on the "Check All" checkbox.

• Click the "delete" button below the message table.

• A confirmation message will be displayed. To keep the message and go back to the home page, click "Cancel."

 

NOTE:

You will be unable to delete messages from the message board if your account is in registration under review or registration rejected/denied status.

5.5. Your Information

An FI is able to access information and links to registration information via the Your Information section of the homage page. Available options are based on the FI type and current account status.

The table below contains the list of information and links that may be available under the Your Information section.

Table 17 -- Links that may be available under Your Information on the home page

 ----------------------------------------------------------------------

 

 

Information/Link            Description             Availability

 

 ----------------------------------------------------------------------

 

 Lead FI Information  Displays the member's lead  Member FIs only

 

                      FI information

 

 ----------------------------------------------------------------------

 

 Member Information   Link to member FI           Lead FIs only

 

                      information, including

 

                      pending transfer requests

 

 ----------------------------------------------------------------------

 

 Branch Information   Link to branch information  Displays when the FI

 

                                                  has answered yes to

 

                                                  Question 7 (not

 

                                                  available to

 

                                                  sponsoring entities)

 

 ----------------------------------------------------------------------

 

 POC Information      Link to POC information     Displays when the FI

 

                                                  has answered Question

 

                                                  11B

 

 ----------------------------------------------------------------------

 

 Manage Sponsored     Link to sponsored entities  Sponsoring entities

 

 Entities             information                 only

 

 ----------------------------------------------------------------------

 

 PAI Contract         Link to PAI Contract        Displays when the FI

 

 Information          information                 has answered Question

 

                                                  16

 

 ----------------------------------------------------------------------

 

 

 

5.5.1. Your Lead FI Information (Member FI Only)

 

 

A member FI is able to view its lead FI's FATCA ID and legal name on the home page.

 

[The following graphic has not been reproduced:

 

Figure 81 -- Member FI Home Page -- Lead FI Information (Member Only)]

 

 

5.5.2. Member FI Information (Lead FI Only)

A lead FI is able to view, edit, and add member FI registration information, as well as manage transfers into its expanded affiliated group, via the member information link on the home page. The lead FI is able to view member FI information if the lead FI is in initiated, registration incomplete, registration submitted, or approved status.

 

[The following graphic has not been reproduced:

 

Figure 82 -- Member information link on lead FI home page]

 

 

To view member FI information, select the

member information

link on the home page. The financial institution -- member information page will display with the following page views available:

 

All Members

(default view): displays current member FIs

Pending Transfer In: displays FI requests to transfer into your expanded affiliated group

Pending Transfer Out: displays current member FI requests to transfer out of your expanded affiliated group

Transfer Completed: displays former member FIs who transferred out of your expanded affiliated group.

 

5.5.2.1. All Members View

 

[The following graphic has not been reproduced:

 

Figure 83 -- Member Information -- All members view]

 

 

The all members view displays all current member FIs. To manage a member from the all members view (default view); click on the legal name of the member FI to view the member account information page.

NOTE: While the lead FI is accessing the member FI's account, the member FI will not be able to log in and will receive an error message that another user is logged into the account. If the member FI is logged into its account, the lead FI will get an error message when clicking on the member FI's legal name.

The system displays the member's account information page.

 

[The following graphic has not been reproduced:

 

Figure 84 -- Member Information -- Member account information page]

 

 

Edit Member FI Registration

To edit the member FI's registration, see box below for user guide section references which will provide further instructions.

Table 18 -- Member FI home page links

 ----------------------------------------------------------------------

 

   

Member FI Home Page Link     Member FI's Status*  User Guide Section

 

 ----------------------------------------------------------------------

 

 Registration -- Edit -- Start  Approved             Chapter 5.3.1.1.

 

 from My Information (Part 1)

 

 -----------------------------

 

 Registration -- Edit -- Start

 

 from QIs, WPs, WTs Renewal

 

 (Part 3)

 

 ----------------------------------------------------------------------

 

 Registration -- Edit/Resubmit  • Registration       Chapter 5.3.1.2.

 

 -- Start from My Information     submitted

 

 (Part 1)

 

 -----------------------------  • Limited

 

 Registration -- Edit/Resubmit    Conditional**

 

 -- Start from QIs, WPs, WTs

 

 Renewal (Part 3)

 

 ----------------------------------------------------------------------

 

 Registration -- Edit/          • Registration       Chapter 5.3.1.3.

 

 Complete/Submit                  Incomplete,

 

                                • Initiated

 

 ----------------------------------------------------------------------

 

 * If the member FI is in registration under review, registration

 

 rejected, agreement cancelled, or agreement terminated status, the

 

 lead FI cannot edit the member FI's registration.

 

 ** If the member FI is in limited conditional status and has initiated

 

 a transfer, the lead FI cannot edit the member' FI's registration.

 

 ======================================================================

 

 

Print Member FI Registration Information

Select the print registration information (PDF) link to download the member FI's complete registration information. The PDF copy will exclude all tables except for the POC table. The member FI's account status must be in registration submitted, approved, or limited conditional for the print registration information (PDF) link to be available.

Download Member FI Registration Tables

Select the download registration tables link to access the member FI's registration tables. For more information on how to download a registration table, see Chapter 5.3.7 Download Registration Tables.

5.5.2.2. Pending Transfer In View

 

[The following graphic has not been reproduced:

 

Figure 85 -- Member Information -- Pending transfer in view]

 

 

The pending transfer in view displays FI requests to transfer into your expanded affiliated group.

Accept or Decline Transfer Requests

Under the pending transfer in view, you can accept and decline transfers into your EAG. You must accept or decline the transfer request within 45 days or the request will expire. For step by step instructions on how to accept and decline transfer requests, see Chapter 5.3.8.3 Respond to Transfer Request.

Download a list of FIs pending transfer in

 

1. Select one of the following links:

 

Download members pending transfer in (PDF).

Download members pending transfer in (CSV).

 

2. Follow your Internet browser's prompts for saving files to your computer.

 

NOTE:

The download members pending transfer in links will not be available if you do not have any FIs requesting to transfer into your EAG.

5.5.2.3. Pending Transfer Out View

 

[The following graphic has not been reproduced:

 

Figure 86 -- Member Information -- Pending transfer out view]

 

 

The pending transfer out view displays current member FIs who have requested to transfer out of your expanded affiliated group. You do not need to approve requests to transfer out of your EAG.

5.5.2.4. Transfer Completed View

 

[The following graphic has not been reproduced:

 

Figure 87 -- Member Information -- Transfer completed view]

 

 

The transfer completed view displays former member FIs who transferred out of your EAG.

Download a list of former members who have transferred out of your EAG:

 

• Select one of the following links:

 

Download former members transferred out (PDF).

Download former members transferred out (CSV).

 

• Follow your Internet browser's prompts for saving files to your computer.

 

5.5.2.5. Add a Member

You can add a member via the add member link at the top of the page from any of the four page views (all members, pending transfer in, pending transfer out, and transfer completed). This allows you to add a member without having to page to Question 12 in the registration. You cannot add a member while you are in the process of a transfer. For step by step instructions on how to add a member, see Chapter 4.2.1. Member Information.

5.5.3. Branch Information

An FI (except a sponsoring entity) is able to view and edit its branch information via the branch information link on the home page. The link will only be available if the FI answered Yes to Question 7. To view and edit branch information, the account status must be in initiated, registration submitted, registration incomplete, approved, or limited conditional status.

5.5.3.1. View Branch Information

 

[The following graphic has not been reproduced:

 

Figure 88 -- Branch Information link on the home page]

 

 

To access the branch information, select the

branch information

link under Your Information on the home page.

5.5.3.2. Add or Delete Branches

 

[The following graphic has not been reproduced:

 

Figure 89 -- Add or delete branches -- Branch list]

 

 

The system displays the branch information page. You can add and delete branches from this page without having to page to Question 9 in the registration. Refer to Chapter 4.1.7. -- Branches Outside of the U.S. for more information on how to manage branches. Adding and deleting branches from this page will not affect the account status.

5.5.3.3. Download a complete branch list

 

• To download a complete branch list in PDF or CSV format, select one of the following links:

 

Download complete branch list (PDF).

Download complete branch list (CSV).

 

• A message may display notifying you it may take some time to generate the file. Click "OK" to continue.

• Follow your Internet Browser's prompts for saving files to your computer.

• Click the "back to home page" button to go back to the home page.

