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IRS UPDATES PROCEDURES FOR PARTICIPATING IN EXPANDED ELECTRONIC DEPOSIT PROGRAM.

JUL. 6, 1994

Rev. Proc. 94-48; 1994-2 C.B. 694

DATED JUL. 6, 1994
DOCUMENT ATTRIBUTES
  • Institutional Authors
    Internal Revenue Service
  • Cross-Reference
    Rev. Proc. 93-26, 1993-1 C.B. 584

    26 CFR 601.602: Tax forms and instructions.

    (Also, Part I, Section 6302)
  • Code Sections
  • Subject Area/Tax Topics
  • Index Terms
    collections, time and method
  • Jurisdictions
  • Language
    English
  • Tax Analysts Document Number
    Doc 94-6387 (33 original pages)
  • Tax Analysts Electronic Citation
    94 TNT 131-4
Citations: Rev. Proc. 94-48; 1994-2 C.B. 694

Obsoleted by Rev. Proc. 97-33 Clarified, Modified and Amplified by Rev. Proc. 94-48A

Rev. Proc. 94-48

Contents

Section 1 Purpose

 

Section 2 Background

 

Section 3 Changes to the TAXLINK test system

 

Section 4 Participants

 

Section 5 Eligible Tax Payments

 

Section 6 Definitions

 

Section 7 Enrollment

 

Section 8 Functions of a Financial Agent

 

Section 9 Assignment to Financial Agents

 

Section 10 Processing Schedules

 

Section 11 ACH Credit Transaction

 

Section 12 Debit Transactions

 

Section 13 Fedwire

 

Section 14 Proof of Payment

 

Section 15 Refunds

 

Section 16 Returns and Reversals

 

Section 17 Evaluation

 

Section 18 Effect on other documents

 

Section 19 Effective Date

 

Section 20 Enrollment and Additional Information about TAXLINK

 

Exhibit I Sample ACH TXP Addenda Record

 

Exhibit II Notification of Change (NOC) Codes for CCD Format

 

Exhibit III Criteria for Rejection of an ACH Credit Tax Payment

 

 

SECTION 1. PURPOSE

The purpose of this revenue procedure is to inform taxpayers and financial institutions who participate in TAXLINK of their obligations to each other and to the Internal Revenue Service. TAXLINK is an electronic remittance processing system that the Service uses to accept an electronically transmitted federal tax deposit (FTD). This revenue procedure updates the description of TAXLINK in Rev. Proc. 93-26, 1993-1 C.B. 584.

SECTION 2. BACKGROUND

.01 Section 6302(c) of the Internal Revenue Code provides that the Secretary may authorize Federal Reserve banks, incorporated banks, and other financial institutions that are financial agents of the United States, to receive any tax imposed under the internal revenue laws, in such manner, at such times, and under such conditions as the Secretary may prescribe. The Secretary shall prescribe the manner, times, and conditions under which the receipt of such tax by such banks and other financial institutions is to be treated as payment of such tax to the Secretary. See section 8 for duties of a Financial Agent.

.02 For fiscal year 1994 (that began on October 1, 1993), TAXLINK is limited to the receipt of FTDs in connection with the tax forms listed in section 5. The Service may later expand its current capacity by accepting additional types of payments. TAXLINK will accept two electronic funds transfer (EFT) payment options: credit and debit. See sections 11 and 12. In addition, Fedwire transactions may be used under certain limited circumstances. See section 13.

.03 Section 523 of the North American Free Trade Agreement Implementation Act, Pub. L. No. 103-182, December 8, 1993 (NAFTA), amended section 6302 of the Code by enacting a new subsection (h) which requires that the collection of federal depository taxes be made through an EFT system. Implementation of this requirement will be phased in starting with the fiscal year that began on October 1, 1993, and continuing through the next five fiscal years.

.04 Some taxpayers will be required by regulations issued under section 6302(h) of the Code (regulations) to make FTDs using TAXLINK or a successor system. Other taxpayers may choose to participate voluntarily in TAXLINK. All taxpayers that participate in TAXLINK must comply with this revenue procedure. However, sections 2.06, 4.03, 11.09, and 11.11 prescribe some differences in treatment between taxpayers that voluntarily participate in TAXLINK and taxpayers that are required by regulations to make FTDs using an EFT system.

