Publication 5118 (10-2015) FOREIGN ACCOUNT TAX COMPLIANCE ACT (FATCA)
Publication 5118 (10-2015)
- Institutional AuthorsInternal Revenue Service
- Jurisdictions
- LanguageEnglish
What's New
This section summarizes the changes since the last publication (October 2014) of the Foreign Account Tax Compliance Act (FATCA) Online Registration User Guide:
User guide's new look
This guide has been reformatted and reorganized to reduce length and increase readability.
Accessibility information for the FATCA Online Registration System
This guide provides users a link to information and resources on assistive technology available for the FATCA Online Registration System. -- See Chapter 2.2. for more information
"Country" to "country/jurisdiction"
• References to "country" have been changed to "country/jurisdiction."
• The country/jurisdiction table has moved from the appendices of this guide to the FATCA Online Registration System: Country/Jurisdiction Listing page.
New registration questions
Two new registration questions have been added:
• Question 3B -- Country tax ID --
See Chapter 4.1.2. for more information• Questions 13A and 13B -- Common parent entity information -- See Chapter 4.2.2. for more information
Questions are renumbered beginning at Question 13
Delete registration warnings
A warning will display if the answer to Question 6 is changed from "Yes" to "No" or "Not Applicable," or if the answer to Question 7 is changed from "Yes" to "No." This helps prevent unintentionally deleting registration information.
Edit registration by part
• FIs in various statuses can edit their registration from the beginning of Part 1, Part 2, or Part 3, without having to page through the entire registration to make an update using the "registration -- edit" links. Editing the registration may change the account status. --
See Chapter 5.3.1. for more information• "My Information" links (ex: My Information (Part 1) -- Review) have been replaced by the Print Registration Information PDF link on the home page. The Agreement -- Print/View option is no longer available. -- See Chapter 5.3.6. for more information
Change FI type or transfer to an expanded affiliated group (EAG)
Certain FIs can change their FI type or transfer to an EAG. -- See Chapter 5.3.8. for more information
Add and manage sponsored entities and sponsored subsidiary branches -- See Chapter 5.5.6. for more information
• Sponsoring entities can add, edit, and delete, sponsored entities and sponsored subsidiary branches. Multiple sponsored entities and sponsored subsidiary branches can be added at once using a file upload.
• Sponsoring entities can download their sponsored entity and sponsored subsidiary branch information.
Updates to help content
Existing help content and new help content can be found in this user guide and on the FATCA Online Registration system.
Updates to GIIN composition information
• Includes sponsored entity and sponsored subsidiary branch information.
• The GIIN composition table has moved from the appendices of this guide to the FATCA Online Registration System and FFI List GIIN Composition Information page.
1. Chapter 1: Introduction
1.1. Purpose of FATCA Registration
The FATCA Online Registration System is a secure, web-based system that financial institutions (FIs) and direct reporting non-financial foreign entities (NFFEs) may use to register themselves (and FI branches, if any) online as a participating foreign financial institution (PFFI) (including a reporting FI under a Model 2 Intergovernmental Agreement (IGA), a registered deemed-compliant FFI (RDCFFI) (including a reporting FI under a Model 1 IGA), a limited FFI (limited FFI), a sponsoring entity, a direct reporting NFFE, or a trustee of a trustee-documented trust.
It is also used by an FI or direct reporting NFFE to renew its Qualified Intermediary (QI), Withholding Foreign Partnership (WP), or Withholding Foreign Trust (WT) Agreement, if applicable.
In connection with its FATCA registration, an approved FI (other than a limited FFI or a limited branch) or direct reporting NFFE will be issued a global intermediary identification number (GIIN) and will be identified on the published IRS FFI List. The IRS FFI List is updated monthly to add or remove approved FIs (or their branches) or direct reporting NFFEs. For more information, please visit the FATCA FFI List landing page. An FI or direct reporting NFFE can use its GIIN to identify itself to withholding agents and to tax administrators for FATCA reporting. A separate GIIN will be issued to an FI to identify each jurisdiction where the FI maintains a branch not treated as a limited branch. A direct reporting NFFE will receive only one GIIN, irrespective of where it maintains its branches. The FATCA Online Registration System and FFI List GIIN Composition Information page has a detailed breakdown with information on each set of characters in the GIIN.
Purpose of FATCA Online Registration User Guide
This user guide has instructions on how to complete the registration process online. The instructions include:
• What information you'll need to register
• How registration varies depending on the entity type
• Step-by-step instructions on how to answer registration questions
In addition, this user guide includes appendices with additional resources, including how to get help, a glossary of terms, account status tables, and XML file preparation instructions for adding multiple sponsoring entities.
You can also view helpful videos about FATCA registration on the FATCA Video Playlist page.
NOTE: The help text icons in the online registration system help users through the registration process; however, a user should rely on this guide's instructions for assistance in how to answer a specific question
Additional FATCA resources
FATCA regulations, notices, Frequently Asked Questions (FAQs), and other resources are available on IRS.gov's FATCA page.
Users can also subscribe to the FATCA newsletter for updates on the latest IRS news, guidance, regulations and other public information related to FATCA. For more information and to sign up for the FATCA newsletter, go to the Subscribe to the FATCA News and Information List page.
Who is eligible to register
The following entities are eligible to register (on behalf of themselves and their branches) for the specific purposes described below, as well as to obtain a GIIN (unless the entity is a limited FFI or a limited branch).
Table 1 -- Who is eligible to register
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Entity Type Can Register To
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An FFI, or foreign branch of an FFI Authorize one or more points of
or a U.S. financial institution contact (POCs) to receive
(USFI), treated as a reporting FI information related to
under a Model 1 IGA registration on the FI's behalf.
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An FFI, or foreign branch of an FFI, Authorize one or more POCs to
treated as a reporting FI under a receive information related to
Model 2 IGA registration on the FI's behalf.
--------------------------------
Confirm that it will comply with
the terms of an FFI agreement,
as modified by the applicable
Model 2 IGA.
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An FFI, or branch of an FFI, other Enter into an FFI agreement to
than one covered by an IGA (other be treated as a PFFI.
than when registration is required --------------------------------
under the applicable IGA) Agree to meet the requirements
to be treated as an RDCFFI.
--------------------------------
Confirm that it will comply with
the terms applicable to a
limited FFI or a limited branch.
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An entity seeking to act as a Agree to perform the due
sponsoring entity diligence, reporting, and
withholding responsibilities on
behalf of one or more sponsored
entities.
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An FFI, including a foreign branch Renew its QI, WP, or WT
of a USFI, currently acting as a Agreement.
QI, WP, or WT*
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A USFI seeking to act as a lead FI Identify itself as such.
for purposes of registering its
member FIs
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A direct reporting NFFE Agree to perform the due
diligence and reporting
obligations required of its
status as a direct reporting
NFFE.
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A trustee of a trustee, documented Agree to perform the due
trust diligence and reporting
obligations on behalf of one or
more trustee, documented trusts.
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* A foreign branch of a USFI located in a Model 2 IGA jurisdiction
does not need to register unless such foreign branch needs to renew
its QI, WP, or WT Agreement.
======================================================================
Direct reporting NFFEs
Direct reporting NFFEs should register by following the questions and help text in the online registration system for FIs, except where otherwise indicated.
Within this guide, direct reporting NFFEs should follow the instructions applicable to FIs, except where otherwise indicated.
Sponsored entities
Sponsored entities do not have access to the online registration system. A sponsored entity must be registered by its sponsoring entity, after the sponsoring entity's registration is approved. Each approved sponsored entity will receive a GIIN. Beginning on January 1, 2017, a sponsored entity must provide its assigned GIIN (rather than the GIIN of its sponsoring entity) on withholding certificates.
1.2. Online Registration System Overview
FATCA registration can be accomplished most efficiently and effectively through the online registration process, which avoids the need to print, complete, and mail paper forms. This one-stop registration website presents a short set of questions about the registering financial institution, its branches and, its expanded affiliated group (EAG) member FIs (where applicable). The online registration system can be accessed from the FATCA registration landing page.
The FATCA Online Registration System, designed for secure account management, is a web- based application that contains the following features:
• Available 24 hours a day, seven days a week
• Allows users to establish an online account, an access code, and select challenge questions
• Ensures security for all data provided on behalf of users
• Establishes a streamlined environment for users to register in one place
• Provides financial institutions with tools to oversee member FI and/or branch information
• Provides sponsoring entity FIs with tools to oversee sponsored entities
• Displays a customized home page for users to manage their accounts
The FATCA Online Registration System also contains features that provide online communications and efficient delegation of authority for purposes of online registration. This gives users the flexibility to manage information among branches and related entities (e.g., member FIs). Specifically, the online registration system:
• Allows users to appoint points of contact (POCs) to perform registration tasks
• Generates automatic notifications when registration status changes (email notifications and account message board messages)
• Issues GIINs
Financial institutions are strongly encouraged to use the online registration process. Paper registration forms (Form 8957) will experience slower processing times than online registration, and FIs will not receive a GIIN until processing of their paper form is completed. This user guide applies to the online registration process only.
1.3. Registration Process Overview
Online registration follows the process illustrated below:
[The following graphic has not been reproduced:
Figure 1 -- FATCA user online registration process]
Note: Sponsored entities do not follow this process. For information on how to add sponsored entities go to Manage Sponsored Entities section.
Step 1: Create FATCA Account Online
An FI will create a FATCA account and select an FI type.
Each registered user will receive a FATCA ID and will create its own access code to log into the FATCA account. Sponsored entities, sponsored subsidiary branches of a sponsoring entity, and branches of a financial institution will not have separate accounts, but will be assigned separate GIINs, if eligible.
A financial institution or a direct reporting NFFE can be one of the following FI types:
Table 2--Descriptions of FI types
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FI Type Description
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Single An FI or direct reporting NFFE that does not have any
member FIs and is registering for PFFI or RDCFFI status
for itself or one or more of its branches. May include a
foreign branch of a USFI treated as a reporting FI under a
Model 1 IGA or that has in effect a QI Agreement.
----------------------------------------------------------------------
Lead A USFI, FFI, or compliance FI that is authorized to carry
out most aspects of its member FIs' FATCA registrations
and will initiate the FATCA registration process for each
of its member FIs that is a PFFI, RDCFFI, or limited FFI.
A lead FI is not required to act as a lead FI for all
member FIs within an EAG. Thus, an EAG may include more
than one lead FI that will carry out FATCA registration
for a group of its member FIs. A lead FI will be provided
the ability to manage the online account for its member
FIs.
NOTE:
An FFI seeking to act as a lead FI cannot have
limited FFI status in its country of residence.
----------------------------------------------------------------------
Member An FFI or direct reporting NFFE that is registering as a
member FI of an EAG that is not acting as a lead FI and
that is registering as a PFFI, RDCFFI, limited FFI, or
direct reporting NFFE. For purposes of registration, a
member FI may also include a foreign branch of a USFI that
is treated as a reporting FI under a Model 1 IGA, or that
is renewing its QI Agreement. A member FI will need to
obtain its FATCA ID from its lead FI. The FATCA ID is used
to identify the member FI for purposes of registration and
is not the same number as the GIIN
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Sponsoring An entity that will perform the due diligence,
Entity withholding, and reporting obligations of one or more
sponsored FFIs or the due diligence and reporting
obligations of one or more sponsored direct reporting
NFFEs.
NOTE:
A trustee of a trustee-documented trust should
register by selecting sponsoring entity, if it's
registering to obtain a GIIN to use when fulfilling its
obligations as a trustee of a trustee-documented trust.
----------------------------------------------------------------------
Step 2: Complete and Submit Registration
There are four parts to the FATCA online registration. Users will need to complete the relevant parts of the registration based on the FI type selected.
Table 3--Parts of the registration
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Registration Part To be completed by
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Part 1 -- My Information All users
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Part 2 -- Expanded Affiliated Lead FIs
Group Information
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Part 3 -- QIs, WPs, or WTs Renewal FIs (including a foreign branch of
a USFI, or a direct reporting
NFFE) currently acting as a QI,
WP, or WT and that wish to renew
its agreement
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Part 4 -- Submit All users
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Steps 3 and 4: Wait for Registration to be Processed and Receive Approval
Once the registration is submitted and the system completes processing the registration, the Responsible Officer (RO) will be notified. If the registration is approved, a GIIN will be issued and can be viewed on the home page. FI branches will also be issued a branch GIIN, if applicable.
Registration Steps by FI Type
A financial institution's type determines which registration questions it must answer. For example, lead FIs will be prompted to provide information about its member FIs. The table below summarizes the key registration steps for each FI type.
Table 4 -- Registration steps by FI type
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Sponsoring
Single FI Lead FI Member FI Entity
----------------------------------------------------------------------
1. Create an 1. Create an 1. Enter system 1. Create an
account. Choose account. with the account.
an access code Choose an FATCA ID and Choose an
and the system access code Temporary access
will assign a and the system access code code and
FATCA ID. will assign a given to you the system
Record FATCA ID FATCA ID. by your lead will
and access code Record FATCA FI. Create a assign a
for future use. ID and access new access FATCA ID.
code for code. Record Record
2. Complete Part 1 future use. FATCA ID and FATCA ID
of the online access code and access
registration. 2. Complete Part for future code for
1 and Part 2 use. future
3. Complete Part 3 of the online use.
if you have a registration. 2. Complete Part
Qualified 1 of the 2. Complete
Intermediary, 3. Complete Part online the
Withholding 3 if you have registration. relevant
Foreign a Qualified questions
Partnership, or Intermediary, 3. Complete Part in Part 1
Withholding Withholding 3 if you have of the
Foreign Trust Foreign a Qualified online
agreement in Partnership, Intermediary, registra-
effect and wish or Withholding Withholding tion.
to renew that Foreign Trust Foreign While
agreement. agreement in Partnership, completing
effect and or the
4. Electronically wish to renew Withholding registra-
sign and submit that Foreign Trust tion,
registration. agreement. agreement in select
effect and "None of
5. Wait for 4. Electronically wish to renew the
registration to sign and that Above,"
be processed. submit agreement. for
registration. Question
6. Upon approval, 4. Electroni- 4, and
the FI will 5. Give your cally sign "No," for
receive member FIs and submit Question
notification. their FATCA registra- 7.
GIINs will be login tion.
assigned to the information. 3. Complete
FI (and any 5. Wait for Part 3 if
branches that 6. Wait for registration you have a
are not registration to be Qualified
limited). to be processed. Interme-
Assigned GIINs processed. diary,
will be 6. Upon Withhold-
included in the 7. Upon approval, approval, ing
published IRS the lead FI the member Foreign
FFI list. will receive FI will Partner-
notification. receive ship, or
GIINs will be notifica- Withhold-
assigned to tion. GIINs ing
the FI (and will be Foreign
any of its assigned to Trust
branches that the FI (and agreement
are not any of its in effect
limited). branches and wish
Assigned GIINs that are not to renew
will be limited). that
included in Assigned agreement.
the published GIINs will
IRS FFI list. be included 4. Electroni-
in the cally sign
published and submit
IRS FFI registra-
list. tion.
5. Wait for
registra-
tion to be
processed.
6. Upon
approval,
the
sponsoring
entity
will
receive
notifica-
tion and a
GIIN will
be
assigned.
The
assigned
GIIN will
be
included
in the
published
IRS FFI
list.
Once
approved, the
sponsoring
entity will
follow these
steps to add
sponsored
entities:
1. Add
sponsored
entities
and, if
appli-
cable,
sponsored
subsidiary
branches.
2. Sponsored
entities
and
sponsored
subsidiary
branches
are
processed
by the
IRS. If
approved,
GIINs are
assigned.
3. The
sponsoring
entity
receives
notifi-
cation
when
processing
is
complete.
4. Approved
sponsored
entities
and, if
appli-
cable,
sponsored
subsidiary
branches,
will be
published
on the IRS
FFI list.
NOTE:
Sponsored
entities
are added
and
managed by
sponsoring
entity FIs
and cannot
log into
the
registra-
tion
system.
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2. Chapter 2: Getting Started
2.1. System Requirements
Minimum Requirements:
• The FATCA Online Registration System should function on most browsers (e.g. Mozilla Firefox, Internet Explorer, Google Chrome, etc.).
NOTE: Safari may not properly display the windows in the FATCA Online Registration System.
• Refer to your browser's settings for the options below:
• JavaScript installed and enabled
• Session cookies enabled
• Web browser encryption enabled (at least 128 bits SSL-3)
• Internet Explorer users may need to turn off Compatibility View in order to properly display the windows in the FATCA Online Registration System
• Access to a PDF Viewer
• Enable U.S. keyboard settings
Session Cookies Enabled
You must configure your browser to allow session cookies and cascading style sheet (CSS) capabilities in order for the application to function properly. Session cookies exist temporarily in memory and are deleted when the web browser is closed.
Downloading/Printing
To print directly from the online registration system, use your internet browser's print option. When printing PDF or CSV files, PDF files can be downloaded and printed in a PDF Viewer and CSV files can be downloaded and imported into most spreadsheet products.
When selecting certain links in the registration system, a message may display notifying the user that it will take some time to download the selected item. Users can choose to continue or cancel the download when this message displays.
Email Notifications
The RO identified in Question 10 of the registration will receive email notifications when updates are made to the FATCA account. To ensure notification emails are not sent to a Spam or Junk Mail folder, fatca-donot-reply@irs.gov should be added to the RO's safe senders email list.
2.2. Before You Begin
This section provides information on the common features, icons, and buttons (controls, commands) that help to navigate the FATCA Online Registration System.
Navigation Menu Links, Buttons and Other Items
The following links and other common features make it easy to navigate through the online registration system:
[The following graphic has not been reproduced:
Figure 2 -- Sample FI registration]
Table 5 -- Navigation features
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Features Details
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Navigation bar Commands listed on the top right of each page serve
as basic functions throughout the online registration
system. These links are:
• My home page will take you to the home page.
• Save will save the data you have entered into
the online registration system.
• Get help will take you to a list of available
options for assistance.
• Logout will exit the online registration system.
----------------------------------------------------------------------
Progress bar Displayed at the top of the screen above each page of
questions, this bar shows which part you are on and
how you have progressed through the online
registration system.
----------------------------------------------------------------------
Back button Click to return to the previous page of the online
registration system. Use the back button instead of
your browser's back arrow.
----------------------------------------------------------------------
Next button Click the next button to:
(with automatic
Save) • Continue to the next step of the registration
process. Use the next button instead of your
browser's next arrow.
• Automatically save responses entered in the
online registration system.
NOTE
: If you receive a validation error message,
correct the data and click the next button.
----------------------------------------------------------------------
Additional Buttons and Features
Table 6 -- Additional buttons and features
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Features Details
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Add Another button Click to add another entry to a data table listed
on the page. After you select "add another," your
entry will display in the table. If you do not
click "add another" and simply click the "next
button," the system will validate and save the
entry.
----------------------------------------------------------------------
Delete Select link to remove a record.
----------------------------------------------------------------------
Login Click to login to an FI account.
----------------------------------------------------------------------
Return to Login Click to return to the FATCA login page.
----------------------------------------------------------------------
Icons and Symbols
The icons on the navigation bar at the top of the screen provide information about the system. Other helpful icons include:
Table 7 -- Icons and symbols
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Icons Details
----------------------------------------------------------------------
[graphic omitted] Get Help Click the question mark to view more
icon information for a specific item (question,
input field, status, table, etc.)
----------------------------------------------------------------------
*Asterisk Denotes required fields.
----------------------------------------------------------------------
[graphic omitted] Drop Indicates a list with drop down
down list arrow options/list items that the user can view
by clicking the arrow.
----------------------------------------------------------------------
[graphic omitted] Error Indicates an error has occurred.
message icon
----------------------------------------------------------------------
Accessibility
A link is available on the user login page for users who need assistive technology to navigate through the FATCA Online Registration System. More information on this assistive technology can be found on the Accessibility and compatibility features for the FATCA Online Registration System page.
2.3. Information You Need to Register
FIs and direct reporting NFFEs need several key pieces of information to complete the online registration process. The registration checklist below outlines the information needed to complete the online FATCA registration.
Table 8 -- Registration checklist
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Entity Type Information you need to register
----------------------------------------------------------------------
All FIs and [X] FI Type (single FI, lead FI, member FI, or
Direct Reporting sponsoring entity)
NFFEs
[X] FI's or direct reporting NFFE's legal name
[X] FI's or direct reporting NFFE's jurisdiction of
residence for tax purposes
[X] FI's direct reporting NFFE's jurisdiction tax ID
(optional)
[X] FI's classification, i.e., participating FI not
covered by an Intergovernmental Agreement (IGA)
or a reporting financial institution under a
Model 2 IGA; registered deemed-compliant
financial institution (including a reporting
financial institution under a Model 1 IGA);
limited financial institution; or None of the
above
[X] FI's or direct reporting NFFE's mailing address
[X] FI's or direct reporting NFFE's Qualified
Intermediary (QI)/Withholding Foreign
Partnership (WP)/Withholding Foreign Trust (WT)
EIN, if the FI has in effect one of these
agreements. Whether the FI or direct reporting
NFFE intends to maintain or renew its status as
a QI, WP, or WT
[X] Whether the FI maintains a branch in a
jurisdiction outside of its jurisdiction of tax
residence, and then whether the FI is a tax
resident of the United States or maintains a
U.S. branch (other than the U.S. territories)
[X] If the FI is a tax resident of the United States
or maintains a branch in the United States
(other than the U.S. territories), the EIN of
the FI or branch
[X] Each jurisdiction in which the FI maintains a
branch, along with whether the branch is a
limited branch and whether the financial
institution intends to maintain QI, WP, or WT
status for that branch (if it is covered by a
QI, WP, or WT agreement)
[X] Business title for the FATCA responsible officer
(RO) for the FI or direct reporting NFFE, along
with legal name and contact information
[X] Whether the RO or authorizing individual will
designate one or more points of contact (POC)
and, if so, the POCs' contact information. A POC
will be authorized to receive FATCA registration
information and other related FATCA
correspondence from the IRS.
NOTE
: Up to five
POCs are allowed
----------------------------------------------------------------------
Lead FI Only In addition to the information required above for
All FIs and Direct Reporting NFFEs:
[X] Member FIs' legal names, countries/jurisdictions
of residence for tax purposes, and member FI
Types. Once the lead FI has established the
member's account, the member FI or its lead FI
will be required to complete the member FI's
registration.
NOTE
: The RO for a lead FI
automatically becomes a POC for each of the lead
FI's member FIs
[X] If the lead FI is the common parent entity of
the expanded affiliated group
[X] If the lead FI is not the common parent entity,
the legal name of the common parent entity and
optionally, the FATCA ID of common parent entity
----------------------------------------------------------------------
QI, WP, or WT In addition to the information required above for
All FIs and Direct Reporting NFFEs:
[X] Whether the QI/WP/WT's legal name has changed
since the effective date of its most recent
QI/WP/WT Agreement and, if so, the new legal
business name and reason for the name change
(merger, liquidation, rebranding)
[X] The responsible party's name, contact
information, and whether or not that is the same
person listed as the RO for the FI
[X] The list of private arrangement intermediary
(PAI) contracts that are effective, if
applicable
----------------------------------------------------------------------
2.4. Special Rules for Registration
Certain entities need to follow special instructions in order to register. The table below provides instructions on these special rules for registration.
Table 9 -- Special rules for registration
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Entity/Scenario Instructions
----------------------------------------------------------------------
Lead FI and Member FIs of In general, all FFIs, other than exempt
an EAG beneficial owners or certified
deemed-compliant FFIs that are part of the
same EAG must be registered. For purposes
of registration, an EAG may have more than
one lead FI and may organize itself for
purposes of registration into subgroups
under different lead FIs. For example, an
EAG of 10 FFIs may decide to select two
different lead FIs, lead FI 1 and lead FI
2. Lead FI 1 can carry out FATCA
registration on behalf of four of its
member FIs and lead FI 2 can carry out
FATCA registration on behalf of four of its
other member FIs. All 10 FFIs within the
same EAG will be registered, even though
they are registered under two different
lead FIs
----------------------------------------------------------------------
Consolidated Compliance If an EAG has in place a consolidated
Program compliance program, as described in Treas.