 

5.5.4. Point of Contact (POC) Information

An FI is able to view its POC information via the POC information link on the home page if POC information has been entered in Question 11B. To view its POC information, the account status must be in initiated, registration submitted, registration incomplete, approved, or limited conditional status.

5.5.4.1. View POC Information

 

[The following graphic has not been reproduced:

 

Figure 90 -- POC information link on the home page]

 

 

To access the POC information, select the

POC information

link on the home page.

 

[The following graphic has not been reproduced:

 

Figure 91 -- Viewing POC Information - POC List]

 

 

The system displays the POC information page.

5.5.4.2. Download a complete POC list

 

• To download a complete POC list in PDF or CSV format, select one of the following links:

 

Download complete POC list (PDF).

Download complete POC list (CSV).

 

• A message may display notifying you it may take some time to generate the file. Click "OK" to continue.

• Follow your Internet Browser's prompts for saving files to your computer.

• Click the "back to home page" button to go back to the home page.

 

NOTE:

The complete POC list will include all POCs listed in Question 11B, as well as the RO listed in Question 10, since the RO is also considered a POC for the FI

5.5.5. Private Arrangement Intermediary (PAI) Contract Information

An FI is able to view its PAI Contract information via the PAI contract information link on the home page if PAI contract information has been entered in Question 16. To view POC information, the account status must be in initiated, registration submitted, registration incomplete, approved, or limited conditional.

NOTE: A sponsoring entity that answered Yes to Question 6 and completed Part 3 will not have the PAI contract information link available. To view PAI contract information, select the "registration -- edit" link available under Available Account Options on the home page, page through to the edit/review part 3 page, and print from the Internet browser.

5.5.5.1. View PAI Contract Information

 

[The following graphic has not been reproduced:

 

Figure 92 -- PAI Contract Information link on home page]

 

 

To access the PAI Contract information, select the

PAI contract information

link under Your Information on the home page.

The system displays the PAI contract information page.

 

[The following graphic has not been reproduced:

 

Figure 93 -- Viewing PAI Contract Information -- PAI Contract List]

 

 

5.5.5.2. Download a complete PAI contract list

 

• To download a complete PAI Contract list in PDF or CSV format, select one of the following links:

 

Download complete list of PAI contracts (PDF).

Download complete list of PAI contracts (CSV).

 

• A message may display notifying you it may take some time to generate the file. Click "OK" to continue.

• Follow your Internet browser's prompts for saving files to your computer.

• Click the "back to home page" button to go back to the home page.

 

5.5.6. Manage Sponsored Entities (Sponsoring entities in approved status only)

 

[The following graphic has not been reproduced:

 

Figure 94 -- Manage sponsored entities link on home page]

 

 

A sponsoring entity FI can manage its sponsored entities via the

manage sponsored entities

link on the home page. Depending on the status of the sponsored entity, a sponsoring entity in approved status can view, add, edit, and delete sponsored entities. Sponsoring entities can add up to 5,000 sponsored entities to their FATCA account. The

manage sponsored entities

link will only be available when the sponsoring entity's account is in approved status.

5.5.6.1. View Sponsored Entity Information

Sponsored entities are displayed in the sponsored entities table on the manage sponsored entities page. The table includes the sponsored entity's legal name, country/jurisdiction, FATCA classification, sponsored entity ID, status, GIIN, and effective date. A sponsored entity ID is similar to a FATCA ID; however, it cannot be used to log into the online registration system and is for identification purposes only. A sponsored entity's GIIN will be displayed only if it is in approved status and the effective date will be the date the sponsored entity's GIIN is issued (original approval date).

5.5.6.2. Download a complete list of sponsored entities

 

• Select the

manage sponsored entities

link under Your Information on the home page.

• To download the list in PDF or CSV format, select one of the following links:

 

Download complete sponsored entities list (PDF).

Download complete sponsored entities list (CSV).

NOTE:

The links will not be available on the page if there are no sponsored entities in the table.

 

• A message may display notifying you it may take some time to generate the file. Click "OK" to continue.

• Follow your Internet browser's prompts for saving files to your computer.

• Select the my home page link to return to the home page.

 

You can also download a complete list of sponsored entities directly from the home page. Go to Chapter 5.3.7 Download Registration Tables for more information. The complete sponsored entities list will not include sponsored subsidiary branches. For more information on viewing sponsored subsidiary branch information, go to Chapter 5.5.6.6. Manage Sponsored Subsidiary Branches.

5.5.6.3. Add a Sponsored Entity

There are two ways a sponsoring entity can add sponsored entities to its FATCA account. A sponsoring entity can:

 

• Add an individual sponsored entity

• Add multiple sponsored entities at once using a file upload

 

Add an Individual Sponsored Entity

 

1. Select the

manage sponsored entities

link under Your Information on the home page to go to the manage sponsored entities page.

[The following graphic has not been reproduced:

 

Figure 95 -- Add an individual sponsored entity -- Manage sponsored entities page]

 

Select the

add an individual sponsored entity

link on the manage sponsored entities page.

 

 

[The following graphic has not been reproduced:

 

Figure 96 -- Add an individual sponsored entity -- Add a sponsored entity]

 

Enter the legal name of the sponsored entity. See the box below for a definition of sponsored entity legal name and the requirements for the legal name of the sponsored entity field:

 

 

 ----------------------------------------------------------------------

 

     

Field Name                           Requirements

 

 ----------------------------------------------------------------------

 

 Definition of legal name  The legal name is the name of the sponsored

 

                           entity used in official incorporation or

 

                           organization documents, or the name

 

                           otherwise recognized by the residence

 

                           jurisdiction government as the sponsored

 

                           entity's official name. Typically, the legal

 

                           name is the name used by the sponsored

 

                           entity in legal documents.

 

 ----------------------------------------------------------------------

 

 Requirements for the      Must be 150 or less characters in length.

 

 legal name of the         For legal names over 150 characters, please

 

 sponsored entity field    note the following: at least the first 100

 

                           characters must match the FI's legal name,

 

                           any legal and numerical designations must be

 

                           included in the remaining 50 characters, and

 

                           no abbreviations should be included in the

 

                           first 100 characters, but otherwise it is

 

                           okay to abbreviate.

 

                           --------------------------------------------

 

                           • Must have only lower and upper case

 

                             letters (a-z, A-Z), numbers (0-9), blank

 

                             space, ampersand (&), hyphen (-), forward

 

                             slash (/), period (.), comma (,),

 

                             apostrophe (`), pound sign/hashtag (#),

 

                             percent sign (%), brackets ([]),

 

                             parentheses (), and curly brackets ({})

 

                           • Cannot start with a special character --

 

                             must start with letter or number

 

 ----------------------------------------------------------------------

 

 Select the sponsored entity's country/jurisdiction from the drop down list. For a list of available countries in the drop

 

 down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page. See the box below for

 

 a definition of country/jurisdiction:

 

 

 ----------------------------------------------------------------------

 

 Definition of             The jurisdiction of residence means the

 

 country/jurisdiction      jurisdiction in which the sponsored entity

 

                           is treated as a resident for income tax

 

                           purposes (for example, the place of

 

                           incorporation or place of principal

 

                           management and control). For a partnership

 

                           or other flow-through entity, the sponsored

 

                           entity's jurisdiction is under the laws of

 

                           the jurisdiction which the entity is

 

                           organized or established or, if not

 

                           organized or established under the laws of

 

                           any jurisdiction, the jurisdiction where it

 

                           maintains its principal office.

 

 ----------------------------------------------------------------------

 

 Choose one of the following FATCA classifications to identify the sponsored entity in its country/jurisdiction:

 

 

 ----------------------------------------------------------------------

 

         

Select                                  If

 

 ----------------------------------------------------------------------

 

 Sponsored Subsidiary        the sponsored entity is a sponsored FFI

 

                             that is a sponsored controlled foreign

 

                             corporation.

 

 ----------------------------------------------------------------------

 

 Sponsored Fund              the sponsored entity is a sponsored FFI

 

                             that is a sponsored investment entity.

 

 ----------------------------------------------------------------------

 

 Sponsored Direct Reporting  the sponsored entity is a direct reporting

 

 NFFE                        NFFE that has another entity, other than a

 

                             nonparticipating FFI, that agrees with the

 

                             NFFE to act as its sponsoring entity.

 

 ----------------------------------------------------------------------

 

 Select one of the following:

 

• To return to the manage sponsored entities page without adding the sponsored entity:

Click the "cancel" button.

• To add the sponsored entity:

Click the "submit" button.