.05 Taxpayers participating in TAXLINK are responsible for ensuring that their funds are deposited on a timely basis. See the Employment Taxes and Collection of Income at Source Regulations (Part 31) under section 6302 for the rules regarding when an amount is deemed deposited. If a taxpayer that is not required by regulations to make an FTD by EFT is unable, for any reason (including rejection), to make an FTD by EFT or chooses not to use EFT to make an FTD, the taxpayer may make a timely payment through the paper coupon (Form 8109, Federal Tax Deposit Coupon) system. The payment and the paper coupon must be taken to an authorized depository bank before the close of business on the deposit due date. A taxpayer that is required by regulations to use EFT to make an FTD cannot revert to the paper coupon system to make an FTD, even if the taxpayer is unable to make the FTD using an Automated Clearing House (ACH) credit or debit payment option. Under these circumstances, the Service may permit a taxpayer to use Fedwire. See section 13. If a deposit is late, the taxpayer is subject to the penalty for failure to timely deposit unless the taxpayer establishes reasonable cause for that failure. See Rev. Rul. 94-46, 1994-29 I.R.B. 1 (July 18, 1994).

.06 TAXLINK does not change the computation of tax liability, interest, penalties, or deposit due dates. These computations remain the same as in the paper coupon payment system.

SECTION 3. CHANGES FROM THE TAXLINK TEST SYSTEM

.01 This revenue procedure reflects changes to the TAXLINK test system described in Rev. Proc. 93-26. TAXLINK, as described in this revenue procedure, will be used to accept and process taxpayers' electronic tax payment information until a permanent system is established.

.02 The Service is no longer geographically limiting the use of TAXLINK. All taxpayers that make FTDs in connection with any of the forms listed in section 5 may use TAXLINK.

.03 A taxpayer that is required by regulations to make an FTD using EFT must participate in TAXLINK, as described in this revenue procedure. If a taxpayer is not required by regulations to make an FTD by EFT, but makes a tax payment described in section 5, the taxpayer may choose to voluntarily participate in TAXLINK.

.04 TAXLINK will no longer accept FTDs in connection with Form 941, Schedule A, Record of Federal Backup Withholding Tax.

.05 TAXLINK will accept FTDs in connection with Form 945, Annual Return of Withheld Federal Income Tax. See section 5.

.06 Beginning August 1, 1994, TAXLINK will accept FTDs in connection with Form CT-1, Employer's Annual Railroad Retirement and Unemployment Repayment Tax Return. See section 5.

.07 The definition of Electronic Funds Transfer has been changed so that it is consistent with the definition of EFT in section 523 of NAFTA. See section 6.07.

.08 Fedwire is now available for exception processing only. See sections 6.10 and 13.

.09 Unless taxpayers make Form CT-1 deposits, taxpayers that enroll in TAXLINK will generally enroll with the First National Bank of Maryland. However, a taxpayer that enrolled in TAXLINK prior to November 1, 1993, may choose to continue to use the Financial Agent that was assigned by the Service based on processing area and payment option. See section 9.

.10 The Service has terminated the ADEPT payment system.

SECTION 4. PARTICIPANTS

.01 If a taxpayer is required by regulations to use EFT to pay depository taxes, the taxpayer must make the required payments consistent with this revenue procedure.

.02 A taxpayer that is not required by regulations to make FTDs by EFT may voluntarily participate in TAXLINK. See section 7.

.03 A participating taxpayer that is not required by regulations to pay a depository tax by EFT may choose to return to the paper coupon system at any time without notice to the Service. However, such a taxpayer should notify the Financial Agent, as defined in section 6.11, if the taxpayer chooses to withdraw from TAXLINK.

.04 The Service may limit the number of taxpayers who voluntarily participate in TAXLINK based on the processing capacity of TAXLINK or for any other reason.

SECTION 5. ELIGIBLE TAX PAYMENTS

TAXLINK will accept payments in connection with the following tax forms:

(1) Form 720, Quarterly Federal Excise Tax Return;

(2) Form 940, Employer's Annual Federal Unemployment Tax Return;

(3) Form 941, Employer's Quarterly Federal Tax Return;

(4) Form 943, Employer's Annual Tax Return for Agricultural Employees;

(5) Form 945, Annual Return of Withheld Federal Income Tax;

(6) Form 990-C, Farmer's Cooperative Association Income Tax Return;

(7) Form 990-PF, Return of Private Foundation or Section 4947(a)(1) Charitable Trusts Treated as a Private Foundation;

(8) Form 990-T, Exempt Organization Business Income Tax Return;

(9) Form 1042, Annual Withholding Tax Return for U.S. Source Income of Foreign Persons;

(10) Form 1120, U.S. Corporation Income Tax Return; and

(11) Form CT-1, Employer's Annual Railroad Retirement and Unemployment Repayment Tax Return (after July 31, 1994).