Reg. §1.1471-4(f)(2)(ii), then member
FIs that elect to participate in the same
consolidated compliance program should be
registered as member FIs by the lead FI
that is acting as the compliance FI for the
compliance group
----------------------------------------------------------------------
Reporting FI under a FIs that are treated as reporting FIs under
Model 1 IGA a Model 1 IGA (see the list of
jurisdictions treated as having in effect
an IGA at FATCA Archive should register as
RDCFFIs. A disregarded entity in a Model 1
IGA jurisdiction must register as an entity
separate from its owner in order to be
treated as a reporting FI under a Model 1
IGA, provided that the disregarded entity
is treated as a separate entity for
purposes of its reporting to the applicable
Model 1 jurisdiction
----------------------------------------------------------------------
Reporting FI under a FIs that are treated as reporting FIs under
Model 2 IGA a Model 2 IGA (see the list of
jurisdictions treated as having in effect
an IGA at FATCA Archive should register as
PFFIs.
----------------------------------------------------------------------
FFIs and direct reporting An FFI or direct reporting NFFE that will
NFFEs that are also also act as a sponsoring entity for one or
Sponsoring Entities more sponsored entities is required to
submit a second registration form to act as
a sponsoring entity. The sponsoring entity
will receive a separate GIIN and should
only use that GIIN when it is fulfilling
its obligations as a sponsoring entity
----------------------------------------------------------------------
Trustees of A trustee of a trustee-documented trust is
Trustee-Documented Trusts generally required to submit a registration
form to obtain a GIIN and should only use
that GIIN when fulfilling its obligations
as a trustee of a trustee-documented trust.
In addition, a trustee that is an FFI may
need to submit a second registration form
for use in reporting its own accounts
----------------------------------------------------------------------
Sponsored Entities A sponsored FFI and sponsored direct
reporting NFFE must be registered by its
sponsoring entity through the FATCA
Registration website by December 31, 2016.
Separate GIINs will be issued to each
approved sponsored entity and published on
the IRS FFI list. Sponsored entities cannot
log into the online registration system and
will receive their GIINs from their
sponsoring entity
----------------------------------------------------------------------
USFIs treated as Lead FIs A USFI registering as the lead FI on behalf
of its member FIs will register as a lead
FI and receive a GIIN
----------------------------------------------------------------------
Branches In general, a branch must be registered as
a branch of its owner and not as a separate
entity. However, see reporting FI under a
Model 1 IGA, for a special rule for
branches that are disregarded entities in
Model 1 IGA jurisdictions
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3. Chapter 3: FATCA Online Registration System -- User Login
3.1. Launching the FATCA Online Registration System
The FATCA Online Registration System can be accessed from IRS.gov's FATCA home page.
[The following graphic has not been reproduced:
Figure 3 -- FATCA home page]
1. Click the FATCA institution registration "learn more" button which will direct you to the FATCA Registration Landing page.
2. Click the "register or login" button.
3.2. Create a New Account--Single, Lead, and Sponsoring Entity
The first step in the FATCA registration process is to create an online FATCA account. Only a single, lead, or sponsoring entity will be able to create a FATCA account. Member FIs will have their FATCA accounts created by their lead FI and will receive their FATCA IDs and temporary access codes from their lead FI, in order to login as an existing user to complete their online registration. See Chapter 1.3 Registration Process Overview for definitions of the different FI types.
To create an account, the user will be required to select and answer challenge questions and create an access code (password). After the single, lead, or sponsoring entity creates its account, it will be issued a FATCA ID. The FATCA ID is used to identify the FI or direct reporting NFFE only for purposes of registration and is not the same number as the GIIN. A GIIN is issued after the FATCA registration is submitted and approved.
The following section illustrates the process for a single, lead, or sponsoring entity to create an account and receive a FATCA ID.
[The following graphic has not been reproduced:
Figure 4 -- Create new FATCA account for single FI, lead FI, or sponsoring entity]
1. Select the checkbox that states "By checking this box, I declare that I have been authorized by the FI to create a registration account on their behalf." Direct reporting NFFEs should select the checkbox if they have been authorized by the direct reporting NFFE to create a FATCA registration account on their behalf.
2. Click the "create account" button.
NOTE:
If you have entered data in the FATCA ID and access code fields before you selected the checkbox, the two fields will be cleared and the "login" button will be disabled.
[The following graphic has not been reproduced:
Figure 5 -- Create new FATCA account -- Select FI type]
Select the FI type:
• Single (not a member of an expanded affiliated group)
• Lead of an expanded affiliated group
• Sponsoring Entity
• A trustee of a trustee-documented trust should select sponsoring entity if it is registering to obtain a GIIN to use when fulfilling its obligations as a trustee of a trustee-documented trust.
If you select FI type, member (not lead) of an expanded affiliated group, the system displays an error message. A member FI cannot create a new FATCA account. Members should contact their lead FI to obtain the FATCA ID and access code.
• Click "next" to continue and set up challenge questions.
Create Challenge Questions
[The following graphic has not been reproduced:
Figure 6 -- Create new FATCA account -- FI challenge questions]
• In Challenge Question 1, select the arrow to view the list of questions. Select a challenge question. In the Answer text box, type a response to the challenge question.
• Repeat the previous step for Challenge Question 2.
• To go back, click the "back" button or to continue, click "next."
IMPORTANT: Remember to document your answers to your challenge questions. You will need these if you have to reset your access code.
Create a New access code
[The following graphic has not been reproduced:
Figure 7 -- Create new account -- Create new access code]
• The system displays the minimum guidelines to create a new access code. The access code must be 8-20 characters and include at least one uppercase and lowercase letter (a through z, A through Z), one number, and one of the designated special characters: tilde (~), exclamation mark (!), ampersand (@), pound/hashtag sign (#), percent sign (%), caret (^), asterisk (*), parentheses (), question mark (?), comma (,), period (.).
• Enter the access code that you choose for your FATCA account, ensuring that it meets the requirements in Step 1.
• Re-enter your access code to confirm your code in the text box.
• Click "next" to continue.
IMPORTANT: Remember to record your access code. You will need your FATCA ID and access code to log into the system.
[The following graphic has not been reproduced:
Figure 8 -- Create new account -- Lead/single/sponsoring entity account confirmation (FATCA ID)]
• The lead/single/sponsoring entity account confirmation screen displays your FATCA ID account number. Click "next" to continue to the registration's instructions.
IMPORTANT: Remember to record your FATCA ID and access code number for future use.
3.3. Existing User Login--Single, Lead, Member, or Sponsoring Entity
After the FATCA account is created, it can be accessed through the financial institution account user login page. Single, lead, member, and sponsoring entities will all be able to login here. This screen allows users with an existing FATCA ID and access code to log on to the system.
NOTE: Member FIs will need to set up a new access code after logging in the first time using the temporary access code provided by their lead FI.
[The following graphic has not been reproduced:
Figure 9 -- User login]
Enter your system-generated FATCA ID or member FI FATCA ID. Each member has a unique member FATCA ID with an alphanumeric sequence as shown below. Members should contact their lead for more information.
IMPORTANT:
• FATCA IDs are not case sensitive and can be entered in lowercase and/or uppercase letters. However the system displays FATCA IDs as uppercase letters only.
• FATCA IDs DO NOT contain the letter "O". If your FATCA ID has a character that looks like the letter "O", enter the number zero (0).
Figure 10 -- Sample FATCA ID]
1. Enter your access code, which should be 8-20 characters and include at least one uppercase and lowercase letter, one number, and one of the designated special characters: tilde (~), exclamation mark (!), ampersand (@), pound/hashtag sign (#), percent sign (%), caret (^), asterisk (*), parentheses (), question mark (?), comma (,), period (.).
2. Click "login." If the login is unsuccessful, re-enter your FATCA ID and access code.
Multiple Login / Timeout Error
Only one user at a time can access the FATCA account for a specific FATCA ID. If another user attempts to login to a FATCA account already in use, an error message will display.
3.4. First Time Login (Paper registrations, member FIs, transfers, change FI types, and access code reset by IRS)
Before accessing the FATCA Online Registration System, an FI that has submitted a paper registration, a member FI, or an FI who has transferred to an EAG or changed their FI type, will need to set up challenge questions and create a permanent access code. In order to do this, the user will need the FATCA ID and temporary access code.
A member FI will receive their FATCA ID and temporary access code from their lead FI. An FI or direct reporting NFFE that submitted a paper registration will receive this information in the mail. For more information on FATCA IDs and access code formats, go to Chapter 3.3 - Existing User Login - Single FI, Lead FI, Member FI, or Sponsoring Entity.
NOTE: The following instructions also apply if an FI's access code is reset by the IRS and a new temporary access code is provided.
First Time Login (Paper registrations, member FIs, transfers, change FI types, and access code reset by IRS)--Account User Login
[The following graphic has not been reproduced:
Figure 11 -- First time login -- Paper registrations, member FIs, transfers, change FI types, and access code reset by IRS -- Account user login]
1. On the financial institution account user login page, enter your FATCA ID.
2. Enter your temporary access code, which should be 8-20 characters and include at least one uppercase and lowercase letter, one number, and one of the designated special characters: tilde (~), exclamation mark (!), ampersand (@), pound/hashtag sign (#), percent sign (%), caret (^), asterisk (*), parentheses (), question mark (?), comma (,), period (.).
3. Click "Login." If the login is unsuccessful, re-enter your FATCA ID and access code. The system automatically locks the FATCA account after five unsuccessful login attempts.
First Time Login (Paper registrations, member FIs, transfers, change FI types, and access code reset by IRS)--Challenge Questions
[The following graphic has not been reproduced:
Figure 12 -- First time login -- Paper registrations, member FIs, transfers, change FI types, and access code reset by IRS -- Challenge questions]
1. In Challenge Question 1, select the arrow to view the list of questions. Select a challenge question. In the Answer text box, type a response to the challenge question.
2. Repeat the previous step for Challenge Question 2.
3. To go back, click the "back" button or to continue, click "next."
IMPORTANT: Remember to document your answers to your challenge questions. You will need these if you have to reset your access code.
Reset a temporary access code and create a permanent access code
[The following graphic has not been reproduced:
Figure 13 -- First Time Login -- Paper registrations, member FIs, transfers, change FI types, and access code reset by IRS -- Reset Temporary access code]
1. The system displays the minimum guidelines to create a new access code. The access code must be 8-20 characters and include at least one uppercase and lowercase letter, one number, and one of the designated special characters: tilde (~), exclamation mark (!), ampersand (@), pound/hashtag sign (#), percent sign (%), caret (^), asterisk (*), parentheses (), question mark (?), comma (,), period (.).
2. Enter the access code that you choose for your FATCA Account, ensuring that it meets the requirements in Step 1.
3. Re-enter your access code to confirm your code in the text box.
4. Click "next" to continue.
IMPORTANT: Remember to record your new access code. You will need your FATCA ID and access code to log into the system.
3.5. Recover Login Information -- Forgot FATCA ID/access code
Forgot access code
[The following graphic has not been reproduced:
Figure 14 -- Forgot access code]
1. The system automatically locks the FATCA account after five unsuccessful login attempts.
2. From the Login screen, select forgot FATCA ID or access code? NOTE: If you have forgotten the FATCA ID, select I do not know my FATCA ID and follow the instructions.
3. To reset your access code, enter your FATCA ID.
4. Click "next" to continue to your challenge questions.
If you have not established your permanent access code yet, you will see an error page that will provide further instructions.
• If you are a member of an expanded affiliated group, ask your lead FI for your FATCA ID and temporary access code.
• If you mailed a paper registration form to the Internal Revenue Service for input, you will receive your FATCA ID and temporary access code through the mail. You will not be able to login until you receive your login information in the mail.
[The following graphic has not been reproduced:
Figure 15 -- Forgot access code -- Challenge questions]
• In the first Answer field, enter the correct response to Challenge Question 1.
• In the second Answer field, enter the correct response to Challenge Question 2.
• Click "next" to continue.
NOTE:
• Both answers must be correct in order to reset the access code. If one is incorrect, the system will not identify which one is incorrect. It will give you another chance to enter both correct answers.
• Challenge questions may be different from the ones shown in the above figure, depending on what you originally selected when creating your Challenge Questions.
CAUTION: The system locks automatically after five unsuccessful attempts to answer the challenge questions. Continue until you are successfully allowed to login again.
Reset access code
[The following graphic has not been reproduced:
Figure 16 -- Forgot access code -- Create new access code]
• In Create Access Code, type the new access code that you choose for your FATCA account and ensure that it meets the requirements.
• In Confirm access code, re-type your access code to confirm your code in the text box.
• Click "next" to continue.
IMPORTANT: Record the access code. The FATCA ID and access code are required to access your account.
FATCA online registration is made up of four parts and 16 questions. The following chapter describes how to answer the questions within each part of the registration.
For each registration question, this user guide provides up to three informational sections which help users to answer the question. The three sections are:
•
Instructions-- available for all questions to help the user to answer the question and navigate the registration system.
• Requirements for the field (if applicable) -- available for all questions that contain input fields (i.e. FI legal name) and describes the accepted characters for those fields.
• Additional Guidance (if applicable) -- available for questions where additional detail is necessary to help the user to answer the question.
Be sure to read all text provided before answering the question. Direct reporting NFFEs should follow the instructions applicable to FIs, except where otherwise indicated.
4.1. Registration Part 1
Before you begin, see Chapter 2.3 Information You Need to Register for the information you need in order to complete the registration.
After logging into the system, the registration process will begin with Part 1. Part 1 consists of 11 questions that request identifying information about the FI or direct reporting NFFE and must be completed by all FI types. A lead FI can complete Part 1 for its member FI(s), but the member will typically complete Part 1 for itself. The following section provides step-by-step guidance for answering the questions in Part 1.
1. Access Part 1 of the online registration:
• First-time login: After you have created an account and the system displays the FATCA-FI-single/lead/sponsoring entity account confirmation page (as shown in Chapter 3.1 Launching the FATCA Online Registration System), click the "next" button.
• Existing users: On your home page (as shown in Chapter 5 Home Page and Account Options), under Available Account Options, select the "registration edit" link available to you. The link available is based on your FI type and status.
If a user does not log out of the system using the "logout" button, the system does not log the user out immediately. This can occur if the user closes the browser, or gets an error message that forces them out of the system. If the user tries to log back in immediately, a default error message will display indicating that the FATCA account is locked because it is being edited by another user. The system times out after 15 minutes of inactivity, so after 15 minutes, the original session that was exited will time out and the user will be able to log in again.
[The following graphic has not been reproduced:
Figure 17 -- Registration -- Instructions for FATCA registration]
• Click "next" to continue to the registration.
4.1.1. Questions 1-2--FI Type and Legal Name
[The following graphic has not been reproduced:
Figure 18 -- Registration -- My information (Part 1) -- Questions 1 and 2]
Question 1: Financial Institution Type:
Instructions:
The system displays the FI type selected when the FATCA account was created.
Question 2: Legal Name of the Financial Institution:
Instructions:
The legal name is the name the FI uses in official incorporation or organization documents, or the name otherwise recognized by the residence jurisdiction government as the FI's official name. Typically, the legal name is the name used by the FI in legal documents.
• Enter the legal name of the FI.
• To go back, click the "back" button or to continue, click "next."
Requirements for the field:
----------------------------------------------------------------------
Field Name Requirement
----------------------------------------------------------------------
Legal name of the financial Must be 150 or less characters in
institution length. For legal names over 150
characters, please note the following:
at least the first 100 characters must
match the FI's legal name, any legal and
numerical designations must be included
in the remaining 50 characters, and no
abbreviations should be included in the
first 100 characters, but otherwise it
is okay to abbreviate.
----------------------------------------
• Must have only lower and upper case
letters (A through Z), numbers (0
through 9), blank space, ampersand
(&), hyphen (-), forward slash (/),
period (.), comma (,), apostrophe (`),
pound sign/hashtag (#), percent sign
(%), brackets ([]), parentheses (),
and curly brackets ({}).
• Cannot start with a special character
----------------------------------------------------------------------
4.1.2. Questions 3-4--FI Jurisdiction of Residence, Tax ID, and Classification in Jurisdiction of Tax Residence
Figure 19 -- Registration -- My information (Part 1) -- Questions 3-4]
Question 3A: What is the Financial Institution's country/jurisdiction of residence for tax purposes?
Instructions:
The country/jurisdiction of residence generally is the jurisdiction in which the FI is treated as a resident for income tax purposes (for example, the place of incorporation or place of principal management and control).
• Select the country/jurisdiction from the drop down list. See the box below for more information on which option to select.
----------------------------------------------------------------------
If an Entity Is Then Select
----------------------------------------------------------------------
A resident in a U.S. The United States (even if the FI is a dual
territory or minor resident)
outlying island
----------------------------------------------------------------------
A dual resident One of the countries where it is a tax resident
in this question. Identify the second
country/jurisdiction of tax residence in
Question 8 (if the second jurisdiction is the
United States) or Question 9a (if the second tax
residence jurisdiction is a country other than
the United States).
----------------------------------------------------------------------
A partnership or The jurisdiction under the laws of which the
other flow-through entity is organized or established or, if not
entity organized or established under the laws of any
jurisdiction, the jurisdiction where it
maintains its principal office
----------------------------------------------------------------------
In a jurisdiction A jurisdiction consistent with its treatment
with an under the relevant Model IGA. See FATCA Archive
agreed-in-substance to view the list of jurisdictions treated as
IGA having an IGA in substance. (If a jurisdiction
is removed from this list, FFIs registered under
the removed IGA will have to update their status
on the FATCA registration application
accordingly. See IRS
Announcement 2014-38,
2014-51 I.R.B. 951, for more information about
agreed-in-substance IGAs)
----------------------------------------------------------------------
For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page.
NOTE:U.S Territories (American Samoa, Guam, Northern Marianas Islands, Puerto Rico, and Virgin Islands) and U.S. Minor Outlying Islands are not available in the drop down list for this question.
Question 3B: What is the Financial Institution's country/jurisdiction tax ID?
Instructions:
• Enter the financial institutions or direct reporting NFFE's tax ID in the country/jurisdiction identified in Question 3A. Some countries/jurisdictions may use a tax identification number (TIN) to identify taxpayers. If the FI is in a country/jurisdiction that uses TINs and the FI has a TIN, enter its TIN. If the FI doesn't have a country/jurisdiction tax ID or a TIN, leave this field blank.
Requirements for the field:
• Must be 30 characters or less in length
• Must not include dashes (-) or any other special characters, including a blank space
• Must have only upper case and lower case letters, (A through Z), numbers (0 through 9)
Question 4: Select the Financial Institution's FATCA classification in its country/jurisdiction of tax residence (as shown in Question 3).
Instructions:
1. Select the appropriate option applicable to your FATCA classification in your jurisdiction of tax residence. See the box below for more information on which option to select.
----------------------------------------------------------------------
FATCA Classification Options Additional Notes
----------------------------------------------------------------------
Participating Financial N/A
Institution not covered by
an IGA; or Reporting Financial
Institution under a Model 2
IGA
----------------------------------------------------------------------
Registered Deemed-Compliant A disregarded entity that is
Financial Institution registering separate from its owner in
(including a Reporting order to be a reporting FI under a
Financial Institution under Model 1 IGA should select RDCFFI
a Model 1 IGA)
----------------------------------------------------------------------
Limited Financial Institution Lead and sponsoring entity FIs must
select a FATCA classification other
than limited financial institution
----------------------------------------------------------------------
None of the Above Select if you are sponsoring entity, a
direct reporting NFFE, a trustee of a
trustee-documented trust, a USFI
registering as lead FI, a U.S.
Territory FI or a USFI with a foreign
branch that is renewing its QI
Agreement or that is treated as a
reporting FI under a Model 1 IGA
----------------------------------------------------------------------
2. To go back, click the "back" button or to continue, click "next."
Additional Guidance:
FIs with branches in multiple jurisdictions. An FI (other than a sponsoring entity, USFI, or foreign branch of a USFI) that maintains branch operations in multiple jurisdictions should answer this question by treating the operations within its country of tax residence as if it were a branch (home office) and then classify whether such home office is participating, registered deemed compliant, or limited. In Question 9a of the registration, the FI should identify the jurisdictions (other than the United States) where it maintains branches outside of its jurisdiction of tax residence and which, if any, of its branches will be treated as limited branches. If the FI maintains branches in the United States, the FI should provide this information for Question 8.
Example: Bank A, an FI, is a resident of Country X. In addition to banking activities that it conducts within Country X, Bank A also conducts banking activities through its branches in Countries Y and Z. Under Country X laws, Bank A cannot satisfy the obligations that would allow its operations within Country X (home office) to be effectively a PFFI or RDCFFI. However, Bank A's branches in Countries Y and Z would be able to comply with the obligations imposed on a PFFI or RDCFFI. For purposes of registering itself and obtaining a GIIN for its branch operations in Countries Y and Z, Bank A should select that it is classified as a limited FFI in its jurisdiction of tax residence. Notwithstanding that Bank A is a limited FFI in its jurisdiction of residence because it has two foreign branches that are participating or registered deemed-compliant, Bank A will be issued two GIINs for branches operating in Countries Y and Z, and will be treated as a PFFI or RDCFFI with respect to such branches.
4.1.3. Question 5--FI Mailing Address
[The following graphic has not been reproduced:
Figure 20 -- Registration -- My information (Part 1) -- Question 5]
Question 5: Mailing Address of Financial Institution:
Instructions:
The address provided will be used to send all mail correspondence related to the FATCA registration, FATCA account, and any other related matters.
1. Select the country/jurisdiction from the drop-down list. If the mailing address is in a U.S. Territory, select the United States. If the user selects United States, a U.S.-specific page will display. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page.
NOTE:U.S Territories (American Samoa, Guam, Northern Marianas Islands, Puerto Rico, and Virgin Islands) are not available in the drop down list for this question.
2. Enter the mailing street address. If necessary, enter the second line of the street address.
3. Enter the city of the mailing address.
4. For countries/jurisdictions other than the United States, enter the state, province, or region of the mailing address. If the country/jurisdiction does not have a state, province, or region, enter "None." For the United States, select the State/U.S. Territory from the State/U.S. Territory drop-down list.
5. For countries/jurisdictions other than the United States, enter the zip or postal code of the mailing address. For the United States, enter the zip code of the mailing address.
6. To go back, click the "back" button or to continue, click "next."
Requirements for the fields:
----------------------------------------------------------------------
Field Name Requirement
----------------------------------------------------------------------
Address Line 1 • Must be 40 characters or less
---------------------
Address Line 2 • Valid characters are upper case and lower
--------------------- case letters, A through Z, and numbers, 0
City through 9, blank space, ampersand (&),
--------------------- hyphen (-), forward slash (/), period (.),
State/Province/Region comma (,), apostrophe ('), pound/hashtag sign
(#), percent sign (%)
----------------------------------------------------------------------
Zip/Postal Code • Must be 9 characters or less
• Valid characters are upper case and lower
case letters, A through Z, and numbers, 0
through 9, blank space, ampersand (&), hyphen
(-), forward slash (/), period (.), comma
(,), apostrophe ('), pound/hashtag sign (#),
percent sign (%)
• Cannot start with a special character -- must
start with letter or number
----------------------------------------------------------------------
Zip • Must be 5 characters
• Valid characters are numbers, 0 through 9
----------------------------------------------------------------------
4.1.4. Question 6--FI QI/WP/WT
Figure 21 -- Registration -- My information (Part 1) -- Question 6]
Question 6: Indicate whether the Financial Institution has in effect a withholding agreement with the IRS to be treated as a QI, WP, or WT.
Instructions:
1. Select one of the four options from the drop down list. See the box below for more information on which option to select.