 

• If you added a sponsored fund or a sponsored direct reporting NFFEs, the system will direct you to the manage sponsored entities page. If you added a sponsored subsidiary, you can add sponsored subsidiary branches on the next screen.

[The following graphic has not been reproduced:

 

Figure 97 -- Add an individual sponsored entity -- Manage sponsored subsidiary branches]

 

 

• Beginning with the first sponsored subsidiary branch, select the country/jurisdiction in which the branch is located from the drop down list. A sponsoring entity can only add one sponsored subsidiary branch per country/jurisdiction for each sponsored entity. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page.

• Click on the "add another" button to add the sponsored subsidiary branch.

• If the sponsored entity has a sponsored subsidiary branch in an additional country/jurisdiction, repeat the instructions for steps 8 and 9 for each sponsored subsidiary branch until all are added. As sponsored subsidiary branches are added, the branch information will display in the table below the "add another" button. The table is sorted by the country/jurisdiction of the sponsored subsidiary branch.

• To return to the manage sponsored entities page, click the "back to manage sponsored entities" button.

 

Add multiple sponsored entities using a file upload

A sponsoring entity can submit multiple sponsored entity records to the online registration system using a file upload. The file upload option allows a sponsoring entity to add many sponsored entities (and sponsored subsidiary branches) at once, rather than adding each individually.

The figure below illustrates the file upload process:

 

[The following graphic has not been reproduced:

 

Figure 98 -- Sponsored entity file upload process]

 

 

Step 1: Create XML file

Step 1 requires users to create an XML file which can be done in two ways:

 

• Users unfamiliar with XML should use The FATCA Registration Sponsored Entity Data Preparation Tool to create an XML file. The tool and step by step instructions can be found on the Information for Adding Multiple Sponsored Entities Using a File Upload page.

• Users familiar with XML and who wish to create an XML file without using the Data Preparation Tool can find instructions on how to download the schema, prepare, and validate the XML file:

 

• In this user guide, go to Appendix D - XML File Preparation Instructions for Adding Multiple Sponsored Entities using a File Upload.

• On the FATCA website, Information for Adding Multiple Sponsored Entities Using a File Upload page.

After creating the file, continue to the instructions below on how to select and upload the file. These instructions also describe how the file is processed and added to the sponsoring entity's FATCA account.

Step 2: Log into sponsoring entity FATCA account

 

1. Select the

manage sponsored entities

link under Your Information on the home page. The

manage sponsored entities

link will be available when the sponsoring entity's account is in approved status.

[The following graphic has not been reproduced:

 

Figure 99 -- Add multiple sponsored entities using a file upload -- Manage sponsored entities page]

 

Click on the "browse" button on the manage sponsored entities page.

 

A dialog box will display prompting you to locate the XML file on your computer. Select the XML file you wish to upload and click the "open" button. Only one file can be selected at a time.

 

 

NOTE:

The browse/upload box may display differently depending on type of Internet browser.

XML file name requirements:

 

• Must be 250 characters or less

• Valid characters are upper case and lower case letters, A through Z, and numbers, 0 through 9, and underscore (_)

• No blank spaces

• The extension of the filename must be ".xml"

 

Step 3: Upload XML file

 

1. Click "upload" button to begin to upload the XML file.

2. A pop up message will display notifying you that it will take some time to upload the file. Select one of the following:

 

• To return to the page without uploading the file:

Click the "cancel" button.

• To upload the file:

Click the "OK" button.

 

• The file will either not be accepted for processing or accepted for processing:

 

• File not accepted: If the file contains errors at the time of the upload, it will not be accepted and an error message will display with additional information about the error. A message will be posted to your message board with information about the error.

• File accepted: If the file contains no errors at the time of the upload, the file will be accepted for processing and a confirmation page will display with a confirmation number. A message will be posted to your message board with the confirmation information. Allow 48 hours for the sponsored entities (and sponsored subsidiary branches) included in the accepted XML file to be processed and added to the sponsored entity table.

[The following graphic has not been reproduced:

 

Figure 100 -- Add multiple sponsored entities using a file upload -- Uploaded file accepted]

 

 

Step 4: Process XML file

Within 48 hours of an accepted file upload, a message will be posted to your message board with information on the processing status of the file. The message will include the file's confirmation number.

The file will either not be processed or complete processing:

 

• File not processed: The message board message will provide additional information on why the file could not be processed.

• File processing complete: The file was processed successfully. The message board message will provide information on the number of records that were added to the sponsored entity table. The number of records refers only to the number of sponsored entities added and does not include any sponsored subsidiary branches.

 

Step 5: Add sponsored entities

If the file is processed successfully, you can view your sponsored entities by selecting the manage sponsored entities link on the home page. The records will be in submitted status and awaiting a GIIN. Monitor your message board for updates on the status of the sponsored entities.

The table below contains possible errors you may receive during the process of adding sponsored entities. If applicable, a message will be posted to your message board containing additional information about the error.

Table 19 -- Possible errors that may occur when adding sponsored entities

 ----------------------------------------------------------------------

 

       

Error Type                               Next Steps

 

 ----------------------------------------------------------------------

 

 The file format is incorrect     Validate the file against the XML

 

                                  schema using any XML editor. Follow

 

                                  the error message's instructions to

 

                                  correct the XML elements and

 

                                  revalidate the file. Upload the

 

                                  corrected file

 

 ----------------------------------------------------------------------

 

 The FATCA ID of the sponsoring   The FATCA ID in the XML file must be

 

 entity in the file does not      the same FATCA ID of the account you

 

 match your FATCA ID              are uploading to. Correct the XML

 

                                  file and upload the corrected file

 

 ----------------------------------------------------------------------

 

 The file failed security         Create and upload a new XML file

 

 screening

 

 ----------------------------------------------------------------------

 

 The file contains restricted     Verify that you have not used two

 

 characters                       hyphens in a row without characters

 

                                  in between, (--) are not allowed.

 

                                  Replace any use of an ampersand (&),

 

                                  with "&"

 

 ----------------------------------------------------------------------

 

 Adding these sponsored entities  The number of records in the file,

 

 to your existing sponsored       plus the number of sponsored entities

 

 entities will exceed the         in the sponsored entity table, will

 

 maximum number allowed (5000)    cause the total to exceed 5000

 

                                  records. Review your sponsored

 

                                  entities table and submit a new file

 

                                  that will not exceed the record limit

 

 ----------------------------------------------------------------------

 

 The file failed schema           Validate the file against the XML

 

 validation. One or more records  schema using any XML editor. Follow

 

 in your file does not meet the   the error message's instructions to

 

 requirements for adding a        correct the XML elements, including

 

 sponsored entity or sponsored    the schema version, and revalidate

 

 subsidiary branch record         the file. Upload the corrected file

 

 ----------------------------------------------------------------------

 

 A system error has occurred.     Upload the file again at a later time

 

 Try again later

 

 ----------------------------------------------------------------------

 

 Your file could not be           Upload the file again

 

 processed due to a system

 

 error. You need to resubmit

 

 your file

 

 ----------------------------------------------------------------------

 

 Your file was partially          Review your sponsored entities table

 

 processed, but processing could  to determine which records were

 

 not be completed due to a        successfully added. Create and upload

 

 system error                     a new file containing only the

 

                                  records that were not added to the

 

                                  sponsored entity table

 

 ----------------------------------------------------------------------

 

 

5.5.6.4. Edit a Sponsored Entity

Sponsoring entities in approved status can edit a sponsored entity's legal name from the sponsored entities table on the manage sponsored entities page. A sponsored entity's legal name can only be edited if the sponsored entity is in submitted or approved status.

 

1. Select the

manage sponsored entities

link under Your Information on the home page to display the manage sponsored entities page.

2. From the sponsored entities table, select the edit link next to sponsored entity whose legal name you wish to edit.

[The following graphic has not been reproduced:

 

Figure 101 -- Edit a sponsored entity's legal name]

 

Enter the new legal name of the sponsored entity.

 

Select one of the following:

 

 

• Click "cancel" to return to the manage sponsored entities page without editing the legal name.

• Click "submit" to save the changes and return to the manage sponsored entities page.

To change the country/jurisdiction or the classification of a sponsored entity, the sponsored entity must be deleted and added again with the new country/jurisdiction or classification information.

5.5.6.5. Delete a Sponsored Entity

Sponsoring entities in approved status can delete a sponsored entity from the sponsored entities table on the manage sponsored entities page. A sponsored entity can only be deleted if the sponsored entity is in submitted or approved status.

 

• Select the

manage sponsored entities

link under Your Information on the home page.

