Menu
Tax Notes logo

5.12.5. Redemptions

5.12.5 Redemptions

Manual Transmittal

June 07, 2016

Purpose

(1) This transmits the revised IRM 5.12.5, Federal Tax Liens, Redemptions.

Material Changes

(1) Editorial changes made throughout. Updated terminology and references to IRM sections and forms. Revised wording for clarification and compliance with writing standards. Corrected formatting issues. Rearranged subsections, merged duplicate passages, and restructured paragraphs within subsections for flow.

(2) 5.12.5.1: Added statement that a successor in interest generally holds rights similar to the purchaser.

(3) 5.12.5.1.2: Updated criteria for redemption.

(4) 5.12.5.1.3: Moved documentation items regarding redemption action to 5.12.5.5 and sales to 5.12.5.7.3.

(5) 5.12.5.2: Inserted Note previously in 5.12.5.2.1

(6) 5.12.5.2.1: Updated references to Letter 5597 and other documents to send to the purchaser.

(7) 5.12.5.2.2 and 5.12.5.2.3: Switched subsections for flow.

(8) 5.12.5.2.2: Modified title.

(9) 5.12.5.2.3: Modified title. Moved sentence regarding approval authority to 5.12.5.2.6. Incorporated paragraphs from former subsection 5.12.5.5.3.

(10) 5.12.5.2.6: Inserted sentence previously in 5.12.5.2.3 regarding approval authority.

(11) 5.12.5.2.7: Added paragraph regarding amount required to redeem when reimbursement request is denied.

(12) 5.12.5.2.8: Formerly subsection 5.12.5.5.4, retitled for clarity.

(13) 5.12.5.3.2: Formerly subsection 5.12.5.4.2. Moved to new location for flow. Portions of subsection incorporated into renumbered subsection 5.12.5.3.3.

(14) 5.12.5.3.3: Formerly subsection 5.12.5.3.2. Updated references to agreement to bid forms and combined duplicate language from former 5.12.5.4.2.

(15) 5.12.5.4: Updated title. Inserted paragraphs about the use of Form 4376 and the assignment of a redemption serial number. Moved paragraphs regarding Budget Office and Beckley Finance Center to new section 5.12.5.5 about the revolving fund.

(16) 5.12.5.4.2: Renumbered from 5.12.5.4.3. Condensed title.

(17) 5.12.5.4.3: Renumbered from 5.12.5.4.4. Deleted outdated procurement procedures.

(18) 5.12.5.5: New subsection with information from former subsection 5.12.5.4.5 and 5.12.5.1.3.

(19) 5.12.5.5.1: New subsection combining procedures from former subsections 5.12.5.4 and 5.12.5.4.6.

(20) 5.12.5.5.2: New subsection for procedures in former 5.12.5.4.6.

(21) 5.12.5.6: Retitled and combined former subsections 5.12.5.5 through 5.12.5.6.

(22) 5.12.5.6.1: Renumbered from 5.12.5.5.1. Added sentences regarding the prompt delivery of the redemption check and securing acknowledgment of the receipt

(23) 5.12.5.6.2: Renumbered from 5.12.5.5.2.

(24) 5.12.5.6.3: Renumbered from 5.12.5.6.1 and merged information from former section 5.12.5.6.2. Added paragraph explaining need for certificate.

(25) 5.12.5.6.4: Renumbered from 5.12.5.6.3. Added sentence for the field employee to provide recording data to Advisory.

(26) 5.12.5.7: Inserted paragraph on Advisory responsibility previously in 5.12.5.6.2.

(27) 5.12.5.7.1: Added sentence to ensure agreement contains default provisions.

(28) 5.12.5.7.4: Added paragraph about ensuring the purchaser is aware of responsibility for filing deed

(29) 5.12.5.7.6: Clarified responsibility for preparing transmittal memo.

(30) 5.12.5.7.7: Removed duplicative paragraph regarding delays in repayment. Incorporated language from Interim Guidance Memo SBSE-05-0714-0040.

(31) 5.12.5.8: Revised language for minimum dollar amount for release of redemption rights to accommodate variance by U.S. Attorney’s office.