SECTION 6. DEFINITIONS

.01 The definitions provided in this section will be used for TAXLINK.

.02 ACKNOWLEDGEMENT NUMBER. An "acknowledgement number" is a unique number assigned by a Financial Agent to each TAXLINK EFT debit transaction. An acknowledgement number may also be referred to as an EFT number, a reference number, or a transaction trace number.

.03 AUTOMATED CLEARING HOUSE (ACH). "Automated Clearing House" is a central clearing house facility where EFT instructions are exchanged between banks.

.04 ACH CREDIT TRANSACTION. An "ACH credit transaction" is a transaction in which a financial institution, upon instructions from a taxpayer, initiates a transaction with the taxpayer's payment information in the Cash Concentration or Disbursement+ Tax Payment Addenda Record (CCD+ TXP) Format. The financial institution must transmit this transaction information through the ACH to Treasury's general account at the Federal Reserve Bank. The funds for the FTD are withdrawn from the taxpayer's account and are credited to Treasury's general account on the day designated by the taxpayer. See section 11 for a description of an ACH credit transaction.

.05 CASH CONCENTRATION OR DISBURSEMENT+ TAX PAYMENT ADDENDA RECORD (CCD+ TXP) FORMAT. The "CCD+ TXP" format is the National Automated Clearing House Association's tax payment convention. This convention consists of the Cash Concentration or Disbursement electronic funds transfer transaction and an addenda record for tax payments identified by three characters, "TXP". Exhibit I is a sample ACH TXP addenda record.

.06 DEBIT TRANSACTION. A "debit transaction" is a transaction originated by a taxpayer that authorizes one of the three Financial Agents to withdraw funds from the taxpayer's account and route the funds to Treasury's general account.

.07 ELECTRONIC FUNDS TRANSFER (EFT). An "EFT" is any transfer of funds, other than a transaction originated by check, draft, or similar paper instrument, which is initiated through an electronic terminal, telephonic instrument, or computer or magnetic tape so as to order, instruct, or authorize a financial institution or other financial intermediary to debit or credit an account.

.08 EMPLOYER IDENTIFICATION NUMBER (EIN). An "EIN" is a unique nine digit identifier issued by the Service to business taxpayers for the purpose of reporting tax related information. For purposes of TAXLINK, an EIN may also be referred to as a Taxpayer Identification Number (TIN).

.09 FEDERAL RESERVE BANK (FRB). The "FRB" is the U.S. Government's fiscal agent, which maintains Treasury's general account. The FRB also processes ACH transactions and posts those transactions to a commercial financial institution account or a Treasury account.

.10 FEDWIRE. "Fedwire" is the funds-transfer system owned and operated by the Federal Reserve Banks that is used primarily for the transmission and settlement of payment orders. Fedwire does not include the system for making ACH transfers.

.11 FINANCIAL AGENT. For purposes of TAXLINK, a "Financial Agent" is an agent of the Department of the Treasury that receives tax payment information (on behalf of the Service) and may transfer taxpayer funds to Treasury's general account. There are three Financial Agents for TAXLINK: the First National Bank of Maryland (FNBM), the Mercantile Bank of St. Louis, and the Federal Reserve Bank of Minneapolis. See section 8 for a description of the functions of a Financial Agent. See section 9 for the appropriate Financial Agent for a specific payment option or filing requirement.

.12 OPERATOR-ASSISTED TELEPHONE CALL. "Operator-assisted telephone call" is a payment reporting system that uses a human telephone operator to interact with a taxpayer.

.13 PAYMENT OPTION. A "payment option" is the method chosen by the taxpayer for the electronic payment of tax in TAXLINK. There are two routine payment options in TAXLINK. The options are an ACH credit transaction or a debit transaction. In addition, Fedwire transactions may be used under certain limited circumstances. See section 13.

.14 PERSONAL COMPUTER REPORTING. "Personal Computer (PC) reporting" is a payment method in which a taxpayer enters tax payment instructions through customized software on a personal computer in an off-line mode and then transmits the instructions to a Financial Agent.

.15 POINT-OF-SALE REPORTING. "Point-of-sale (POS) reporting" is a payment method in which a taxpayer enters tax payment instructions into an electronic terminal in an off-line mode and then transmits the instructions to a Financial Agent.