----------------------------------------------------------------------
If an Entity Is Then Select And Continue to
----------------------------------------------------------------------
a party to a Qualified Qualified Intermediary
Intermediary (QI) agreement (QI)
with the IRS
-----------------------------------------------------
a party to a Withholding Withholding Foreign
Foreign Partnership (WP) Partnership (WP)
agreement with the IRS Step 2
-----------------------------------------------------
a party to a Withholding Withholding Foreign
Foreign Trust (WT) Trust (WT)
agreement with the IRS
----------------------------------------------------------------------
not a party to a Qualified Not Applicable Step 4
Intermediary (QI),
Withholding Foreign
Partnership (WP), or a
Withholding Foreign Trust
(WT) agreement with the IRS
----------------------------------------------------------------------
2. Enter the EIN issued to the FI for use in identifying itself when acting in its capacity as a QI, WP, or WT.
3. Below the EIN field, select Yes or No:
• Select Yes, if the entity intends to maintain its status as a QI, WP, or WT.
• Select No, if the entity does not intend to maintain its status as a QI, WP, or WT.
4. To go back, click the "back" button or to continue, click "next."
Requirements for the field
:
Must contain nine numbers. Valid numbers are numbers, 0 through 9
Additional Guidance:
----------------------------------------------------------------------
Entity/Scenario Instructions
----------------------------------------------------------------------
To apply to become a Complete Form 14345 in accordance with the
first time QI, WP, or instructions therein before registering for
WT FATCA. For more information about a QI, WP, and
WT agreement with the IRS, visit IRS.gov's
FATCA page.
----------------------------------------------------------------------
For NFFEs that are a • A NFFE that registers and obtains a GIIN
QI, a WP, or a WT should renew its QI, WP, or WT agreement (as
applicable) through the portal. However, Part
1, Question 6 should be answered to reflect
the NFFE's appropriate QI, WP, or WT status.
NFFEs that obtain GIINs include (i) NFFEs
that are acting as QIs with respect to their
owners (which are required to register as
direct reporting NFFEs), and (ii) NFFEs that
are QIs, WPs, or WTs and that are also
sponsoring entities for chapter 4 purposes
• A NFFE cannot execute a QI, WP, or WT
agreement through the portal (other than a
renewal of an existing agreement). A NFFE
that is registered on the portal for its
chapter 4 status as either a direct reporting
NFFE or sponsoring entity and is seeking
initial QI, WP, or WT status must execute a
QI, WP, or WT agreement through the existing
traditional paper processes for those
entities. Once the NFFE receives the
appropriate EIN to act as a QI, WP, or WT
through that process, the NFFE should amend
Part 1, Question 6 of its FATCA registration
on the portal to reflect its new status as a
QI, WP, or WT and add its EIN to its
registration
• A NFFE that is a QI, WP, or WT and that is
not obtaining a GIIN should use the existing
traditional paper processes for renewing an
existing QI, WP, or WT agreement
----------------------------------------------------------------------
4.1.5. Question 7--Branches Maintained Outside of Country/Jurisdiction of Tax Residence
Figure 22 -- Registration -- My information (Part 1) -- Question 7]
Question 7: Does the Financial Institution maintain a branch in a jurisdiction outside of its country/jurisdiction of tax residence?
Instructions:
A branch is a unit, business, or office of an FI that is treated as a branch under the regulatory regime of a country/jurisdiction or is otherwise regulated under the laws of such country/jurisdiction as separate from other offices, units, or branches of the FI. FIs should treat all offices or business units within any one jurisdiction as a single branch.
• Select Yes or No:
• Select Yes, if the FI maintains a branch outside its country/jurisdiction of tax residence.
• Select No, if the FI does not maintain a branch outside its country/jurisdiction of tax residence. The FI will not answer Questions 8 and 9.
• A sponsoring entity, direct reporting NFFE, or trustee of a trustee-documented trust, should select No.
• To go back, click the "back" button or to continue, click "next."
4.1.6. Question 8--FI U.S. Tax Residency and EIN
[The following graphic has not been reproduced:
Figure 23 -- Registration -- My information (Part 1) -- Question 8]
Question 8: Is the Financial Institution a tax resident of the United States or does it maintain a branch in the United States (other than the U.S. Territories)?
Instructions:
• Select Yes or No:
• Select Yes, if the FI is either a U.S. resident or maintains a branch within the U.S.
• Select No, if the FI does not maintain a branch within the U.S. and is not a tax resident of the U.S.
• If Yes, enter the EIN for the FI or U.S. branch.
• To go back, click the "back" button or to continue, click "next."
Requirements for the field
:
Must contain nine numbers. Valid numbers are 0 through 9.
4.1.7. Questions 9A-C--Branches Outside of the U.S.
[The following graphic has not been reproduced:
Figure 24 -- Registration -- My information (Part 1) -- Questions 9A-C]
Question 9A: List each jurisdiction (other than the United States) in which the Financial Institution maintains a branch. If none click "next" to go to Question 10
Instructions:
Identify each jurisdiction where the FI maintains a branch outside of the U.S., including if the FI maintains a branch in a U.S. Territory. For a definition of a branch and a U.S. Territory, go to the Glossary of Terms.
• Beginning with the first branch, select the country/jurisdiction in which the branch is located from the drop down list. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page.
NOTE:United States is not available in the drop down list for this question.
• Continue to Question 9B.
Additional Guidance:
When a disregarded entity is required to register on its own behalf, its owner should not report the disregarded entity as a branch in Question 9A.
Question 9B: Is the branch a Limited Branch?
Instructions:
For a definition of a limited branch, go to the Glossary of Terms.
• Select Yes or No:
• Select Yes, if the branch is a limited branch.
• Select No, if the branch is not a limited branch.
• Continue to Question 9C.
Question 9C: If the branch is currently covered by a QI agreement, does the Financial Institution intend to maintain QI status for that branch?
Instructions:
• Select Yes, No, or Not Applicable. See the box below for more information on which option to select.
----------------------------------------------------------------------
Select If
----------------------------------------------------------------------
Yes the branch operates under an attachment to the FI's QI
Agreement and intends to renew its status as such
----------------------------------------------------------------------
No the branch operates under an attachment to the FI's QI
Agreement and does not intend to renew its status as
such
----------------------------------------------------------------------
Not Applicable the branch is not part of an FI that is a QI
----------------------------------------------------------------------
• Click on the "add another" button to add the branch. If the FI has a branch in an additional country/jurisdiction, repeat the instructions for Questions 9A through 9C for each branch until all branches are added. As branches are added, the branch information will display in the table below the "add another" button. The table is sorted in by the country/jurisdiction of each branch.
• To delete a branch, select the delete link next to the corresponding branch in the branch information table.
• To download a complete branch list in PDF or CSV format, select one of the following links:
•
Download complete branch list (PDF).• Download complete branch list (CSV).
Follow your Internet browser's prompts for saving files to your computer.
• To go back, click the "back" button or to continue, click "next."
Additional Guidance:
A QI can delete branches previously listed in its QI Agreement that will no longer act as a QI, but it cannot add branches. If the QI wishes to add branches that were not included in its prior QI Agreement, it must complete Form 14345 in accordance with its instructions.
4.1.8. Question 10--FI Responsible Officer (RO) Information
[The following graphic has not been reproduced:
Figure 25 -- Registration -- My information (Part 1) -- Question 10]
Question 10: Provide information about the Responsible Officer for the Financial Institution.
Instructions:
For purposes of Question 10, RO means the person authorized under applicable local law to establish the statuses of the home office and branches as indicated in the registration. To have the authority to "establish the statuses" for purposes of Question 10, an RO must have the authority to act on behalf of the FI to represent the FATCA status(es) of the FI or to the IRS as part of the registration process. The RO for purposes of this question must also have the authority under local law to designate additional POCs.
The individual identified as the RO in Question 10 will be a Point of Contact (POC) for the FI or direct reporting NFFE and will be the only individual who will receive emails from the IRS related to its FATCA account.
The address provided should be the business address of the RO. The business address is defined as the address where the RO maintains his or her principal office.
Lead FIs: The lead FI's RO will automatically be treated as a POC for the FI and any member FIs. As a result, the RO for a lead FI may receive correspondence related to its member FI's FATCA information. However, the lead FI's RO will not appear as a POC on the member FI's registration.
• Enter the business title of the RO.
• Enter the legal last, first, and middle name of the RO.
• Select the Country/Jurisdiction of the business address of the RO from the drop down list. If the business address is in a U.S. Territory, select the United States. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page. NOTE: U.S Territories are not available in the drop down list for this question.
• Enter the business address of the RO. If necessary, enter the second line of the business address.
• Enter the city of the business address.
• For countries/jurisdictions other than the United States, enter the state, province, or region of the business address. If the country/jurisdiction does not have a state, province, or region, enter "None." For the United States, select the State/U.S. Territory from the State/U.S. Territory drop-down list.
• For countries/jurisdictions other than the United States, enter the zip or postal code of the business address. For the United States, enter the zip code.
• Enter the business telephone number.
• Enter the business fax number.
• Enter the business email address of the RO, notifications will be sent to this is the email address.
• To go back, click the "back" button or to continue, click "next."
Requirements for the fields:
----------------------------------------------------------------------
Field Name Requirements
----------------------------------------------------------------------
Business Title • Must be 40 characters or less
• Valid characters are upper case and
lower case letters, A through Z, and
numbers, 0 through 9, blank space,
ampersand (&), hyphen (-), forward
slash (/), period (.), comma (,),
apostrophe ('), pound/hashtag sign
(#), percent sign (%)
• Cannot start with a special character
-- must start with letter or number
----------------------------------------------------------------------
Legal Last Name • Must be 40 characters or less
• Valid characters are upper case and
lower case letters, A through Z, and
numbers, 0 through 9, blank space,
hyphen (-), period (.), comma
(,), apostrophe (')
• Cannot start with a special character
-- must start with letter or number
----------------------------------------------------------------------
Legal First and Middle Name • Must 40 characters or less
-----------------------------
Business Address Line 1 • Valid characters are upper case and
----------------------------- lower case letters, A through Z, and
Business Address Line 2 numbers, 0 through 9, blank space,
----------------------------- ampersand (&), hyphen (-), forward
City slash (/), period (.), comma (,),
----------------------------- apostrophe ('), pound/hashtag sign
State/Province/Region (#), percent sign (%)
-----------------------------
Cannot start with a special character
-- must start with letter or number
----------------------------------------------------------------------
Zip/Postal Code • Must be 9 characters or less
• Valid characters are upper case and
lower case letters, A through Z, and
numbers, 0 through 9, blank space,
ampersand (&), hyphen (-), forward
slash (/), period (.), comma (,),
apostrophe ('), pound/hashtag sign
(#), percent sign (%)
• Cannot start with a special character
-- must start with letter or number
----------------------------------------------------------------------
Zip • Must be 5 characters
• Valid characters are numbers, 0
through 9
----------------------------------------------------------------------
Business Telephone Number and • Must be 4 characters or less
Fax Number (Country Code)
• Valid characters are numbers, 0
through 9
----------------------------------------------------------------------
Business Telephone Number and • Must be 20 characters or less
Fax Number
• Valid characters are numbers, 0
through 9, blank space, hyphen (-),
parentheses ()
----------------------------------------------------------------------
Business Telephone Number • Must be 5 characters or less
(Extension)
• Valid characters are numbers, 0
through 9
----------------------------------------------------------------------
Business Email Address • Must be 80 characters or less
• Valid characters are upper and lower
case letters, (A through Z), and
numbers, 0 through 9, blank space,
ampersand (&), hyphen (-), forward
slash (/), period (.), comma (,),
apostrophe ('), pound/hashtag sign
(#), percent sign (%), colon (:), at
sign (@)
• Cannot start with a special character
-- must start with letter or number
• Must contain one at sign (@) and
one period (.)
----------------------------------------------------------------------
Additional Guidance:
The type of individual who may serve as an RO depends on the entity's FATCA classification. See the box below for more information. For definitions of the FATCA classifications listed in the box, go to the Glossary of Terms.
----------------------------------------------------------------------
Individual who may serve as Responsible
FATCA Classification Officer
----------------------------------------------------------------------
PFFI an officer of the FFI (or an officer of any
member FI that is a PFFI, reporting FI
under a Model 1 IGA, or reporting FI under
a Model 2 IGA) with authority to fulfill
the duties of a Responsible Officer
described in a FFI Agreement
----------------------------------------------------------------------
PFFI that elects to be an officer of the compliance FI with
part of a consolidated authority to fulfill the duties of a
compliance program Responsible Officer described in the FFI
Agreement on behalf of each FFI in the
compliance group (regardless of whether the
FFI is a limited FFI or treated as a
reporting FI under a Model 1 IGA or
reporting FI under a Model 2 IGA)
----------------------------------------------------------------------
RDCFFI an officer of the FI (or an officer of any
(other than a RDCFFI that member FFI that is a PFFI, reporting FI
is a Reporting FI under a under a Model 1 IGA, or reporting FI under
Model 1 IGA) a Model 2 IGA) with authority to ensure
that the FFI meets the applicable
requirements to be treated as a RDCFFI
----------------------------------------------------------------------
Reporting FI under a any individual specified under local law to
Model 1 IGA register and obtain a GIIN on behalf of the
FFI. If, however, the reporting FI under a
Model 1 IGA operates any branches outside
of a Model 1 IGA jurisdiction, then the RO
identified must be an individual who can
satisfy the requirements under the laws of
the Model 1 IGA jurisdiction and the
requirements relevant to the registration
type selected for each of its non-Model 1
IGA branches
----------------------------------------------------------------------
Limited FFI an officer of the limited FFI (or an
officer of any member FI that is a PFFI,
reporting FI under a Model 1 IGA, or
reporting FI under a Model 2 IGA) with
authority to ensure that the FI meets the
applicable requirements to be treated as a
limited FFI
----------------------------------------------------------------------
USFI that is registering any officer of the FI (or an officer of any
as a lead FI member FI) with authority to register its
member FIs and to manage the online FATCA
accounts for such members
----------------------------------------------------------------------
Direct reporting NFFE the individual who will be responsible for
ensuring that the direct reporting NFFE
meets its reporting obligations as a direct
reporting NFFE and will act as a point of
contact with the IRS in connection with its
status as a direct reporting NFFE
----------------------------------------------------------------------
Sponsoring entity the individual who will be responsible for
ensuring that the sponsored entity meets
its obligations as a sponsoring entity and
who will act as a point of contact with the
IRS in connection with its obligations as a
sponsoring entity
----------------------------------------------------------------------
4.1.9. Question 11A--Responsible Officer (RO) Designation of POCs
Figure 26 -- Registration -- My information (Part 1) -- Question 11A]
Question 11A: The Financial Institution's RO will be a Point of Contact (POC) for the Financial Institution. In addition, the RO of a Financial Institution registering as a Lead FI of all or part of an Expanded Affiliated Group will be a POC for each Member FI of that group. Does the RO or an Authorized Individual wish to designate one or more additional POCs for the Financial Institution?
Instructions:
A POC is an individual authorized to receive FATCA-related information from the IRS regarding the FI or direct reporting NFFE and to take other FATCA-related actions on behalf of the FI or direct reporting NFFE upon the request by the IRS.
• Select Yes or No:
• Select Yes, and complete Question 11B if the FI wants to appoint one or more POCs, other than the RO identified in Question 10.
• Select No, if the FI wants the IRS to send correspondence only to the individual RO identified in Question 10. The FI will not have to answer Question 11B.
• To go back, click the "back" button or to continue, click "next."
NOTE
: If you answer Yes to this question, you will need to complete Question 11B. If after completing Question 11B, you change your answer for Question 11A from Yes to No, the information you entered for Question 11B will be deleted, and will need to be reentered
4.1.10. Question 11B--POC(s) Information
[The following graphic has not been reproduced:
Figure 27 -- Registration -- My information (Part 1) -- Question 11B]
Question 11B: POC Information
Instructions:
This question must be completed by the financial institution's RO or an Authorizing Individual. Upon entering the POC information below, checking the box that follows, and submitting this registration form, the RO or Authorizing Individual is providing the IRS with written authorization to release FATCA information to the POC. This authorization specifically includes authorization for the POC to complete this Form 8957: FATCA Registration, to take other FATCA-related actions, and to obtain access to the financial institution's tax information.
For purposes of Question 11B, the term RO means an individual who is authorized under local law to consent on behalf of the FI (an "authorizing individual") to the disclosure of FATCA-related tax information to third parties. This individual may be the same as the individual identified as the RO in Question 10.
You may add up to five POCs. Beginning with the first POC:
• Enter the business title of the POC.
• Enter the legal last, first, and middle name of the POC.
• Select the Country/Jurisdiction of the business address from the drop down menu. If the business address is in a U.S. Territory, select the United States. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page. NOTE: U.S Territories (American Samoa, Guam, Northern Marianas Islands, Puerto Rico, and Virgin Islands) are not available in the drop down list for this question.
• Enter the business address. If necessary, enter the second line of the business address.
• Enter the city of the business address.
• For countries/jurisdictions other than the United States, enter the state, province, or region of the business address. If the country/jurisdiction does not have a state, province, or region, enter "None." For the United States, select the State/U.S. Territory from the State/U.S. Territory drop-down list.
• For countries/jurisdictions other than the United States, enter the zip or postal code of the business address. For the United States, enter the zip code of the business address.
• Enter the business telephone number of the POC.
• Enter the business fax number of the POC.
• Enter the business email address of the RO.
• Click on the "add another" button to add the POC. To add another POC, click the "add another" button and repeat Step 1, until all POCs are added. As POCs are added, the POC information will display in the table below the "add another" button. The table is sorted by the legal last name of the POC.
• To delete a POC, select the delete link next to the corresponding entry in the table.
• To download a complete POC list in PDF or CSV format, select one of the following links:
•
Download complete POC list (PDF).• Download complete POC list (CSV).
• Follow your Internet browser's prompts for saving files to your computer. The downloaded POC list will include the RO identified in Question 10 as well as the POC(s) identified in Question 11B.
• To go back, click the "back" button or to continue, click "next."
NOTE
: If after completing Question 11B, you change your answer for Question 11A from Yes to No, all of the POC information you entered in Question 11B will be deleted, and will need to be reentered.
Requirements for the fields:
----------------------------------------------------------------------
Field Name Requirements
----------------------------------------------------------------------
Business Title • Must be 40 characters or less
• Valid characters are upper case and
lower case letters, A through Z, and
numbers, 0 through 9, blank space,
ampersand (&), hyphen (-), forward
slash (/), period (.), comma (,),
apostrophe ('), pound/hashtag sign
(#), percent sign (%)
• Cannot start with a special character
-- must start with letter or number
----------------------------------------------------------------------
Legal Last Name • Must be 40 characters or less
• Valid characters are upper case and
lower case letters, A through Z, and
numbers, 0 through 9, blank space,
hyphen (-), period (.), comma (,),
apostrophe (')
• Cannot start with a special character
-- must start with letter or number
----------------------------------------------------------------------
Legal First and Middle Name • Must 40 characters or less
-----------------------------
Business Address Line 1 • Valid characters are upper case and
----------------------------- lower case letters, A through Z, and
Business Address Line 2 numbers, 0 through 9, blank space,
----------------------------- ampersand (&), hyphen (-), forward
City slash (/), period (.), comma (,),
----------------------------- apostrophe ('), pound/hashtag sign
State/Province/Region (#), percent sign (%)
-----------------------------
• Cannot start with a special character
-- must start with letter or number
----------------------------------------------------------------------
Zip/Postal Code • Must be 9 characters or less
• Valid characters are upper case and
lower case letters, A through Z, and
numbers, 0 through 9, blank space,
ampersand (&), hyphen (-), forward
slash (/), period (.), comma (,),
apostrophe ('), pound/hashtag sign
(#), percent sign (%)
• Cannot start with a special character
-- must start with letter or number
----------------------------------------------------------------------
Zip • Must be 5 characters
• Valid characters are numbers, 0
through 9
----------------------------------------------------------------------
Business Telephone Number and • Must be 4 characters or less
Fax Number (Country Code)
• Valid characters are numbers. 0
through 9
----------------------------------------------------------------------
Business Telephone Number and • Must be 20 characters or less
Fax Number
• Valid characters are numbers, 0
through 9, blank space, hyphen (-),
parentheses ()
----------------------------------------------------------------------
Business Telephone Number • Must be 5 characters or less
(Extension)
• Valid Characters are numbers, 0
through 9
----------------------------------------------------------------------
Business Email Address • Must be 80 characters or less
• Valid characters are upper and lower
case letters, (A through Z), and
numbers, 0 through 9, blank space,
ampersand (&), hyphen (-), forward
slash (/), period (.), comma (,),
apostrophe ('), pound/hashtag sign
(#), percent sign (%), colon (:), at
sign (@).
• Cannot start with a special character
-- must start with letter or number
• Must contain one at sign (@) and one
period (.)
----------------------------------------------------------------------
Additional Guidance:
If a Third-party adviser that is an entity is retained to help the FI complete its FATCA registration process, the name of the third-party individual adviser that will help complete the FATCA registration process should be entered as a POC in Question 11B, and the Business Title field for that individual POC should be completed by inserting the name of the entity and the POC's affiliation with the entity.
4.1.11. POC Authorization
[The following graphic has not been reproduced:
Figure 28 -- Registration -- My information (Part 1) -- POC authorization]
Instructions:
• Select the checkbox and enter the authorizing individual's name in the field next to the checkbox to complete the authorization of the POC(s) listed in Question 11B. Once the authorization is granted, it is effective until revoked by either the POC or an authorizing individual.
• To go back, click the "back" button or to continue, click "next."
Requirements for the field:
• Must be 40 characters or less
• Valid characters are upper case and lower case letters, A though Z, numbers, 0 through 9, blank space, ampersand (&), hyphen (-), forward slash (/), period (.), comma (,), apostrophe ('), pound/hashtag sign (#), percent sign (%)
4.1.12. Edit/Review Registration Part 1
[The following graphic has not been reproduced:
Figure 29 -- Registration -- My information (Part 1) -- Edit/review registration part 1]
Instructions:
1. Review the information entered for Part 1.
2. To edit, select the edit/review part 1 link to return to the registration. You must page through the registration to review and/or edit any Part 1 responses.
3. If no edits are needed, click "next" to continue.
Registration Part 1 is now completed. The system will direct you to the next applicable part of the registration:
• Lead FIs: The system will take you to Registration Part 2 (Question 12).
• Single FIs, member FIs, and sponsoring entities:
• If you answered yes to renewing your status as a Qualified Intermediary (QI), Withholding Foreign Partnership (WP), or Withholding Foreign Trust (WT), the system will take you to registration Part 3 (Question 14).
• If you are not a Qualified Intermediary (QI), Withholding Foreign Partnership (WP), or Withholding Foreign Trust (WT), the system will take you to registration Part 4.
Part 2 of the registration consists of two questions and is only available if the FI is registering as a lead FI. In Part 2, the lead FI will create an online FATCA account for its member FIs.
4.2.1. Question 12--Member Information
[The following graphic has not been reproduced:
Figure 30 -- Registration -- Expanded affiliated group information (Part 2) -- Question 12]
Question 12: Provide the Legal Name of the Member FI, its Country/Jurisdiction of Residence for tax purposes, and its Member Type.
Instructions:
The information in this question is required to establish the member FIs' accounts and for the online registration system to generate the member FI FATCA IDs and temporary access codes. The lead FI must distribute both the FATCA IDs and access codes to its member FIs to be used in the member FIs' registration process.
1. Beginning with the first member, enter the legal name of the member FI.
2. Select the Country/Jurisdiction of the member FI from the drop-down list. If the member is in a U.S. Territory or a Minor Outlying Island, select the United States. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page. NOTE: U.S Territories (American Samoa, Guam, Northern Marianas Islands, Puerto Rico, and Virgin Islands) and U.S. Minor Outlying Islands are not available in the drop down list for this question.