(32) 5.12.5.8.1: Inserted reference to Department of Justice website.

(33) 5.12.5.8.5: Clarified interactions with Department of Justice in the release of redemption rights process.

(34) 5.12.5.9.1.2: Combined with former subsection 5.12.5.9.1.3.

(35) 5.12.5.9.3: Incorporated language from Interim Guidance Memo SBSE-05-0714-0040.

(36) Deleted exhibits previously numbered Exhibits 5.12.5-1 and 5.12.5-2 as they are now published documents.

(37) Exhibit 5.12.5-1: Converted information previously in Exhibit 5.12.5-3 to sample memo.

(38) Exhibit 5.12.5-2: Converted information previously in Exhibit 5.12.5-4 to sample memo.

Effect on Other Documents

This material supersedes IRM 5.12.5, dated June 11, 2010, and Interim Guidance Memo SBSE-05-0714-0040, titled Change to Definition of Designated Payment Code 07, dated July 22, 2014.

Audience

Small Business/Self Employed Collection employees

Effective Date

(06-07-2016)

Kristen Bailey
Director, Collection Policy
SE:S:C:HQC:P

Redemption Overview

(1) The Internal Revenue Service has the right to redeem real property sold through a foreclosure action initiated by a third party that has a priority interest over the federal tax lien.

  • For judicial foreclosures, redemption is authorized under Title 28 U.S.C. § 2410(c).

  • For non-judicial foreclosures, redemption is authorized under IRC 7425.

(2) The time period for a redemption after a foreclosure sale, with respect to either a non-judicial or judicial foreclosure, is 120 calendar days or the period allowable for redemption under State law, whichever is longer.

(3) IRS redemptions can benefit both the government and the taxpayer. The goal of redemption is for the property to be resold for an amount substantial enough to pay off the foreclosing instrument and apply funds to the taxpayer's liability. The key to a successful redemption case is locating a guaranteed bidder willing to advance a deposit (generally in the amount of twenty (20) percent) of the amount bid.

(4) This IRM contains procedural information on judicial and non-judicial redemptions. Many of the procedures are intertwined with those mentioned in IRM 5.12.4, Judicial and Non-Judicial Foreclosures.

Note: For procedures related to redeeming acquired property from seizure and sale, see in IRM 5.10.7, Acquired Property and Property Redeemed by the United States.

(5) Collection Advisory has primary responsibility for conducting redemption investigations. Advisory coordinates with a revenue officer and/or a Property Appraisal and Liquidation Specialist (PALS) when field investigation assistance is necessary.

(6) The primary role of the revenue officer and/or PALS is to assist in determining the government's interest and recommending the appropriate action to close out the investigation.

(7) Each Area, with the concurrence of the Advisory Territory Manager (Advisory TM), is responsible for establishing criteria for conducting redemption investigations.

(8) Throughout this IRM, references to the rights of a purchaser at the foreclosure sale generally can be applied to a successor in interest to the purchaser.

Elements of the Redemption Investigation

(1) A redemption generally involves the following elements:

  • Monitoring the foreclosure sale

  • Conducting the redemption investigation

  • Determining if there is sufficient property value to consider redemption

  • Considering the release of the right of redemption, if requested

  • Notifying the foreclosure sale purchaser

  • Securing a guaranteed bidder for an IRS redemption sale

  • Obtaining money from the revolving fund to cover the foreclosure sale amount and allowable expenses

  • Redeeming the property from the foreclosure sale purchaser

  • Recording property ownership documents

  • Conducting the redemption sale of the property

  • Facilitating the transfer of property ownership to the successful bidder at the redemption sale

  • Completing paperwork

Criteria for Working Redemption Investigations

(1) The Advisory executive determines the dollar criteria for working redemption investigations. This responsibility can be delegated to the Advisory TM.

