Publication 1518 (11-2012) IRS TAX CALENDAR FOR SMALL BUSINESSES AND SELF-EMPLOYED

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WELCOME to the 2013 IRS Tax Calendar for Small Businesses and Self-Employed. Available in both English and Spanish (Publication 1518SP), this calendar is filled with useful information to address your small business concerns.

Each month highlights a different tax topic. Tax reminders and instructions are shown by date, and you can add your own notes--such as state tax dates or business appointments.

In addition to the monthly topics, look to the last few pages for Online Resources, a list of Forms and Publications, a tear-out sheet of quick reference items and other ways that the IRS can help you. The tax calendar is also available in an online version.

Get it all at IRS.gov, search: tax calendar.

MONTHLY TOPICS

January: Preparation and Setting Up

February: Accounting Methods and Periods

March: Retirement Planning

April: Tallying Business Expenses

May: Employee and Worker Issues

June: Keeping Good Records

July: Your Rights as a Taxpayer

August: Electronic Ways to File and Pay

September: Disaster Recovery Assistance

October: Saving Up to Pay Taxes

November: Correcting Errors

December: Tips on Wage Reporting

The IRS is Working to Help Prevent Identity Theft

Identity theft occurs when someone uses an individual's personal information without their permission to commit fraud or other crimes. When it comes to federal taxes, taxpayers may not be aware they have become victims of identity theft until they receive a letter from the Internal Revenue Service stating more than one tax return was filed with their information or that IRS records show wages from an employer the taxpayer has not worked for in the past.

The IRS is continually reviewing processes and policies to prevent identity theft, to detect refund fraud before it occurs, and to help those who find themselves victimized by it. This is an ongoing battle, as identity thieves continue to create new methods of stealing personal information and using it for their gain. Identity theft cases are among the most complex handled by the IRS.

A special section on IRS.gov is dedicated to identity theft matters, including tips and a special guide to assistance ranging from contacting the IRS Identity Protection Specialized Unit to ways to protect against "phishing" schemes.

If you receive a notice from the IRS indicating identity theft, follow the instructions in that notice. If you believe you are at risk of identity theft due to lost or stolen personal information, you should contact the IRS Identity Protection Specialized Unit at 800-908-4490 immediately so the agency can take action to secure your tax account. You will be asked to complete the IRS Identity Theft Affidavit, Form 14039, and follow the instructions on the back of the form based on your situation.

Be aware that the IRS does not request personal taxpayer information through email. If you receive such a request, identity thieves may be attempting to elicit your private tax information.

PROTECT YOUR SOCIAL SECURITY NUMBER

BE CAREFUL WHEN CHOOSING A TAX PREPARER

If you don't prepare your own return, be careful in choosing your tax preparer because that individual will have access to your personal financial records. Avoid preparers who claim they can obtain larger refunds than other preparers, or who guarantee results or base fees on a percentage of the refund amount.

Headline News!

Health Care Tax Credit Legislation Enacted in 2011

Small businesses and tax-exempt organizations providing health insurance coverage may qualify for a special tax credit. Included in the health care reform legislation, the Patient Protection and Affordable Care Act encourages small business employers to offer health insurance coverage for the first time or maintain coverage they already have. In general, the credit is available to small business employers paying at least half the cost of single coverage for their employees.

Go to IRS.gov and search: Health Care Tax Credit.

The Voluntary Classification Settlement Program

The Voluntary Classification Settlement Program, developed by the IRS, allows small business taxpayers to reclassify their workers as employees for future tax periods with partial relief from federal employment taxes. Under this program, taxpayers will pay an amount which equals slightly more than 1 percent of the amount paid to these workers. Taxpayers will not be liable for any interest or penalties on the liability, nor will they be subject to an employment tax audit regarding the worker classification of the VCSP reclassified workers for prior years.

To participate in the VCSP, the small business taxpayer must meet certain eligibility requirements, apply to participate in VCSP, and enter into a closing agreement with the IRS.

Go to IRS.gov and search: VCSP.

Understanding Merchant Card and Third Party Network Payments

Third-party information reporting on forms in the 1099 series is designed to increase voluntary compliance and improve collections. The first year for this reporting was for tax year 2011. The new legislation requires reporting of income in two areas: merchant payment card reporting (credit, debit and certain electronic transactions) and Securities Basis Reporting.

Verification that tax returns are correct and complete is required in the reporting process. IRS offers assistance using these processes:

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Last year IRS offered transitional relief for 2012 1099-K filings provided that the filer makes a good faith effort to file accurately. However, for payments made after December 31, 2012, IRS will require backup withholding on payments to payees who failed to provide an accurate TIN.

Go to IRS.gov, search: Pub 1281.

You can find out more about the Payment Card/Third Party Reporting and other information returns at the IRS Third Party Reporting Information Center.

Go to IRS.gov and search: Third Party Reporting.

Increased Information Reporting Requirements

Recognizing the importance of compliance with the Internal Revenue Code for revenue collections, Congress enacted a number of provisions to enhance tax filing accuracy. The legislation requires new information reporting to the IRS and taxpayers for issues contributing to the federal tax gap. These new requirements may relate to your business.

Banks and third party networks must report payment card and other payments made to merchants and payees. These organizations are required to issue Form 1099-K for payments starting January 1, 2011.

Effective for corporate stock sales starting January 1, 2011, brokers must report the basis of "specified" securities sales, and if the sale is a short or long-term gain/loss. The Form 1099-B was revised to reflect these changes.

Go to IRS.gov, search: Third Party Reporting Center for more information.

Earned Income Tax Credit

Help your employees increase their take-home pay at no cost to you!

Please help us alert your employees about a valuable tax credit that could put up to $5,891 in their pockets this year. If you have employees who earned less than $50,270 in 2012, they may qualify for the Earned Income Tax Credit, or EITC. IRS estimates that one out of five individuals eligible to claim EITC does not. This leaves millions of individuals potentially going without receiving a benefit that could make a difference to them. With your assistance, we can reduce that number.

Please note, before taxpayers can receive EITC, they must first file federal income tax returns, even if they are not otherwise required to file. Some states and cities have a similar tax credit, increasing the dollars due these employees.

IRS has several resources to help you inform your employees about EITC. Go to IRS.gov, search: EITC for Employers for links to technical information, communication toolkits and marketing materials.

Some relatively inexpensive ways you can alert your employees about EITC include:

The previous information is geared towards small business employers and does not speak to self-employed individuals. All self-employment income as well as related expenses must be reported.

Reminder: Business Package Mailings No Longer Being Mailed Out

Business taxpayers will no longer receive additional tax packages in the mail from the IRS. Businesses may go to http://www.irs.gov, then click on Forms and Publications and follow the directions for getting their forms, instructions and publications.

Additionally, most business forms are available through tax professionals and tax software.

Sketch Out A Strategy

Okay, you've got an idea for a new product, service, or app . . . and you've sketched out a general approach on how to develop your new business. Before you get underway, you'll need to know a few basics to make sure your business is properly set-up and ready to report income.

Choosing a Tax Professional

With your new responsibilities, you may decide to hire a professional tax preparer to assist with your taxes. Enrolled agents, tax attorneys, and certified public accountants have training and expertise in federal taxes. When selecting a tax professional, ask a few questions to see if they offer what you are looking for:

Experience: Does the tax professional have experience in working with similar size and type businesses? Is the professional familiar with your particular line of business?

Services: Does the tax professional offer electronic filing--the safest and most efficient way to file your tax returns?