3. Select the appropriate option for the member FI's classification in its country/jurisdiction of residence from the member Type drop down list. The options are:
• Participating Financial Institution not covered by an IGA; or a Reporting Financial Institution under a Model 2 IGA
• Registered Deemed-Compliant Financial Institution (including a Reporting Financial Institution under Model 1 IGA)
• Limited Financial Institution
• None of the Above
• Select None of the Above, if you are registering a member FI that is a USFI with foreign branches or a member FI that is a direct reporting NFFE.
4. Click on the "add another" button to add the member. If the FI has additional members, repeat steps 1-4 for each member until all members are added. As members are added, the member name and information will display in the table below the "add another" button. The table is sorted by the member's FATCA ID.
5. To remove a member FI, select the delete link next to the corresponding entry in the table.
6. To download a list of member FIs in PDF or CSV format, select one of the following links:
•
Download complete member list (PDF).• Download complete member list (CSV).
Follow your Internet browser's prompts for saving files to your computer.
NOTE: The download complete member list links will not be available on the page if the lead FI does not have any member FIs.
• To go back, click the "back" button or to continue, click "next."
Requirements for the field:
----------------------------------------------------------------------
Field Name Requirement
----------------------------------------------------------------------
Legal name of member Must be 150 or less characters in length.
financial institution For legal names over 150 characters,
please note the following: at least the
first 100 characters must match the FI's
legal name, any legal and numerical
designations must be included in the
remaining 50 characters, and no
abbreviations should be included in the
first 100 characters, but otherwise it is
okay to abbreviate.
------------------------------------------
• Must have only lower and upper case
letters (A through Z), numbers (0
through 9), blank space, ampersand (&),
hyphen (-), forward slash (/), period
(.), comma (,), apostrophe (`), pound
sign/hashtag (#), percent sign (%),
brackets ([]), parentheses (), and curly
brackets ({}).
• Cannot start with a special character
----------------------------------------------------------------------
Additional Guidance:
Definition of country/jurisdiction:
The country/jurisdiction of residence generally is the jurisdiction in which the member FI is treated as a resident for income tax purposes (for example, the place of incorporation or place of principal management and control). If the member FI is a dual resident, identify one of the countries where it is a tax resident in this question. The second country/jurisdiction of tax residence should be identified as a branch jurisdiction in the member FI's online FATCA account. For a member FI that is a partnership or other flow-through entity, the member FI's country/jurisdiction of residence means the jurisdiction under the laws of which the entity is organized or established or, if not organized or established under the laws of any jurisdiction, the jurisdiction where it maintains its principal office
Lead FIs:
Lead FIs will identify each member FI for which it is acting as a lead FI and that is treated as a PFFI (including a reporting FI under a Model 2 IGA), RDCFFI (including a reporting FI under a Model 1 IGA), limited FFI, or direct reporting NFFE. A member FI may include a foreign branch of a USFI that is registering to obtain a GIIN or to renew its QI Agreement.
A lead FI will be required to provide identifying information about its member FIs, other than exempt beneficial owners or certified deemed-compliant FFIs.
Limited FFIs:
If a limited FFI is located in a jurisdiction that prohibits it from registering with the IRS as a limited FFI, a member of the limited FFI's expanded affiliated group that is a USFI, PFFI (including a reporting FI under a Model 2 IGA), or reporting FI under a Model 1 IGA should register as a lead FI and identify the limited FFI in Part 2 of the FATCA registration. If the lead FI is prohibited from identifying the limited FFI by its legal name, the lead FI may use the term "limited FFI" in place of its name and indicate the FFI's jurisdiction of residence or organization. For more information on registering a limited FFI, see Notice 2014-33, 2014-21 I.R.B. 1033.
4.2.2. Questions 13A-B--Common Parent Entity of the Expanded Affiliated Group
[The following graphic has not been reproduced:
Figure 31 -- Registration -- Expanded affiliated group information (Part 2) -- Question 13A]
Question 13A: Is the Financial Institution the Common Parent Entity of the Expanded Affiliated Group?
Instructions:
• Select Yes or No:
• Select Yes, if the FI is the common parent entity of the expanded affiliated group. The FI will not answer Question 13B
• Select No, if the FI is not the common parent entity of the expanded affiliated group.
• To go back, click the "back" button or to continue, click "next."
Additional Guidance:
Generally, only a corporation shall be treated as the common parent entity of an expanded affiliated group, unless the taxpayer elects to follow the approach described in Treas. Reg. §1.1471-5(i)(10).
[The following graphic has not been reproduced:
Figure 32 -- Registration -- Expanded affiliated group information (Part 2) -- Question 13B]
Question 13B: Enter the Legal Name of the Expanded Affiliated Group's Common Parent Entity. Also enter the FATCA ID (if known).
Instructions:
The legal name is the name of the common parent entity used in official incorporation or organization documents, or the name otherwise recognized by the residence jurisdiction government as the common parent entity's official name. Typically, the legal name is the name used by the common parent entity in legal documents.
• Enter the legal name of the EAG's common parent entity.
• Enter the EAG's common parent entity's FATCA ID. If you do not know the EAG's common parent entity's FATCA ID, leave this field blank.
• To go back, click the "back" button or to continue, click "next."
Requirements for the fields:
----------------------------------------------------------------------
Field Name Requirements
----------------------------------------------------------------------
Legal name of Must be 150 or less characters in length. For
the common legal names over 150 characters, please note the
parent entity following: at least the first 100 characters must
match the FI's legal name, any legal and numerical
designations must be included in the remaining 50
characters, and no abbreviations should be
included in the first 100 characters, but
otherwise it is okay to abbreviate
--------------------------------------------------
• Must have only lower and upper case letters
(A through Z), numbers (0 through 9), blank
space, ampersand (&), hyphen (-), forward slash
(/), period (.), comma (,), apostrophe (`),
pound sign/hashtag (#), percent sign (%),
brackets ([]), parentheses (), and curly
brackets ({})
• Cannot start with a special character
----------------------------------------------------------------------
FATCA ID • Must be 6 characters, or 6 characters, a
period and 5 characters following the period for
a member
• Must have only upper and lower case letters (A
through Z), numbers (0 through 9) and a period
(.)
• Cannot contain the letter O
----------------------------------------------------------------------
4.2.3. Edit/Review Registration Part 2
Figure 33 -- Registration -- Member information (Part 2) -- Edit/review]
• Review the information entered for Part 2.
• To edit, select the edit/review part 2 link to return to the registration. You must page through the registration to review and/or edit any Part 2 responses.
• If no edits are needed, click "next" to continue.
Registration Part 2 is now complete. The online registration system will direct you to the next applicable part of the registration:
Single FIs, member FIs, lead FIs, and sponsoring entities:
• If you answered yes to renewing your status as a Qualified Intermediary (QI), Withholding Foreign Partnership (WP), or Withholding Foreign Trust (WT), the system will take you to registration Part 3 (Question 14).
• If you are not a Qualified Intermediary (QI), Withholding Foreign Partnership (WP), or Withholding Foreign Trust (WT), the system will take you to registration Part 4.
4.3. Registration Part 3
Part 3 should only be completed by a single FI, lead FI, member FI, or sponsoring entity that has in effect a QI, WP, or WT Agreement and that wishes to renew its agreement.
A QI that is a NFFE that is not acting as a QI on behalf of its shareholders and is not a sponsoring entity and a WP or WT that is a retirement fund or that is a NFFE that is not a sponsoring entity must renew its QI, WP, or WT agreement by submitting a request for renewal to the Foreign Payments Program, 290 Broadway 12th Floor, New York, NY 10007-1867, Attn: QI/WP/WT Applications. FIs or direct reporting NFFEs that want to apply to become a first-time QI, WP, or WT cannot do so using the paper Form 8957 or the FATCA Online Registration System. Instead, the FI or direct reporting NFFE must complete Form 14345 in accordance with its instructions. It is advisable, but not required, for an FI or direct reporting NFFE applying for first-time QI, WP, or WT status do so before it submits its FATCA registration.
A prospective QI (other than an NFFE that is not acting on behalf of its shareholders) or a prospective WP or WT that is an FFI (other than a retirement fund) or that is a NFFE that is a sponsoring entity or an NFFE must also submit a FATCA registration form through the FATCA registration website within 90 days of approval of its application for QI, WP, or WT status. For more information about QI, WP, or WT Agreements, go to IRS.gov's FATCA page. An entity that has not yet applied for QI, WP, or WT status and that has started registration may not select QI, WP, or WT until it has been approved by the IRS and issued a QI-EIN, WP-EIN, or WT-EIN.
4.3.1. Question 14--QI/WP/WT Name Change
[The following graphic has not been reproduced:
Figure 34 -- Registration -- QI/WP/WT information (Part 3) -- Question 14]
Question 14 Has the QI's, WP's, or WT's legal name changed since the effective date of the most recent QI, WP, or WT Agreement?
Instructions:
1. Select Yes or No:
• Select Yes, if the QI, WP, or WT has changed its legal name since the date of its most recent QI, WP, or WT Agreement.
• Select No, if the QI, WP, or WT has not changed its legal name since the date of its most recent QI, WP, or WT Agreement.
2. If Yes, enter the new legal business name of the QI, WP, or WT and the reason for the name change (e.g. merger, liquidation or re-branding).
3. To go back, click the "back" button or to continue, click "next."
Requirements for the field:
----------------------------------------------------------------------
New legal business name Must be 150 or less characters in length.
For legal names over 150 characters, please
note the following: at least the first 100
characters must match the FI's legal name,
any legal and numerical designations must be
included in the remaining 50 characters, and
no abbreviations should be included in the
first 100 characters, but otherwise it is
okay to abbreviate.
--------------------------------------------
• Must have only lower and upper case
letters (A through Z), numbers (0 through
9), blank space, ampersand (&), hyphen
(-), forward slash (/), period (.), comma
(,), apostrophe (`), pound sign/hashtag
(#), percent sign (%), brackets ([]),
parentheses (), and curly brackets ({})
• Cannot start with a special character
----------------------------------------------------------------------
4.3.2. Question 15--Responsible Party Information
Figure 35 -- Registration -- QI/WP/WT information (Part 3) -- Question 15]
Question 15: Responsible Party.
Instructions:
Provide the following information for the QI's, WP's, or WT's Responsible Party as identified in its most recent QI, WP, or WT Agreement:
• Enter the legal last, first, and middle name of the responsible party.
• Enter the business title of the responsible party.
• Enter the business telephone number of the responsible party.
• Enter the business fax number of the responsible party.
• Enter the business email address of the responsible party.
• Select Yes or No.
• Select Yes, if the responsible party is the same individual listed as the RO in Question 10.
• Select No, if the responsible party differs from the individual listed as the RO in Question 10.
• To go back, click the "back" button or to continue, click "next."
Requirements for the fields:
----------------------------------------------------------------------
Field Name Requirements
----------------------------------------------------------------------
Legal Last Name • Must be 40 characters or less
• Valid characters are upper case and lower
case letters, A through Z, and numbers, 0
through 9, blank space, hyphen (-),
period (.), comma (,), apostrophe (')
• Cannot start with a special character --
must start with letter or number
----------------------------------------------------------------------
Legal First and Middle • Must 40 characters or less
Name
------------------------- • Valid characters are upper case and lower
Business Title case letters, A through Z, and numbers, 0
through 9, blank space, ampersand (&),
hyphen (-), forward slash (/), period
(.), comma (,), apostrophe ('),
pound/hashtag sign (#), percent sign (%)
• Cannot start with a special character --
must start with letter or number
----------------------------------------------------------------------
Business Telephone Number • Must be 4 characters or less
and Fax Number (Country
Code) • Valid characters are numbers. 0 through 9
----------------------------------------------------------------------
Business Telephone Number • Must be 20 characters or less
and Fax Number
• Valid characters are numbers, 0 through
9, blank space, hyphen (-), parentheses
()
----------------------------------------------------------------------
Business Telephone Number • Must be 5 characters or less
(Extension)
• Valid Characters are numbers 0 through 9
----------------------------------------------------------------------
Business Email Address • Must be 80 characters or less
• Valid characters are upper and lower case
letters, (A through Z), and numbers, 0
through 9, blank space, ampersand (&),
hyphen (-), forward slash (/), period
(.), comma (,), apostrophe ('),
pound/hashtag sign (#), percent sign
(%), colon (:), at sign (@).
• Cannot start with a special character --
must start with letter or number
• Must contain one at sign (@) and one
period (.)
----------------------------------------------------------------------
4.3.3. Question 16--PAI Contracts
Figure 36 -- FI Registration -- QI/WP/WT information (Part 3) -- Question 16]
Question 16: Identify any private arrangement intermediary (PAI) contracts that are effective.
Instructions:
If there are no PAI contracts, leave this question blank and select "next". If there are PAI contracts, use the address where the PAI maintain its principal office to enter the following information:
• Enter the legal name of the PAI. The legal name is the name the PAI used in official incorporation or organization documents, or the name otherwise recognized by the government as the entity's official name.
• Select the Country/Jurisdiction from the drop-down list. If the address is in a U.S. Territory, select the United States. If the user selects United States, a U.S.-specific page will display. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page. NOTE: U.S Territories (American Samoa, Guam, Northern Marianas Islands, Puerto Rico, and Virgin Islands) are not available in the drop down list for this question.
• Enter the street address. If necessary, enter the second line of the street address.
• Enter the city of the address.
• For countries/jurisdictions other than the United States, enter the state, province, or region of the address. If the country/jurisdiction does not have a state, province, or region, enter "None." For the United States, select the State/U.S. Territory from the State/U.S. Territory drop-down list.
• For countries/jurisdictions other than the United States, enter the zip or postal code of the mailing address. For the United States, enter the zip code of the mailing address.
• Enter the email address.
• Click on the "add another" button to add the PAI contract. If the FI has additional PAI contracts, repeat steps 1 through 8 for each PAI contract, until all are added. As PAIs are added, the PAI contract information will display in the table below the "add another" button. The table is sorted by the legal last name of the PAI.
• To delete a PAI contract, select the delete link next to the corresponding PAI contract in the table.
• To download a complete list of PAI Contracts in PDF or CSV format, select one of the following links:
•
Download complete list of PAI contracts (PDF).• Download complete list of PAI contracts (CSV).
Follow your Internet browser's prompts for saving files to your computer.
• To go back, click the "back" button or to continue, click "next."
Requirements for the fields:
----------------------------------------------------------------------
Field Name Requirements
----------------------------------------------------------------------
Legal Name of PAI Must be 150 or less characters in length. For
legal names over 150 characters, please note
the following: at least the first 100
characters must match the FI's legal name, any
legal and numerical designations must be
included in the remaining 50 characters, and
no abbreviations should be included in the
first 100 characters, but otherwise it is
okay to abbreviate.
-----------------------------------------------
• Must have only lower and upper case letters
(A through Z), numbers (0 through 9), blank
space, ampersand (&), hyphen (-), forward
slash (/), period (.), comma (,), apostrophe
('), pound sign/hashtag (#), percent sign
(%), brackets ([]), parentheses (), and curly
brackets ({})
• Cannot start with a special character -- must
start with letter or number
----------------------------------------------------------------------
Address Line 1 • Must 40 characters or less
---------------------
Address Line 2 • Valid characters are upper case and lower
--------------------- case letters, A through Z, and numbers, 0
City through 9, blank space, ampersand (&), hyphen
--------------------- (-), forward slash (/), period (.), comma
State/Province/Region (,), apostrophe ('), pound/hashtag sign (#),
percent sign (%)
• Cannot start with a special character -- must
start with letter or number
----------------------------------------------------------------------
Zip/Postal Code: • Must be 9 characters or less
• Valid characters are upper case and lower
case letters, A through Z, and numbers, 0
through 9, blank space, ampersand (&), hyphen
(-), forward slash (/), period (.), comma
(,), apostrophe ('), pound/hashtag sign (#),
percent sign (%)
• Cannot start with a special character -- must
start with letter or number
----------------------------------------------------------------------
Zip • Must be 5 characters
• Valid characters are numbers, 0 through 9
----------------------------------------------------------------------
Email Address of PAI • Must be 80 characters or less
• Valid characters are upper and lower case
letters, (A through Z), and numbers, 0
through 9, blank space, ampersand (&), hyphen
(-), forward slash (/), period (.), comma
(,), apostrophe ('), pound/hashtag sign (#),
percent sign (%), colon (:), at sign (@).
• Cannot start with a special character -- must
start with letter or number
• Must contain one at sign (@) and one period
(.)
----------------------------------------------------------------------
4.3.4. Edit/Review Registration Part 3
Figure 37 -- Registration -- QI/WP/WT information (Part 3) -- Edit/review]
• Review the information that was entered for Part 3.
• To edit, select the edit/review part 3 link to return to the registration. You must page through the registration to review and/or edit any Part 3 responses.
• If no edits are needed, click "next" to continue.
Registration Part 3 is now completed. The system will take you to Registration Part 4.
4.4. Registration Part 4--Electronic Submission
Part 4 should be completed by all FIs and direct reporting NFFEs. In Part 4, users will submit their registration for processing by the IRS.
A user must certify that the information in the FATCA registration is accurate and complete and that the individual signing the registration is authorized to agree that the FI or direct reporting NFFE intends to comply with its FATCA obligations.
An FI, including a reporting FI under a Model 1 or 2 IGA, or a direct reporting NFFE that is registering to renew its QI, WP, or WT Agreement will be agreeing to the terms of such renewed QI, WP, or WT Agreement. A reporting FI under a Model 1 or Model 2 IGA operating one or more branches not in an IGA jurisdiction is also agreeing to the terms of an FFI Agreement for any such branch, unless the branch is treated as a limited branch.
[The following graphic has not been reproduced:
Figure 38 -- Registration -- Submit registration (Part 4) -- Signing/submission]
Instructions:
• The individual signing the registration on behalf of the FI should select the checkbox and input name.
• Click the "submit" button.
Requirements for the field
• Must be 150 characters or less
• Valid characters are upper case and lower case letters, A though Z, numbers, 0 through 9, blank space, ampersand (&), hyphen (-), forward slash (/), period (.), comma (,), apostrophe ('), pound/hashtag sign (#), percent sign (%)
Figure 39 -- Registration Part 4 -- Submit registration (Part 4) -- Submission confirmation/next Steps]
Additional Guidance:
For purposes of Part 4, the term RO means the individual with authority under local law to submit the information provided on behalf of the FI. In the case of FIs or FI branches not governed by a Model 1 IGA, this individual must also have authority under local law to certify that the FI meets the requirements applicable to the FI status or statuses identified in the registration. The individual must be able to certify, to the best of his or her knowledge that the information provided in the FI's or direct reporting NFFE's registration is accurate and complete.
In the case of an FI, the individual must be able to certify that the FI meets the requirements applicable to the status(es) identified in the FI's registration. However, a reporting FI under a Model 1 IGA that has branches (as identified in Part 1, Question 9) that are located outside of a Model 1 IGA jurisdiction will also agree to the terms applicable to the statuses of such branches. An FI (including a reporting FI in a Model 1 or Model 2 IGA jurisdiction) or a direct reporting NFFE that is registering to renew its QI, WP, or WT Agreement will agree to the terms of such renewed QI, WP, or WT Agreements by making the declaration that the FI meets the requirements applicable to the status(es) identified in the FI's registration.
In the case of direct reporting NFFE, the individual must be able to certify that the direct reporting NFFE meets the requirements of a direct reporting NFFE under Treas. Reg. §1.1472-1(c)(3).
An RO (as defined for purposes of Part 4) can delegate authorization to complete Part 4 by signing a Form 2848, Power of Attorney Form and Declaration of Representative, or other similar form or document (including an applicable form or document under local law giving the agent the authorization to provide the information required for the FATCA Registration).
By signing the registration form, the individual certifies that, to the best of his or her knowledge, the information submitted above is accurate and complete and that the individual is authorized to agree that the FI or direct reporting NFFE intends to comply with its FATCA obligations. The RO identified in Part 4 need not be the same individual identified as the RO in Question 10 or Question 11B.
A reporting FI under a Model 1 or Model 2 IGA operating one or more branches not in an IGA jurisdiction is also agreeing to the terms of an FFI Agreement for any such branch, unless the branch is treated as a limited branch.
5. Chapter 5: Home Page and Account Options
After creating an account, the home page provides a central location for accessing account summary information and making changes to the account. The home page includes five sections: Account Information, Next Steps, Available Account Options, Message Board, and Your Information.
[The following graphic has not been reproduced:
Figure 40 -- Home page sections]
The following chapter provides an overview of each home page section and details about the different options that may be available to the user in each section.
5.1. Account Information
This section includes information about the FI's account. It will include: responsible officer name, POC names, legal name of FI, FI type, FATCA ID, GIIN, account status, and effective date.
If the FI is in the process of transferring to an expanded affiliated group, transfer information (transfer pending to, transfer stage, and transfer stage date) will also display.
GIIN and Effective Date
Global Intermediary Identification Number (GIIN):
If the FI is in approved status, a GIIN will be displayed. An FI will use the GIIN to identify itself to withholding agents for purposes of chapter 4 of the FATCA regulations and also to identify itself as the reporting institution for information reporting purposes under FATCA. The GIIN will also be used, in part, to identify the FI on the published IRS FFI List. For more information on the composition of the global intermediary identification number, see the FATCA Online Registration System and FFI List GIIN Composition Information page on IRS.gov.
NOTE: If you are a sponsoring entity that has two GIINs, when you are acting as a sponsor you should use the GIIN that you were issued when you registered as a sponsoring entity. In all other cases, you should use the other GIIN that you were issued as a lead FI, single FI, or member FI, as the case may be.
Effective Date:
If the FI is in approved or limited conditional status, an effective date will be displayed. For FIs other than limited FIs, in general, the term "Effective Date of the FI agreement" means the date on which the IRS issues an initial GIIN to the FI. If the FI changes its FI type or transfers to an EAG, the effective date remains the same date on which the IRS issued the initial GIIN to the FI. However, for FIs that received a GIIN on or before June 30, 2014, the effective date of the FI agreement is June 30, 2014.
For a limited FI whose registration was accepted by IRS on or before June 30, 2014, the effective date of its limited FI status is June 30, 2014. For all other limited FIs, the date of their limited FI status is the date that the IRS accepts the FI's registration. The effective date will be updated if the FI goes from limited conditional to approved status (only if the FI has never been in approved status before). Otherwise, the effective date will remain the same
The current registration status will always be displayed on the home page. For more information on the possible Account Statuses, see Appendix C -- Account Status Tables.
5.2. Next Steps
This section displays actions required to be taken on the account and is based on the FI type and status. The next steps will guide the user through the next part of the registration process. For example, when an FI first creates an account and is in initiated status, one of the next steps would be to complete the registration and submit. For a list of next steps for each account status see Appendix C -- Account Status Tables.
5.3. Available Account Options
An FI is able to access links to manage its account via the Available Account Options section of the home page. Available account options can include options to edit, resubmit, and delete a registration. Available account options are based on the FI type, account status, and pending transfers (if applicable).