.16 TAXPAYER IDENTIFICATION NUMBER (TIN). A "TIN" is a unique nine digit identifier issued by the Service to taxpayers for the purpose of reporting tax related information. For purposes of TAXLINK, a TIN may also be referred to as an EIN.

.17 TOUCH-TONE REPORTING. "Touch-tone reporting" is a payment reporting system in which a touch-tone telephone is used by a taxpayer to input and transmit payment instructions to a Financial Agent.

SECTION 7. ENROLLMENT

.01 A TAXLINK applicant (including a taxpayer that is required by regulations to make an FTD by EFT) should request an enrollment form and instructions from the Atlanta Service Center at least ten weeks in advance of its first payment date. See section 20.01.

.02 A TAXLINK applicant must submit a completed enrollment form to the appropriate Financial Agent at least six weeks in advance of its first payment date. See section 9.

.03 A Financial Agent will enter the enrollment information in its enrollment record database. The Financial Agent will then verify the accuracy of the enrollment information.

.04 A Financial Agent will also verify subsequent payment transactions by comparing the information submitted with each tax payment transaction against the enrollment record data.

.05 A Financial Agent will notify a taxpayer when the enrollment process is completed and enrollment is approved.

.06 If a taxpayer attempts to make an FTD through TAXLINK before the enrollment process is completed and enrollment is approved, the payment will be rejected.

SECTION 8. FUNCTIONS OF A FINANCIAL AGENT

.01 For the ACH credit transaction originated by the taxpayer's financial institution, the Financial Agent will receive information through an ACH and transmit the related payment data to the Service for posting to the taxpayer's account(s).

.02 For a debit transaction, the Financial Agent will initiate the transfer of tax payment funds between the taxpayer's account(s) and Treasury's general account and transmit the related payment data, supplied by the taxpayer, to the Service for posting to the taxpayer's account(s).

.03 Regardless of the payment option, the Financial Agent will perform other functions that include, but are not limited to the following:

(1) correcting out-of-balance situations;

(2) performing maintenance functions on the taxpayer data base;

(3) maintaining a user-assistance service; and

(4) performing other services described in a memorandum of understanding or financial agent agreement.

SECTION 9. ASSIGNMENT TO FINANCIAL AGENTS

.01 For taxpayers that enrolled in TAXLINK prior to November 1, 1993, participation in TAXLINK was organized by processing areas and payment options. These TAXLINK participants may continue to use the services of the appropriate Financial Agent designated below:

____________________________________________________________________

 

Location of Taxpayer's Financial Agent Payment Option(s)

 

Principal Place of Available

 

Business

 

____________________________________________________________________

 

 

Miami, FL First National Debit and Credit

 

Federal Reserve Zone Bank of Maryland

 

 

Jacksonville, FL Mercantile Bank Debit

 

Federal Reserve Zone of St. Louis

 

 

                           First National Credit

 

                           Bank of Maryland

 

 

Georgia Federal Reserve Debit

 

                           Bank of Minneapolis

 

 

                           First National Credit

 

                           Bank of Maryland

 

 

South Carolina First National Debit and Credit

 

                           Bank of Maryland

 

 

.02 Except for taxpayers that make deposits in connection with Form CT-1, taxpayers that enroll in TAXLINK after October 31, 1993, will generally enroll with the FNBM.

.03 Taxpayers who file Form CT-1 must enroll with and use the services of the Mercantile Bank of St. Louis for their Form CT-1 deposits. Filers of Form CT-1 may choose to use either the ACH credit or the ACH debit options. These taxpayers may also use the Mercantile Bank of St. Louis for their other TAXLINK deposits.

SECTION 10. PROCESSING SCHEDULES

.01 The taxpayer must ensure that the FTD is timely made. If a due date falls on a holiday, as set forth in section 10.02 or 10.03 below, payment must be initiated one business day before the holiday, and will be effective on the next business day following the holiday.

.02 A holiday for TAXLINK purposes is the same as a holiday on the "ACH holiday schedule." The "ACH holiday schedule" is as follows:

(1) New Year's Day -- January 1;

(2) Martin Luther King, Jr.'s Birthday -- Third Monday in January;

(3) Washington's Birthday -- Third Monday in February;

(4) Memorial Day -- Last Monday in May;

(5) Independence Day -- July 4;

(6) Labor Day -- First Monday in September;

(7) Columbus Day -- Second Monday in October;

(8) Veterans Day -- November 11;

(9) Thanksgiving Day -- Fourth Thursday in November; and

(10) Christmas Day -- December 25.