Price: What does the tax professional charge for services? If the IRS examines your return, what is the tax professional's policy on assisting you? Is the tax professional authorized to practice before the IRS?

Qualifications: New regulations require all paid tax return preparers to register with the IRS and obtain a Preparer Tax Identification Number (PTIN). Ensure that the tax professional you choose has a valid PTIN. The IRS is phasing in a test requirement to make certain that those who are not an enrolled agent, CPA or attorney have met minimal competency requirements. Those subject to the test will become a Registered Tax Return Preparer once they pass it.

Employer Identification Number (EIN)

You are required to have an EIN if you answer "yes" to any of the following six questions:

If you do need an EIN, use one of these four methods to apply:

Of all the choices you make when starting a business, one of the most important is the type of legal organization you select. This decision can affect how much you pay in taxes, the amount of paperwork your business is required to do, the personal liability you face and your ability to borrow money. Common business structures are:

Sole proprietor -- an individual who owns an unincorporated business by themselves.

Partnership -- a relationship where two or more persons join together to carry on a trade or business. Each person contributes money, property, labor or skill, and expects to share in the profits and losses of the business.

Corporation -- a relationship where prospective shareholders exchange money, property, or both, for the corporation's capital stock. Profits are taxed to the corporation when earned and then taxed to the shareholders when distributed as dividends.

S corporation -- a corporation, meeting certain criteria, that elects to be treated as an S corporation. Generally an S corporation is exempt from income tax; the shareholders report the S corporation's income, deductions, losses and credits on their individual tax returns.

Limited Liability Company (LLC) -- an entity--statutorily authorized in certain states-- that is characterized by limited liability for debts similar to that of a corporation, management by members or managers, and pass-through taxation similar to that of a partnership.

There are a number of ways to structure your business, and it's best to figure this out before you get underway. Here is a simple exercise that shows your two major decisions, and some notes to help take the guesswork out.

Choosing an Accounting Method

Every business taxpayer is required to have an accounting method to report income and expenses. The two most commonly used methods are cash and accrual.

Once you choose your accounting method, you must follow it consistently. Generally, you may not change your method of accounting unless you obtain permission from the IRS.

CASH METHOD

Due to its simplicity, the cash method is a popular choice for small businesses. To determine gross income, add up the cash, checks, and fair market value of property and services you receive during the year.

If you receive a check on December 28, 2012, but decide not to cash or deposit it until 2013, you must still count the check as income in the year you received it.

Business expenses are usually deducted in the year they are paid. For example, you order office supplies in October 2012 and they arrive in December 2012. You send a check to pay for them in January 2013. Under the cash method, you should claim that business expense deduction on your 2013 tax return because that is the year you paid for the supplies. Certain businesses cannot use the cash method. In addition, special rules apply for the accounting of inventory.

ACCRUAL METHOD

With the accrual method, income is reported in the year in which all events that fix the right to receive it have occurred, and the amount can be determined with reasonable accuracy, even if income was received in a different year. For example, the accrual method calls for income to be reported when a service is performed.

It doesn't matter that the customer doesn't pay until the following year. Similarly, you deduct business expenses in the year the liability arises, regardless of when they are actually paid.

Using the office supply example, under the accrual method, you may deduct the business expenses for supplies on your 2012 tax return, the year you ordered the supplies and they were delivered, even though you sent a check to pay for them in 2013. You may deduct the expenses in 2012 because that is when you became liable for the expense.

See Publication 538, Accounting Periods and Methods.

Choosing a Tax Year

CALENDAR VS. FISCAL

Each taxpayer must figure taxable income on the basis of an annual accounting period for keeping records and reporting income and expenses. Two choices are available:

Calendar year -- runs from January 1 through December 31 and generally may be adopted by anyone. In some instances, a calendar year is required.

Fiscal year -- runs for 12-consecutive months ending on the last day of any month except December.

The selected tax year must be used on your first tax return and all subsequent returns unless you get IRS approval to change. You can request a change to your tax year by filing Form 1128, Application to Adopt, Change, or Retain a Tax Year.

See Publication 538, Accounting Periods and Methods.

IRA, SEP, SIMPLE and 401(k) Plans

Whether your retirement days are near or far, you should be aware of the types of retirement plans available to you and your employees. The most common are Individual Retirement Arrangements, SEP, SIMPLE IRA and 401(k) plans. In addition to providing you with income during your retirement, they offer significant tax benefits today.

Individual Retirement Arrangement

IRAs allow you to set aside money for your retirement. Banks, financial institutions, mutual funds and stockbrokers are among those who offer IRA accounts.

TRADITIONAL IRA

To contribute to a traditional IRA, you must be under age 70 1/2 at the end of the tax year and have taxable compensation greater than or equal to your contribution during the year. Contributions may be tax deductible in full or in part, depending on your circumstances. The amounts earned by your IRA contributions are usually not taxed until you withdraw the money. Generally, you can't withdraw money from your IRA before you turn age 59 1/2 without paying income taxes and a 10 percent additional tax.

ROTH IRA

Regardless of your age, you may be able to set up a Roth IRA. You can't deduct your contributions, but if certain requirements are met, distributions will be tax-free.

For more information on IRAs, see Publication 590, Individual Retirement Arrangements.

SEP Plan

The Simplified Employee Pension (SEP) plan was specifically designed for small employers and has few administrative burdens or costs. Employer contributions are made directly to IRAs that the employer sets up for the employees. For additional information, see Publication 4333, SEP Retirement Plans for Small Businesses.

SIMPLE Plan

Generally, employers can set up a Savings Incentive Match Plan for Employees if they have 100 or fewer employees and meet other requirements. A SIMPLE plan is an arrangement under which an employer makes contributions to employees' SIMPLE retirement accounts. Additionally, employees can make salary reduction contributions.

The two types of SIMPLE plans are the SIMPLE IRA and SIMPLE 401(k) plans. For additional information, see Publication 4334, SIMPLE IRA Plans for Small Businesses.

401(k) Plan

401(k) plans are the most popular type of retirement plan today. They can be a powerful tool in promoting financial security in retirement for employees and are a valuable option for businesses considering a retirement plan. Employees may defer a portion of their salary as either a pre-tax or an after-tax contribution. Depending on the type of 401(k) plan, the employer can make either non-elective or matching employer contributions. For additional information, see Publication 4222, 401(k) Plans for Small Businesses.

For assistance in determining what type of plan might be best for you and your small business, see Publication 3998, Choosing a Retirement Solution for Your Small Business.

IRS Retirement Plans Navigator

The IRS Retirement Plans Navigator is an easy-to-use Web guide for employers that focuses on choosing, maintaining and correcting a retirement plan. Go to IRS.gov and search: Retirement Navigator.

Retirement Plan Fix-It Guides

You can find tips on how to find, fix and avoid common mistakes in SEP, SIMPLE IRA Plan and 401(k) plans in our Fix-It Guides. Go to IRS.gov and search: Fix-It Guides.

For additional information on employer-sponsored retirement plans, call Employee Plans Customer Account Services at 877-829-5500.

. . . automobiles, lodging, meals . . . When you make visits to clients, trips to vendors, have lunch with prospective contacts, some of these expenses may be tax deductible. Just be sure you've got it all down on paper.

Car Expenses

To take a business deduction for the use of your car, you must determine what percentage of the vehicle you used for business. No deduction is allowed for strictly personal use, such as commuting.