(2) The criteria for redemption investigations is based on the taxpayer's unpaid balance of assessment (UBA) and the government's equity in the property for redemption purposes. If this criteria is not met, then no investigation is initiated. At the discretion of Advisory leadership, this criteria is subject to change contingent upon factors that include:

  • Geographic considerations

  • Economic conditions

  • Type of property involved

  • Value of the United States' right to redeem

  • Practical impact of local law

  • Any other factor deemed significant by leadership

(3) ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    ≡ ≡
  • ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

  • ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

  • ≡ ≡

Note: ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

(4) Once established, the criteria are subject to periodic review to ensure that they remain relevant.

Investigation Guidelines

(1) Advisory has the primary responsibility for redemption investigations, however, Revenue Officers may need to do redemption investigations while working cases.

(2) Once it is determined that a redemption investigation is warranted, open a Non-Field Other Investigation (NFOI) - 144, Redemption, on ICS within seven (7) calendar days. Document information of the investigation and redemption in the ICS history, including:

  • Foreclosure sale date

  • Foreclosure sale purchaser

  • Last date to redeem

  • Amount needed to redeem

(3) Advisory should utilize whatever resources are deemed appropriate by Advisory managers to gather all available information regarding the value of the property, before requesting assistance from either a revenue officer or a PALS.

(4) When considering whether to recommend redemption, the investigator must take the following actions.

  1. Determine by observation, independent appraisal, or both the fair market value of the property. It is essential that all available sources are used and all geographical factors and economic conditions considered.

  2. Utilize all available internal and external research tools, including local property records, to determine what encumbrances are prior to the foreclosing instrument, and the amounts outstanding on such encumbrances.

(5) Follow the guidelines in the table below to determine whether to proceed with a redemption investigation. Revenue officers and/or PALS report their findings to Advisory.

If the FMV...

Then ...

Reasonably exceeds the:

  • amount paid by the foreclosure sale purchaser, AND

  • amount of all liens senior to the foreclosing encumbrance

Consider redemption

Is less than either the:

  • amount paid by the foreclosure sale purchaser, AND/OR

  • amount of all liens senior to the foreclosing encumbrance.

Do not consider redemption

Note: The overall objective in establishing the criteria is to ensure that a redemption is made whenever appropriate and that resources are used efficiently.

(6) While considering redemption, be alert to whether liens prior to the foreclosing encumbrance are outstanding and, if so, whether arrangements have been made to satisfy or make payments on them. The IRS has no authority to use the Revolving Fund to make direct payments on such encumbrances.

(7) Before redeeming, review for potential toxic waste problems. If the potential exists, clean up costs should be considered.

(8) When tentatively deciding to recommend redemption, take the following actions.

  1. Notify the purchaser of their rights. See IRM 5.12.5.2, Foreclosure Sale Purchaser Reimbursement Rights.

    Note: Inquiries about possible redemptions frequently lead to lien payoffs and releases of our right of redemption.

  2. Locate parties interested in submitting agreements to bid for the property. Utilize PALS, as necessary, to locate prospective bidders. See IRM 5.12.5.3, Soliciting Agreements to Bid.

(9) During the course of a redemption investigation, when the foreclosure sale purchaser, guaranteed bidder, redemption sale purchaser, other participant, taxpayer, representative, or IRS employee misses a specific deadline, including submitting required documentation and/or payment, follow-up is based on meeting the Service's requirements to maintain its standing in the proceeding and should be initiated no later than fourteen (14) calender days after the missed deadline. This follow-up includes closing the case if this action is appropriate

(10) When circumstances dictate, the employee should use problem solving and negotiation techniques, and in so doing consider the taxpayer/POA/third party’s perspective when working toward case resolution.

(11) Any written notification or other communication should address the issue(s) clearly and in a language understandable to someone unfamiliar with IRS terms, acronyms and jargon.

Foreclosure Sale Purchaser Reimbursement Rights

(1) When redemption is considered, the IRS must notify the purchaser of the property at the foreclosure sale (or the successor in interest, if applicable) of their right to reimbursement.

(2) In addition to being reimbursed for the amount paid toward the purchase (plus interest), the purchaser has the right to request reimbursement for certain payments made to a senior lienholder if the Government redeems the property and a reimbursement request is submitted that meets the requirements of the regulations.