.03 If January 1, July 4, November 11, or December 25 fall on a Sunday, the following Monday is a holiday.

SECTION 11. ACH CREDIT TRANSACTION

.01 A taxpayer that participates in TAXLINK may choose to make an FTD by using an ACH credit transaction.

.02 A taxpayer that chooses the ACH credit payment option must first complete the enrollment process described in section 7.

.03 After the taxpayer is notified by the Financial Agent that the enrollment process is complete, the taxpayer must arrange to have its ACH credit payments processed by a financial institution capable of originating ACH credit transactions.

.04 Except when dealing with the Mercantile Bank of St. Louis, a financial institution must have the capability to initiate an ACH credit transaction in the CCD+ TXP format. Exhibit I is a sample ACH TXP addenda record.

.05 Mercantile Bank of St. Louis does not use the CCD+ TXP format for ACH credit transactions. Therefore, taxpayers who choose to use an ACH credit transaction to make their Form CT-1 deposits must provide an information report to Mercantile Bank of St. Louis as if they were providing debit transaction information. See section 12. In dealing with Mercantile Bank of St. Louis, taxpayers' financial institutions must initiate the ACH credit transaction in the CCD format.

.06 At least 10 days before the first payment date, the taxpayer's financial institution must send a prenotification to the Financial Agent through the ACH system. The prenotification must include properly formatted addenda records that contain a valid tax type code(s) and an EIN. See Exhibit I for a listing of tax type codes. A prenotification must be sent for each EIN.

.07 The Financial Agent compares the prenotification information with the enrollment record data in the Financial Agent's database. If the prenotification information matches the enrollment record data, the Financial Agent notifies the taxpayer that it can begin making FTDs through TAXLINK using the ACH credit transaction payment option.

.08 If prenotification information does not match the enrollment record data, the Financial Agent will send to the taxpayer's financial institution a notification of change (NOC). Exhibit II lists the NOC codes and their definitions.

.09 Upon receipt of the Financial Agent's notification that the taxpayer may begin using an ACH credit transaction to make an FTD, the taxpayer must familiarize itself with its financial institution's ACH processing schedule. The taxpayer is responsible for notifying its financial institution to arrange an ACH credit transaction on a timely basis that will enable the financial institution to meet its ACH deadlines. In general, the taxpayer must contact its financial institution one business day prior to the FTD due date to arrange an ACH credit transaction. However, a taxpayer should check its financial institution's internal processing schedule to ensure that the notification is delivered not only one day prior to the FTD due date, but before its financial institution's ACH processing closes for that day. A taxpayer's request to a financial institution to initiate an ACH credit transaction to make an FTD must be accompanied by all the tax payment information that is described in the enrollment materials that are furnished by the Financial Agent.

.10 The taxpayer's financial institution is responsible for withdrawing the funds for the FTD from the taxpayer's account and crediting Treasury's general account through the ACH system on the day designated by the taxpayer. If the transaction cannot be initiated timely, the taxpayer's financial institution must advise the taxpayer of the situation. If the taxpayer is not required by regulations to make an FTD by EFT, the taxpayer can then choose to make the payment using the paper coupon, Form 8109. Whether or not the taxpayer is required to make an FTD using EFT, the taxpayer may (1) instruct the financial institution to complete the transaction at the next opportunity to submit an ACH transaction, or (2) choose to use Fedwire. See section 13. To avoid penalties, the funds must be credited to Treasury's general account on or before the deposit due date.

.11 The Financial Agent will receive and process the ACH credit transaction information. The Financial Agent will compare the transaction's remittance detail in the payment and addenda records with the taxpayer's enrollment record data. If the remittance detail matches the taxpayer's enrollment record data, then the Financial Agent sends the FTD information to the Service to be applied to the taxpayer's account.

.12 If the Financial Agent cannot identify the taxpayer, the FTD will be returned to the originating financial institution and subsequently to the taxpayer. A taxpayer and the taxpayer's financial institution must furnish information that is correct, complete, and in the proper format for each EFT of an FTD. Failure to provide correct, complete, and properly formatted information may cause an EFT of an FTD to be rejected. Exhibit III lists errors that will cause a payment rejection. In the event of a rejection, it may be possible for a taxpayer that is not required by regulations to use EFT to make an FTD to make a timely FTD by reverting to the paper coupon system. Whether or not the taxpayer is required to make an FTD using EFT, the taxpayer may (1) instruct the financial institution to complete the transaction at the next opportunity to submit an ACH transaction, or (2) choose to use Fedwire. See section 13. To avoid penalties, the funds must be credited to Treasury's general account on or before the deposit due date.