Deductible car expenses can include the cost of: 1) traveling from one workplace to another, 2) making business trips to visit customers or attending business meetings away from your regular workplace, and 3) traveling to temporary workplaces.

It is important to keep complete records to substantiate items reported on your tax return. In the case of car and truck expenses, the records required depend on whether you claim the standard mileage rate or actual expenses.

Standard mileage rate: To claim the standard mileage rate, appropriate records include documentation that identifies the vehicle and provides ownership or lease, and shows miles traveled, destination and business purpose. The 2013 standard mileage rates for the use of a car (including vans, pickups or panel trucks) are on IRS.gov, search: standard mileage rate. If you want to use the standard mileage rate for a car you own, you must choose to use it in the first year the car is available for use in your business. Then in later years, you can choose to use either the standard deduction or actual expenses.

Actual expenses: To claim actual expenses, add your annual car operating expenses, including gas, oil, tires, repairs, license fees, lease payments, registration fees, garage rental, insurance and depreciation. Multiply the car operating expenses by the percentage of business use to arrive at your deductible expense. Business-related parking and road tolls are fully deductible expenses that you do not have to reduce by the business-use percentage.

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Lodging receipts should show the location, duration of your stay, and your expenses. Keep records for cleaning, laundry, phone charges, tips, and other charges not shown separately.

Entertainment Expenses

Entertainment includes any activity generally considered to provide entertainment, amusement, or recreation. Generally, to be deductible for tax purposes, you must show that entertainment expenses (including meals) are directly related to, or associated with, the conduct of your trade or business. You must also have records to prove the business purpose (under the applicable test) and the amount of each expense, the date and place of the entertainment, and the business relationship of the persons entertained. Entertainment expenses are usually subject to a 50 percent limit.

Gift Expenses

If you give gifts in the course of your trade or business, you can deduct all or part of the cost. Generally, you can deduct no more than $25 for business gifts you give directly or indirectly to each person during your tax year.

See Publication 535, Business Expenses, for additional information.

Business is underway, and you've hired some help. You'll need to take care of employees by making sure that the right tax forms are completed, and a payroll system established. Employee status will dictate which forms to use.

Your Payroll

Maintaining good payroll records is critical for both you and your employees.

Keep detailed employment tax records. See Publication 15, (Circular E), Employer's Tax Guide, for more information.

Tip income that employees receive from customers is taxable. Employees must report cash, check, debit or credit card tips to you by the 10th of the month after the month the tips were received. If tip income is below a threshold amount, no withholding will be required. Large food or beverage establishments may be required to file Form 8027, Employer's Annual Information Return of Tip Income and Allocated Tips. See Publication 531, Reporting Tip Income, for more details.

Keep track of federal income, Social Security, Medicare, state and local taxes withheld and the net amount paid to each employee during the year.

Important Employer Tax Forms

Form I-9, Employment Eligibility Verification, must be completed for each newly hired employee to demonstrate the employer's compliance with the law and the employee's work authorization.

Form W-2, Wage and Tax Statement, is the annual statement you give to employees showing their earnings and withholdings for the year. Generally, you must provide the statement by January 31 of the following year. Copy A of Form W-2 is due to the Social Security Administration on the last day of February, although electronic filers have until the last day of March.

Form W-4, Employee's Withholding Allowance Certificate, must be completed and returned by new employees showing their filing status and withholding allowances. Verify the employee's Social Security number with their Social Security card.

Form W-11, Hiring Incentives to Restore Employment (HIRE) Act Employee Affidavit is used to confirm that an employee is a qualified employee under the HIRE Act.

Form 940, Employer's Annual Federal Unemployment (FUTA) Tax Return. Generally, federal unemployment tax is computed on the first $7,000 of each employee's earnings. If the FUTA tax liability is more than $500, you must deposit at least one quarterly payment.

Form 941, Employer's Quarterly Federal Tax Return, is your quarterly report of wages paid, tip income received by employees, income tax withheld, and both the employer's and the employee's share of Social Security and Medicare taxes.

Form 944, Employer's Annual Federal Tax Return (a variation of Form 941), is an annual wage report for employers whose total annual liability for income tax withheld, Social Security, and Medicare taxes is $1,000 or less. If you qualify to file Form 944, the IRS will notify you. Beginning with tax year 2010, employers that otherwise would be required to file Form 944 can notify the IRS if they want to elect to file Form 941 quarterly instead of Form 944 annually. For additional guidance, go to IRS.gov and search: Form 944.

Family Help

Employment tax requirements for family employees may vary from those that apply to other employees. Special rules exist for hiring a spouse, child or parent. For additional information, go to IRS.gov and search: Family Help.

Independent Contractor or Employee?

It is critical that you, the employer, correctly determine whether the individuals providing services are employees or independent contractors. Generally, you must withhold income taxes, withhold and pay Social Security and Medicare taxes, and pay unemployment tax on employee wages. You do not generally have to withhold or pay taxes on payments to independent contractors.

Generally, whether a worker is an employee or an independent contractor depends upon how much control you have as a business owner. The IRS uses three broad categories to determine this: behavioral control, financial control, and the type of relationship. Publication 1779, Independent Contractor or Employee, provides guidance. If, after reviewing these categories, the determination remains unclear, you may file Form SS-8, Determination of Worker Status for Purposes of Federal Employment Taxes and Income Tax Withholding and the IRS will determine the worker's status.

If you have an independent contractor, you may be required to issue Form 1099-MISC for payments totaling $600 or more in a calendar year. Form W-9, Request for Taxpayer Identification Number and Certification, may be used to obtain the payee's taxpayer identification number and to certify that no backup withholding is required. For more information, go to IRS.gov and search: Independent Contractor.

Also see: Publication 15, (Circular E) Employer's Tax Guide, and Publication 15-A, Employer's Supplemental Tax Guide.

Keeping good records is a very important part of the growth and maintenance of your business. Good records will help you:

You need good records to monitor the progress of your business. Records can show whether your business is improving, which items are selling, or what changes you need to make. Good records can increase the likelihood of business success.

Prepare your financial statements

You need good records to prepare accurate financial statements. These include income (profit and loss) statements and balance sheets. These statements can help you in dealing with your bank or creditors and help you manage your business.

An income statement shows the business income and expenses for a given period of time.

A balance sheet shows the assets, liabilities, and your equity in the business on a given date.

Identify source of receipts

You will receive money or property from many sources. Your records can identify the source of your receipts. You need this information to separate business from non-business receipts and taxable from nontaxable income.

Keep track of deductible expenses

You may forget expenses when preparing your tax return unless you record them when they occur.

Prepare your tax return

You need good records to prepare your tax returns. These records must support the income, expenses, deductions and credits you report. Generally, these are the same records you use to monitor your business and prepare your financial statement.

Support items reported on tax returns

You must keep your business records available at all times for inspection by the IRS. If the IRS examines any of your tax returns, you may be asked to explain the items reported. A complete set of records will speed up the examination.

So what's the best way to keep records?

Use any recordkeeping system that clearly and accurately reflects your income and expenses. Keep in mind your tax records must support all the income, tax deductions and credits listed on your tax return. Be sure to separate your business and personal receipts and your taxable and nontaxable income.

RECORDING EXPENSES

Record your expenses when you pay or incur them, depending on your method of accounting. It's easy to forget last year's expenses when you're filling out this year's return. Don't overlook deductions for which you qualify.