Note: The regulations governing reimbursement for payments to a senior lienholder impose certain special requirements on both the IRS and the purchaser and, therefore, must be viewed separately from those that govern other amounts to which the purchaser may be entitled if the property is redeemed.

Notification to Foreclosure Sale Purchaser

(1) Notice to the purchaser about the redemption must be hand-delivered or sent by certified or registered mail.

(2) Prepare Letter 5597, Notification of IRS Right of Redemption, and send to the purchaser with the following forms:

  • Form 15597, Foreclosure Sale Purchaser Contact Information Request

  • OBD 225, Application for Release of Right of Redemption in Respect of Federal Tax Liens (judicial foreclosure)

  • Pub 487, How to Prepare Application to Release Property Secured by Federal Tax Lien (non-judicial foreclosure)

Note: Foreclosure letters and forms are available as ICS templates or fillable forms from the Publishing catalog.

Reimbursable Payments to Senior Lienholder

(1) A purchaser of real property at a foreclosure sale may request reimbursement for the following items:

  • Payment to a lienholder that was senior to the foreclosed encumbrance immediately before the foreclosure

  • Payment by the purchaser or their escrow agent of a real property tax or special assessment lien which was senior to the foreclosed encumbrance

Reimbursable Maintenance Expenses

(1) A purchaser of real property at a foreclosure sale may request reimbursement for an amount equal to:

  • the expenses necessarily incurred to maintain the property
    minus

  • any income realized from the property plus a reasonable rental value of the property (to the extent the property is used by, or with the consent of, the foreclosure sale purchaser or is rented at less than its reasonable rental value).

(2) The foreclosure sale purchaser has the right to be reimbursed for necessary maintenance expenses (or fees) incurred during the time they are in possession of the property. These expenses are subject to review and can be recommended for approval either in whole or in part .

(3) Specific maintenance expenses that may be considered are those utilized to keep the property safe and intact, such as those mentioned throughout this IRM. Expenses not listed can be considered as long as reasonable business prudence is administered when considering the expense. Examples of expenses to consider include:

  • Recording fees

  • Insurance

  • New locks for security purposes

  • Required repairs needed to fix damage that would directly impact the value of the property during this period of time

(4) Do not consider expenses to enhance or improve the property. Examples of unallowable expenses include:

  • Cleaning

  • Utilities (unless required to keep property from being damaged)

  • Accrued property taxes (unless foreclosure proceedings are in effect)

(5) Any type of maintenance expense claimed must be verified and justified as necessary under the circumstances. Unusual claims should be discussed and agreed to by the manager. If the legality of the expense is being challenged, Area Counsel concurrence is also needed.

Requirements for Consideration of Reimbursement

(1) The foreclosure sale purchaser's reimbursement request must be mailed or delivered:

  • to the IRS office specified in the Letter 5597

  • no later than fifteen (15) calendar days after the IRS sends Letter 5597

(2) The request must contain the following information:

  • Written itemized statement

  • Claimant signature

  • Amount paid to the senior lienholder for which reimbursement is claimed

  • Supporting evidence

  • Waiver or other document that will be effective upon redemption to discharge the property from, or transfer to the United States, any interest in or lien on the property arising under local law with respect to the payment made to the senior lienholder.

Review of Requests for Reimbursement

(1) Review the reimbursement request for adequacy and promptly contact the purchaser to correct any obvious defects. As necessary, refer the request through Advisory to Area Counsel for review.

(2) The government will not reimburse a purchaser for any expenses or payment to a senior lienholder if the request is not timely mailed or delivered. However, if the purchaser shows reasonable cause, and the Advisory Territory Manager consents, the purchaser may request an extension for a reasonable period to submit, amend, or supplement a request for reimbursement. Any such extension request must be submitted before expiration of the applicable period for redemption.

(3) The amount of reimbursement requested may be denied or approved, in whole or in part. The Advisory Group Manager has final approval whether the expenses are allowable.

(4) If the IRS exercises its right to redeem the property, the amount requested for reimbursement must be approved and paid from the Revolving Fund.