SECTION 12. DEBIT TRANSACTIONS

.01 A taxpayer that participates in TAXLINK may choose to make an FTD by using a debit transaction.

.02 A taxpayer that chooses a debit transaction payment option must first complete the enrollment process described in section 7.

.03 Upon receipt of a Financial Agent's notification that the taxpayer may begin using a debit transaction to make an FTD, the taxpayer must familiarize itself with the Financial Agent's instructions. Of particular importance is the processing schedule specified by the Financial Agent for reporting payment information. In general, the taxpayer must contact the Financial Agent one business day prior to the FTD due date to arrange a debit transaction. The taxpayer must also ensure that the payment information is complete by the cut-off time specified by the Financial Agent.

.04 To make an FTD using a debit transaction, a taxpayer must give timely instructions to the appropriate Financial Agent to withdraw funds in the amount of the taxpayer's FTD from the taxpayer's account and route the funds to Treasury's general account. Except when dealing with Mercantile Bank of St. Louis, the taxpayer must also give the Financial Agent the payment information that is described in the enrollment materials that are furnished by the Financial Agent. Depending on the Financial Agent's system, the taxpayer may be able to use personal computer reporting, point-of- sale reporting, touch-tone reporting, or an operator-assisted telephone call to relay the payment information to the Financial Agent.

.05 If the taxpayer chooses to make an FTD by EFT through Mercantile Bank of St. Louis, the taxpayer, unless enrolled as a Form CT-1 filer, must deliver the payment data to the taxpayer's financial institution. The taxpayer's financial institution will relay the payment data to the Financial Agent.

.06 After validating the payment information, the Financial Agent will issue an acknowledgement number to the taxpayer. The acknowledgement number verifies that the required payment information was received.

.07 The Financial Agent initiates the movement of funds from the taxpayer's account to Treasury's general account on the date designated by the taxpayer.

.08 The Service will deem an FTD to have been made on the date the Financial Agent withdraws the funds for the FTD from the taxpayer's account.

SECTION 13. FEDWIRE

.01 When circumstances prevent a participating taxpayer from completing a timely ACH credit transaction or a timely debit transaction, the participating taxpayer may make an FTD using Fedwire. Fedwire provides for same day settlement.

.02 Fedwire is not a routine payment option. A taxpayer that uses Fedwire to make an FTD must first call the toll-free TAXLINK HELPLINE at (800) 829-5469 to receive permission to use Fedwire. If the use of Fedwire is permitted, the Service will provide the necessary instructions. These instructions describe the payment information a taxpayer must include in the Fedwire and the manner in which the taxpayer's financial institution should initiate the Fedwire. If the TAXLINK HELPLINE number is busy, a taxpayer may call the TAXLINK Operation's Unit at (404) 455-2389 (not a toll-free number). A taxpayer should only use this number under the following circumstances: (1) the TAXLINK HELPLINE number is busy; and (2) the taxpayer needs authorization and instructions to make a Fedwire payment.

.03 The Service will generally deem an FTD to have been made on the date a Fedwire payment is received by the Federal Reserve Bank of Minneapolis provided the Fedwire payment is received by that bank no later than 2:00pm eastern time.

SECTION 14. PROOF OF PAYMENT

.01 A statement prepared by a financial institution showing a transfer (i.e., a decrease to the taxpayer's account balance) will be accepted as proof of payment if the statement shows:

(1) the amount of the transfer;

(2) the date the transfer was posted to the taxpayer's account by the financial institution; and

(3) the Service or the United States Treasury as the payee.

However, in certain circumstances, the Service may also require that the taxpayer provide the underlying bank records that verify the transfer in question.

.02 For purposes of TAXLINK, statements prepared by a financial institution include statements prepared by a third party that is contractually obligated to prepare statements for the customers of the financial institution.

SECTION 15. REFUNDS

After a TAXLINK transaction is credited to Treasury's general account, a request for a refund or adjustment of all or any part of the FTD must be made to the Service through existing refund or adjustment procedures. No refunds will be made through TAXLINK.

SECTION 16. RETURNS AND REVERSALS

.01 A Financial Agent can return a payment in an "insufficient funds situation." An insufficient funds situation exists when:

(1) there are insufficient funds in the taxpayer's account to fund the FTD;

(2) the taxpayer's account is closed or frozen; or

(3) the FTD has been stopped.