KEEPING A RECORD OF YOUR BUSINESS ASSETS

Your business assets are the property and equipment you own and use for your business. Keep a complete and detailed record of these assets showing when you acquired them, how much you paid for them, and how you use the assets in your business. This record will allow you to depreciate your assets properly and report the correct gain or loss when you dispose of them.

HOW LONG SHOULD I KEEP RECORDS?

The length of time you should keep a document depends on the action, expense, or event the document verifies. Generally, you must keep records that support an item of income or deductions on a tax return until the period of limitations for that return runs out.

HOW LONG SHOULD I KEEP EMPLOYMENT TAX RECORDS?

You must keep all records of employment taxes for at least four years after the date the tax becomes due or is paid, whichever is later.

ARE THE RECORDS CONNECTED TO ASSETS?

Keep records relating to property until the period of limitations expires for the year in which you dispose of the property in a taxable disposition. You must keep these records to figure any depreciation, amortization or depletion deduction and to figure the gain or loss when you sell or otherwise dispose of the property.

WHAT SHOULD I DO WHEN I NO LONGER NEED MY RECORDS FOR TAX PURPOSES?

When your records are no longer needed for tax purposes, do not discard them until you check to see if you have to keep them longer for other purposes. For example, your insurance company or creditors may require you to keep them longer than the IRS does.

See Publication 583, Starting a Business and Keeping Records.

When contacting IRS, employees will explain and protect your rights. Information provided will not be disclosed to anyone except as authorized by law. You have the right to know why the IRS is asking for information, how it will be used, and what happens if you do not provide the requested information. Refer to Publication 1, Your Rights as a Taxpayer.

Representation

You may represent yourself, or with proper written authorization, have someone else represent you. Your representative must be a person allowed to practice before the IRS-- an attorney, certified public accountant or enrolled agent.

Examination

Most tax returns are accepted as filed. If IRS asks about your return or selects it for examination, this does not suggest you are dishonest. The inquiry or examination may result in more tax owed, no change to the return, or you may even receive a refund.

Appeals and Judicial Review

Publication 5, Your Appeal Rights and How to Prepare a Protest If You Don't Agree, explains your right to disagree with an examiner's proposed changes and request the case be reviewed by the IRS Appeals Office. If you disagree with the Appeals findings, you may take your case to the United States' Tax Court, Court of Federal Claims or District Court.

Collection

Paying your taxes in full and on time saves you penalty and interest charges. If you can't pay in full, file on time, pay what you can and request a payment plan (installment agreement). Publication 594, The IRS Collection Process, explains what to do when you owe taxes. More information is available at IRS.gov, search: Collection Procedures.

Fresh Start

As part of the Fresh Start initiative, IRS has made the streamlined Installment Agreement process available to more small businesses. Small businesses with $25,000 or less in unpaid tax that can full pay the balance due within 24 months can participate.

IRS has also significantly increased the dollar thresholds of when Notices of Federal Tax Liens are generally filed, and modified its procedures that make it easier for taxpayers to obtain lien withdrawals. Liens may now be withdrawn once full payment of taxes is made if the taxpayer requests it in writing. For more details, visit IRS.gov, search: Fresh Start.

What is an Offer in Compromise?

An Offer in Compromise agreement is between you and the IRS to settle your tax liabilities for less than the full amount owed.

Generally, an offer will not be accepted if IRS believes that your liability can be paid in full as a lump sum or through a payment agreement. Your income and assets are looked at to determine your ability to pay.

A streamlined OIC is being expanded to allow taxpayers with annual incomes up to $100,000 to participate. In addition, participants must have tax liability of less than $50,000.

Help from the Taxpayer Advocate Service

The Taxpayer Advocate Service is an independent organization within the IRS that assists taxpayers with tax problems unresolved through normal channels or who believes that an IRS system or procedure is not working.

Contact TAS at:

If you believe your small business has been the subject of excessive or unfair regulatory enforcement or compliance actions from any federal agency, you may file a complaint with the Small Business Administration's National Ombudsman.

Contact the SBA at 888-734-3247 or email ombudsman@sba.gov.

IRS e-file for Business and Self-Employed Taxpayers

IRS e-file has become the most-used option for filing individual and business tax returns. The IRS will confirm receipt of your return within just 48 hours. E-filers receive refunds in about half the time as do paper filers--even faster with direct deposit. IRS e-file also offers the convenience of filing tax returns early and delaying payments owed until the due date. In most states you may e-file your federal and state returns at the same time. Forms include:

E-filing a return with a balance due via an electronic payment is a safe and convenient way to be assured of on-time receipt and acknowledgement. Paying business taxes by Electronic Funds Withdrawal can be made for:

Payments can also be made for penalties related to

and Form

partnership returns.

Payments scheduled for withdrawal on or before the return due date will be considered timely. Payments for Forms 720, 940, 941, 944 and 2290 cannot be scheduled in advance.

Electronic Federal Tax Payment System Pays All Your Federal Taxes Securely

EFTPS allows taxpayers to schedule their payments up to 120 days in advance of a due date for business taxes, and 365 days for individual taxes. EFTPS is safe and easy to use, you receive an immediate acknowledgement number as a receipt for every transaction, and you can get a 16-month payment history online.

EFTPS EXPRESS ENROLLMENT FOR NEW BUSINESSES AND REQUIRED TAXPAYERS

Any new business taxpayer who requests a new Employee Identification Number and has federal tax deposit obligations is pre-enrolled in EFTPS.

In addition, business taxpayers who previously used federal tax deposit coupons should consider using EFTPS to make their payments electronically.

To enroll or for additional information, visit the EFTPS website at http://www.eftps.gov or call EFTPS Customer Service at 800-555-4477, 800-733-4829 (TDD), or 800-244-4829 (Spanish).

Planning what to do in case of a disaster is an important part of being prepared. The IRS encourages taxpayers to safeguard their records. Some simple steps can help you and your business protect financial and tax records.

Security in Electronic Recordkeeping

Many people receive bank statements and documents electronically. This method allows for easy backup to ensure secure record keeping. You can copy files to a portable electronic storage device, such as a flash drive, CD or DVD.

In addition, you may scan your paper documents (W-2s, tax returns and other records) to create electronic files for safekeeping.

Be sure to store these backup files in a safe location, apart from your business, in case your normal backup systems are destroyed. Convenience to your home should not be your primary concern. Remember, a disaster that strikes your home may also affect other facilities nearby, making quick retrieval of your records difficult or impossible.

Document Valuables and Equipment

Publications 584, Casualty, Disaster, and Theft Loss Workbook, and 584-B, Business Casualty, Disaster, and Theft Loss Workbook, can help you compile a room-by-room list of your belongings or business equipment. This will help you recall and document the market value of items for insurance and casualty loss claims. You can also photograph or video the contents of your home and/or business, especially items of great value.

Continuity of Operations Planning

How quickly your company can get back to business after a disaster strikes often depends on the emergency planning you do today. Plan now to improve your company's ability to survive and recover, and then review your emergency plans annually. Just as your business changes over time, so do your preparedness needs. When you hire new employees, or changes occur in how your company functions, you should update your plans and inform your employees.

Here are preparedness strategies:

In the event of a disaster, the IRS stands ready to help you if your records are destroyed. You can request a copy (for a fee) of a tax return and all attachments (including Form W-2) by using Form 4506, Request for Copy of Tax Return.

If you need only the information from your return, you can order a free transcript by calling 800-829-1040, using "Order a Transcript" on the IRS website, or using Form 4506-T, Request for Transcript of Tax Return.