• From the sponsored entities table, select the delete link next to the sponsored entity record you wish to delete.

[The following graphic has not been reproduced:

 

Figure 102 -- Delete a sponsored entity warning]

 

 

• A warning message will display. Deleting a sponsored entity in approved or submitted status will delete the GIINs of the sponsored entity and its sponsored subsidiary branches and cause them not to appear on the next published IRS FFI List. Select one of the following:

 

• To go back without deleting the sponsored entity:

Click the "cancel" button.

• To continue and delete the sponsored entity:

Click the "OK" button.

5.5.6.6. Manage Sponsored Subsidiary Branches

A sponsored entity with a sponsored subsidiary classification can have branches (sponsored subsidiary branches) and can add and delete their sponsored subsidiary branches via the manage sponsored entities link on the home page when the sponsored entity is in submitted or approved status.

View Sponsored Subsidiary Branch Information

Sponsored subsidiary branches can be viewed from the sponsored entities table. Select the manage sponsored entities link under Your Information on the home page to go to the manage sponsored entities page.

 

[The following graphic has not been reproduced:

 

Figure 103 -- Manage sponsored subsidiary branches -- sponsored entities table]

 

 

Select the

branches

link next to the sponsored entity record to view the sponsored subsidiary branch information.

 

[The following graphic has not been reproduced:

 

Figure 104 -- Manage sponsored subsidiary branches -- sponsored subsidiary branch information]

 

 

The sponsored subsidiary branch information includes the sponsored subsidiary branch's country/jurisdiction and GIIN. A GIIN will be displayed only if it is in approved status.

Download a list of an individual sponsored entity's sponsored subsidiary branches:

 

• To download the list in PDF or CSV format, select one of the following links:

 

Download complete sponsored subsidiary branch List (PDF).

Download complete sponsored subsidiary branch list (CSV).

NOTE:

If the sponsored entity has no sponsored subsidiary branches, the table will contain no items and the links will not be available.

 

• A message may display notifying you it may take some time to generate the file. Click "OK" to continue.

• Follow your Internet browser's prompts for saving files to your computer.

• Click the "back to manage sponsored entities" button to return to the manage sponsored entities page.

 

You can download a complete list of sponsored subsidiary branches directly from the home page. Go to Chapter 5.3.7 Download Registration Tables for more information.

Add a sponsored subsidiary branch

 

• After you have selected the

branches

link next to the correct sponsored entity record, select the country/jurisdiction in which the sponsored subsidiary branch is located from the drop down list. A sponsoring entity can only add one sponsored subsidiary branch per country/jurisdiction for each sponsored entity. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page.

• Click on the "add another" button to add the sponsored subsidiary branch.

 

If the sponsored entity has a sponsored subsidiary branch in an additional country/jurisdiction, repeat the instructions for steps 1 and 2 for each sponsored subsidiary branch until all are added.

As sponsored subsidiary branches are added, the branch information will display in the table below the "add another" button. The table is sorted by the country/jurisdiction of the sponsored subsidiary branch

 

[The following graphic has not been reproduced:

 

Figure 105 -- Manage sponsored subsidiary branches -- sponsored subsidiary branch entries]

 

 

• To return to the manage sponsored entities page, click the "back to manage sponsored entities" button

 

Delete a Sponsored Subsidiary Branch

 

• Select the

manage sponsored entities

link under Your Information on the home page

• From the manage sponsored entities table, select the branches link next to the sponsored entity record to view the sponsored subsidiary branch information.

• From the manage sponsored subsidiary branches page, select the delete link next to sponsored subsidiary branch record you wish to delete.

• A warning message will display. Deleting a sponsored subsidiary branch will delete the GIIN and cause the sponsored subsidiary branch to not to appear on the next published IRS FFI List.

 

• To go back without deleting the sponsored subsidiary branch:

Click the "cancel" button.

• To continue and delete the sponsored subsidiary branch:

Click the "OK" button.

6. Chapter 6: Appendices/Miscellaneous

6.1. Appendix A--Get Help/Technical Support

Each page in the online registration system has a get help link. Select it to view the help page.

 

[The following graphic has not been reproduced:

 

Figure 106 -- Get Help -- Where to Click]

 

 

[The following graphic has not been reproduced:

 

Figure 107 -- Help page]

 

 

The FATCA Online Registration System's Help page the includes a list of helpful links. Select the links to open a new window and view the information.

Table 20 -- Help page links and descriptions

 ----------------------------------------------------------------------

 

   

Help Page Link                     Description

 

 ----------------------------------------------------------------------

 

 Registration User      Complete information for navigating through the

 

                        registration system

 

 ----------------------------------------------------------------------

 

 FATCA Registration     Resource materials to assist users with the

 

 Resources              registration process, including short "how-to"

 

                        videos and Frequently- Asked Questions (FAQs)

 

 ----------------------------------------------------------------------

 

 Dictionary for FATCA   Definitions of acronyms used in the FATCA

 

                        Registration

 

 ----------------------------------------------------------------------

 

 FATCA Registration     A listing of all statuses and their

 

 and Agreement          descriptions

 

 ----------------------------------------------------------------------

 

 System Support*        System support for the FATCA Online

 

                        Registration System, including help with login

 

                        problems, error messages, and other technical

 

                        system issues. Includes information on how to

 

                        contact the Internal Revenue Service with

 

                        system questions

 

 ----------------------------------------------------------------------

 

 Information about the  Published guidance, frequently asked questions,

 

 Foreign                and other information about FATCA. Includes

 

                        information on how to submit non-system

 

                        related questions

 

 ----------------------------------------------------------------------

 

 * When contacting the IRS for system support, include as much

 

 information as possible about the issue. (Ex: Include FATCA ID, date

 

 and time of issue, in what part of the registration the issue

 

 occurred, error message displayed etc.)

 

 ======================================================================

 

 

 

6.2. Appendix B--Glossary of Terms

 

 

Table 21 -- Glossary of terms

 ----------------------------------------------------------------------

 

     

Term                                   Definition

 

 ----------------------------------------------------------------------

 

 Branch                  A branch is a unit, business, or office of an

 

                         FI that is treated as a branch under the

 

                         regulatory regime of a jurisdiction, or is

 

                         otherwise regulated under the laws of such

 

                         jurisdiction as separate from other offices,

 

                         units, or branches of the FI.

 

 ----------------------------------------------------------------------

 

 Common Parent Entity    Common parent entity means the common parent

 

                         entity of an expanded affiliated group that

 

                         directly owns stock or other equity interests

 

                         meeting the requirements of Treas. Reg.

 

                         section

1.1471-5

(i)(4) in at least one of the

 

                         other members (without applying the

 

                         constructive ownership rules of section

318

 of

 

                         the Code). Generally, only a corporation shall

 

                         be treated as the common parent entity of an

 

                         expanded affiliated group, unless the taxpayer

 

                         elects to follow the approach described in

 

                         Treas. Reg. section

1.1471-5

(i)(10).

 

 ----------------------------------------------------------------------

 

 Compliance FI           A Compliance FI means a PFFI, reporting FI

 

                         under a Model 1 or 2 IGA, or USFI that agrees

 

                         to establish and maintain a consolidated

 

                         compliance program and to perform a

 

                         consolidated periodic review on behalf of one

 

                         or more member FIs that are part of its EAG

 

                         (the compliance group). A Compliance FI must

 

                         meet the requirements to register as a lead

 

                         FI, and as part of that registration, it must

 

                         identify each member FI that is included in

 

                         its compliance group.

 

 ----------------------------------------------------------------------

 

 Direct Reporting NFFE   A direct reporting NFFE is an non-financial

 

                         foreign entity (NFFE) that has elected to

 

                         report its substantial U.S. owners to the IRS

 

                         pursuant to Treas. Reg. section

 

                         1.1472-1(c)(3).

 

 ----------------------------------------------------------------------

 

 Employer                A number used by the IRS to identify a

 

 Identification Number   business entity. It is also known as a Federal

 

 (EIN)                   Tax Identification Number.

 

 ----------------------------------------------------------------------

 

 Exempt Beneficial       An entity that is described in Treas. Reg.