The table below contains the list of links that may be available under the Available Account Options section:
Table 10 -- Links that may available under the available account options section of the home page
----------------------------------------------------------------------
Link Description Account Status*
----------------------------------------------------------------------
Edit Registration**
----------------------------------------------------------------------
Registration -- Edit -- Edit answers beginning Approved
Start from My Information from Part 1/Question 1
(Part 1) of registration
---------------------------------------------------
Registration -- Edit -- Edit answers beginning
Start from Expanded from Part 2/Question
Affiliated Group 12 of registration
Information (Part 2)
---------------------------------------------------
Registration -- Edit -- Edit answers beginning
Start from QIs, WPs, or from Part 3/Question
WTs Renewal (Part 3) 14 of registration
----------------------------------------------------------------------
Registration -- Edit answers beginning Registration
Edit/Resubmit -- Start from Part 1/Question 1 Submitted,
from My Information and resubmit Limited
(Part 1). registration Conditional
---------------------------------------------------
Registration -- Edit answers beginning
Edit/Resubmit -- Start from Part 2/Question
from Expanded Affiliated 12 and resubmit
Group Information (Part 2) registration
---------------------------------------------------
Registration -- Edit answers beginning
Edit/Resubmit -- Start from from Part 3/Question
QIs, WPs, or WTs Renewal 14 and resubmit
(Part 3) registration
----------------------------------------------------------------------
Registration -- Edit*** Edit and submit Approved
registration beginning
at Question 1
----------------------------------------------------------------------
Registration - Edit and submit Registration
Edit/Complete/Submit registration beginning Incomplete,
from Question 1 Initiated
----------------------------------------------------------------------
Delete Registration
----------------------------------------------------------------------
Registration - Delete Delete the Initiated,
registration prior to Registration
approval Submitted,
Registration
Incomplete
----------------------------------------------------------------------
Cancel Registration Agreement
----------------------------------------------------------------------
Agreement - Cancel Cancel registration Approved,
agreement after Limited
acceptance Conditional
----------------------------------------------------------------------
Edit Challenge Questions
----------------------------------------------------------------------
Challenge Questions - View and edit Initiated,
Edit/Review challenge questions. Registration
The challenge Submitted,
questions are used Registration
when a user forgets Incomplete,
and needs to reset Approved, Limited
its access code Conditional
----------------------------------------------------------------------
Change Access Code
----------------------------------------------------------------------
Access Code - Change Change access code. Initiated,
The user must know its Registration
current access code in Submitted,
order to create a new Registration
one Incomplete,
Approved, Limited
Conditional
----------------------------------------------------------------------
Print Registration
----------------------------------------------------------------------
Print Registration Download complete Registration
Information (PDF) registration form data Submitted,
(excluding all tables Approved, Limited
except the POC table) Conditional
in PDF format
----------------------------------------------------------------------
Download Registration Tables
----------------------------------------------------------------------
Download Registration Download registration Initiated,
Tables tables Registration
Incomplete,
Registration
Submitted,
Approved,
Limited
Conditional
----------------------------------------------------------------------
Change FI Type and Transfers to an Expanded Affiliated Group
----------------------------------------------------------------------
Change FI Type Initiate a change to a Approved, Limited
different FI Type Conditional
----------------------------------------------------------------------
Initiate a Transfer to Initiate a transfer
Another Expanded into an EAG
Affiliated Group
---------------------------------------------------
Finalize Transfer Finalize transfer,
once it has been
accepted by the lead
FI of the EAG
---------------------------------------------------
Withdraw Transfer Withdraw transfer at
any point before the
FI requesting transfer
finalizes the transfer
----------------------------------------------------------------------
* Availability is based not only on status but on FI type, and other
factors such as if the FI has a transfer in progress. Review all of
Chapter 5 for more information on when these links are available.
** Sponsoring entities cannot edit by part. They will have the
edit/complete/submit link available when in initiated, registration
submitted or registration incomplete status. In approved status, they
will have the edit link available.
*** Available to sponsoring entities only.
======================================================================
See the following sections for step by step instructions for each link listed in the table above.
5.3.1. Edit Registration
5.3.1.1. Edit a Registration in Approved Status ("Registration -- Edit" links)
Single, lead, and member FIs in approved status can edit their registration from the beginning of Part 1, Part 2, or Part 3 of the online registration, without having to page through the entire registration to make an update. Links will be available on the home page, depending on the FI type and responses to the registration questions. Each link will take you to the first question of the part selected. Your registration will remain in approved status after editing the registration. You do not need to resubmit your registration information after updating since your account is in approved status.
A sponsoring entity in approved status can only edit their registration beginning from Question 1. One link will be available on the home page and will take you to Question 1 in Part 1. Your registration will remain in approved status after editing the registration. You do not need to resubmit your registration information after updating since your account is in approved status.
Table 11 -- Registration -- edit links for approved status
----------------------------------------------------------------------
Begin from
Home Page Links (approved status) FI Type Question
----------------------------------------------------------------------
Registration -- Edit -- Start from All except sponsoring 1
My Information (Part 1) entity
----------------------------------------------------------------------
Registration -- Edit -- Start from Lead FI only 12
Expanded Affiliated Group
Information (Part 2)
----------------------------------------------------------------------
Registration -- Edit -- Start from All except sponsoring 14
QIs, WPs, or WTs Renewal (Part 3)* entity
----------------------------------------------------------------------
Registration -- Edit Sponsoring entity 1
only
----------------------------------------------------------------------
* Available if the FI answered yes to Question 6.
======================================================================
NOTE: There is no option to start from Part 4. You will reach Part 4 at the end of the registration.
To edit a registration in approved status:
1. Select one of the following links under Available Account Options on the home page:
• Registration -- Edit -- Start from My Information (Part 1)
• Registration -- Edit -- Start from Expanded Affiliated Group Information (Part 2)
• Registration -- Edit -- Start from QIs, WPs, or WTs Renewal (Part 3)
• Registration -- Edit
• Beginning at the first question, each page will contain your registration information and can be edited.
• Review your registration information for each question and make any changes.
• To save your changes and continue to the next page, click the "next" button.
• When you reach the end of the part, an Edit/Review page will contain your responses to each question for that part of the registration.
• If you need to make changes:
Click on the edit/review link to return to the first question of that part of the registration.
• If you do not need to make changes:
Click the "next" button to continue to the next part of the registration.
OR
Click my home page, to return to the home page without continuing to the next part of the registration.
• After the last Edit/Review page, you will reach Submit (Part 4) of the registration.
• If you need to make any changes in Part 4:
Edit your information and click the "submit" button. Clicking Submit at this time will save your changes and you will remain in approved status.
• If you do not need to make changes in Part 4:
Click my home page to return to the home page.
How editing a registration in approved status affects the GIIN. An FI's GIIN will not be affected when an FI edits its registration unless either the country/jurisdiction of tax residence in Part 1, Question 3A is changed or the classification in Part 1, Question 4 is changed to "limited financial institution." Changing the country/jurisdiction in Part 1, Question 3A will affect the last three characters of the GIIN. Changing the classification to limited financial institution will affect the registration status and will rescind the GIIN. The changes will not occur immediately, but will occur when the registration is reprocessed
5.3.1.2. Edit a Registration in Registration Submitted and Limited Conditional Status ("Registration -- Edit/Resubmit" links)
Single, lead, and member FIs in registration submitted and limited conditional statuses can edit and then resubmit their registration from the beginning of Part 1, Part 2, or Part 3 of the online registration, without having to page through the entire registration to make an update. Links will be available on the home page, depending on the FI type and responses to registration questions. Each link will take you to the first question of the part selected.
A sponsoring entity in registration submitted status can only edit their registration beginning from Question 1. One link will be available on the home page and will take you to Question 1 in Part 1.
Editing a registration in registration submitted or limited conditional status causes the status to change to initiated. The single, lead, member, or sponsoring entity must go through the registration and resubmit in Part 4 in order for the registration to be processed. Once the registration has been resubmitted, the status will be changed to registration submitted.
NOTE: When there is a transfer to an expanded affiliated group (EAG) in progress and the registration status is limited conditional, the registration cannot be edited.
Table 12 -- Registration -- edit links for registration submitted or limited conditional status
----------------------------------------------------------------------
Home Page Links (registration
submitted and limited Begin from
conditional status) FI Type Question
----------------------------------------------------------------------
Registration -- Edit/Resubmit -- Start All except 1
from My Information (Part 1) sponsoring entity
----------------------------------------------------------------------
Registration -- Edit/Resubmit -- Start Lead FI only 12
from Expanded Affiliated Group
Information (Part 2)
----------------------------------------------------------------------
Registration -- Edit/Resubmit -- Start All except 14
from QIs, WPs, or WTs Renewal (Part 3) sponsoring entity
----------------------------------------------------------------------
Registration -- Edit/Complete/Submit** Sponsoring entity 1
only
----------------------------------------------------------------------
** Available to a sponsoring entity in registration submitted status
only since a sponsoring entity cannot be in limited conditional
status.
NOTE: There is no option to start from Part 4. You will reach Part 4
at the end of the registration.
======================================================================
To edit a registration in registration submitted and limited conditional status:
• Select one of the following links under Available Account Options on the home page:
• Registration -- Edit/Resubmit -- Start from My Information (Part 1)
• Registration -- Edit/Resubmit -- Start from Expanded Affiliated Group Information (Part 2)
• Registration -- Edit/Resubmit -- Start from QIs, WPs, or WTs Renewal (Part 3)
• Registration -- Edit/Complete/Submit
• Since editing your registration will change your status back to initiated, a warning page will display.
• To go back without editing the registration:
Click the "no" button. Selecting No will not change the registration status and returns you to the home page.
• To continue editing the registration:
Click the "yes" button. Selecting Yes will change the registration status back to initiated. You must resubmit the registration in Part 4 for processing.
• Beginning at the first question, each page will contain your registration information and can be edited.
• Review your registration information for each question and make any changes.
• To save your changes and continue to the next page, click the "next" button.
• When you reach the end of the part, an Edit/Review page will contain your responses to each question for that part of the registration.
• If you need to make changes:
Click on the edit/review link to return to the first question of that part of the registration.
• If you do not need to make changes:
Click the "next" button to continue to the next part of the registration.
• After your last Edit/Review page, you will reach Submit (Part 4) of the registration.
• If you need to make any changes in Part 4:
Edit your information and click the "submit" button to resubmit your registration for processing. Your registration status will change to registration submitted.
• If you do not need to make changes in Part 4:
Click the "submit" button to resubmit your registration for processing. Your registration status will change to registration submitted.
5.3.1.3. Edit a Registration in Initiated and Registration Incomplete Status (Registration -- "Edit/Complete/Submit" link)
FIs in initiated and registration incomplete statuses edit from the beginning (Question 1) of the registration. You must complete the registration and submit in Part 4 for the registration to be processed. The account will remain in initiated or registration incomplete status until registration is submitted.
Table 13 -- Registration -- edit links for initiated and registration incomplete status
----------------------------------------------------------------------
Home Page Link (initiated and
registration incomplete status) FI Type Begin from Question
----------------------------------------------------------------------
Registration -- Edit/Complete/Submit All 1
----------------------------------------------------------------------
To edit a registration in initiated and registration incomplete status:
• Click on the following link under Available Account Options on the home page:
Registration -- Edit/Complete/Submit
• Beginning from Question 1, each page will contain your registration information and can be edited.
• Review your registration information for each question and make any changes.
• To save your changes and continue to the next page, click the "next" button.
• When you reach the end of the part, an Edit/Review page will contain your responses to each question for that part of the registration.
• If you need to make changes:
Click on the
edit/reviewlink to return to the first question of that part of the registration.
• If you do not need to make changes:
Click the "next" button to continue to the next part of the registration.
• After your last Edit/Review page, you will reach Submit (Part 4) of the registration.
• If you need to make any changes in Part 4:
Edit your information and click the "submit" button to submit your registration for processing. Your registration status will change to registration submitted.
• If you do not need to make changes in Part 4:
Click the "submit" button to submit your registration for processing. Your registration status will change to Registration submitted.
5.3.2. Delete Registration
5.3.2.1. Delete Registration -- Single, lead, sponsoring entity
An FI is able to delete its registration before the registration is in approved or limited conditional status. (After a registration is approved, the FI will have an option to cancel the agreement). Lead FIs, single FIs, and sponsoring entities are able to delete their own registration.
In order for a lead FI to delete its own registration, its member FIs must be in registration under review, registration rejected/denied, agreement terminated, or agreement canceled status. To delete its own registration, the lead must delete all member FI registrations, cancel all member FI agreements, and decline all pending transfers into its EAG. If a lead FI, with active member FIs or pending transfers into the EAG, attempts to delete its own registration, an error message will display.
NOTE: If the FI deletes its registration, its account will be disabled and the FI can no longer log into the FATCA account. The FI cannot reinstate the registration later. If the FI chooses to register again, the FI needs to create a new FATCA account.
[The following graphic has not been reproduced:
Figure 41 -- Home page -- Registration -- Delete]
• Select the
delete registrationlink under Available Account Options on the home page
Figure 42 -- Home page -- Delete registration warning]
• Select one of the following:
• To keep the registration, click the "cancel" button.
• To delete the registration, click the "delete registration" button. Click "OK" to go back to the FATCA login page. The registration has been deleted and the FI's account will be disabled and the FI can no longer log into the FATCA account.
Member FIs are not able to delete their own registration, so the lead FI must delete the registration for the member FI. A lead FI is able to delete its member FI only if the member FI is in initiated, registration incomplete, or registration submitted status.
[The following graphic has not been reproduced:
Figure 43 -- Deleting a member's registration -- Lead FI home page]
• Select the
member informationlink under Your Information on the home page.
Figure 44 -- Deleting a member's registration -- View member FI information]
• Select on the legal name of the member FI link under the Legal Name of Member financial institution column to go to the member account information page.
The system displays the member account information page.
[The following graphic has not been reproduced:
Figure 45 -- Deleting a member FI's registration -- Member FI account information]
• Click on the
registration -- deletelink.
Figure 46 -- Deleting a member FI's registration -- warning]
• Select one of the following:
• To go back to the member account information page without deleting the registration, click the "cancel" button.
• To delete the member FI's registration, click the "delete registration" button. Click "OK" to go back to the member information page. The member FI's registration has been deleted.
5.3.3. Cancel Registration Agreement
5.3.3.1. Cancel Registration Agreement (Single, member, sponsoring entity)
After a registration is an approved or limited conditional status, an FI in approved or limited conditional status may choose to cancel the registration agreement.
If the FI cancels a registration agreement that is in approved status, the FI, and any applicable branches, will no longer be published on the FFI List, the GIINs will no longer be valid, and the FI will need to register again in order to obtain new GIINs. If the FI is a sponsoring entity in approved status, all sponsored entities and sponsored subsidiary branches will no longer be published on the FFI List and their GIINs will no longer be valid.
Single FIs, member FIs, and lead FIs, will receive an error message if they attempt to cancel the registration agreement while they are in the process of transferring to an expanded affiliated group (EAG). The transfer request must first be withdrawn via the withdraw transfer link on the home page before the registration agreement can be canceled. Lead FIs will receive an error message if they attempt to cancel the registration agreement if there are pending transfers into the lead's EAG. The transfer requests must first be declined, see Chapter 5.3.8.3. Respond to Transfer Request (Lead FIs only) for more information.
[The following graphic has not been reproduced:
Figure 47 -- Cancel registration agreement]
• Select the
agreement -- cancellink under Available Account options on the home page.
Figure 48 -- Cancel registration agreement -- Warning]
• Select one of the following:
• To keep the registration agreement, click the "back to home page" button.
• To cancel the registration agreement, click the "cancel agreement" button. The registration agreement has now been canceled. Click the "OK" button to return to the home page. The FI is now in agreement canceled status. The FI's account will be disabled and they can no longer log into the FATCA account.
: When a member FI cancels its registration agreement, a message is posted to the lead FI's message board.
5.3.3.2. Cancel Registration Agreement (Lead FI only)
A lead FI cannot cancel a member FI's registration agreement but can cancel its own registration agreement. If the lead cancels its registration agreement in approved status, the lead, and any applicable branches, will no longer be published on the FFI List, the GIINs will no longer be valid, and the lead will need to register again in order to obtain a new GIINs.
In order for a lead FI to cancel its own registration agreement, it cannot be in the process of transferring to another EAG or have active members or pending transfers into its EAG. If the lead FI attempts to cancel its own registration agreement, with active member FIs, pending transfer requests, or a transfer in progress, an error message will display.
• Select the
agreement -- cancellink under Available Account Information on the home page.
• Select one of the following:
• To keep the registration agreement, click the "back to home page" button.
• To cancel the registration agreement, click the "cancel agreement" button. Click the "OK" button to return to the home page. The registration agreement has been canceled and the FI is now in agreement canceled status. The FI's account will be disabled and they can no longer log into the FATCA account
5.3.4. Edit Challenge Questions
The challenge questions are used when a user forgets and needs to reset the access code. An FI is able to view and edit its current challenge questions and answers via the challenge questions -- edit/review link on the home page when it is in initiated, registration submitted, registration incomplete, approved, or limited conditional status.
[The following graphic has not been reproduced:
Figure 49 -- Challenge questions -- Edit/review]
• Select the
challenge questions -- edit/reviewlink under Available Account Options on the home page.
The system displays the edit/review challenge questions page.
[The following graphic has not been reproduced:
Figure 50 -- Challenge questions -- Edit challenge questions]
• The current challenge questions and answers are displayed. To keep the same challenge questions and answers, click the "cancel" button.
• To change a challenge question, select a new question from the drop down menu under Question 1 or Question 2.
• To change a challenge question answer, enter a new answer under Question 1 or Question 2.
• To save the new challenge questions and answers and go back to the home page, click the "save" button. The user will not be able to save if no questions are selected or answers are left blank.
IMPORTANT: Record the new challenge questions and answers. The previous challenge questions and answers will no longer be valid.
5.3.5. Change access code
An FI is able to change its current access code via the access code -- change link on the home page when the account is in initiated, registration submitted, registration incomplete, approved, or limited conditional status.
[The following graphic has not been reproduced:
Figure 51 -- Access code -- Change]
• Select the
access code -- changelink under Available Account Options on the home page.
Figure 52 -- Registration -- Change access code]
• In the first text box, enter the existing access code for validation purposes.
The system displays the minimum guidelines to create a new access code. The access code must be 8-20 characters and include at least one uppercase and lowercase letter, one number, and one of the designated special characters: tilde (~), exclamation mark (!), ampersand (@), pound/hashtag sign (#), percent sign (%), caret (^), asterisk (*), parentheses (), question mark (?), comma (,), period (.).
• Enter the new access code ensuring that it meets the requirements in Step 2.
• Re-enter the access code to confirm your code in the text box.
• To keep the current access code, click the "cancel" button.
• Click "change access code" to save changes and return to the home page.
IMPORTANT: Record the new access code. The previous access code will no longer be valid. Inform all other POCs that have access to this FATCA account of the access code change.
5.3.6. Print Registration
An FI is able to download its complete registration form data via the print registration information (PDF) link on the home page if the account status is registration submitted, approved, or limited conditional. The PDF copy excludes all tables except for the POC table.
[The following graphic has not been reproduced:
Figure 53 -- Print registration information (PDF)]
• Select the
print registration information (PDF)link under Available Account Options on the home page.
• A message may display notifying you it may take some time to generate the PDF. Click "OK" to continue.
• Follow your Internet browser's prompts for saving files to your computer.
A sponsoring entity that answered Yes to Question 6 and completed Part 3 will not be able to view their Part 3 information on the print registration information PDF. To print Part 3 registration information, select the "registration -- edit" link available under Available Account Options on the home page, page through to the edit/review part 3 page, and print from the Internet browser.
5.3.7. Download Registration Tables
An FI in initiated, registration incomplete, registration submitted, approved, or limited conditional status can download registration tables using the download registration tables link on the home page. All tables are available in PDF and CSV formats, except for the sponsored subsidiary branch information table which is available in CSV only. If the user selects a table in which no information has been entered by the FI, the system will display an error message.
NOTE: A sponsoring entity that answered Yes to Question 6 and completed Part 3 will not be able to view their PAI contract information in a registration table. To view PAI contract information, select the "registration -- edit" link available under Available Account Options on the home page, page through to the edit/review part 3 page, and print from the Internet browser.
The table bellows displays which registration tables are available based on the FI type and status.
Table 14 -- Registration tables available by FI type
----------------------------------------------------------------------
Registration Table Name Single Lead Member Sponsoring Entity
----------------------------------------------------------------------
Member Information* x
----------------------------------------------------------------------
Branch Information x x x
----------------------------------------------------------------------
POC Information x x x x
----------------------------------------------------------------------
PAI Contract Information x x x
----------------------------------------------------------------------
Sponsored Entity Information x
(for FIs in
approved status
only)
----------------------------------------------------------------------
Sponsored Subsidiary Branch x
Information* (for FIs in
approved status
only)
----------------------------------------------------------------------
* If you download the sponsored subsidiary branch information table
which contains more than 20,000 records, you will receive an error.
Contact FATCA technical support to get a table with more than 20,000
records.
======================================================================
Figure 54 -- Download registration tables]
• Select the
download registration tableslink under Available Account Options on the home page.
Figure 55 -- Download registration tables -- Select table]
• Next to the table you wish to download, select the
PDFor
CSVlink to download the table in the selected format. If you choose a PDF file format, a message may display notifying you it may take some time to generate the file. Click "OK" to continue.
• Follow your Internet browser's prompts for saving files to your computer.
5.3.8. Change FI Type and Transfers to an Expanded Affiliated Group
Certain FIs, in approved or limited conditional status, can change their FI type. In addition to changing their FI type, member FIs, in approved or limited conditional status, can transfer to another expanded affiliated group (EAG). When changing the FI type or transferring, FIs should note the following:
• The user does not need to cancel its current registration agreement or create a new registration. A new FATCA account will be created with the existing registration information, including branches, and the account status will not change.
• If the FATCA account is already in approved status, a new GIIN will be issued. The old GIIN will remain on the published FFI List for a short time to allow the GIIN holder to distribute its new GIIN. The effective date will not change.
• All approved branches for the registration will also be issued new GIINs based on the new FATCA account. The old branch GIINs will also remain on the published FFI List for a short time.
5.3.8.1. Change FI Type
The following FI type changes are available through the change FI type link on the home page:
• Member FI to single FI
• Single FI to lead FI
• Single FI to member FI (Transfer to an EAG)
• Lead FI to member FI (Transfer to an EAG)
If the FI type change combination the user wishes to make is not listed above, users can follow a two-step approach to achieve the desired outcome. For example, to change from a member to a lead, the member FI can first change its FI type to single, then to lead.
NOTE: Current member FIs who wish to transfer to another expanded affiliated group, go to Transfer to Another Expanded Affiliated Group (Member FIs Only).
Change FI Type: Member to Single and Single to Lead:
• If you are a member in approved or limited conditional status you may change your FI type to single.
• If you are a single in approved status you may change your FI type to lead.
The figure below illustrates the process for an FI to change its FI type to single or lead:
[The following graphic has not been reproduced:
Figure 56 -- Change FI type to single or lead process]
Step 1 -- Log into current FATCA account
Log into your current FATCA account.
Step 2 -- Change FI Type from Home Page
[The following graphic has not been reproduced:
Figure 57 -- Change FI type link on home page]
Select the
change FI typelink on the home page.
Step 3 -- Select Single or Lead as new FI type
Select single or lead as the new FI type. Since changing the FI type assigns a new FATCA account with a new FATCA ID, temporary access code, and a new GIIN (approved status only) a warning page will display before continuing.
[The following graphic has not been reproduced:
Figure 58 -- Change FI type warning]
Select one of the following:
• To return to the home page without changing the FI type:
Click the "cancel" button. No changes will be made to your status or home page.
• To continue and change the FI type:
Click the "change FI type" button.
Step 4 -- Receive new FATCA ID and temporary access code
[The following graphic has not been reproduced:
Figure 59 -- Change FI type -- Receive new FATCA ID and temporary access code]
Your new FATCA ID and temporary access code are displayed on the confirmation page. Record this information. Your new account status will be the same as your current account status. If your current account status is approved, you will be assigned a new GIIN and new branch GIINs (if applicable).
Click "OK" to be automatically logged out of the session and returned to the user log in page.
Step 5 -- Log into new FATCA account
Log into the new FATCA account using your new FATCA ID and access code. You will no longer be able to log in with the old FATCA ID.
NOTE: Single FIs that changed their FI type to lead need to complete Part 2 of the registration. See Chapter 4.2 Registration Part 2 for more information.
Change FI Type: Single to Member and Lead to Member (Transfer to an EAG)
• If you are a single in approved or limited conditional status you may change your FI type to member.
• If you are a lead in approved status you may change your FI type to member.
The figure below illustrates the process for an FI to change its FI type to member:
[The following graphic has not been reproduced:
Figure 60 -- Change FI type to member process]
Step 1 -- Log into current FATCA Account
Log into your current FATCA account.