REFERENCES/RELATED TOPICS

IRS.gov, search: disaster

Special tax law provisions may help taxpayers and businesses recover financially from the impact of a disaster, especially when the president declares their location to be a major disaster area. Depending on the circumstances, the IRS may grant additional time to file returns and pay taxes. To find out if your area is affected, go to IRS.gov and search: Tax Relief in Disaster Situations.

File and Pay Taxes Due On Time

One major misstep many new business owners make is not adequately budgeting for taxes due. If you can't pay the full amount, it's important to at least file your tax forms by their due dates. If you cannot pay all your taxes immediately, pay as much as you can now. By filing on time and by paying what you can, you will reduce the amount of interest and penalty you will owe.

You may be able to make monthly payments through an installment agreement. The IRS can set up a direct debit from your financial institution or a payroll deduction from your wages or salary. Attach Form 9465, Installment Agreement Request, and propose a monthly payment date and amount. If circumstances make it unlikely that you could pay the full tax even on an installment plan, request a copy of Publication 594, The IRS Collection Process. This publication lists alternative methods for resolving your account.

Note: In general, the penalty rate is 1/2 of 1 percent (.5 percent) each month tax is paid late. The penalty rate may increase to 1 percent, or the rate may decrease to 1/4 of 1 percent (.25 percent) while an approved Installment Agreement is in effect. Regardless of the penalty rate, the total penalty cannot exceed 25 percent. However, you must have filed the tax return on time.

ESTIMATED TAX PAYMENTS: SELF-EMPLOYED INDIVIDUALS

Estimated tax is used to pay income tax and self-employment tax, as well as other taxes and amounts reported on your tax return. This includes income from self-employment, interest, dividends, alimony, rent, gains from the sale of assets, prizes and awards. You may also have to pay estimated tax if the amount of income tax being withheld from your salary, pension, or other income is not enough

If you do not pay enough through withholding or estimated tax payments, you may be charged a penalty. If you do not pay enough by the due date of each payment period you may be charged a penalty even if you are due a refund when you file your tax return.

For estimated tax purposes, the year is divided into four payment periods. Each period has a specific payment due date.

Using the EFTPS system is the easiest way to pay your federal taxes--for individuals, as well as businesses. Make ALL of your federal tax payments including federal tax deposits (FTDs), installment agreement, and estimated tax payments using Electronic Federal Tax Payment System (EFTPS). You may pay your estimated taxes weekly, bi-weekly, or monthly, as long as you have paid enough in by the end of the quarter. Using EFTPS, you can access a history of your payments, so you know how much and when you made your estimated tax payments.

The maximum amount of net earnings subject to the Social Security portion of the self-employment tax generally changes each year. Visit http://www.socialsecurity.gov for the latest information and updates. All net earnings of at least the set maximum amount are subject to the Medicare portion of the tax.

If you are filing as a sole proprietor, partner, S corporation shareholder and/or a self-employed individual, you should use Form 1040-ES, Estimated Tax for Individuals (PDF), to figure and pay your estimated tax. For additional information on filing for a sole proprietor, partners and/or S corporation shareholder, refer to Publication 505, Tax Withholding and Estimated Tax.

Note: The number of electronic filing and payment options increases every year, which helps reduce your burden and improves the timeliness and accuracy of tax returns. When it comes to filing your tax return, however, the law provides that the IRS can assess a penalty if you fail to file, fail to pay or both.

Here are eight important points about the two different penalties you may face if you file or pay late:

ESTIMATED TAX PAYMENTS: CORPORATIONS

If you are filing as a corporation you should use Form 1120-W, Estimated Tax for Corporations (PDF), to figure the estimated tax. You must deposit the payments. For additional information on filing for a corporation, refer to Publication 542, Corporations and then use EFTPS (Electronic Federal Tax Payment System) to deposit payments.

If you omit any information from your tax return, make an error, or miss a tax-filing deadline, it doesn't have to be a major problem. However, you should take prompt action to set things right.

Correcting Errors in Your Return

It can be less expensive and less complicated to correct errors before receiving notices from the IRS. Forms you may use to report corrections include:

Forms 94X, Employment Tax Adjustments. When employers discover errors made resulting in overpayment or underpayment of employment taxes, they can file the corresponding amended employment tax form. These amended employment tax forms include: Forms 941-X, 943-X, 944-X, 945-X and CT-1X.

Form W-2C, Corrected Wage and Tax Statement, and Form W-3C, Transmittal of Corrected Wage and Tax Statements. These forms are used to correct the information about your employees' total earnings and withholdings for the year. You can now access and complete Forms W-2C and W-3C online. See Social Security's Business Tips for Success for more information.

Form 1040X, Amended U.S. Individual Income Tax Return. If you made a mistake on your individual tax return, use this form to correct any errors. If you owe tax as a result of an error, you should send the additional tax owed with Form 1040X. This will stop penalties and interest from accruing on the additional tax owed.

Form 1065, U.S. Return of Partnership Income. If you made a mistake on a partnership return, check the box for "amended return" on Form 1065, and follow the instructions. Give each partner a copy of the amended Schedule K-1.

Form 1120S, U.S. Income Tax Return for an S Corporation. To correct a previously filed Form 1120S return, file an amended Form 1120S, check the box for "amended return" on page 1 and follow the instructions. Give each shareholder a copy of the amended Schedule K-1.

Form 1120X, Amended U.S. Corporation Income Tax Return. Use this form if you made a mistake on your corporate tax return. If you owe tax, you should send it with the form.

Forms 1099 and 1098. These are examples of information returns. Use the instructions for making corrections that come with the form.

A notice from the IRS: What should you do?

If you receive a notice of any kind from the IRS, open it, read it, and respond promptly. Most notices include a deadline for your response.

The IRS writes to taxpayers for many reasons. For example:

Examples of other notices include:

CP 102: A math error was found on certain forms (such as Forms 941, 942, 943, 944 or 945 returns) that you filed, and the IRS believes you owe more tax.

CP 138: The tax you overpaid on one tax return was applied to another return where you owed tax.

CP 165: Your check for your federal tax deposit or estimated taxes was returned. This notice asks for the payment, plus a bad check penalty (the minimum penalty is $15).

CP 2000: Issued for verification for unreported income, payments or credits.

CP 2100: To notify you of incorrect information and remind you of your obligation to solicit the correct information, so you can file correctly in the future. The notice also reminds you of your responsibility to backup withhold if the information is not provided.

CP 2501: A discrepancy was found between what you reported as your income, credit or deduction, and what IRS records show.

Whether or not you agree with the discrepancy, call the phone number listed on the notice or visit your local IRS office before the deadline. It is important to let the IRS know that you received the notice and that you are doing something about it.

Putting off contacting the IRS, especially in the case of notices requesting payment, can increase the amount you owe because penalties and interest keep accruing.

One-on-One Help from the Social Security Administration

Employers who need help with general wage reporting information can call the Social Security Administration's Employer Reporting Service Center at 800-772-6270. For answers to more technical questions, employer service liaison officers are available around the country by calling 800-772-6270.

Other Services

FORM W-2 FILING INFORMATION

Each year, employers must send Copy A of each employee's Form W-2, Wage and Tax Statement, with one Form W-3, Transmittal of Wage and Tax Statement, to the Social Security Administration by the last day of February (or last day of March if they file electronically) to report the wages and taxes of their employees for the previous calendar year. Complete wage reporting information and all publications needed to meet their wage reporting responsibilities are now online on the Social Security Online website, Employer W-2 Filing Instructions and Information page.