.02 An ACH credit reversal will rarely be allowed. One instance where an ACH credit reversal may be allowed is where there is a duplication of a payment file by the originating financial institution. Prior to initiating a credit reversal, the financial institution that made the error must call the TAXLINK Operation's Unit at (404) 455-2389 (not a toll-free number) and provide a complete explanation of the problem. The Unit will begin its research after the telephone call. In addition, the financial institution must provide a written statement that confirms all the information provided in the telephone call and any other relevant information. A responsible bank official must sign the written confirmation. The financial institution must FAX the written confirmation to the TAXLINK Operation's Unit at (404) 455-2512 (not a toll-free number). Until receipt of a satisfactory written explanation, no reversal will be accepted.

.03 All ACH credit reversals will be monitored by the Service. If a reversal is considered inappropriate, the Service will instruct the Financial Agent to return the ACH credit reversal request to the originating financial institution.

SECTION 17. EVALUATION

TAXLINK will be continuously evaluated by the Service. The Service anticipates that this evaluation process, combined with information provided by taxpayers and financial institutions, will be used to assist in implementing the Electronic Federal Tax Payment System (EFTPS). Payment procedures for EFTPS may be different from those for TAXLINK. The Service will provide guidance for EFTPS in connection with the implementation of that system.

SECTION 18. EFFECT ON OTHER DOCUMENTS

Rev. Proc. 93-26, 1993-1 C.B. 584, is superseded.

SECTION 19. EFFECTIVE DATE

This revenue procedure is effective on July 6, 1994.

SECTION 20. ENROLLMENT AND ADDITIONAL INFORMATION ABOUT TAXLINK

.01 Taxpayers may obtain enrollment forms and additional information about TAXLINK from:

          Internal Revenue Service

 

          Cash Management Site Office

 

          Atlanta Service Center

 

          Post Office Box 47669, Stop 295

 

          Doraville, GA 30362

 

 

or may call the toll-free TAXLINK HELPLINE at (800) 829-5469.

 

 

.02 Financial institutions that would like additional information about TAXLINK may write to:

          Electronic Tax Collection Team

 

          Financial Management Service

 

          401 14th Street, S.W., 5th Floor

 

          Washington, DC 20227

 

 

or may call (202) 874-6560 (not a toll-free number).

 

 

                              Exhibit I

 

 

                    SAMPLE ACH TXP ADDENDA RECORD

 

 

-----------------------------------------------------------------

 

TXP ELEM DATA ELEMENT DESCRIPTION NO. OF

 

NO. NO. **ACH TXP ADDENDA RECORD** BYTES CONTENTS

 

------------------------------------------------------------------

 

 

--- 1 Record Type 1 "7"

 

 

--- 2 Addenda Type Code 2 "05"

 

 

--- 3 Segment Identifier 3 "TXP"

 

 

--- 4 Separator 1 "*"

 

 

TXP01 5 Taxpayer ID Number 1/15 9 digit EIN

 

 

--- 6 Separator 1 "*"

 

 

TXP02 7 Tax Type Code 1/5 Numeric

 

 

--- 8 Separator 1 "*"

 

 

TXP03 9 Tax Period End Date 6/6 YYMMDD

 

 

               (For example, for the Form 941 the first quarter of

 

               1994 would be shown as 940331.)

 

 

--- 10 Separator 1 "*"

 

 

TXP04 11 Amount Type 1 "T"

 

 

--- 12 Separator 1 "*"

 

 

TXP05 13 Amount 1/10 $$$$$$$$cc

 

 

--- 14 Separator l "*"

 

 

TXP06 15 Separator l "*"

 

 

TXP07 16 Separator 1 "*"

 

 

TXP08 17 Separator 1 "*"

 

 

TXP09 18 Separator 1 "*"

 

 

TXP10 19 Taxpayer's Zip Code (Optional) 1/6 Numeric

 

 

--- 20 Segment Terminator 1 "\"

 

 

TXP Addenda Record

TXP01 TIN -- For business taxpayers, this is the "Employer Identification Number", must be 9 digits and match the number provided on the enrollment form.