Step 2 -- Change FI Type from Home Page
[The following graphic has not been reproduced:
Figure 61 -- Change FI type to member -- Home page link]
Select the
change FI typelink on the home page.
Step 3 -- Select Member as New FI Type
1. Select Member (Transfer to an expanded affiliated group) as the new FI type.
Figure 62 -- Change FI type to member -- Initiate transfer to a group]
the FATCA ID of the lead FI of the expanded affiliated group (EAG) you wish to transfer into.
Check the box to confirm that the RO of the lead FI of the EAG you wish into transfer to will be a point of contact (POC) for your FI.
Click the "cancel" button to go back to the home page, or click "continue" to proceed.
[The following graphic has not been reproduced:
Figure 63 -- Change FI type to member -- Initiate transfer to a group review]
Review the FATCA ID and legal name, of the lead FI of the EAG you wish to transfer into, displayed on the confirmation page. The legal name displayed is the legal name associated with the FATCA ID provided in Step 2.
Changing your FI type to member will initiate the transfer into the EAG. Select one of the following:
• To return to the home page without initiating the transfer:
Click the "cancel" button. No changes will be made to your status or home page.
• To edit the FATCA ID entered:
Click the "back" button.
• To change the FI type and initiate the transfer into the EAG:
Click the "submit" button.
Step 4 -- Review and Accept Transfer (Lead FI)
The lead FI of the EAG you wish to transfer into will be notified of the request to transfer. You will be notified when the lead FI of the EAG accepts or declines the transfer. Monitor your message board for updates.
If the lead FI of the EAG declines the transfer request, the transfer is automatically cancelled. If the lead FI of the EAG accepts the transfer request, you must finalize the transfer in order to complete the transfer into the EAG. See the Finalize Transfer instructions below for more information.
If the lead does not respond to the transfer request within 45 days, the request will expire.
You may withdraw your transfer request at any time up until the transfer is finalized; go to the Withdraw Transfer section for instructions on how to withdraw a transfer.
Step 5 -- Finalize Transfer
After the lead FI of the EAG you wish to transfer into accepts the transfer request, the finalize transfer link on the home page is available. You will need to finalize the transfer within 45 days of the lead's acceptance, or the transfer will expire.
[The following graphic has not been reproduced:
Figure 64 -- Change FI type to member -- Finalize transfer link on home page]
• Select the
finalize transferlink under Available Account Options on the home page.
• Review the FATCA ID and the Legal Name of the lead FI of the EAG you wish to transfer into displayed on the confirmation screen. If you finalize the transfer, you will be assigned a new FATCA account with a new FATCA ID, temporary access code, and a new FI GIIN (approved status only).
Figure 65 -- Change FI type to member -- Finalize transfer]
• Select one of the following:
• To return to the home page without finalizing the transfer:
Click on the "cancel" button
• To finalize the transfer:
Click on the "finalize transfer" button.
Step 6 -- Receive new FATCA ID and temporary access code
[The following graphic has not been reproduced:
Figure 66 -- Change FI type to member -- Transfer finalized confirmation]
Your new FATCA ID and temporary access code are displayed on the confirmation page. Record this information. Your new account status will be the same as your current account status. If your current account status is approved, you will be assigned a new GIIN and new branch GIINs (if applicable).
Click "OK" to be automatically logged out of the session and returned to the user log in page.
Step 7 -- Log into new FATCA account
Log in to the new FATCA account using your new FATCA ID and access code. You will no longer be able to log in with the old FATCA ID.
5.3.8.2. Transfer to Another Expanded Affiliated Group (Member FIs only)
A member FI in approved or limited conditional status can initiate a transfer to another expanded affiliated group via the initiate transfer to another expanded affiliated group link on the home page. A member FI's transfer request can only be initiated by the member FI and cannot be initiated by a lead FI. When a member FI initiates a transfer into another EAG, no action is needed from the lead FI of the current EAG; however the lead FI of the current EAG will receive several information-only notifications throughout the transfer process.
The figure below illustrates the process for a member to transfer to another expanded affiliated group:
[The following graphic has not been reproduced:
Figure 67 -- Member to member transfer process]
Step 1 -- Log into current FATCA account
Log into your current FATCA account.
Step 2 -- Initiate Transfer to another EAG from Home Page
[The following graphic has not been reproduced:
Figure 68 -- Initiate a Transfer to Another Expanded Affiliated Group link on the home page]
• Select the
initiate a transfer to another expanded affiliated grouplink under Available Account Options on the home page
Figure 69 -- Initiate a Transfer to Another group]
• Enter the FATCA ID of the lead FI of the expanded affiliated group (EAG) you wish to transfer into.
• Check the box to confirm that the RO of the lead FI's EAG you wish to transfer into will be a point of contact (POC) for your FI.
• Click the "cancel" button to return to the home page, or click "continue" to proceed.
Figure 70 -- Initiate a Transfer to Another group review page]
• Review the FATCA ID and legal name, of the lead FI of the EAG you wish to transfer into, displayed on the confirmation page. The legal name displayed is the legal name associated with the FATCA ID provided in Step 2
• Select one of the following:
• To return to the home page without initiating the transfer:
Click the "cancel" button. No changes will be made to your status or home page.
• To edit the FATCA ID entered:
Click the "back" button.
• To initiate the transfer into the EAG:
Click the "submit" button.
Step 3 -- Review and Accept Transfer (Lead FI)
The lead FI of the EAG you wish to transfer into will be notified of the request to transfer. You will be notified when the lead FI of the EAG accepts or declines the transfer. Monitor your message board for updates.
If the lead FI of the EAG declines the transfer request, the transfer is automatically cancelled. If the lead FI of the EAG accepts the transfer request, you must finalize the transfer in order to complete the transfer into the EAG. See the Finalize Transfer instructions below for more information.
If the lead does not respond to the transfer request within 45 days, the request will expire.
You may withdraw your transfer request at any time up until the transfer is finalized; go to the Withdraw Transfer section for more information on how to withdraw a transfer.
Step 4 -- Finalize Transfer
After the lead FI of the EAG you wish to transfer into accepts the transfer request, the finalize transfer link on the home page is available. You will need to finalize the transfer within 45 days of the lead's acceptance, or the transfer will expire.
[The following graphic has not been reproduced:
Figure 71 -- Initiate a Transfer to Another group -- Finalize transfer link on home page]
• Select the
finalize transferlink on the home page.
Figure 72 -- Initiate a Transfer to Another group -- Finalize transfer review]
• Review the FATCA ID and the Legal Name, of the lead FI of the EAG you wish to transfer into, displayed on the confirmation screen. If you finalize the transfer, you will be assigned a new FATCA account with a new FATCA ID, temporary access code, and a new GIIN (approved status only).
• Select one of the following:
• To return to the home page without finalizing the transfer:
Click on the "cancel" button.
• To finalize the transfer:
Click on the "finalize transfer" button.
Step 5 -- Receive new FATCA ID and temporary access code
[The following graphic has not been reproduced:
Figure 73 -- Initiate a Transfer to Another group -- Transfer finalized confirmation]
Your new FATCA ID and temporary access code are displayed on the confirmation page. Record this information. Your new account status will be the same as your current account status. If your current account status is approved, you will be assigned a new GIIN and new branch GIINs (if applicable).
Click "OK" to be automatically logged out of the session and returned to the user log in page.
Step 6 -- Log into new FATCA account
Log in to the new FATCA account using your new FATCA ID and access code. You will no longer be able to log in with the old FATCA ID.
5.3.8.3. Respond to Transfer Request (Lead FIs only)
Lead FIs will receive a notification if an FI requests a transfer request into their EAG. The lead FI has 45 days to accept or decline the transfer request, or it will expire.
If the lead FI of the EAG accepts the transfer request, the FI requesting the transfer must finalize the transfer in order to complete the transfer into the EAG.
If the lead FI of the EAG declines the transfer request, the transfer is automatically cancelled.
NOTE: A lead FI that has pending transfer requests into its EAG is unable to cancel its registration agreement or change its FI type. The lead must decline all transfer requests into its EAG before it can cancel its registration agreement or change its FI type.
[The following graphic has not been reproduced:
Figure 74 -- Respond to a transfer -- Member information link on home page]
• Select the
member informationlink under Your Information on the home page.
The system will display the member information page.
[The following graphic has not been reproduced:
Figure 75 -- Respond to a transfer -- Pending transfer in view]
• Select the
pending transfers inlink.
• To accept or decline a transfer, the transfer stage must be "pending lead acceptance." Select the checkbox next to the legal name of each transfer you wish to accept or decline. You can select multiple records. To select all records, click the "select" checkbox in the first column. To accept the transfers of the selected records, continue to the Accept Transfer instructions. To decline the transfers of the selected records, continue to the Decline Transfer instructions.
NOTE
: Transfer requests that are no longer valid will be automatically cancelled.
Accept Transfer
• After selecting the transfer records on the pending transfer in page, click the "accept transfer" button.
Figure 76 -- Respond to a transfer -- Accept transfer]
• A confirmation page will display. Select one of the following:
• To return to the member information page without accepting the transfer:
Click the "cancel" button.
• To accept the transfer:
Click the "accept transfer" button.
Next Steps:
• If you accept the transfer request, the Pending Transfer In Table will be updated with the Transfer Stage column displaying "Pending Member Acceptance." Once the transfer is accepted, it cannot be declined.
• The FI requesting the transfer will be notified to finalize the transfer so they can be added into the expanded affiliated group.
• Monitor your message board for updates. You will be notified if the transfer is:
• Finalized
• Withdrawn
• Expires (FI requesting the transfer must finalize within 45 days of the lead FI's acceptance)
• Canceled
1. After selecting the transfer records on the pending transfer in page, click the "decline transfer" button.
Figure 77 -- Respond to a transfer -- Decline transfer]
A confirmation page will display.
• To return to the member information page without declining the transfer:
Click the "cancel" button. The Pending Transfer In Table will not be updated until the transfer is accepted, declined, or expires.
• To decline the transfer:
Click the "decline transfer" button. The FI requesting the transfer will be notified that the request has been declined.
5.3.8.4. Withdraw Transfer
An FI that has requested a transfer can withdraw their transfer request, at any time up until they finalize the transfer, via the withdraw transfer link under Available Account Options on the home page.
[The following graphic has not been reproduced:
Figure 78 -- Withdraw transfer -- Home page link]
• Select the
withdraw transferlink under Available Account Options on the home page.
Figure 79 -- Withdraw transfer]
• A confirmation page will display.
• To return to the home page without withdrawing the transfer:
Click the "cancel" button.
• To withdraw the transfer request:
Click the "withdraw transfer" button.
After a transfer request is withdrawn, the transfer information will no longer be displayed on the home page. The lead FI of the EAG you wish to transfer into and your current lead FI (applicable to member FIs only) will be notified that the transfer has been withdrawn.
During the transfer process FIs may receive updates through email notifications and messages board messages. The following table provides a list of possible messages an FI may receive during the initiate transfer, lead FI response, and finalize transfer steps.
Table 15 -- Transfer to an expanded affiliated group (EAG) steps
----------------------------------------------------------------------
Type of Message Board
Transfer Steps Message* Next Steps
----------------------------------------------------------------------
FI initiates transfer into an EAG:
----------------------------------------------------------------------
FI requests transfer
FI Requesting Transfer New Lead FI
responds
into an EAG and
Current Lead FI:
to the transfer
Information request.
-----------------------
New Lead FI
:
Action Required
----------------------------------------------------------------------
New Lead FI responds to the transfer request:
----------------------------------------------------------------------
Accept Transfer
FI Requesting Transfer: FI requesting transfer
Action Required finalizes the
----------------------- transfer.
New Lead FI
and
Current
Lead FI:
Information
----------------------------------------------------------------------
Decline Transfer
FI Requesting Transfer, None.
The transfer is
New Lead FI,
and cancelled.
Current Lead FI
:
Information
----------------------------------------------------------------------
FI requesting transfer finalizes the transfer:
----------------------------------------------------------------------
Finalize Transfer
FI Requesting Transfer:
FI requesting transfer
Message board message records new login
posted to new FATCA information and logs
account, Information into new FATCA
----------------------- account.
New Lead FI
and
Current
Lead FI
:
Information
----------------------------------------------------------------------
* Current lead FI information in this table is only applicable if the
FI requesting the transfer is a member of an EAG. The new lead FI
refers to the lead FI of the EAG the FI wishes to transfer into
======================================================================
During the transfer process, certain items may interrupt the transfer, and in some cases result in the transfer not being finalized. The following table provides a list of possible messages an FI may receive when the transfer process is interrupted.
Table 16 -- Items that may interrupt transfer to an expanded affiliated group (EAG)
----------------------------------------------------------------------
Type of Message Board
Item Message* Next Steps
----------------------------------------------------------------------
Transfer is Withdrawn
----------------------------------------------------------------------
Withdraw Transfer FI Requesting Transfer, None.
The transfer is
Transfer request is
New Lead FI,
and
Current
withdrawn.
withdrawn by the FI
Lead FI:
requesting transfer. Information
----------------------------------------------------------------------
Transfer Expires
----------------------------------------------------------------------
Transfer Expiration FI Requesting Transfer: New Lead FI
logs into
Warning (New lead FI)
Information FATCA account to
Deadline to accept ------------------------ accept or decline the
transfer is
New Lead FI:
transfer.
approaching. If Action Required
transfer is ------------------------
not accepted soon,
Current Lead FI:
it will expire. N/A
----------------------------------------------------------------------
Transfer Expiration FI Requesting Transfer: FI Requesting
Warning (FI
Action Required
Transfer
logs into
requesting transfer)
------------------------ FATCA account to
Deadline to finalize
New Lead FI:
finalize the
transfer is Information transfer.
approaching. If ------------------------
transfer is not
Current Lead FI:
finalized soon, it Information
will expire.
----------------------------------------------------------------------
Transfer Expiration FI Requesting Transfer, None.
The transfer is
Transfer request into
New Lead FI,
and
Current
cancelled.
an EAG has expired
Lead FI:
because it was not Information
accepted by the new
lead within 45 days
or was not finalized
by the FI requesting
the transfer.
----------------------------------------------------------------------
Transfer is Cancelled
----------------------------------------------------------------------
Invalid Transfer FI Requesting Transfer, None.
The transfer is
Request New Lead FI,
and
Current
cancelled.
FI requesting the
Lead FI:
transfer or the new Information
lead FI has changed
to a status that no
longer allows
transfers.
----------------------------------------------------------------------
New EAG is Full FI Requesting Transfer,
EAG has reached the
New Lead FI,
and
Current
maximum number of
Lead FI:
members allowed. Information
----------------------------------------------------------------------
Transfer Cancellation FI Requesting Transfer,
FI's request to
New Lead FI,
and
Current
transfer into the EAG
Lead FI:
has been cancelled Information
by the IRS.
----------------------------------------------------------------------
*
Current lead FI
information in this table is only applicable if the
FI requesting the transfer is a member of an EAG. The
new lead FI
refers to the lead FI of the EAG the FI wishes to transfer into
======================================================================
5.4. Message Board
An FI is able to view system-generated messages sent to its account via the message board section of the home page. Messages are posted to the message board when changes are made to the account or action is required.
[The following graphic has not been reproduced:
Figure 80 -- Message board on home page]
Open a message:
• Select the message title link and a new window will open with the content of the message.
• Click the "close" button to close the message a return to the home page.
Delete a message:
• To delete a message, click on the checkbox next to the desired message. The "delete" button will be disabled until you click on a checkbox. To delete all the messages, click on the "Check All" checkbox.
• Click the "delete" button below the message table.
• A confirmation message will be displayed. To keep the message and go back to the home page, click "Cancel."
NOTE:
You will be unable to delete messages from the message board if your account is in registration under review or registration rejected/denied status.
5.5. Your Information
An FI is able to access information and links to registration information via the Your Information section of the homage page. Available options are based on the FI type and current account status.
The table below contains the list of information and links that may be available under the Your Information section.
Table 17 -- Links that may be available under Your Information on the home page
----------------------------------------------------------------------
Information/Link Description Availability
----------------------------------------------------------------------
Lead FI Information Displays the member's lead Member FIs only
FI information
----------------------------------------------------------------------
Member Information Link to member FI Lead FIs only
information, including
pending transfer requests
----------------------------------------------------------------------
Branch Information Link to branch information Displays when the FI
has answered yes to
Question 7 (not
available to
sponsoring entities)
----------------------------------------------------------------------
POC Information Link to POC information Displays when the FI
has answered Question
11B
----------------------------------------------------------------------
Manage Sponsored Link to sponsored entities Sponsoring entities
Entities information only
----------------------------------------------------------------------
PAI Contract Link to PAI Contract Displays when the FI
Information information has answered Question
16
----------------------------------------------------------------------
5.5.1. Your Lead FI Information (Member FI Only)
A member FI is able to view its lead FI's FATCA ID and legal name on the home page.
[The following graphic has not been reproduced:
Figure 81 -- Member FI Home Page -- Lead FI Information (Member Only)]
5.5.2. Member FI Information (Lead FI Only)
A lead FI is able to view, edit, and add member FI registration information, as well as manage transfers into its expanded affiliated group, via the member information link on the home page. The lead FI is able to view member FI information if the lead FI is in initiated, registration incomplete, registration submitted, or approved status.
[The following graphic has not been reproduced:
Figure 82 -- Member information link on lead FI home page]
To view member FI information, select the
member informationlink on the home page. The financial institution -- member information page will display with the following page views available:
•
All Members(default view): displays current member FIs
• Pending Transfer In: displays FI requests to transfer into your expanded affiliated group
• Pending Transfer Out: displays current member FI requests to transfer out of your expanded affiliated group
• Transfer Completed: displays former member FIs who transferred out of your expanded affiliated group.
5.5.2.1. All Members View
[The following graphic has not been reproduced:
Figure 83 -- Member Information -- All members view]
The all members view displays all current member FIs. To manage a member from the all members view (default view); click on the legal name of the member FI to view the member account information page.
NOTE: While the lead FI is accessing the member FI's account, the member FI will not be able to log in and will receive an error message that another user is logged into the account. If the member FI is logged into its account, the lead FI will get an error message when clicking on the member FI's legal name.
The system displays the member's account information page.
[The following graphic has not been reproduced:
Figure 84 -- Member Information -- Member account information page]
Edit Member FI Registration
To edit the member FI's registration, see box below for user guide section references which will provide further instructions.
Table 18 -- Member FI home page links
----------------------------------------------------------------------
Member FI Home Page Link Member FI's Status* User Guide Section
----------------------------------------------------------------------
Registration -- Edit -- Start Approved Chapter 5.3.1.1.
from My Information (Part 1)
-----------------------------
Registration -- Edit -- Start
from QIs, WPs, WTs Renewal
(Part 3)
----------------------------------------------------------------------
Registration -- Edit/Resubmit • Registration Chapter 5.3.1.2.
-- Start from My Information submitted
(Part 1)
----------------------------- • Limited
Registration -- Edit/Resubmit Conditional**
-- Start from QIs, WPs, WTs
Renewal (Part 3)
----------------------------------------------------------------------
Registration -- Edit/ • Registration Chapter 5.3.1.3.
Complete/Submit Incomplete,
• Initiated
----------------------------------------------------------------------
* If the member FI is in registration under review, registration
rejected, agreement cancelled, or agreement terminated status, the
lead FI cannot edit the member FI's registration.
** If the member FI is in limited conditional status and has initiated
a transfer, the lead FI cannot edit the member' FI's registration.
======================================================================
Print Member FI Registration Information
Select the print registration information (PDF) link to download the member FI's complete registration information. The PDF copy will exclude all tables except for the POC table. The member FI's account status must be in registration submitted, approved, or limited conditional for the print registration information (PDF) link to be available.
Download Member FI Registration Tables
Select the download registration tables link to access the member FI's registration tables. For more information on how to download a registration table, see Chapter 5.3.7 Download Registration Tables.
5.5.2.2. Pending Transfer In View
[The following graphic has not been reproduced:
Figure 85 -- Member Information -- Pending transfer in view]
The pending transfer in view displays FI requests to transfer into your expanded affiliated group.
Accept or Decline Transfer Requests
Under the pending transfer in view, you can accept and decline transfers into your EAG. You must accept or decline the transfer request within 45 days or the request will expire. For step by step instructions on how to accept and decline transfer requests, see Chapter 5.3.8.3 Respond to Transfer Request.
Download a list of FIs pending transfer in
1. Select one of the following links:
•
Download members pending transfer in (PDF).• Download members pending transfer in (CSV).
2. Follow your Internet browser's prompts for saving files to your computer.
NOTE:
The download members pending transfer in links will not be available if you do not have any FIs requesting to transfer into your EAG.
5.5.2.3. Pending Transfer Out View
[The following graphic has not been reproduced:
Figure 86 -- Member Information -- Pending transfer out view]
The pending transfer out view displays current member FIs who have requested to transfer out of your expanded affiliated group. You do not need to approve requests to transfer out of your EAG.
5.5.2.4. Transfer Completed View
[The following graphic has not been reproduced:
Figure 87 -- Member Information -- Transfer completed view]
The transfer completed view displays former member FIs who transferred out of your EAG.
Download a list of former members who have transferred out of your EAG:
• Select one of the following links:
•
Download former members transferred out (PDF).• Download former members transferred out (CSV).
• Follow your Internet browser's prompts for saving files to your computer.
5.5.2.5. Add a Member
You can add a member via the add member link at the top of the page from any of the four page views (all members, pending transfer in, pending transfer out, and transfer completed). This allows you to add a member without having to page to Question 12 in the registration. You cannot add a member while you are in the process of a transfer. For step by step instructions on how to add a member, see Chapter 4.2.1. Member Information.
5.5.3. Branch Information
An FI (except a sponsoring entity) is able to view and edit its branch information via the branch information link on the home page. The link will only be available if the FI answered Yes to Question 7. To view and edit branch information, the account status must be in initiated, registration submitted, registration incomplete, approved, or limited conditional status.
5.5.3.1. View Branch Information
[The following graphic has not been reproduced:
Figure 88 -- Branch Information link on the home page]
To access the branch information, select the
branch informationlink under Your Information on the home page.
5.5.3.2. Add or Delete Branches
[The following graphic has not been reproduced:
Figure 89 -- Add or delete branches -- Branch list]
The system displays the branch information page. You can add and delete branches from this page without having to page to Question 9 in the registration. Refer to Chapter 4.1.7. -- Branches Outside of the U.S. for more information on how to manage branches. Adding and deleting branches from this page will not affect the account status.
5.5.3.3. Download a complete branch list
• To download a complete branch list in PDF or CSV format, select one of the following links:
•
Download complete branch list (PDF).• Download complete branch list (CSV).
• A message may display notifying you it may take some time to generate the file. Click "OK" to continue.
• Follow your Internet Browser's prompts for saving files to your computer.
• Click the "back to home page" button to go back to the home page.
5.5.4. Point of Contact (POC) Information
An FI is able to view its POC information via the POC information link on the home page if POC information has been entered in Question 11B. To view its POC information, the account status must be in initiated, registration submitted, registration incomplete, approved, or limited conditional status.
5.5.4.1. View POC Information
[The following graphic has not been reproduced:
Figure 90 -- POC information link on the home page]
To access the POC information, select the
POC informationlink on the home page.
[The following graphic has not been reproduced:
Figure 91 -- Viewing POC Information - POC List]
The system displays the POC information page.
5.5.4.2. Download a complete POC list
• To download a complete POC list in PDF or CSV format, select one of the following links:
•
Download complete POC list (PDF).• Download complete POC list (CSV).
• A message may display notifying you it may take some time to generate the file. Click "OK" to continue.
• Follow your Internet Browser's prompts for saving files to your computer.
• Click the "back to home page" button to go back to the home page.
NOTE:
The complete POC list will include all POCs listed in Question 11B, as well as the RO listed in Question 10, since the RO is also considered a POC for the FI
5.5.5. Private Arrangement Intermediary (PAI) Contract Information
An FI is able to view its PAI Contract information via the PAI contract information link on the home page if PAI contract information has been entered in Question 16. To view POC information, the account status must be in initiated, registration submitted, registration incomplete, approved, or limited conditional.