ELECTRONIC FILING OF W-2S

Employers and their authorized representatives can now file W-2 reports over the Internet. There are three electronic filing methods available through Social Security's Business Services website:

W-2 Online -- You can complete up to 20 Forms W-2 on your computer, electronically submit them to SSA, and print copies suitable for distribution to your employees. This option is ideal for businesses with 20 or fewer employees or for individuals with household employees.

W-2C Online -- This service is similar to W-2 Online except it allows you to complete up to 20 Forms W-2C, Corrected Wage and Tax Statements. This service can be used regardless of which service you used to submit the original W-2 to SSA.

Upload a Wage Report -- You can upload a wage report file formatted according to Social Security's Wage Reporting (Forms W-2), specifications.

To get started simply go to the Social Security Business Services Online website. You will need to follow instructions to register for a Personal Identification Number (PIN) and password. A PIN will be provided immediately after you complete the registration process. A password will be mailed in approximately two weeks. To begin using the site, select "Login" and enter your PIN and password.

Third-party preparers need to register only one time in their firm's name. December is the preferred month to register. Social Security usually begins accepting electronic submissions the second week in January.

You can get more information on filing W-2s online in the Business Services Online Handbook by visiting the Social Security Online website, select Employer W-2 Filing Instructions and Information page and click on "Business Services Online BSO Electronic W-2 Filing Handbook" or call 800-772-6270.

Verifying Employee Names and Social Security Numbers

The name and SSN listed on each W-2 must match the name and SSN on the employee's Social Security card. This match ensures that the earnings of each worker are properly recorded to their lifetime earnings record. The earnings record is the basis for determining Social Security benefit eligibility and benefit amount.

SSA has developed a free Employee Verification Service (EVS) that will match your record of employee names and SSNs with SSA's records so they can be corrected before you submit your W-2s to SSA.

Fewer than 50 names -- Contact your nearest Social Security office. You can locate the address by visiting the Social Security Online website, or by calling 800-772-1213

More than 50 names -- This option is ideal for employers who want to verify their entire payroll database. You must register for this service. For details visit the SSA's website, Employer W-2 Filing Business Services Online Information and Instructions and Information -- Social Security Number Verification page.

SSA/IRS Reporter -- This a quarterly newsletter for employers prepared by the Social Security Administration and the Internal Revenue Service. Locate issues of the SSA/IRS Reporter on IRS.gov, search: SSA Reporter.

Easy-to-Use Online Resources

The Small Business/Self-Employed Tax Center on IRS.gov has a wealth of information for your small business.

Starting, operating, or closing a business? Visit http://www.irs.gov/smallbiz and find help with:

Learn about business taxes on your own time, and at your own pace.

Small Business/Self-Employed Virtual Small Business Tax Workshop: What you need to know about federal taxes and your new business, how to set up and run your business so paying taxes isn't a hassle, information on federal unemployment taxes, and much more.

IRS Video Portal: Contains small business video and audio presentations such as adjusting employment taxes, business income, Employer Identification Numbers, home office deduction, recordkeeping, and seasonal businesses.

Online Services for Small Businesses

The IRS is making it easier for you to conduct business with us electronically. You can obtain an Employer Identification Number online, sign up for paying electronically using EFTPS, set up an online payment agreement and more. The availability of electronic options is increasing every year, helping reduce your burden and improve the timeliness and accuracy of tax returns.

Electronic Subscription Services

The IRS has numerous free electronic subscription services that provide information for your business:

e-News for Small Business: Distributed every other Wednesday, the newsletter provides tax information for small business owners and self-employed individuals including:

This newsletter is issued periodically during the year and provides information for employers about current developments and upcoming events within the retirement plan area.

Exempt Organizations Update: Subscribers receive email updates and alerts from the IRS about developments in exempt organizations tax law and regulations, upcoming IRS training and events, and other information.

Small Business Events: IRS supports small business tax workshops and hosts webinars that address a variety of small business topics.

The Self-Employed Individuals Tax Center is your one-stop resource for tax information on self-employment income. Topics include: Who is Self-Employed, Self-Employment Tax, Essential Forms & Publications and more.

Additional tax centers have been developed to help you quickly find information related to your particular area of interest, industry or profession. Go to IRS.gov, search: Tax Centers.

Small Business and Self-Employed "Filing Season Central"

Filing Season Central is your one-stop assistance center for filing your business returns. This includes Highlights of Tax Law Changes, Tax Tips, and more.

New Media!

Get the latest information on tax changes, initiatives, products and services, including:

YouTube

The IRS has video channels that provide short, informative videos on various tax-related topics in English, American Sign Language (ASL) and a variety of foreign languages.

Twitter

IRS tweets include various tax-related announcements, news for tax professionals and hiring initiatives.

Podcasts

The IRS creates audio files for use in podcasts. These short audio recordings provide information on specific tax-related topics and are available for download at IRS.gov and on iTunes.

IRS Video Portal

Learn about tax topics through video and audio presentations. For archives of live panel discussions, webinars, and video clips, go to http://www.irsvideos.gov.

Get connected.

Visit the IRS New Media webpage at http://go.usa.gov/aYB to learn more. Note that this URL is case sensitive.

The IRS Can Assist via Website and Phone

We can help online, by phone, in print, and through CD/DVDs. The IRS.gov website is available 24/7 with products to support our small business and self-employed customers.

The IRS offers a host of resources developed with the small business owner in mind, ranging from forms and publications, CDs and DVDs, videos and toll-free tax assistance to Web links, classes and workshops. Most of these services are free.

Forms and Publications

The IRS provides many forms and publications to assist you. Most can be downloaded from IRS.gov or you can order any of them free by calling 800-829-3676.

Refer to the next two pages for a list of forms and publications that may help you meet your tax obligations.

IRS Forms and Publications Tax DVD

Publication 1796, IRS Tax Products DVD, contains the current and prior year tax forms and publications. You can purchase the DVD from the National Technical Information Service, the official distributor. Order by calling 877-233-6767.

Publication 1796, released twice during the year, in January and March, contains:

The Business and Specialty Tax Line at 800-829-4933 is for businesses, corporations, partnerships and trusts that need information and/or help regarding their Business Returns or Business (BMF) Accounts. Services cover Employer Identification Numbers (EINs), 94X returns, 1041, 1065, 1120S, Excise Returns, Estate and Gift Returns, as well as issues related to federal tax deposits.

The Small Business Website

Starting, operating, or closing a business? Visit the Small Business and Self-Employed One-Stop Resource page and find help with:

Also available are online versions of the Tax Calendar for Small Businesses and Self-Employed, Tax Topics for Businesses, and Frequently Asked Questions. Visit

Tax Exempt and Government Entities Help Line

The Tax Exempt and Government Entities Help Line is available to assist you if you need tax information or assistance relating to Tax Exempt or Government Entities, Tax Exempt Bonds or Employer/Employee Pension Plans. Call toll-free at 877-829-5500.

Help us to help you!

To better serve your needs as a businessperson and to provide products and services that fulfill that goal, we need your input.

Please send us your feedback on the 2013 Tax Calendar for Small Businesses and Self-Employed by completing a brief survey. Go to IRS.gov, search: Small business one-stop, and select "Rate Our Products."

Your Links

The IRS produces many free publications to assist you. Download publications from IRS.gov or order free by calling 800-829-3676.

Buy a DVD of current and prior year tax forms and publications from the National Technical Information Service at 877-233-6767 or IRS.gov/cdorders.