TXP02 Tax Type Code -- Valid tax type codes and the associated tax forms are:

-----------------------------------------------------------------

 

Form No. Title Tax Type Code

 

-----------------------------------------------------------------

 

 

720 Quarterly Federal Excise Tax Return 52300

 

 

940 Employer's Annual Federal 52400

 

           Unemployment Tax Return

 

 

941 Employer's Quarterly Federal 52100

 

           Tax Return

 

 

943 Employer's Annual Tax Return 52600

 

           for Agricultural Employees

 

 

Form 945 Annual Return of Withheld 52800

 

           Federal Income Tax

 

 

990C Farmer's Cooperative Association 53100

 

           Income Tax Return

 

 

990PF Return of Private Foundation or 53300

 

           Section 4947(a)(1) Charitable

 

           Trusts Treated as a Private

 

           Foundation

 

 

990T Exempt Organization Business 53200

 

           Income Tax Return

 

 

1042 Annual Withholding Tax Return for 52500

 

           U.S. Source Income of Foreign Persons

 

 

1120 U.S. Corporation Income Tax Return 52200

 

 

CT-1 Employer's Annual Retirement and 53400

 

           Unemployment Return

 

 

TXP03 Tax Period End Date -- this is the tax period ending of the IRS Return for which the liability is being paid in year-month-day (YYMMDD) format. Valid tax period end dates by form are:

            Form Valid Tax Period End Dates (MM)

 

            ____ _______________________________

 

 

          941, 720 03, 06, 09, 12

 

          CT-1, 940, 943, 945, 1042 12

 

          990C, 990PF, 990T, 1120 01 - 12

 

 

TXP04 Amount Type -- this field must contain a "T" for tax amount only.

TXP05 Amount -- this field must contain the amount of the tax being paid, in dollars and cents, all numeric with no editing characters. Must be the same amount in element six of the ACH Entry Detail Record.

TXP10 Taxpayer's Zip Code -- five digit zip code from the taxpayer's address. This field is optional and is replaced by a separator ("*") if it is not available.

               Example of TXP Addenda Record

 

 

     Taxpayer Name and Address: Taxpayer ID:

 

 

     WEOWE, Inc. 123456789

 

     2465 Salem Street Tax Type:

 

     Another Place, MD 21175 Form #941

 

                                             Tax Type Code, 52100

 

     Amount Owed: $432,123.00 For the Period of:

 

                                             March 1994

 

 

The above information is formatted in the TXP Addenda Record as follows:

705TXP*123456789*52100*940331*T*43212300*****21175\

                             Exhibit II

 

 

          NOTIFICATION OF CHANGE (NOC) CODES FOR CCD FORMAT

 

 

C01 Incorrect DFI Account Number

 

C02 Incorrect Transit/Routing Number

 

C03 Incorrect Transit-Routing Number and Incorrect DFI Account

 

     Number

 

C04 Incorrect Individual Name

 

C05 Incorrect Transaction Code

 

C06 Incorrect DFI Account Number and Incorrect Transaction Code

 

C07 Incorrect Transit/Routing Number, Incorrect DFI Account Number,

 

     and Incorrect Transaction Code

 

C13 Addenda Format Error

 

 

--TXP02- Tax type code is not valid

 

               Tax type code is missing

 

               Tax type code is not approved for this TIN

 

 

--TXP03- Tax period end date is not valid

 

 

--TXP04- Amount type code is missing

 

               Amount type code is not "T" for Tax

 

 

--TXP05- Amount is zero

 

               Amount is not numeric

 

 

                             Exhibit III

 

 

         CRITERIA FOR REJECTION OF AN ACH CREDIT TAX PAYMENT

 

 

     Payment transactions originated through an Originating

 

Depository Financial Institution (ODFI) and received by the Central

 

Processor may be rejected for the following reasons:

 

 

Return Reason

 

    Code Description

 

______________ ___________

 

 

     R03 No Account/Unable to Locate Account

 

                    - Taxpayer Identification Number is missing

 

                    - Taxpayer Identification Number is not found in

 

                      or does not match the enrollment file

 

 

     R05 No prenotification on file

 

 

1 Insert the page number for Rev. Rul. 94-46, which is also published in the July 18 Bulletin.
DOCUMENT ATTRIBUTES
  • Institutional Authors
    Internal Revenue Service
  • Cross-Reference
    Rev. Proc. 93-26, 1993-1 C.B. 584

    26 CFR 601.602: Tax forms and instructions.

    (Also, Part I, Section 6302)
  • Code Sections
  • Subject Area/Tax Topics
  • Index Terms
    collections, time and method
  • Jurisdictions
  • Language
    English
  • Tax Analysts Document Number
    Doc 94-6387 (33 original pages)
  • Tax Analysts Electronic Citation
    94 TNT 131-4
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