(5) If the right to redeem is not exercised or a request for reimbursement is withdrawn, promptly return to the purchaser the waiver or other document by certified or registered mail or by hand delivery.

Denial of Reimbursement Request

(1) Requests for reimbursement generally should be denied only in cases where one or more of the following occur:

  • Reimbursement request was not timely made and reasonable cause not shown

  • Waiver or other document required to be submitted with the reimbursement request was not submitted or was unsatisfactory

  • Evidence of payment to a bona fide senior lienholder or support for other claimed amount was not submitted or was unsatisfactory

(2) If reimbursement is denied, the purchaser must be notified of the decision in writing. The denial notification must:

  • be signed by the Advisory TM,

  • state the reason for the denial, and

  • be sent by certified or registered mail or hand-delivered within thirty (30) calendar days after receipt of the reimbursement request, or fifteen (15) calendar days before expiration of the applicable period for redemption, whichever is later.

(3) When a reimbursement request is denied, the request shall be treated as having been withdrawn by the purchaser and to redeem the property the IRS shall tender only the amount otherwise payable.

Note: At the discretion of the Advisory TM and upon resolution of the disagreement, payment of the amount previously denied may be made after the redemption of the property.

Amount Necessary to Redeem Property

(1) In any case in which the United States redeems real property under 28 USC 2410 or IRC 7425, the amount to be paid for the redemption is the sum of all the following:

  • The actual amount paid by the purchaser at such sale

    Note: In the case of a purchaser who was the holder of the lien that was foreclosed, the amount paid includes the amount of the obligation secured by such lien to the extent it was satisfied by reason of such sale.

  • Interest on the amount paid by the purchaser calculated at 6 percent per annum from the date of such sale until the anticipated redemption date

  • If applicable, the amount of a payment made by the purchaser (or successor in interest) after the foreclosure sale to a holder of a lien senior to that foreclosed

  • If applicable, the amount equal to the expenses necessarily incurred in connection with such property after the sale but before redemption MINUS the income from such property and MINUS a reasonable rental value of such property (to the extent such property was used or allowed to be used by the purchaser)

Soliciting Agreements to Bid

(1) Before recommending redemption of real property, the employee assigned to work the investigation must obtain at least one offer to bid on the property.

(2) Mail Letter 1879, Information for Prospective Purchasers of Real Property, to any parties that may potentially be interested in the purchasing the property. The letter can be mailed to those shown on the public auction bidders list. Contact the PALS for information on the bidders list.

(3) The offer to bid must be:

  • a written agreement,

  • for an amount that is sufficient to ensure that redemption will be in the Government's interest, and

  • consistent with the method by which the Government intends to sell the property.

(4) Give the prospective bidder the opportunity to inspect the property, if possible, and to inquire about its condition and title.

(5) Commencing the redemption process without a secured or guaranteed bidder is prohibited unless prior approval is secured from the executive-level official immediately over Advisory. See IRM 1.2.44.5, Delegation Order 5-4 (Rev. 3).

Commercial Advertising

(1) Commercial advertising to solicit bids may be judiciously used to broaden the field of potential bidders. Advertising must be approved in advance by the group manager.

(2) The advertisement, regardless of size, should be limited to a statement such as:
"Prospective Purchasers of Real Property . . . the Internal Revenue Service is considering the redemption of real property located at (given address) . . .  "

(3) The advertising can provide a statement and contact number for parties not interested in being a guaranteed bidder, but who are interested in purchasing the property at the redemption sale.

(4) Follow standard guidance in IRM 5.10.2.7 , Contracting for Services, for securing advertising.

(5) The taxpayer's account will not be debited for these expenses even if the property is not sold.

Guaranteed Bid Determination

(1) Redemption recommendations must include a guaranteed purchaser, unless the redemption is approved by the appropriate executive. Additionally, this prospective purchaser is generally required to submit an "Agreement to Bid" form with a deposit of at least twenty (20) percent of the bid amount.

(2) The guaranteed bid must be an amount determined to be reasonable in relationship to the cost of redeeming, maintaining, and selling the property. This amount does not need to represent forced sale value.