To order forms via FAX, call 703-605-6900 (not toll-free).

A-Z Index for Business

Know what you're looking for and want to find it fast? The Small Business and Self-Employed Tax Center at IRS.gov/smallbiz has an alphabetical topical index of business topics and publications.

Pub. 1, Your Rights as a Taxpayer, explains your rights at each step in the examination, appeal, collection and refund process.

Pub. 5, Your Appeal Rights and How to Prepare a Protest If You Don't Agree. Available in Spanish (Pub. 5SP).

Pub. 15, Circular E, Employer's Tax Guide, your tax responsibilities as an employer.

Also see Forms 940, 941, 944.

Pub. 15-A, Employer's Supplemental Tax Guide, supplements Circular E.

Pub. 15-B, Employer's Tax Guide to Fringe Benefits

Pub. 51, Circular A, Agricultural Employer's Tax Guide

Also see Form 943.

Pub. 225, Farmer's Tax Guide

Also see Forms SE), 4136, 8903.

Pub. 334, Tax Guide for Small Business (For Individuals Who Use Schedule C or C-EZ), explains tax laws for sole proprietorships.

Also see Forms C-EZ), 1040-V.

Pub. 505, Tax Withholding and Estimated Tax, discusses the two methods of paying federal taxes by individuals, tax withholding and estimated taxes and the underpayment penalty.

Also see Forms 2210, 2210-F, W-4, W-4P, W-4S, W-4V.

Pub. 509, Tax Calendars for 2013, contains three tax calendars (general, employer's and excise) and lists specific due dates for filing tax forms, paying taxes and taking other required actions.

Pub. 510, Excise Taxes, covers federal excise taxes reported on Forms 11-C, 720, 730.

Also see Forms 637, 720, 6197, 6627, 8849.

Pub. 531, Reporting Tip Income

Pub. 535, Business Expenses

Pub. 536, Net Operating Losses (NOLs) for Individuals, Estates, and Trusts

Also see Form 1045.

Pub. 537, Installment Sales.

Also see Form 6252.

Pub. 538, Accounting Periods and Methods

Also see Forms 1128, 3115, 2553.

Pub. 541, Partnerships

Also see Form 1065, 1065 (Schedule K-1).

Pub. 542, Corporations.

Also see Forms 1120, 1120-S.

Pub. 544, Sales and Other Dispositions of Assets

Also see Forms 8824.

Pub. 547, Casualties, Disasters, and Thefts

Also see Forms 4797.

Pub. 551, Basis of Assets, how to determine the basis of property

Pub. 552, Recordkeeping for Individuals

Pub. 556, Examination of Returns, Appeal Rights, and Claims for Refund

Also see Forms 843, 1040X, 2848, 4506, 8379, 8857.

Pub. 557, Tax-Exempt Status for Your Organization

Also see Forms 990, 990-EZ, 990-N, 990-PF, 1023, 1024, 1028, 8871, 8872.

Pub. 560, Retirement Plans for Small Business (SEP, SIMPLE, and Qualified Plans)

Also see Forms 5305-SEP, 5304-SIMPLE, 5305-SIMPLE, 5500, 5500-EZ.

Pub. 575, Pension and Annuity Income

Also see Forms 4972.

Pub. 583, Starting a Business and Keeping Records

Also see Forms 1040 (Schedules C, SE).

Pub. 584, Casualty, Disaster, and Theft Loss Workbook (Personal-Use Property)

Pub. 584-B, Business Casualty, Disaster, and Theft Loss Workbook

Pub. 587, Business Use of Your Home, explains how to figure and claim deductions and includes special rules for daycare providers.

Also see Form 8829.

Pub. 590, Individual Retirement Arrangements (IRAs).

Also see Forms 1099-R, 8606.

Pub. 594, The IRS Collection Process, your rights and duties as a taxpayer. Available in Spanish (Pub. 594SP).

Pub. 595, Capital Construction for Commercial Fishermen

Also see Form 1040.

Pub. 598, Tax on Unrelated Business Income of Exempt Organizations

Also see Form 990-T.

Pub. 908, Bankruptcy Tax Guide

Also see Forms 982, 1041, 1041-ES.

Pub. 910, IRS Guide to Free Tax Services, describes the services and assistance available to taxpayers and contains a listing of free publications.

Pub. 925, Passive Activity and At-Risk Rules

Also see Forms 8582, 8582-CR and 8810.

Pub. 939, General Rule for Pensions and Annuities

Also see Form 1099-R.

Pub. 946, How to Depreciate Property

Also see Form 4562.

Pub. 947, Practice Before the IRS and Power of Attorney

Also see Forms 2848, 8821.

Pub. 966, Electronic Choices to Pay All Your Federal Taxes, an overview of EFTPS for businesses and individuals. Also available in Spanish (Pub. 966SP).

Pub. 971, Innocent Spouse Relief

Also see Form 8857.

Pub. 1244, Employee's Daily Record of Tips and Report of Tips to Employer

Also see Forms 4137.

Pub. 1542, Per Diem Rates (For Travel Within the Continental United States)

Pub. 1544, Reporting Cash Payments of Over $10,000 (Received in a Trade or Business)

Also see Form 8300.

Pub. 1546, Taxpayer Advocate Service-Your Voice at the IRS. Available in Spanish (Pub. 1546SP).

Pub. 1635, Understanding your EIN, when an EIN is required and how to obtain one.

Pub. 1779, Independent Contractor or Employee

Pub. 1796, IRS Tax Products DVD

Pub. 2105, Why Do I Have to Pay Taxes?

Pub. 3066, Have You Had Your Check-Up This Year? -- for Retirement Plans

Pub. 3144, Tips on Tips (A Guide to Tip Income Reporting) for Employers

Pub. 3402, Taxation of Limited Liability Companies

Pub. 3611, E-file Electronic Payments, taxpayers can pay federal taxes electronically through an electronic funds withdrawal, by credit card or by using EFTPS.

Pub. 3780, Tax Information for Small Construction Businesses

Pub. 3998, Choosing a Retirement Plan for Your Small Business

Also see Forms 5500, 5500-EZ, 5558.

Pub. 4118, Lots of Benefits-Retirement Plans Life Cycle

Pub. 4132, EFTPS Online Factsheet

Pub. 4169, EFTPS Tax Professional Guide

Pub. 4222, 401(k) Plans for Small Businesses

Also see Forms 5500, 5500-EZ, 5558.

Pub. 4224, Retirement Plan Correction Programs, retirement plan correction programs offered by the IRS and U.S. Department of Labor.

Pub. 4284, SIMPLE IRA Plan Checklist

Also see Forms 5500, 5500-EZ, 5558.

Pub. 4333, SEP Retirement Plans for Small Businesses

Pub. 4334, SIMPLE IRA Plans for Small Businesses

Pub. 4460, The Retirement Plans Product Navigator

Pub. 4531, 401(k) Checklist

Also see Forms 5500, 5500-EZ and 5558.

Pub. 4587, Payroll Deduction IRAs for Small Businesses

Pub. 4591, Small Business Federal Tax Responsibilities

Pub. 4667, Tax Information for Small Businesses and Self-Employed Taxpayers

Pub. 4674, Automatic Enrollment 401 (k) Plans for Small Businesses

Pub. 4676, Employment Tax Adjustment or Claim for Refund

Pub. 4689, Your Rights as a Small Business Owner under the Small Business Regulatory Enforcement Fairness Act (SBREFA)

Pub. 4806, Profit Sharing Plans for Small Businesses

At Your Fingertips

For more calendar tools, go to IRS.gov/smallbiz and search: Tax Calendar.