 

 Owner                   §1.1471-6 as: (1) a foreign government, a

 

                         political subdivision of a foreign government,

 

                         or a wholly owned agency or instrumentality of

 

                         any one or more of the foregoing; (2) an

 

                         international organization or a wholly owned

 

                         agency or instrumentality thereof; (3) a

 

                         foreign central bank of issue; (4) a

 

                         government of a U.S. Territory; (5) a

 

                         treaty-qualified retirement fund; (6) a broad

 

                         participation retirement fund; (7) a narrow

 

                         participation retirement fund; (8) a fund

 

                         formed pursuant to a plan similar to a section

 

                         401(a) plan; (9) an investment vehicle used

 

                         exclusively for retirement funds; (10) a

 

                         pension fund of an exempt beneficial owner; or

 

                         (11) an entity wholly owned by exempt

 

                         beneficial owners. The term Exempt Beneficial

 

                         Owner also includes any entity treated as an

 

                         exempt beneficial owner pursuant to a Model 1

 

                         or 2 IGA.

 

 ----------------------------------------------------------------------

 

 Expanded Affiliated     An expanded affiliated group (EAG) is

 

 Group (EAG)             generally defined in accordance with the

 

                         principles of section

1504(a)

 of the Code to

 

                         mean one or more chains of members connected

 

                         through ownership by a common parent entity if

 

                         the common parent entity directly owns stock

 

                         or other equity interests meeting the

 

                         requirements of Treas. Reg. section

 

                         1.1471-5(i)(4) in at least one of the other

 

                         members (without applying the constructive

 

                         ownership rules of section

318

 of the Code).

 

 ----------------------------------------------------------------------

 

 FATCA ID                Each registering FI or direct reporting NFFE

 

                         will be given a FATCA ID that will be used for

 

                         purposes of establishing and accessing its

 

                         online FATCA account. For all FI types, other

 

                         than member, the FATCA ID is a randomly

 

                         generated six character alphanumeric string.

 

                         These 6 characters are upper case letters

 

                         excluding the letter O, or numbers, or a

 

                         combination of both. For members FIs, the

 

                         FATCA ID will be comprised of 12 characters:

 

                         the first 6 characters will be the lead FI's

 

                         FATCA ID, followed by a period, and the last 5

 

                         characters will be alphanumeric and assigned

 

                         sequentially to each member FI. The FATCA ID

 

                         is not the same as the GIIN.

 

 ----------------------------------------------------------------------

 

 Financial Institution   An institution that is a depository

 

 (FI)                    institution, custodial institution, investment

 

                         entity, or insurance company (or holding

 

                         company of an insurance company) that issues

 

                         cash value insurance or annuity contracts.

 

 ----------------------------------------------------------------------

 

 Foreign Account Tax     Legislation enacted in 2010 as part of the

 

 Compliance Act          Hiring Incentives to Restore Employment (HIRE)

 

 (FATCA)                 Act.

 

 ----------------------------------------------------------------------

 

 Foreign Financial       A Foreign financial institution (FFI) means a

 

 Institution (FFI)       financial institution that is not located in

 

                         the United States and includes: (1) an FFI

 

                         treated as a reporting FI under a Model 1 IGA,

 

                         including foreign branches of a USFI or

 

                         Territory-organized FI, (2) an FFI treated as

 

                         a reporting FI under a Model 2 IGA and (3) a

 

                         foreign branch of a USFI or a

 

                         Territory-organized FI that has in effect a QI

 

                         Agreement.

 

 ----------------------------------------------------------------------

 

 Form 8957               Form for Foreign Account Tax Compliance Act

 

                         (FATCA) Registration used by FIs and direct

 

                         reporting NFFEs to complete the FATCA

 

                         Registration process. Although a paper

 

                         form 8957 is available, the online FATCA

 

                         registration system automates the registration

 

                         process.

 

 ----------------------------------------------------------------------

 

 Global Intermediary     A global intermediary identification number,

 

 Identification Number   assigned by the FATCA online registration

 

 (GIIN)                  system, to an approved: FI, FI branch

 

                         (excluding U.S branches), direct reporting

 

                         NFFE, sponsoring entity, sponsored entity or

 

                         sponsored subsidiary branch. The GIIN may be

 

                         used by such entity to identify itself to

 

                         withholding agents and tax administrations for

 

                         FATCA reporting. For further information on

 

                         the make-up of the GIIN, see the FATCA Online

 

                         Registration System and FFI List GIIN

 

                         Composition Information page.

 

 ----------------------------------------------------------------------

 

 Intergovernmental       An agreement or arrangement between the U.S.

 

 Agreement (IGA)         or the Treasury Department and a foreign

 

                         government or one or more agencies to

 

                         implement FATCA.

 

 ----------------------------------------------------------------------

 

 Lead FI (lead)          A lead FI means a USFI, FFI, or a Compliance

 

                         FI that will initiate the FATCA registration

 

                         process for each of its member FIs that is a

 

                         PFFI, RDCFFI, or limited FFI and that is

 

                         authorized to carry out most aspects of its

 

                         member FIs' FATCA registrations. A lead FI is

 

                         not required to act as a lead FI for all

 

                         member FIs within an EAG. Thus, an EAG may

 

                         include more than one lead FI that will carry

 

                         out FATCA registration for a group of its

 

                         member FIs. A lead FI will be provided the

 

                         ability to manage the online FATCA account for

 

                         its member FIs.

NOTE

: An FFI seeking to act as

 

                         a lead FI cannot have limited FFI status in

 

                         its jurisdiction of residence.

 

 ----------------------------------------------------------------------

 

 Limited Branch          A branch that under the laws of the

 

                         jurisdiction in which it is located is unable

 

                         to: (1) report, close, or transfer its U.S.

 

                         accounts to a USFI, to a branch of the FFI

 

                         that will report the U.S. account, to a PFFI,

 

                         or to a reporting FI under a Model 1 IGA, or

 

                         (2) withhold, block, or close an account held

 

                         by a recalcitrant account holder or

 

                         nonparticipating FFI or otherwise transfer the

 

                         account to a USFI, to a branch of the FFI that

 

                         will report the account to the IRS, to a PFFI,

 

                         or to a reporting FI under a Model 1 IGA. A

 

                         limited branch also includes a related branch

 

                         under a Model 1 or 2 IGA that is treated as a

 

                         nonparticipating FFI branch because it

 

                         operates in a jurisdiction that prevents such

 

                         branch from fulfilling the requirements of a

 

                         PFFI or deemed-compliant FFI.

 

 ----------------------------------------------------------------------

 

 Limited FFI             A limited FFI means an FI that due to local

 

                         law restrictions cannot comply with the terms

 

                         of an FFI Agreement, or otherwise be treated

 

                         as a PFFI or RDCFFI, and that is agreeing to

 

                         satisfy certain obligations for its treatment

 

                         as a limited FFI.

 

 ----------------------------------------------------------------------

 

 Member FI (Member)      A member FI is an FFI or direct reporting NFFE

 

                         that is registering as a member of an EAG that

 

                         is not acting as a lead FI and that is

 

                         registering as a PFFI, RDCFFI, limited FFI, or

 

                         direct reporting NFFE. For purposes of

 

                         registration, a member FI may also include a

 

                         foreign branch of a USFI that is treated as a

 

                         reporting FI under Model 1 IGA, or that is

 

                         renewing its QI Agreement. A member FI will

 

                         need to obtain its FATCA ID from its lead FI.

 

                         The FATCA ID is used to identify the member FI

 

                         for purposes of registration and is not the

 

                         same number as the GIIN.

 

 ----------------------------------------------------------------------

 

 Model 1 IGA             An agreement between the United States or the

 

                         Treasury Department and a foreign government

 

                         or one or more foreign agencies to implement

 

                         FATCA through reporting by financial

 

                         institutions to such foreign government or

 

                         agency thereof, followed by automatic exchange

 

                         of the reported information with the IRS.  For

 

                         a list of jurisdictions treated as having in

 

                         effect an IGA, see FATCA Archive.

 

 ----------------------------------------------------------------------

 

 Model 2 IGA             An agreement or arrangement between the United

 

                         States or the Treasury Department and a

 

                         foreign government or one or more foreign

 

                         agencies to implement FATCA through reporting

 

                         by financial institutions directly to the IRS

 

                         in accordance with the requirements of an FFI

 

                         Agreement, supplemented by the exchange of

 

                         information between such foreign government or

 

                         agency thereof and the IRS. For a list of

 

                         jurisdictions treated as having in effect an

 

                         IGA, see FATCA Archive.

 

 ----------------------------------------------------------------------

 

 Nonreporting FI         An entity that is established in a

 

                         jurisdiction that has in effect a Model 1 or 2

 

                         IGA and that is treated as a nonreporting FI

 

                         in Annex II of the applicable Model 1 or 2 IGA

 

                         or that is otherwise treated as a

 

                         deemed-compliant FFI or an exempt beneficial

 

                         owner under Treas. Reg. §1.1471-5 or

 

                         §1.1471-6.