Note: Refer to IRM 5.10.4.2, Establishment of Minimum Bid, for additional information regarding "forced sale value."

(3) The amount calculated as a guaranteed bid is subject to approval by the employee's manager. Final approval rests with the Advisory GM. If the field manager and the Advisory GM are unable to concur with the guaranteed bid amount, then the final decision will rest with the Advisory TM for the area in which the property is located.

Deposit Submitted With Agreement to Bid

(1) Any person agreeing to bid at a redemption sale should complete Form 12673, Agreement to Bid for Redemptions. Ensure potential bidders are fully aware of the provisions in the event of default

(2) The prospective purchaser must guarantee their performance with a non-refundable deposit equal to at least twenty (20) percent of the agreed bid amount.,

(3) A deposit of less than 20 percent may be approved by the Advisory Group Manager with Advisory Territory Manager concurrence. At a minimum, this will include written verification that this was discussed and agreed upon by both levels of management.

  • A decision to accept less than the 20 percent must be made based on the facts of the case, with the understanding that there is a greater risk to the government based on the potential for a bidder to default on a small amount.

  • In no case should the deposit be less than $1,000 unless the deposit amount represents 20 percent of the agreed bid.

(4) The deposit should be made by a certified, cashier's, or treasurer's check drawn on any bank or trust company incorporated under the laws of the United States or under the laws of any state, territory, or possession of the United States, or by a postal, bank, express, or telegraph money order.

  • Certificates of Deposit and irrevocable letters of credit are also acceptable if approved in advance by Area Counsel. Care should be exercised in accepting and monitoring such instruments because of the period of time in which they are negotiable is generally limited.

(5) Upon receipt of a bid deposit, prepare Form 2276, Collateral Deposit Record, identifying the remittance as an "agreement to bid deposit."

  1. Place the remittance and Form 2276 in a secured area in accordance with IRM 10.2.15.3, Protected Items/Data

  2. Forward a copy of the Form 2276 to the RACS Accounting Unit in accordance with IRM 5.6.1, Collateral Agreements and Security Type Collateral.

Processing Redemption Recommendations

(1) Form 4376, Report of Investigation (IRC 7425 or 2410 USC, should be used to summarize the recommendation regarding the redemption and generally must indicate that a prospective purchaser(s) has been secured.

(2) The advisor, revenue officer, or PALS completing the report submits it to their respective manager for review, who then forwards it to the Advisory GM), as appropriate.

  1. If the recommendation is to redeem the property, the Advisory GM forwards the report to the Advisory Territory Manager (TM) for approval.

  2. If the recommendation is against exercising the right of redemption, only the Advisory GM concurrence is needed.

    Reminder: See IRM 1.2.44.5, Delegation Order 5-4 (Rev. 3), for the most current delegations of authority.

(3) Any redemption recommendation without a secured/guaranteed purchaser must be approved by the Advisory executive. .

(4) Upon approval of the redemption, Advisory assigns a redemption serial number. See IRM 5.12.5.4.1, Redemption Serial Numbers.

(5) Advisory forwards the original and one copy (with all necessary enclosures) of the report to the local Area Counsel for concurrence of the amount necessary to redeem and determination of the title the United States will acquire from the purchaser when redemption is made. This should occur as soon as possible, but not later than thirty (30) calendar days from the date of the sale.

Note: This deadline is to be used as a guideline and can be further discussed with the local Area Counsel. With their concurrence, deadlines can be determined on a case-by-case basis.

(6) Upon receipt of Area Counsel concurrence, forward a copy of the investigator's report and the Area Counsel approval determination to the Advisory TM for information purposes and retain the original in the redemption file.

Note: The need for forwarding this information is at the discretion of the Advisory TM.

(7) Advisory is responsible for documenting the ICS history with information regarding the redemption including the date of redemption; the amount of the redemption; the amount of tax liability satisfied; and the date and place the certificate of redemption was recorded.

Redemption Serial Numbers

(1) The redemption serial number will be completed following the format outlined below.