You'll find the online tax calendar contains the exact information found in this printed calendar with easy-to-access links by topic and month.

You'll also find instructions for importing the calendar into Microsoft Outlook and iCal applications allowing access via electronic organizers and other hand-held devices.

Look for the new IRS CalendarConnector -- it's a tool that you can save to your desktop to receive daily, weekly, or monthly tax reminders.

Wondering about the "black-dotted squares" that appear in several places on the calendar? They are commonly called QR codes--short for Quick Response Code--and each contains encoded information.

Most smartphones have an app which can decode the pattern. Scanning the QR codes in this calendar will send you directly to a web page for that tax-related topic.

If you're a user, scan the QR code provided here to go to the site of all our Tax Calendar products.

Find these codes useful? Please let us know. Go to IRS.gov, search: Small business one-stop, and select "Rate Our Products."

Clip'n Save!

Tax Help for Small Businesses and the Self-Employed

If you are starting or currently operating a small business, IRS has extensive tax information, forms, publications and online tools and resources.

IRS.gov/businesses

SMALL BUSINESS AND SELF-EMPLOYED TAX CENTER offers tax help through an indexed list of topics or alphabetically by business type (such as sole proprietor, partnership or corporation).

IRS.gov/smallbiz

Starting, Operating or Closing a Business

Whether you are a budding entrepreneur or an established business owner, you will find everything you need here to start and manage your business venture.

IRS.gov, search: Starting, Operating, or Closing

Business Taxes

The type of business you operate determines what taxes you must pay and how you pay them.

IRS.gov, search: Business Taxes

Checklist for Starting a Business

This checklist provides the basic steps you should follow to start a business.

IRS.gov, search: Checklist Starting Business

Employer Identification Number

An EIN, also known as a Federal Tax Identification Number (FEIN), is used to identify a business entity.

IRS.gov, search: EIN

Online tools at IRS.gov

IRS E-NEWS FOR SMALL BUSINESSES

Get free tax information by email-bimonthly. Receive news about important tax dates, what's new on the IRS website, recently added tax forms and publications, IRS news releases and special IRS announcements. Subscribe to this and other free e-newsletters in the News section of IRs.gov under e-News Subscriptions.

ELECTRONIC PAYMENT CHOICES

Publication 966, Electronic Federal Tax Payment System: A Guide to Getting Started, contains information about EFTPS, a free system from the U.S. Department of the Treasury that enables business and individual taxpayers to make their federal tax payments electronically 24 hours a day, seven days a week through the Internet or by phone.

IRS VIDEO PORTAL

The IRS Video portal contains video and audio presentations on topics of interest to small businesses.

USA.GOV

USA.gov and USA.gov En Español make it easy for the public to get U.S. government information and services on the Web.

State Links

This IRS.gov link connects to your state's website for small business information.

IRS.gov, search: State Links

Other Resources

U.S. DEPARTMENT OF TREASURY

Internal Revenue Service 1500 Pennsylvania Avenue, NW Washington DC 20230

http://www.treasury.gov

SOCIAL SECURITY ADMINISTRATION

Business Services Online (BSO) enables organizations and authorized individuals to conduct business with the Social Security Administration. This includes free electronic filing for Forms W-2.

http://www.socialsecurity.gov/bso/bsowelcome.htm

COPY A/FORM W-2 REPORTING

For questions about wage reporting (submitting Copy A of Form W-2 to SSA), refer to the SSA's Employer Reporting Service at 800-772-6270 or email employerinfo@ssa.gov.

GENERAL SSA BENEFIT QUESTIONS

For general Social Security benefit questions, refer to SSA's Tele Service Center at 800-772-1213.

SCORE

SCORE is a nonprofit association dedicated to helping small businesses get off the ground, grow and achieve their goals through education and mentorship.

http://www.score.org

SMALL BUSINESS ADMINISTRATION

For information about SBA business development programs and services, call the SBA Small Business Answer Desk at 800-U-ASK-SBA (827-5722) or visit http://www.sba.gov. The SBA's Small Business Planner includes information and resources that will help you at any stage of the business life cycle.

SMALL BUSINESS DEVELOPMENT CENTERS

SBA's Office of Small Business Development Centers provides management assistance to current and prospective small business owners. The program is a cooperative effort of the private sector, and federal, state and local governments.

http://www.sba.gov, search: Small Business Development Center

SBTV.COM

Internet television for small businesses, SBTV. com's website offers daily news programming, videos, tax tips and resources for the small business community.

http://www.sbtv.com

TAXWISETV.COM

TaxWise TV features a streamlined, magazine-style format to provide IRS issues and relevant topics to the tax practitioner community.

http://www.taxwisetv.com/presentation.asp

U.S. DEPARTMENT OF COMMERCE

Office of Business Liaison 1401 Constitution Avenue, NW Washington, DC 20230

http://www.osec.doc.gov/obl

U.S. DEPARTMENT OF LABOR

Employment Standards Administration 200 Constitution Avenue, NW Washington, DC 20210

Provides wages and work hours, workplace safety and health, and retirement and health benefits information.

http://www.dol.gov

DEPARTMENT OF HOMELAND SECURITY

E-Verify is an Internet-based system operated by the Department of Homeland Security in partnership with the Social Security Administration that allows participating employers to electronically verify the employment eligibility of their newly hired employees. E-Verify is available in Spanish.

http://www.dhs.gov, search: E-Verify

Suggested IRS.gov bookmarks

Small Business and Self-Employed Tax Center IRS.gov/smallbiz

Self-Employed

Search: Self-employed

Business Expenses

Search: Business Expenses

E-file for Small Business

Search: E-file for Business

Small Business Tax workshops and webinars

Search: Workshops

Other IRS Tax Help

 Appeals                               IRS.gov/appeals

Business and Specialty Tax Help Line  800-829-4933

 Credit Card Payments                  888-9-PAY-TAX/888-972-9829

                                       855-9-PAY-TAX/855-972-9829

                                       888-UPAY-Tax/888-872-9829

                                       888-PAY-1040/888-729-1040

 Earned Income Tax Credit (EITC)       http://www.irs.gov

 Electronic Federal Tax Payment        Individuals: 800-316-6541

 System (EFTPS) Enrollment             Business: 800-555-4477

                                       Spanish: 800-244-4829

                                       TTY/TDD: 800-733-4829

 Employer Identification Number (EIN)  http://www.irs.gov

                                       or 800-829-4933

 Filing Locations                      IRS.gov/file

 Identify Theft                        http://www.irs.gov

                                       Theft 800-908-4490

 Information Reporting Program         866-455-7438

 Customer Service                      International: 304-263-8700

                                       TTY/TDD: 304-579-4827

                                       Email: fire@irs.gov

 National Taxpayer Advocate            IRS.gov/advocate

 Case Intake Line                      or 877-777-4778 or

                                       TTY/TDD: 800-829-4059

 Exempt Organizations                  877-829-5500

 and Employee Plans Help Line

 Order Tax Forms or Publications       http://www.irs.gov/formspubs

                                       or 800-829-3676

 Tax Help Line for Individuals         800-829-1040

 Taxpayer Assistance Centers           IRS.gov/localcontacts

 Where's My Refund?                    http://www.irs.gov

                                       Status or 800-829-1954