 

 ----------------------------------------------------------------------

 

 Participating           An FFI that: (1) is registering to agree to

 

 Financial Institution   enter into an FFI Agreement, (2) is treated as

 

 (PFFI)                  a reporting FI under a Model 2 IGA and that is

 

                         certifying that it will comply with the terms

 

                         of an FFI Agreement, as modified by the terms

 

                         of the applicable Model 2 IGA, or (3) is a

 

                         foreign branch of a USFI that has in effect a

 

                         QI Agreement and that is also agreeing to the

 

                         terms of an FFI Agreement, unless such branch

 

                         is treated as a reporting FI under a Model 1

 

                         IGA (see RDCFFI definition). See Rev. Proc.

 

                         2014-38, 2014-29 I.R.B. 131 (as updated), for

 

                         the FFI Agreement.

 

 ----------------------------------------------------------------------

 

 Point of Contact (POC)  An individual authorized by the FI or direct

 

                         reporting NFFE to receive FATCA-related

 

                         information regarding the FI or direct

 

                         reporting NFFE, and to take other

 

                         FATCA-related actions on behalf of the FI or

 

                         direct reporting NFFE.

 

 ----------------------------------------------------------------------

 

 Private Arrangement     A contractual arrangement between a QI and a

 

 Intermediary (PAI)      PAI that is an RDCFFI or certified

 

                         deemed-compliant FFI under which the PAI

 

                         generally agrees to perform all of the

 

                         obligations of the QI with respect to the

 

                         accounts maintained directly by the PAI. For

 

                         the requirements of a PAI contract, see the QI

 

                         Agreement available at

http://www.irs.gov/fatca

 

 ----------------------------------------------------------------------

 

 Qualified               An entity that has entered into a qualified

 

 Intermediary(QI)        intermediary withholding agreement (QI

 

                         Agreement) with the IRS. See Rev. Proc.

 

                         2014-39, 2014-29 I.R.B. 151 (as updated), for

 

                         the QI Agreement.

 

 ----------------------------------------------------------------------

 

 Registered              (1) an FFI that is registering to confirm that

 

 Deemed-Compliant FFI    it meets the requirements to be treated as a

 

 (RDCFFI)                local FFI, nonreporting member FI of a PFFI

 

                         group, qualified collective investment

 

                         vehicle, restricted fund, qualified credit

 

                         card issuer, sponsored investment entity, or

 

                         sponsored controlled foreign corporation (see

 

                         Treas. Reg. §1.1471-5(f)(1)(i) for more

 

                         information about these categories), (2) a

 

                         reporting FI under a Model 1 IGA that is

 

                         registering to obtain a GIIN, or (3) an FFI

 

                         that is treated as a Nonreporting FI under a

 

                         Model 1 or 2 IGA and that is registering

 

                         pursuant to the applicable Model 1 or 2 IGA.

 

 ----------------------------------------------------------------------

 

 Related Entity          An entity that is related to another entity

 

                         under an applicable Model 1 or 2 IGA. An

 

                         entity is related to another if either entity

 

                         controls the other or the two entities are

 

                         under common control. Control includes direct

 

                         or indirect ownership of more than 50 percent

 

                         of the vote or value in an entity.

 

 ----------------------------------------------------------------------

 

 Reporting FI under a    An FI that is treated as a reporting FI under

 

 Model 1 or Model 2 IGA  the terms of a Model 1 or Model 2 IGA that is

 

                         in effect. The term reporting FI also includes

 

                         a foreign branch of a USFI that is treated as

 

                         a reporting FI under the terms of a Model 1

 

                         IGA that is treated as in effect. A foreign

 

                         branch of a USFI treated as a reporting FI

 

                         under the terms of a Model 2 IGA is not

 

                         required to submit a FATCA Registration form

 

                         to obtain a GIIN, unless it is renewing a QI

 

                         Agreement.

 

 ----------------------------------------------------------------------

 

 Responsible Officer     The individual authorized under applicable

 

 (RO) for Question 10    local law to establish the statuses of the

 

                         FI's or direct reporting NFFE's home office

 

                         and branches as indicated in the registration.

 

                         To have the authority to "establish the

 

                         statuses" for purposes of Question 10, an RO

 

                         must have the authority to act on behalf of

 

                         the FI or direct reporting NFFE or to

 

                         represent the FATCA status(es) of the FI or

 

                         direct reporting NFFE to the IRS as part of

 

                         the registration process. The RO for purposes

 

                         of Question 10 must also have the authority

 

                         under local law to designate additional POCs.

 

                         The RO identified in Question 10 will be a

 

                         Point of Contact (POC) for the FI or direct

 

                         reporting NFFE. If an FI is a lead FI, the

 

                         FI's RO will automatically be treated as a POC

 

                         for the FI and any member FI. See Question 10

 

                         for additional guidance on ROs.

 

 ----------------------------------------------------------------------

 

 Responsible Officer     The individual with authority under local law

 

 (RO) for Part 4         to submit the information provided in the

 

                         registration on behalf of the FI or direct

 

                         reporting NFFE. In the case of FIs, direct

 

                         reporting NFFEs, or FI branches not governed

 

                         by a Model 1 IGA, this individual must also

 

                         have authority under local law to certify that

 

                         the FI or direct reporting NFFE meets the

 

                         requirements applicable to the FI's or direct

 

                         reporting NFFE's status or statuses identified

 

                         in the registration. The individual must be

 

                         able to certify, to the best of his or her

 

                         knowledge, that the information provided in

 

                         the FI's or direct reporting NFFE's

 

                         registration is accurate and complete. The RO

 

                         identified in Part 4 of the FI's or direct

 

                         reporting NFFE's registration need not be the

 

                         same individual identified as the RO in Line

 

                         10 or Line 11b. See Part 4 for additional

 

                         guidance on ROs.

 

 ----------------------------------------------------------------------

 

 Responsible Party       The individual responsible for the performance

 

                         of the QI, WP, or WT, with respect to the

 

                         terms of a QI, WP, or WT Agreement.

 

 ----------------------------------------------------------------------

 

 Single FI (Single)      A single FI means an FI that does not have any

 

                         member FIs and that is registering for PFFI or

 

                         RDCFFI status for itself or one or more of its

 

                         branches. A single FI may also include a

 

                         foreign branch of a USFI treated as a

 

                         reporting FI under a Model 1 IGA or that has

 

                         in effect a QI Agreement.

 

 ----------------------------------------------------------------------

 

 Sponsored Entity        A sponsored FFI or a sponsored direct

 

                         reporting NFFE.

 

 ----------------------------------------------------------------------

 

 Sponsored FFI           A sponsored Fund or a sponsored Subsidiary.

 

 ----------------------------------------------------------------------

 

 Sponsored Fund          An FFI that is an investment entity that has a

 

                         sponsoring entity that will perform the due

 

                         diligence, withholding, and reporting

 

                         obligations on its behalf.

 

 ----------------------------------------------------------------------

 

 Sponsored Direct        A direct reporting NFFE that has another

 

 Reporting NFFE          entity, other than a nonparticipating FFI,

 

                         that agrees to act as its sponsoring entity.

 

 ----------------------------------------------------------------------

 

 Sponsored Subsidiary    An FFI that is a controlled foreign

 

                         corporation that has a sponsoring entity that

 

                         will perform the due diligence, withholding,

 

                         and reporting obligations on its behalf.

 

 ----------------------------------------------------------------------

 

 Sponsored Subsidiary    A branch of a sponsored Subsidiary that is

 

 Branch                  outside the sponsored Subsidiary's

 

                         jurisdiction of tax residence.

 

 ----------------------------------------------------------------------

 

 Sponsoring Entity       An entity that will perform the due diligence,

 

                         withholding, and reporting obligations of one

 

                         or more sponsored FFIs or the due diligence

 

                         and reporting obligations of one or more

 

                         sponsored direct reporting NFFEs.

 

 ----------------------------------------------------------------------

 

 Trustee-Documented      A trust described as such in a Model 1 IGA or

 

 Trust                   a Model 2 IGA.

 

 ----------------------------------------------------------------------

 

 United States           The United States of America, including the

 

                         States thereof, and the District of Columbia,

 

                         but does not include the U.S territories.

 

 ----------------------------------------------------------------------

 

 U.S. Financial          A financial institution that is a resident of

 

 Institution (USFI)      the United States.