NOTE: A sponsoring entity that answered Yes to Question 6 and completed Part 3 will not have the PAI contract information link available. To view PAI contract information, select the "registration -- edit" link available under Available Account Options on the home page, page through to the edit/review part 3 page, and print from the Internet browser.
5.5.5.1. View PAI Contract Information
[The following graphic has not been reproduced:
Figure 92 -- PAI Contract Information link on home page]
To access the PAI Contract information, select the
PAI contract informationlink under Your Information on the home page.
The system displays the PAI contract information page.
[The following graphic has not been reproduced:
Figure 93 -- Viewing PAI Contract Information -- PAI Contract List]
5.5.5.2. Download a complete PAI contract list
• To download a complete PAI Contract list in PDF or CSV format, select one of the following links:
•
Download complete list of PAI contracts (PDF).• Download complete list of PAI contracts (CSV).
• A message may display notifying you it may take some time to generate the file. Click "OK" to continue.
• Follow your Internet browser's prompts for saving files to your computer.
• Click the "back to home page" button to go back to the home page.
5.5.6. Manage Sponsored Entities (Sponsoring entities in approved status only)
[The following graphic has not been reproduced:
Figure 94 -- Manage sponsored entities link on home page]
A sponsoring entity FI can manage its sponsored entities via the
manage sponsored entitieslink on the home page. Depending on the status of the sponsored entity, a sponsoring entity in approved status can view, add, edit, and delete sponsored entities. Sponsoring entities can add up to 5,000 sponsored entities to their FATCA account. The
manage sponsored entitieslink will only be available when the sponsoring entity's account is in approved status.
5.5.6.1. View Sponsored Entity Information
Sponsored entities are displayed in the sponsored entities table on the manage sponsored entities page. The table includes the sponsored entity's legal name, country/jurisdiction, FATCA classification, sponsored entity ID, status, GIIN, and effective date. A sponsored entity ID is similar to a FATCA ID; however, it cannot be used to log into the online registration system and is for identification purposes only. A sponsored entity's GIIN will be displayed only if it is in approved status and the effective date will be the date the sponsored entity's GIIN is issued (original approval date).
5.5.6.2. Download a complete list of sponsored entities
• Select the
manage sponsored entitieslink under Your Information on the home page.
• To download the list in PDF or CSV format, select one of the following links:
•
Download complete sponsored entities list (PDF).• Download complete sponsored entities list (CSV).
The links will not be available on the page if there are no sponsored entities in the table.
• A message may display notifying you it may take some time to generate the file. Click "OK" to continue.
• Follow your Internet browser's prompts for saving files to your computer.
• Select the my home page link to return to the home page.
You can also download a complete list of sponsored entities directly from the home page. Go to Chapter 5.3.7 Download Registration Tables for more information. The complete sponsored entities list will not include sponsored subsidiary branches. For more information on viewing sponsored subsidiary branch information, go to Chapter 5.5.6.6. Manage Sponsored Subsidiary Branches.
5.5.6.3. Add a Sponsored Entity
There are two ways a sponsoring entity can add sponsored entities to its FATCA account. A sponsoring entity can:
• Add an individual sponsored entity
• Add multiple sponsored entities at once using a file upload
Add an Individual Sponsored Entity
1. Select the
manage sponsored entitieslink under Your Information on the home page to go to the manage sponsored entities page.
Figure 95 -- Add an individual sponsored entity -- Manage sponsored entities page]
Select the
add an individual sponsored entitylink on the manage sponsored entities page.
[The following graphic has not been reproduced:
Figure 96 -- Add an individual sponsored entity -- Add a sponsored entity]
Enter the legal name of the sponsored entity. See the box below for a definition of sponsored entity legal name and the requirements for the legal name of the sponsored entity field:
----------------------------------------------------------------------
Field Name Requirements
----------------------------------------------------------------------
Definition of legal name The legal name is the name of the sponsored
entity used in official incorporation or
organization documents, or the name
otherwise recognized by the residence
jurisdiction government as the sponsored
entity's official name. Typically, the legal
name is the name used by the sponsored
entity in legal documents.
----------------------------------------------------------------------
Requirements for the Must be 150 or less characters in length.
legal name of the For legal names over 150 characters, please
sponsored entity field note the following: at least the first 100
characters must match the FI's legal name,
any legal and numerical designations must be
included in the remaining 50 characters, and
no abbreviations should be included in the
first 100 characters, but otherwise it is
okay to abbreviate.
--------------------------------------------
• Must have only lower and upper case
letters (a-z, A-Z), numbers (0-9), blank
space, ampersand (&), hyphen (-), forward
slash (/), period (.), comma (,),
apostrophe (`), pound sign/hashtag (#),
percent sign (%), brackets ([]),
parentheses (), and curly brackets ({})
• Cannot start with a special character --
must start with letter or number
----------------------------------------------------------------------
Select the sponsored entity's country/jurisdiction from the drop down list. For a list of available countries in the drop
down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page. See the box below for
a definition of country/jurisdiction:
----------------------------------------------------------------------
Definition of The jurisdiction of residence means the
country/jurisdiction jurisdiction in which the sponsored entity
is treated as a resident for income tax
purposes (for example, the place of
incorporation or place of principal
management and control). For a partnership
or other flow-through entity, the sponsored
entity's jurisdiction is under the laws of
the jurisdiction which the entity is
organized or established or, if not
organized or established under the laws of
any jurisdiction, the jurisdiction where it
maintains its principal office.
----------------------------------------------------------------------
Choose one of the following FATCA classifications to identify the sponsored entity in its country/jurisdiction:
----------------------------------------------------------------------
Select If
----------------------------------------------------------------------
Sponsored Subsidiary the sponsored entity is a sponsored FFI
that is a sponsored controlled foreign
corporation.
----------------------------------------------------------------------
Sponsored Fund the sponsored entity is a sponsored FFI
that is a sponsored investment entity.
----------------------------------------------------------------------
Sponsored Direct Reporting the sponsored entity is a direct reporting
NFFE NFFE that has another entity, other than a
nonparticipating FFI, that agrees with the
NFFE to act as its sponsoring entity.
----------------------------------------------------------------------
Select one of the following:
• To return to the manage sponsored entities page without adding the sponsored entity:
Click the "cancel" button.
• To add the sponsored entity:
Click the "submit" button.
• If you added a sponsored fund or a sponsored direct reporting NFFEs, the system will direct you to the manage sponsored entities page. If you added a sponsored subsidiary, you can add sponsored subsidiary branches on the next screen.
Figure 97 -- Add an individual sponsored entity -- Manage sponsored subsidiary branches]
• Beginning with the first sponsored subsidiary branch, select the country/jurisdiction in which the branch is located from the drop down list. A sponsoring entity can only add one sponsored subsidiary branch per country/jurisdiction for each sponsored entity. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page.
• Click on the "add another" button to add the sponsored subsidiary branch.
• If the sponsored entity has a sponsored subsidiary branch in an additional country/jurisdiction, repeat the instructions for steps 8 and 9 for each sponsored subsidiary branch until all are added. As sponsored subsidiary branches are added, the branch information will display in the table below the "add another" button. The table is sorted by the country/jurisdiction of the sponsored subsidiary branch.
• To return to the manage sponsored entities page, click the "back to manage sponsored entities" button.
Add multiple sponsored entities using a file upload
A sponsoring entity can submit multiple sponsored entity records to the online registration system using a file upload. The file upload option allows a sponsoring entity to add many sponsored entities (and sponsored subsidiary branches) at once, rather than adding each individually.
The figure below illustrates the file upload process:
[The following graphic has not been reproduced:
Figure 98 -- Sponsored entity file upload process]
Step 1: Create XML file
Step 1 requires users to create an XML file which can be done in two ways:
• Users unfamiliar with XML should use The FATCA Registration Sponsored Entity Data Preparation Tool to create an XML file. The tool and step by step instructions can be found on the Information for Adding Multiple Sponsored Entities Using a File Upload page.
• Users familiar with XML and who wish to create an XML file without using the Data Preparation Tool can find instructions on how to download the schema, prepare, and validate the XML file:
• In this user guide, go to Appendix D - XML File Preparation Instructions for Adding Multiple Sponsored Entities using a File Upload.
• On the FATCA website, Information for Adding Multiple Sponsored Entities Using a File Upload page.
After creating the file, continue to the instructions below on how to select and upload the file. These instructions also describe how the file is processed and added to the sponsoring entity's FATCA account.
Step 2: Log into sponsoring entity FATCA account
1. Select the
manage sponsored entitieslink under Your Information on the home page. The
manage sponsored entitieslink will be available when the sponsoring entity's account is in approved status.
Figure 99 -- Add multiple sponsored entities using a file upload -- Manage sponsored entities page]
Click on the "browse" button on the manage sponsored entities page.
A dialog box will display prompting you to locate the XML file on your computer. Select the XML file you wish to upload and click the "open" button. Only one file can be selected at a time.
NOTE:
The browse/upload box may display differently depending on type of Internet browser.
XML file name requirements:
• Must be 250 characters or less
• Valid characters are upper case and lower case letters, A through Z, and numbers, 0 through 9, and underscore (_)
• No blank spaces
• The extension of the filename must be ".xml"
Step 3: Upload XML file
1. Click "upload" button to begin to upload the XML file.
2. A pop up message will display notifying you that it will take some time to upload the file. Select one of the following:
• To return to the page without uploading the file:
Click the "cancel" button.
• To upload the file:
Click the "OK" button.
• The file will either not be accepted for processing or accepted for processing:
• File not accepted: If the file contains errors at the time of the upload, it will not be accepted and an error message will display with additional information about the error. A message will be posted to your message board with information about the error.
• File accepted: If the file contains no errors at the time of the upload, the file will be accepted for processing and a confirmation page will display with a confirmation number. A message will be posted to your message board with the confirmation information. Allow 48 hours for the sponsored entities (and sponsored subsidiary branches) included in the accepted XML file to be processed and added to the sponsored entity table.
Figure 100 -- Add multiple sponsored entities using a file upload -- Uploaded file accepted]
Step 4: Process XML file
Within 48 hours of an accepted file upload, a message will be posted to your message board with information on the processing status of the file. The message will include the file's confirmation number.
The file will either not be processed or complete processing:
• File not processed: The message board message will provide additional information on why the file could not be processed.
• File processing complete: The file was processed successfully. The message board message will provide information on the number of records that were added to the sponsored entity table. The number of records refers only to the number of sponsored entities added and does not include any sponsored subsidiary branches.
Step 5: Add sponsored entities
If the file is processed successfully, you can view your sponsored entities by selecting the manage sponsored entities link on the home page. The records will be in submitted status and awaiting a GIIN. Monitor your message board for updates on the status of the sponsored entities.
The table below contains possible errors you may receive during the process of adding sponsored entities. If applicable, a message will be posted to your message board containing additional information about the error.
Table 19 -- Possible errors that may occur when adding sponsored entities
----------------------------------------------------------------------
Error Type Next Steps
----------------------------------------------------------------------
The file format is incorrect Validate the file against the XML
schema using any XML editor. Follow
the error message's instructions to
correct the XML elements and
revalidate the file. Upload the
corrected file
----------------------------------------------------------------------
The FATCA ID of the sponsoring The FATCA ID in the XML file must be
entity in the file does not the same FATCA ID of the account you
match your FATCA ID are uploading to. Correct the XML
file and upload the corrected file
----------------------------------------------------------------------
The file failed security Create and upload a new XML file
screening
----------------------------------------------------------------------
The file contains restricted Verify that you have not used two
characters hyphens in a row without characters
in between, (--) are not allowed.
Replace any use of an ampersand (&),
with "&"
----------------------------------------------------------------------
Adding these sponsored entities The number of records in the file,
to your existing sponsored plus the number of sponsored entities
entities will exceed the in the sponsored entity table, will
maximum number allowed (5000) cause the total to exceed 5000
records. Review your sponsored
entities table and submit a new file
that will not exceed the record limit
----------------------------------------------------------------------
The file failed schema Validate the file against the XML
validation. One or more records schema using any XML editor. Follow
in your file does not meet the the error message's instructions to
requirements for adding a correct the XML elements, including
sponsored entity or sponsored the schema version, and revalidate
subsidiary branch record the file. Upload the corrected file
----------------------------------------------------------------------
A system error has occurred. Upload the file again at a later time
Try again later
----------------------------------------------------------------------
Your file could not be Upload the file again
processed due to a system
error. You need to resubmit
your file
----------------------------------------------------------------------
Your file was partially Review your sponsored entities table
processed, but processing could to determine which records were
not be completed due to a successfully added. Create and upload
system error a new file containing only the
records that were not added to the
sponsored entity table
----------------------------------------------------------------------
5.5.6.4. Edit a Sponsored Entity
Sponsoring entities in approved status can edit a sponsored entity's legal name from the sponsored entities table on the manage sponsored entities page. A sponsored entity's legal name can only be edited if the sponsored entity is in submitted or approved status.
1. Select the
manage sponsored entitieslink under Your Information on the home page to display the manage sponsored entities page.
2. From the sponsored entities table, select the edit link next to sponsored entity whose legal name you wish to edit.
Figure 101 -- Edit a sponsored entity's legal name]
Enter the new legal name of the sponsored entity.
Select one of the following:
• Click "cancel" to return to the manage sponsored entities page without editing the legal name.
• Click "submit" to save the changes and return to the manage sponsored entities page.
To change the country/jurisdiction or the classification of a sponsored entity, the sponsored entity must be deleted and added again with the new country/jurisdiction or classification information.
5.5.6.5. Delete a Sponsored Entity
Sponsoring entities in approved status can delete a sponsored entity from the sponsored entities table on the manage sponsored entities page. A sponsored entity can only be deleted if the sponsored entity is in submitted or approved status.
• Select the
manage sponsored entitieslink under Your Information on the home page.
• From the sponsored entities table, select the delete link next to the sponsored entity record you wish to delete.
Figure 102 -- Delete a sponsored entity warning]
• A warning message will display. Deleting a sponsored entity in approved or submitted status will delete the GIINs of the sponsored entity and its sponsored subsidiary branches and cause them not to appear on the next published IRS FFI List. Select one of the following:
• To go back without deleting the sponsored entity:
Click the "cancel" button.
• To continue and delete the sponsored entity:
Click the "OK" button.
5.5.6.6. Manage Sponsored Subsidiary Branches
A sponsored entity with a sponsored subsidiary classification can have branches (sponsored subsidiary branches) and can add and delete their sponsored subsidiary branches via the manage sponsored entities link on the home page when the sponsored entity is in submitted or approved status.
View Sponsored Subsidiary Branch Information
Sponsored subsidiary branches can be viewed from the sponsored entities table. Select the manage sponsored entities link under Your Information on the home page to go to the manage sponsored entities page.
[The following graphic has not been reproduced:
Figure 103 -- Manage sponsored subsidiary branches -- sponsored entities table]
Select the
brancheslink next to the sponsored entity record to view the sponsored subsidiary branch information.
[The following graphic has not been reproduced:
Figure 104 -- Manage sponsored subsidiary branches -- sponsored subsidiary branch information]
The sponsored subsidiary branch information includes the sponsored subsidiary branch's country/jurisdiction and GIIN. A GIIN will be displayed only if it is in approved status.
Download a list of an individual sponsored entity's sponsored subsidiary branches:
• To download the list in PDF or CSV format, select one of the following links:
•
Download complete sponsored subsidiary branch List (PDF).• Download complete sponsored subsidiary branch list (CSV).
If the sponsored entity has no sponsored subsidiary branches, the table will contain no items and the links will not be available.
• A message may display notifying you it may take some time to generate the file. Click "OK" to continue.
• Follow your Internet browser's prompts for saving files to your computer.
• Click the "back to manage sponsored entities" button to return to the manage sponsored entities page.
You can download a complete list of sponsored subsidiary branches directly from the home page. Go to Chapter 5.3.7 Download Registration Tables for more information.
Add a sponsored subsidiary branch
• After you have selected the
brancheslink next to the correct sponsored entity record, select the country/jurisdiction in which the sponsored subsidiary branch is located from the drop down list. A sponsoring entity can only add one sponsored subsidiary branch per country/jurisdiction for each sponsored entity. For a list of available countries in the drop down lists, go to the FATCA Online Registration System: Country/Jurisdiction Listing page.
• Click on the "add another" button to add the sponsored subsidiary branch.
If the sponsored entity has a sponsored subsidiary branch in an additional country/jurisdiction, repeat the instructions for steps 1 and 2 for each sponsored subsidiary branch until all are added.
As sponsored subsidiary branches are added, the branch information will display in the table below the "add another" button. The table is sorted by the country/jurisdiction of the sponsored subsidiary branch
[The following graphic has not been reproduced:
Figure 105 -- Manage sponsored subsidiary branches -- sponsored subsidiary branch entries]
• To return to the manage sponsored entities page, click the "back to manage sponsored entities" button
Delete a Sponsored Subsidiary Branch
• Select the
manage sponsored entitieslink under Your Information on the home page
• From the manage sponsored entities table, select the branches link next to the sponsored entity record to view the sponsored subsidiary branch information.
• From the manage sponsored subsidiary branches page, select the delete link next to sponsored subsidiary branch record you wish to delete.
• A warning message will display. Deleting a sponsored subsidiary branch will delete the GIIN and cause the sponsored subsidiary branch to not to appear on the next published IRS FFI List.
• To go back without deleting the sponsored subsidiary branch:
Click the "cancel" button.
• To continue and delete the sponsored subsidiary branch:
Click the "OK" button.
6. Chapter 6: Appendices/Miscellaneous
6.1. Appendix A--Get Help/Technical Support
Each page in the online registration system has a get help link. Select it to view the help page.
[The following graphic has not been reproduced:
Figure 106 -- Get Help -- Where to Click]
[The following graphic has not been reproduced:
Figure 107 -- Help page]
The FATCA Online Registration System's Help page the includes a list of helpful links. Select the links to open a new window and view the information.
Table 20 -- Help page links and descriptions
----------------------------------------------------------------------
Help Page Link Description
----------------------------------------------------------------------
Registration User Complete information for navigating through the
registration system
----------------------------------------------------------------------
FATCA Registration Resource materials to assist users with the
Resources registration process, including short "how-to"
videos and Frequently- Asked Questions (FAQs)
----------------------------------------------------------------------
Dictionary for FATCA Definitions of acronyms used in the FATCA
Registration
----------------------------------------------------------------------
FATCA Registration A listing of all statuses and their
and Agreement descriptions
----------------------------------------------------------------------
System Support* System support for the FATCA Online
Registration System, including help with login
problems, error messages, and other technical
system issues. Includes information on how to
contact the Internal Revenue Service with
system questions
----------------------------------------------------------------------
Information about the Published guidance, frequently asked questions,
Foreign and other information about FATCA. Includes
information on how to submit non-system
related questions
----------------------------------------------------------------------
* When contacting the IRS for system support, include as much
information as possible about the issue. (Ex: Include FATCA ID, date
and time of issue, in what part of the registration the issue
occurred, error message displayed etc.)
======================================================================
6.2. Appendix B--Glossary of Terms
Table 21 -- Glossary of terms
----------------------------------------------------------------------
Term Definition
----------------------------------------------------------------------
Branch A branch is a unit, business, or office of an
FI that is treated as a branch under the
regulatory regime of a jurisdiction, or is
otherwise regulated under the laws of such
jurisdiction as separate from other offices,
units, or branches of the FI.
----------------------------------------------------------------------
Common Parent Entity Common parent entity means the common parent
entity of an expanded affiliated group that
directly owns stock or other equity interests
meeting the requirements of Treas. Reg.
section
1.1471-5(i)(4) in at least one of the
other members (without applying the
constructive ownership rules of section
318of
the Code). Generally, only a corporation shall
be treated as the common parent entity of an
expanded affiliated group, unless the taxpayer
elects to follow the approach described in
Treas. Reg. section
1.1471-5(i)(10).
----------------------------------------------------------------------
Compliance FI A Compliance FI means a PFFI, reporting FI
under a Model 1 or 2 IGA, or USFI that agrees
to establish and maintain a consolidated
compliance program and to perform a
consolidated periodic review on behalf of one
or more member FIs that are part of its EAG
(the compliance group). A Compliance FI must
meet the requirements to register as a lead
FI, and as part of that registration, it must
identify each member FI that is included in
its compliance group.
----------------------------------------------------------------------
Direct Reporting NFFE A direct reporting NFFE is an non-financial
foreign entity (NFFE) that has elected to
report its substantial U.S. owners to the IRS
pursuant to Treas. Reg. section
1.1472-1(c)(3).
----------------------------------------------------------------------
Employer A number used by the IRS to identify a
Identification Number business entity. It is also known as a Federal
(EIN) Tax Identification Number.
----------------------------------------------------------------------
Exempt Beneficial An entity that is described in Treas. Reg.
Owner §1.1471-6 as: (1) a foreign government, a
political subdivision of a foreign government,
or a wholly owned agency or instrumentality of
any one or more of the foregoing; (2) an
international organization or a wholly owned
agency or instrumentality thereof; (3) a
foreign central bank of issue; (4) a
government of a U.S. Territory; (5) a
treaty-qualified retirement fund; (6) a broad
participation retirement fund; (7) a narrow
participation retirement fund; (8) a fund
formed pursuant to a plan similar to a section
401(a) plan; (9) an investment vehicle used
exclusively for retirement funds; (10) a
pension fund of an exempt beneficial owner; or
(11) an entity wholly owned by exempt
beneficial owners. The term Exempt Beneficial
Owner also includes any entity treated as an
exempt beneficial owner pursuant to a Model 1
or 2 IGA.
----------------------------------------------------------------------
Expanded Affiliated An expanded affiliated group (EAG) is
Group (EAG) generally defined in accordance with the
principles of section
1504(a)of the Code to
mean one or more chains of members connected
through ownership by a common parent entity if
the common parent entity directly owns stock
or other equity interests meeting the
requirements of Treas. Reg. section
1.1471-5(i)(4) in at least one of the other
members (without applying the constructive
ownership rules of section
318of the Code).
----------------------------------------------------------------------
FATCA ID Each registering FI or direct reporting NFFE
will be given a FATCA ID that will be used for
purposes of establishing and accessing its
online FATCA account. For all FI types, other
than member, the FATCA ID is a randomly
generated six character alphanumeric string.
These 6 characters are upper case letters
excluding the letter O, or numbers, or a
combination of both. For members FIs, the
FATCA ID will be comprised of 12 characters:
the first 6 characters will be the lead FI's
FATCA ID, followed by a period, and the last 5
characters will be alphanumeric and assigned
sequentially to each member FI. The FATCA ID
is not the same as the GIIN.
----------------------------------------------------------------------
Financial Institution An institution that is a depository
(FI) institution, custodial institution, investment
entity, or insurance company (or holding
company of an insurance company) that issues
cash value insurance or annuity contracts.
----------------------------------------------------------------------
Foreign Account Tax Legislation enacted in 2010 as part of the
Compliance Act Hiring Incentives to Restore Employment (HIRE)
(FATCA) Act.
----------------------------------------------------------------------
Foreign Financial A Foreign financial institution (FFI) means a
Institution (FFI) financial institution that is not located in
the United States and includes: (1) an FFI
treated as a reporting FI under a Model 1 IGA,
including foreign branches of a USFI or
Territory-organized FI, (2) an FFI treated as
a reporting FI under a Model 2 IGA and (3) a
foreign branch of a USFI or a
Territory-organized FI that has in effect a QI
Agreement.
----------------------------------------------------------------------
Form 8957 Form for Foreign Account Tax Compliance Act
(FATCA) Registration used by FIs and direct
reporting NFFEs to complete the FATCA
Registration process. Although a paper
form 8957 is available, the online FATCA
registration system automates the registration
process.