 

 ----------------------------------------------------------------------

 

 U.S. Territory          American Samoa, the Commonwealth of the

 

                         Northern Mariana Islands, Guam, the

 

                         Commonwealth of Puerto Rico, or the U.S.

 

                         Virgin Islands.

 

 ----------------------------------------------------------------------

 

 Withholding Foreign     A foreign partnership that has entered into a

 

 Partnership (WP)        withholding foreign partnership agreement (WP

 

                         Agreement) with the IRS. See Rev. Proc.

 

                         2014-47, 2014-35 I.R.B. 393 (as updated), for

 

                         the WP Agreement.

 

 ----------------------------------------------------------------------

 

 Withholding Foreign     A foreign trust that has entered into a

 

 Trust (WT)              withholding foreign trust agreement (WT

 

                         Agreement) with the IRS. See Rev. Proc.

 

                         2014-47, 2014-35 I.R.B. 393 (as updated), for

 

                         the WT Agreement.

 

 ----------------------------------------------------------------------

 

 

 

6.3. Appendix C--Account Status Tables

 

 

Previous chapters in this guide provide a review of the general online registration process. After the registration is submitted, the account status will change to registration submitted. After the IRS reviews the registration, it will be placed into another account status. The account status may require the FI to edit and resubmit the registration due to missing information or other reasons.

The table below lists all possible FI account statuses and a description of each status. See the "How you can change this status" for instructions on what to do next.

Table 22 -- FI account statuses and descriptions

 ----------------------------------------------------------------------

 

                                                   

How you can change

 

    Status           Description                      this status

 

 ----------------------------------------------------------------------

 

 Initiated      Your FATCA Account has been   Complete the registration

 

                created. You should now have  and submit:

 

                a FATCA ID and access code    Click on the Registration

 

                                              -- Edit/Complete/Submit

 

                                              link, complete all

 

                                              required questions, and

 

                                              submit

 

 ----------------------------------------------------------------------

 

 Registration   Your FATCA registration has   Edit the registration or

 

 Submitted      been submitted and the IRS    wait for IRS to process

 

                is processing your            the registration

 

                registration

 

 ----------------------------------------------------------------------

 

 Registration   Required fields are           You must provide missing

 

 Incomplete     incomplete on your FATCA      or incorrect information

 

                registration                  and resubmit your

 

                                              registration before

 

                                              processing can begin

 

 ----------------------------------------------------------------------

 

 Registration   Your FATCA registration is    Wait for IRS to provide

 

 Under Review   currently being reviewed      the next account status

 

                                              update. No additional

 

                                              action is required

 

 ----------------------------------------------------------------------

 

 Registration   Your FATCA registration has   You cannot change this

 

 Rejected/      been rejected                 status

 

 Denied

 

 ----------------------------------------------------------------------

 

 Agreement      You have canceled your        You cannot change this

 

 Canceled       FATCA registration agreement  status

 

                and will no longer be able

 

                to access your FATCA account

 

 ----------------------------------------------------------------------

 

 Agreement      Your FATCA registration       You cannot change this

 

 Terminated     agreement has been            status

 

                terminated.

 

 ----------------------------------------------------------------------

 

 Approved       Your FATCA registration       You cannot change this

 

                agreement has been approved.  status unless you cancel

 

                You have been assigned a      the registration

 

                GIIN that you can view via    agreement

 

                your home page. Your GIIN

 

                will be published on the IRS

 

                FFI List

 

 ----------------------------------------------------------------------

 

 Limited        Your FATCA registration       • Cancel the registration

 

 Conditional    agreement has been              agreement

 

                designated as limited

 

                conditional. Your financial   • Edit the registration

 

                institution won't receive a     to be placed back to

 

                GIIN and won't be published     initiated status. Once

 

                on the IRS FFI List             the FI completes the

 

                                                registration and

 

                                                resubmits, the FI will

 

                                                be placed in

 

                                                registration submitted

 

                                                status*

 

 ----------------------------------------------------------------------

 

 * If you edit Question 4 to an option other than limited financial

 

 institution, the registration will be re-processed and updated to

 

 approved status (if applicable). Moving from limited conditional to

 

 approved status may affect the effective date of the agreement.

 

 ======================================================================

 

 

The table below displays the descriptions and next steps for sponsoring entities with sponsored entities in each of the FATCA statuses:

Table 23 -- Sponsored entity statuses and descriptions

 ----------------------------------------------------------------------

 

   

Status           Description                     Next Steps

 

 ----------------------------------------------------------------------

 

 Submitted      Your sponsored entity's       Monitor email and message

 

                information has been          board for account updates

 

                submitted for processing

 

 ----------------------------------------------------------------------

 

 Under Review   The sponsored entity's        Monitor email and message

 

                information is being          board for account updates

 

                reviewed

 

 ----------------------------------------------------------------------

 

 Approved       The sponsored entity has      The sponsored entity's

 

                been approved and assigned a  GIIN will be published on

 

                GIIN                          the IRS FFI List.

 

 ----------------------------------------------------------------------

 

 Rejected/      Your sponsored entity has     No next steps

 

 Denied         been rejected

 

 ----------------------------------------------------------------------

 

 Terminated     Your sponsored entity has     No next steps

 

                been terminated

 

 ----------------------------------------------------------------------

 

 

 

6.4. Appendix D--XML File Preparation Instructions for Adding Multiple Sponsored Entities using a File Upload

 

 

The XML schema file (.XSD) for uploading multiple sponsored entities helps sponsoring entities who are familiar with XML codes to create an XML file containing sponsored entity and sponsored subsidiary branch data that can be uploaded to the FATCA Online Registration system. The targeted users of these instructions should have basic working knowledge of XML and prior experience with creating XML files. For users unfamiliar with XML who still wish to use the electronic file submission option for inputting sponsored entities, additional information is available at FATCA: Information for Adding Multiple Sponsored Entities Using a File Upload.

The .XSD file defines all required and optional XML elements and attributes. It can be used to validate an XML file. The validation criteria are based on the special rules and restrictions associated with the required fields for sponsored entities and sponsored subsidiary branches in the FATCA Online Registration system. Below are the step-by-step instructions on how to create the XML file for uploading.

NOTE: For the purpose of this document, sponsored entity generally refers to any of the three sponsored entity classifications, unless otherwise indicated.

Instructions for Creating the Sponsored Entity XML File

 

• Download and unzip the XML Schema zip file in a compatible XML editor. Two files will appear in the unzipped folder -- FATCA-FIRegistration-SponsoredEntityUpload-1.0.xsd (primary schema) and FATCA-FIRegistration-SponsoredEntityUpload-CountryList-1.0.xsd (country/jurisdiction list schema) -- these should go in the same file directory after unzipping them. The primary schema file will reference the country/jurisdiction list schema file.

• Create the XML header and root element as shown below, additional detail is provided in the table:

 

    <?xml version="1.0" encoding="UTF-8"?>

 

    <tns:SponsoredEntityList version="1.0"

 

     xmlns:tns="urn:us:gov:treasury:irs:fatcafiregselistupload">

 

 ----------------------------------------------------------------------

 

 

Elements              Definition/Description    Notes

 

 ----------------------------------------------------------------------

 

 SponsoredEntityList   Sponsored Entity List     This element is the

 

                       - A group that contains   root element in an XML

 

                       data about sponsored      file. It contains

 

                       entities and a            fixed version

 

                       sponsoring entity that    attribute 1.0.

 

                       agrees to perform the

 

                       due diligence,

 

                       reporting, and other

 

                       requirements on their

 

                       behalf.

 

 ----------------------------------------------------------------------

 

• Include the FATCA ID of the sponsoring entity. The FATCA ID in the XML should be the same as the FATCA ID of the sponsoring entity uploading the file. The table below provides additional information for this element.

 

 ----------------------------------------------------------------------

 

 

Element         Definition/Description           Notes

 

 ----------------------------------------------------------------------

 

 SponsorFATCAId  Sponsoring Entity's FATCA ID -   • 6 characters,

 

                 A unique identifier assigned to    alphanumeric

 

                 Sponsoring Entity in FATCA

 

                 registration system.             • Letters (excluding

 

                                                    the letter O),

 

                                                    numbers, or a

 

                                                    combination of

 

                                                    both. The FATCA ID

 

                                                    must match the

 

                                                    FATCA account under

 

                                                    which the XML file

 

                                                    is uploaded.

 

 ----------------------------------------------------------------------

 

• Create sponsored entity and, if applicable, sponsored subsidiary branch records by including all required elements, according to the XML schema. The XML file needs to contain:

 

• Sponsored entity record(s)

(required)

-- each record needs the name, classification, and country/jurisdiction of the sponsored entity.

• Sponsored subsidiary branch records (optional) -- sponsored entities classified as sponsored subsidiaries need the country/jurisdiction for each sponsored subsidiary branch

The table below summarizes the required elements and their descriptions, types, and special rules and restrictions.

 ----------------------------------------------------------------------

 

 

Elements            Definition/Description      Notes

 

 ----------------------------------------------------------------------

 

 SponsoredEntity     Sponsored Entity - A group  • The XML file must

 

                     that contains data about      contain at least one

 

                     sponsored foreign             (1) and up to 5,000

 

                     financial institution or      sponsored entity

 

                     sponsored direct reporting    records.

 

                     non-financial foreign

 

                     entity.                     • Duplicate (i.e. same

 

                                                   legal name, same

 

                                                   classification and

 

                                                   same

 

                                                   country/

 

                                                   jurisdiction)

 

                                                   sponsored entities

 

                                                   records are not

 

                                                   allowed

 

 ----------------------------------------------------------------------

 

 SELegalNm           Sponsored Entity Legal      • Up to 150 characters

 

                     Name - The legal name

 

                     of the sponsored entity     • Lower and upper case

 

                     used in official              letters (a-z, A-Z),

 

                     incorporation or              numbers (0-9), blank

 

                     organization documents,       space, hyphen (-),

 

                     or the name otherwise         forward slash (/),

 

                     recognized by the             pound/hashtag sign

 

                     resident                      (#), ampersand (&

 

                     country/jurisdiction          represented as

 

                     government as                 &), apostrophe

 

                     the sponsored entity's        ('), period (.),

 

                     official name.                comma (,), percent

 

                     Typically, the legal          sign (%), brackets

 

                     name is the name used         ([]), parentheses

 

                     by the sponsored entity       (), and curly

 

                     in legal documents.           brackets ({}).

 

                                                 Notes:

 

                                                 1) According to XML

 

                                                    syntax rules, if

 

                                                    the legal name

 

                                                    contains "&", you

 

                                                    must replace it

 

                                                    with its entity

 

                                                    reference of

 

                                                    "&". The

 

                                                    FATCA Online

 

                                                    Registration system

 

                                                    will automatically

 

                                                    convert "&" to

 

                                                    "&" when each

 

                                                    record is

 

                                                    processed.

 

                                                 2) Although hyphen (-)

 

                                                    is allowed, two

 

                                                    hyphens in a row

 

                                                    without characters

 

                                                    in-between (--) are

 

                                                    not allowed.

 

 ----------------------------------------------------------------------

 

 SDClassificationCd  Sponsored Entity

 

                     Classification Code

 

                     for a Sponsored direct

 

                     reporting NFFE - The

 

                     classification for

 

                     sponsored direct

 

                     reporting NFFE (SD)

 

 ----------------------------------------------  Must enter the

 

 SFClassificationCd  Sponsored Entity            classification code of

 

                     Classification Code for     SD, SF, or SS that

 

                     a Sponsored Fund - The      corresponds to the

 

                     classification for          Classification Code

 

                     sponsored fund (SF)         elements

 

 ----------------------------------------------

 

 SSClassificationCd  Sponsored Entity

 

                     Classification Code for

 

                     a Sponsored Subsidiary -

 

                     The classification for

 

                     sponsored subsidiary

 

                     (SS).

 

 ----------------------------------------------------------------------

 

 SECountryCd         Sponsored Entity            Enter the 2-character

 

                     Country/Jurisdiction        alpha code from the

 

                     Code - The ISO 3166-1       list of available

 

                     alph-2 standard             countries in

 

                     country/jurisdiction        country/jurisdiction

 

                     code for the sponsored      code reference schema

 

                     entity's                    (see

 

                     country/jurisdiction of     Country/Jurisdiction

 

                     residence for tax           Listing)

 

                     purposes.

 

 ----------------------------------------------------------------------

 

 SSBranch            Sponsored Subsidiary        • The XML file must

 

                     Branch - A group that         contain no more than

 

                     contains data about a         300 sponsored

 

                     branch of a sponsored         subsidiary branches

 

                     subsidiary that is            for each sponsored

 

                     outside the sponsored         subsidiary (SS)

 

                     subsidiary's

 

                     country/jurisdiction of     • Duplicate (i.e. same

 

                     tax residence.                country/

 

                                                   jurisdiction)

 

                                                   sponsored subsidiary

 

                                                   branch records are

 

                                                   not allowed

 

 ----------------------------------------------------------------------

 

 SBCountryCd         Sponsored Subsidiary        Only for sponsored

 

                     Branch                      subsidiaries (SS).

 

                     Country/Jurisdiction        Enter the 2-character

 

                     Code - The ISO 3166-1       alpha code from the

 

                     alph-2 standard             list of available

 

                     country/jurisdiction        countries in

 

                     code for the sponsored      country/jurisdiction

 

                     subsidiary branch's         code reference schema

 

                     country/jurisdiction of     (see

 

                     residence for tax           Country/Jurisdiction

 

                     purposes.                   Listing)

 

 ----------------------------------------------------------------------

 

• Validate the file against the XML schema (both primary schema and country/jurisdiction list schema files) using any XML editor. After validation is completed, the XML editor will inform the user of any errors in the XML and the elements that the error is associated with, based on the XML schema's built-in validation rules. Depending on which XML editor is used for validation, the error messages could be in different formats with varying levels of detail. Follow the error message's instructions to correct the XML elements and revalidate.

• Once the XML file passes validation, save the file as .XML. The file name should:

 

• Contain only letters, numbers, and underscores without any spaces

• Contain no more than 246 characters (excluding the ".XML" file extension)

Sample XML Code for Adding Sponsored Entities

Below is an example of a sponsored entity XML file and the interpretation of the codes:

    <?xml version="1.0" encoding="UTF-8" ?>

 

    <tns:SponsoredEntityList version="1.0"

 

     xmlns:tns="urn:us:gov:treasury:irs:fatcafiregselistupload">

 

    <tns:SponsorFATCAId>ABC123</tns:SponsorFATCAId>

 

    <tns:SponsoredEntity>

 

    <tns:SELegalNm>Bank A</tns:SELegalNm>

 

    <tns:SECountryCd>AF</tns:SECountryCd>

 

    <tns:SDClassificationCd>SD</tns:SDClassificationCd>

 

    </tns:SponsoredEntity>

 

    <tns:SELegalNm>Bank B</tns:SELegalNm>

 

    <tns:SECountryCd>AG</tns:SECountryCd>

 

    <tns:SFClassificationCd>SF</tns:SFClassificationCd>

 

    </tns:SponsoredEntity>

 

    <tns:SponsoredEntity>

 

    <tns:SELegalNm>Bank C</tns:SELegalNm>

 

    <tns:SECountryCd>AF</tns:SECountryCd>

 

    <tns:SSClassificationCd>SS</tns:SSClassificationCd>

 

    <tns:SSBranch>

 

    <tns:SBCountryCd>WS</tns:SBCountryCd>

 

    </tns:SSBranch>

 

    <tns:SSBranch>

 

    <tns:SBCountryCd>AL</tns:SBCountryCd>

 

    </tns:SSBranch>

 

    </tns:SponsoredEntity>

 

    </tns:SponsoredEntityList>

 

 

Interpretation of codes:

 

• Sponsoring entity FATCA ID: ABC123

• New sponsored entity

 

• Legal name: Bank A

• Classification: SD (sponsored direct reporting NFFE)

• Country/jurisdiction code: AF (Afghanistan)

 

• New sponsored entity

 

• Legal name: Bank B

• Classification: SF (sponsored fund)

• Country/jurisdiction code: AG (Antigua and Barbuda)

 

• New Sponsored Entity

 

• Legal name: Bank C

• Classification: SS (sponsored subsidiary)

• Country/jurisdiction code: AF (Afghanistan)

• Sponsored subsidiary branch country/jurisdiction code: WS (Samoa)

• Sponsored subsidiary branch country/jurisdiction code: AL (Albania)

What's next?

Once the XML file is created and validated, it is ready to be uploaded to the sponsoring entity's FATCA account if the sponsoring entity is in approved status. See Chapter 5.5.6. Manage Sponsored Entities for more information.

 

[The following graphic has not been reproduced:

 

Figure 108 -- Sponsored entity list schema diagram]

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