----------------------------------------------------------------------
Global Intermediary A global intermediary identification number,
Identification Number assigned by the FATCA online registration
(GIIN) system, to an approved: FI, FI branch
(excluding U.S branches), direct reporting
NFFE, sponsoring entity, sponsored entity or
sponsored subsidiary branch. The GIIN may be
used by such entity to identify itself to
withholding agents and tax administrations for
FATCA reporting. For further information on
the make-up of the GIIN, see the FATCA Online
Registration System and FFI List GIIN
Composition Information page.
----------------------------------------------------------------------
Intergovernmental An agreement or arrangement between the U.S.
Agreement (IGA) or the Treasury Department and a foreign
government or one or more agencies to
implement FATCA.
----------------------------------------------------------------------
Lead FI (lead) A lead FI means a USFI, FFI, or a Compliance
FI that will initiate the FATCA registration
process for each of its member FIs that is a
PFFI, RDCFFI, or limited FFI and that is
authorized to carry out most aspects of its
member FIs' FATCA registrations. A lead FI is
not required to act as a lead FI for all
member FIs within an EAG. Thus, an EAG may
include more than one lead FI that will carry
out FATCA registration for a group of its
member FIs. A lead FI will be provided the
ability to manage the online FATCA account for
its member FIs.
NOTE
: An FFI seeking to act as
a lead FI cannot have limited FFI status in
its jurisdiction of residence.
----------------------------------------------------------------------
Limited Branch A branch that under the laws of the
jurisdiction in which it is located is unable
to: (1) report, close, or transfer its U.S.
accounts to a USFI, to a branch of the FFI
that will report the U.S. account, to a PFFI,
or to a reporting FI under a Model 1 IGA, or
(2) withhold, block, or close an account held
by a recalcitrant account holder or
nonparticipating FFI or otherwise transfer the
account to a USFI, to a branch of the FFI that
will report the account to the IRS, to a PFFI,
or to a reporting FI under a Model 1 IGA. A
limited branch also includes a related branch
under a Model 1 or 2 IGA that is treated as a
nonparticipating FFI branch because it
operates in a jurisdiction that prevents such
branch from fulfilling the requirements of a
PFFI or deemed-compliant FFI.
----------------------------------------------------------------------
Limited FFI A limited FFI means an FI that due to local
law restrictions cannot comply with the terms
of an FFI Agreement, or otherwise be treated
as a PFFI or RDCFFI, and that is agreeing to
satisfy certain obligations for its treatment
as a limited FFI.
----------------------------------------------------------------------
Member FI (Member) A member FI is an FFI or direct reporting NFFE
that is registering as a member of an EAG that
is not acting as a lead FI and that is
registering as a PFFI, RDCFFI, limited FFI, or
direct reporting NFFE. For purposes of
registration, a member FI may also include a
foreign branch of a USFI that is treated as a
reporting FI under Model 1 IGA, or that is
renewing its QI Agreement. A member FI will
need to obtain its FATCA ID from its lead FI.
The FATCA ID is used to identify the member FI
for purposes of registration and is not the
same number as the GIIN.
----------------------------------------------------------------------
Model 1 IGA An agreement between the United States or the
Treasury Department and a foreign government
or one or more foreign agencies to implement
FATCA through reporting by financial
institutions to such foreign government or
agency thereof, followed by automatic exchange
of the reported information with the IRS. For
a list of jurisdictions treated as having in
effect an IGA, see FATCA Archive.
----------------------------------------------------------------------
Model 2 IGA An agreement or arrangement between the United
States or the Treasury Department and a
foreign government or one or more foreign
agencies to implement FATCA through reporting
by financial institutions directly to the IRS
in accordance with the requirements of an FFI
Agreement, supplemented by the exchange of
information between such foreign government or
agency thereof and the IRS. For a list of
jurisdictions treated as having in effect an
IGA, see FATCA Archive.
----------------------------------------------------------------------
Nonreporting FI An entity that is established in a
jurisdiction that has in effect a Model 1 or 2
IGA and that is treated as a nonreporting FI
in Annex II of the applicable Model 1 or 2 IGA
or that is otherwise treated as a
deemed-compliant FFI or an exempt beneficial
owner under Treas. Reg. §1.1471-5 or
§1.1471-6.
----------------------------------------------------------------------
Participating An FFI that: (1) is registering to agree to
Financial Institution enter into an FFI Agreement, (2) is treated as
(PFFI) a reporting FI under a Model 2 IGA and that is
certifying that it will comply with the terms
of an FFI Agreement, as modified by the terms
of the applicable Model 2 IGA, or (3) is a
foreign branch of a USFI that has in effect a
QI Agreement and that is also agreeing to the
terms of an FFI Agreement, unless such branch
is treated as a reporting FI under a Model 1
IGA (see RDCFFI definition). See Rev. Proc.
2014-38, 2014-29 I.R.B. 131 (as updated), for
the FFI Agreement.
----------------------------------------------------------------------
Point of Contact (POC) An individual authorized by the FI or direct
reporting NFFE to receive FATCA-related
information regarding the FI or direct
reporting NFFE, and to take other
FATCA-related actions on behalf of the FI or
direct reporting NFFE.
----------------------------------------------------------------------
Private Arrangement A contractual arrangement between a QI and a
Intermediary (PAI) PAI that is an RDCFFI or certified
deemed-compliant FFI under which the PAI
generally agrees to perform all of the
obligations of the QI with respect to the
accounts maintained directly by the PAI. For
the requirements of a PAI contract, see the QI
Agreement available at
----------------------------------------------------------------------
Qualified An entity that has entered into a qualified
Intermediary(QI) intermediary withholding agreement (QI
Agreement) with the IRS. See Rev. Proc.
2014-39, 2014-29 I.R.B. 151 (as updated), for
the QI Agreement.
----------------------------------------------------------------------
Registered (1) an FFI that is registering to confirm that
Deemed-Compliant FFI it meets the requirements to be treated as a
(RDCFFI) local FFI, nonreporting member FI of a PFFI
group, qualified collective investment
vehicle, restricted fund, qualified credit
card issuer, sponsored investment entity, or
sponsored controlled foreign corporation (see
Treas. Reg. §1.1471-5(f)(1)(i) for more
information about these categories), (2) a
reporting FI under a Model 1 IGA that is
registering to obtain a GIIN, or (3) an FFI
that is treated as a Nonreporting FI under a
Model 1 or 2 IGA and that is registering
pursuant to the applicable Model 1 or 2 IGA.
----------------------------------------------------------------------
Related Entity An entity that is related to another entity
under an applicable Model 1 or 2 IGA. An
entity is related to another if either entity
controls the other or the two entities are
under common control. Control includes direct
or indirect ownership of more than 50 percent
of the vote or value in an entity.
----------------------------------------------------------------------
Reporting FI under a An FI that is treated as a reporting FI under
Model 1 or Model 2 IGA the terms of a Model 1 or Model 2 IGA that is
in effect. The term reporting FI also includes
a foreign branch of a USFI that is treated as
a reporting FI under the terms of a Model 1
IGA that is treated as in effect. A foreign
branch of a USFI treated as a reporting FI
under the terms of a Model 2 IGA is not
required to submit a FATCA Registration form
to obtain a GIIN, unless it is renewing a QI
Agreement.
----------------------------------------------------------------------
Responsible Officer The individual authorized under applicable
(RO) for Question 10 local law to establish the statuses of the
FI's or direct reporting NFFE's home office
and branches as indicated in the registration.
To have the authority to "establish the
statuses" for purposes of Question 10, an RO
must have the authority to act on behalf of
the FI or direct reporting NFFE or to
represent the FATCA status(es) of the FI or
direct reporting NFFE to the IRS as part of
the registration process. The RO for purposes
of Question 10 must also have the authority
under local law to designate additional POCs.
The RO identified in Question 10 will be a
Point of Contact (POC) for the FI or direct
reporting NFFE. If an FI is a lead FI, the
FI's RO will automatically be treated as a POC
for the FI and any member FI. See Question 10
for additional guidance on ROs.
----------------------------------------------------------------------
Responsible Officer The individual with authority under local law
(RO) for Part 4 to submit the information provided in the
registration on behalf of the FI or direct
reporting NFFE. In the case of FIs, direct
reporting NFFEs, or FI branches not governed
by a Model 1 IGA, this individual must also
have authority under local law to certify that
the FI or direct reporting NFFE meets the
requirements applicable to the FI's or direct
reporting NFFE's status or statuses identified
in the registration. The individual must be
able to certify, to the best of his or her
knowledge, that the information provided in
the FI's or direct reporting NFFE's
registration is accurate and complete. The RO
identified in Part 4 of the FI's or direct
reporting NFFE's registration need not be the
same individual identified as the RO in Line
10 or Line 11b. See Part 4 for additional
guidance on ROs.
----------------------------------------------------------------------
Responsible Party The individual responsible for the performance
of the QI, WP, or WT, with respect to the
terms of a QI, WP, or WT Agreement.
----------------------------------------------------------------------
Single FI (Single) A single FI means an FI that does not have any
member FIs and that is registering for PFFI or
RDCFFI status for itself or one or more of its
branches. A single FI may also include a
foreign branch of a USFI treated as a
reporting FI under a Model 1 IGA or that has
in effect a QI Agreement.
----------------------------------------------------------------------
Sponsored Entity A sponsored FFI or a sponsored direct
reporting NFFE.
----------------------------------------------------------------------
Sponsored FFI A sponsored Fund or a sponsored Subsidiary.
----------------------------------------------------------------------
Sponsored Fund An FFI that is an investment entity that has a
sponsoring entity that will perform the due
diligence, withholding, and reporting
obligations on its behalf.
----------------------------------------------------------------------
Sponsored Direct A direct reporting NFFE that has another
Reporting NFFE entity, other than a nonparticipating FFI,
that agrees to act as its sponsoring entity.
----------------------------------------------------------------------
Sponsored Subsidiary An FFI that is a controlled foreign
corporation that has a sponsoring entity that
will perform the due diligence, withholding,
and reporting obligations on its behalf.
----------------------------------------------------------------------
Sponsored Subsidiary A branch of a sponsored Subsidiary that is
Branch outside the sponsored Subsidiary's
jurisdiction of tax residence.
----------------------------------------------------------------------
Sponsoring Entity An entity that will perform the due diligence,
withholding, and reporting obligations of one
or more sponsored FFIs or the due diligence
and reporting obligations of one or more
sponsored direct reporting NFFEs.
----------------------------------------------------------------------
Trustee-Documented A trust described as such in a Model 1 IGA or
Trust a Model 2 IGA.
----------------------------------------------------------------------
United States The United States of America, including the
States thereof, and the District of Columbia,
but does not include the U.S territories.
----------------------------------------------------------------------
U.S. Financial A financial institution that is a resident of
Institution (USFI) the United States.
----------------------------------------------------------------------
U.S. Territory American Samoa, the Commonwealth of the
Northern Mariana Islands, Guam, the
Commonwealth of Puerto Rico, or the U.S.
Virgin Islands.
----------------------------------------------------------------------
Withholding Foreign A foreign partnership that has entered into a
Partnership (WP) withholding foreign partnership agreement (WP
Agreement) with the IRS. See Rev. Proc.
2014-47, 2014-35 I.R.B. 393 (as updated), for
the WP Agreement.
----------------------------------------------------------------------
Withholding Foreign A foreign trust that has entered into a
Trust (WT) withholding foreign trust agreement (WT
Agreement) with the IRS. See Rev. Proc.
2014-47, 2014-35 I.R.B. 393 (as updated), for
the WT Agreement.
----------------------------------------------------------------------
6.3. Appendix C--Account Status Tables
Previous chapters in this guide provide a review of the general online registration process. After the registration is submitted, the account status will change to registration submitted. After the IRS reviews the registration, it will be placed into another account status. The account status may require the FI to edit and resubmit the registration due to missing information or other reasons.
The table below lists all possible FI account statuses and a description of each status. See the "How you can change this status" for instructions on what to do next.
Table 22 -- FI account statuses and descriptions
----------------------------------------------------------------------
How you can change
Status Description this status
----------------------------------------------------------------------
Initiated Your FATCA Account has been Complete the registration
created. You should now have and submit:
a FATCA ID and access code Click on the Registration
-- Edit/Complete/Submit
link, complete all
required questions, and
submit
----------------------------------------------------------------------
Registration Your FATCA registration has Edit the registration or
Submitted been submitted and the IRS wait for IRS to process
is processing your the registration
registration
----------------------------------------------------------------------
Registration Required fields are You must provide missing
Incomplete incomplete on your FATCA or incorrect information
registration and resubmit your
registration before
processing can begin
----------------------------------------------------------------------
Registration Your FATCA registration is Wait for IRS to provide
Under Review currently being reviewed the next account status
update. No additional
action is required
----------------------------------------------------------------------
Registration Your FATCA registration has You cannot change this
Rejected/ been rejected status
Denied
----------------------------------------------------------------------
Agreement You have canceled your You cannot change this
Canceled FATCA registration agreement status
and will no longer be able
to access your FATCA account
----------------------------------------------------------------------
Agreement Your FATCA registration You cannot change this
Terminated agreement has been status
terminated.
----------------------------------------------------------------------
Approved Your FATCA registration You cannot change this
agreement has been approved. status unless you cancel
You have been assigned a the registration
GIIN that you can view via agreement
your home page. Your GIIN
will be published on the IRS
FFI List
----------------------------------------------------------------------
Limited Your FATCA registration • Cancel the registration
Conditional agreement has been agreement
designated as limited
conditional. Your financial • Edit the registration
institution won't receive a to be placed back to
GIIN and won't be published initiated status. Once
on the IRS FFI List the FI completes the
registration and
resubmits, the FI will
be placed in
registration submitted
status*
----------------------------------------------------------------------
* If you edit Question 4 to an option other than limited financial
institution, the registration will be re-processed and updated to
approved status (if applicable). Moving from limited conditional to
approved status may affect the effective date of the agreement.
======================================================================
The table below displays the descriptions and next steps for sponsoring entities with sponsored entities in each of the FATCA statuses:
Table 23 -- Sponsored entity statuses and descriptions
----------------------------------------------------------------------
Status Description Next Steps
----------------------------------------------------------------------
Submitted Your sponsored entity's Monitor email and message
information has been board for account updates
submitted for processing
----------------------------------------------------------------------
Under Review The sponsored entity's Monitor email and message
information is being board for account updates
reviewed
----------------------------------------------------------------------
Approved The sponsored entity has The sponsored entity's
been approved and assigned a GIIN will be published on
GIIN the IRS FFI List.
----------------------------------------------------------------------
Rejected/ Your sponsored entity has No next steps
Denied been rejected
----------------------------------------------------------------------
Terminated Your sponsored entity has No next steps
been terminated
----------------------------------------------------------------------
6.4. Appendix D--XML File Preparation Instructions for Adding Multiple Sponsored Entities using a File Upload
The XML schema file (.XSD) for uploading multiple sponsored entities helps sponsoring entities who are familiar with XML codes to create an XML file containing sponsored entity and sponsored subsidiary branch data that can be uploaded to the FATCA Online Registration system. The targeted users of these instructions should have basic working knowledge of XML and prior experience with creating XML files. For users unfamiliar with XML who still wish to use the electronic file submission option for inputting sponsored entities, additional information is available at FATCA: Information for Adding Multiple Sponsored Entities Using a File Upload.
The .XSD file defines all required and optional XML elements and attributes. It can be used to validate an XML file. The validation criteria are based on the special rules and restrictions associated with the required fields for sponsored entities and sponsored subsidiary branches in the FATCA Online Registration system. Below are the step-by-step instructions on how to create the XML file for uploading.
NOTE: For the purpose of this document, sponsored entity generally refers to any of the three sponsored entity classifications, unless otherwise indicated.
Instructions for Creating the Sponsored Entity XML File
• Download and unzip the XML Schema zip file in a compatible XML editor. Two files will appear in the unzipped folder -- FATCA-FIRegistration-SponsoredEntityUpload-1.0.xsd (primary schema) and FATCA-FIRegistration-SponsoredEntityUpload-CountryList-1.0.xsd (country/jurisdiction list schema) -- these should go in the same file directory after unzipping them. The primary schema file will reference the country/jurisdiction list schema file.
• Create the XML header and root element as shown below, additional detail is provided in the table:
<?xml version="1.0" encoding="UTF-8"?>
<tns:SponsoredEntityList version="1.0"
xmlns:tns="urn:us:gov:treasury:irs:fatcafiregselistupload">
----------------------------------------------------------------------
Elements Definition/Description Notes
----------------------------------------------------------------------
SponsoredEntityList Sponsored Entity List This element is the
- A group that contains root element in an XML
data about sponsored file. It contains
entities and a fixed version
sponsoring entity that attribute 1.0.
agrees to perform the
due diligence,
reporting, and other
requirements on their
behalf.
----------------------------------------------------------------------
• Include the FATCA ID of the sponsoring entity. The FATCA ID in the XML should be the same as the FATCA ID of the sponsoring entity uploading the file. The table below provides additional information for this element.
----------------------------------------------------------------------
Element Definition/Description Notes
----------------------------------------------------------------------
SponsorFATCAId Sponsoring Entity's FATCA ID - • 6 characters,
A unique identifier assigned to alphanumeric
Sponsoring Entity in FATCA
registration system. • Letters (excluding
the letter O),
numbers, or a
combination of
both. The FATCA ID
must match the
FATCA account under
which the XML file
is uploaded.
----------------------------------------------------------------------
• Create sponsored entity and, if applicable, sponsored subsidiary branch records by including all required elements, according to the XML schema. The XML file needs to contain:
• Sponsored entity record(s)
(required)-- each record needs the name, classification, and country/jurisdiction of the sponsored entity.
• Sponsored subsidiary branch records (optional) -- sponsored entities classified as sponsored subsidiaries need the country/jurisdiction for each sponsored subsidiary branch
The table below summarizes the required elements and their descriptions, types, and special rules and restrictions.
----------------------------------------------------------------------
Elements Definition/Description Notes
----------------------------------------------------------------------
SponsoredEntity Sponsored Entity - A group • The XML file must
that contains data about contain at least one
sponsored foreign (1) and up to 5,000
financial institution or sponsored entity
sponsored direct reporting records.
non-financial foreign
entity. • Duplicate (i.e. same
legal name, same
classification and
same
country/
jurisdiction)
sponsored entities
records are not
allowed
----------------------------------------------------------------------
SELegalNm Sponsored Entity Legal • Up to 150 characters
Name - The legal name
of the sponsored entity • Lower and upper case
used in official letters (a-z, A-Z),
incorporation or numbers (0-9), blank
organization documents, space, hyphen (-),
or the name otherwise forward slash (/),
recognized by the pound/hashtag sign
resident (#), ampersand (&
country/jurisdiction represented as
government as &), apostrophe
the sponsored entity's ('), period (.),
official name. comma (,), percent
Typically, the legal sign (%), brackets
name is the name used ([]), parentheses
by the sponsored entity (), and curly
in legal documents. brackets ({}).
Notes:
1) According to XML
syntax rules, if
the legal name
contains "&", you
must replace it
with its entity
reference of
"&". The
FATCA Online
Registration system
will automatically
convert "&" to
"&" when each
record is
processed.
2) Although hyphen (-)
is allowed, two
hyphens in a row
without characters
in-between (--) are
not allowed.
----------------------------------------------------------------------
SDClassificationCd Sponsored Entity
Classification Code
for a Sponsored direct
reporting NFFE - The
classification for
sponsored direct
reporting NFFE (SD)
---------------------------------------------- Must enter the
SFClassificationCd Sponsored Entity classification code of
Classification Code for SD, SF, or SS that
a Sponsored Fund - The corresponds to the
classification for Classification Code
sponsored fund (SF) elements
----------------------------------------------
SSClassificationCd Sponsored Entity
Classification Code for
a Sponsored Subsidiary -
The classification for
sponsored subsidiary
(SS).
----------------------------------------------------------------------
SECountryCd Sponsored Entity Enter the 2-character
Country/Jurisdiction alpha code from the
Code - The ISO 3166-1 list of available
alph-2 standard countries in
country/jurisdiction country/jurisdiction
code for the sponsored code reference schema
entity's (see
country/jurisdiction of Country/Jurisdiction
residence for tax Listing)
purposes.
----------------------------------------------------------------------
SSBranch Sponsored Subsidiary • The XML file must
Branch - A group that contain no more than
contains data about a 300 sponsored
branch of a sponsored subsidiary branches
subsidiary that is for each sponsored
outside the sponsored subsidiary (SS)
subsidiary's
country/jurisdiction of • Duplicate (i.e. same
tax residence. country/
jurisdiction)
sponsored subsidiary
branch records are
not allowed
----------------------------------------------------------------------
SBCountryCd Sponsored Subsidiary Only for sponsored
Branch subsidiaries (SS).
Country/Jurisdiction Enter the 2-character
Code - The ISO 3166-1 alpha code from the
alph-2 standard list of available
country/jurisdiction countries in
code for the sponsored country/jurisdiction
subsidiary branch's code reference schema
country/jurisdiction of (see
residence for tax Country/Jurisdiction
purposes. Listing)
----------------------------------------------------------------------
• Validate the file against the XML schema (both primary schema and country/jurisdiction list schema files) using any XML editor. After validation is completed, the XML editor will inform the user of any errors in the XML and the elements that the error is associated with, based on the XML schema's built-in validation rules. Depending on which XML editor is used for validation, the error messages could be in different formats with varying levels of detail. Follow the error message's instructions to correct the XML elements and revalidate.
• Once the XML file passes validation, save the file as .XML. The file name should:
• Contain only letters, numbers, and underscores without any spaces
• Contain no more than 246 characters (excluding the ".XML" file extension)
Below is an example of a sponsored entity XML file and the interpretation of the codes:
<?xml version="1.0" encoding="UTF-8" ?>
<tns:SponsoredEntityList version="1.0"
xmlns:tns="urn:us:gov:treasury:irs:fatcafiregselistupload">
<tns:SponsorFATCAId>ABC123</tns:SponsorFATCAId>
<tns:SponsoredEntity>
<tns:SELegalNm>Bank A</tns:SELegalNm>
<tns:SECountryCd>AF</tns:SECountryCd>
<tns:SDClassificationCd>SD</tns:SDClassificationCd>
</tns:SponsoredEntity>
<tns:SELegalNm>Bank B</tns:SELegalNm>
<tns:SECountryCd>AG</tns:SECountryCd>
<tns:SFClassificationCd>SF</tns:SFClassificationCd>
</tns:SponsoredEntity>
<tns:SponsoredEntity>
<tns:SELegalNm>Bank C</tns:SELegalNm>
<tns:SECountryCd>AF</tns:SECountryCd>
<tns:SSClassificationCd>SS</tns:SSClassificationCd>
<tns:SSBranch>
<tns:SBCountryCd>WS</tns:SBCountryCd>
</tns:SSBranch>
<tns:SSBranch>
<tns:SBCountryCd>AL</tns:SBCountryCd>
</tns:SSBranch>
</tns:SponsoredEntity>
</tns:SponsoredEntityList>
Interpretation of codes:
• Sponsoring entity FATCA ID: ABC123
• New sponsored entity
• Legal name: Bank A
• Classification: SD (sponsored direct reporting NFFE)
• Country/jurisdiction code: AF (Afghanistan)
• New sponsored entity
• Legal name: Bank B
• Classification: SF (sponsored fund)
• Country/jurisdiction code: AG (Antigua and Barbuda)
• New Sponsored Entity
• Legal name: Bank C
• Classification: SS (sponsored subsidiary)
• Country/jurisdiction code: AF (Afghanistan)
• Sponsored subsidiary branch country/jurisdiction code: WS (Samoa)
• Sponsored subsidiary branch country/jurisdiction code: AL (Albania)
Once the XML file is created and validated, it is ready to be uploaded to the sponsoring entity's FATCA account if the sponsoring entity is in approved status. See Chapter 5.5.6. Manage Sponsored Entities for more information.
[The following graphic has not been reproduced:
Figure 108 -- Sponsored entity list schema diagram]
- Institutional AuthorsInternal Revenue Service
- Jurisdictions
- LanguageEnglish