Advisory Territory

RED to Identify Redemption

Advisory Group

Four Digit Sequence Number

[TT]

RED

[GG]

000x

Example: The second redemption investigation in the North Atlantic Territory (01), Advisory group (04) is numbered 01RED040002.

(2) Since the revolving fund is not governed by fiscal year the files are maintained geographically and by territory.

(3) The Advisory TM will determine where the serial numbers are maintained and monitored.

Redemption Investigations Requiring $100,000.00 or More

(1) When a recommendation is made to exercise the right of redemption and it will require an expenditure of $100,000.00 or more to redeem the property, the Advisory GM must consider the benefits of either assigning an Other Investigation(OI) to a PALS and/or enlisting the services of an IRS appraisal engineer or a professional appraisal firm. This decision must be documented prior to approving and forwarding the recommendation for Advisory TM approval.

(2) In addition, when there is a question as to the extent of property boundaries, the Advisory GM is encouraged to consider the use of a professional surveyor to establish the exact nature of the property to be redeemed. The decision not to utilize these services should be documented and attached to the Form 4376. Otherwise, the results of the appraisal and/or survey must be included as a part of the investigation.

Outside Contractors

(1) Under certain circumstances, and as warranted, it may be appropriate to contract out for a professional survey. This should be considered with redemptions involving acreage, multi-structure parcels, or any other property where it would prove to be in the Government's best interest. A professional survey may prove beneficial when considering the field employee’s determination of exact boundaries as well as ensuring property is included or excluded in the investigation. Contracting professional property appraisal services should also be considered when the services of a PALS or valuation engineer are not readily available, or if specialized expertise is required to accurately determine the value of a unique property.

(2) The initial decision to utilize an outside contractor generally is made by the revenue officer or PALS and their GM. The feasibility of contracting out should then be discussed with the advisor and Advisory GM. The Advisory and field group managers should be in agreement that circumstances warrant outside contractor consideration, although the final decision rests with Advisory. If the two managers are in disagreement, then the final decision rests with the Advisory TM.

(3) When outside services are used, expenses must be requested and approved through the Integrated Procurement System (IPS). Instructions and procedures can be found on the IPS web site: http://awss.web.irs.gov/Procurement/ips.shtml.

(4) Expenses incurred for this type of procurement are paid from the "enforcement expense budget." This expense is predicated on an internal decision to utilize an outside contractor and will not be assessed against the taxpayer’s account. Specifics regarding the request and approval of funds should be discussed in detail with the SB/SE Field Budget Office.

(5) The approval path for all outside contractor requests is:
Initiator ⇒ Advisory GM ⇒ Advisory TM ⇒ SB/SE Field Budget plan manager

Federal Tax Lien Revolving Fund

(1) A revolving fund was created for the redemption of real property by the United States based on the Government's federal tax lien. See IRC 7810 and IRC 7425(d).

(2) By exercising its right of redemption, the Government can purchase property sold at distress prices and resell the property at a profit. In some instances this procedure is the only means by which Federal tax liabilities can be collected.

(3) When redeemed property is sold, the proceeds of the sale, to the extent of the costs of redemption, are redeposited in the revolving fund.

Advances from the Revolving Fund

(1) After the recommendation to redeem property is approved by the appropriate official (see IRM 5.12.5.4, Processing Redemption Recommendations), prepare a memorandum for the Advisory GM signature requesting an advance from the revolving fund. The memo must provide the following information extracted from the redemption report:

  • Redemption serial number

  • Name and address of the taxpayer

  • Amount required to redeem property

  • Date of foreclosure sale

  • Date the redemption right expires

  • Estimated redemption value of property

  • Date the funds are required

  • Amount the prospective/guaranteed purchaser agrees to pay for the property

  • Approximate repayment date

  • Person/organization to whom the check is payable

  • IRS office and employee to whom the check should be sent

Note: See Exhibit 5.12.5-1, Federal Tax Lien Revolving Fund Request, for sample memo.

(2) Fax the approved request for monies from the revolving fund to the SB/SE Field Budget Office at (215) 861–1406. The time period to exercise the right of redemption is generally 120 calendar days from the date of the foreclosure sale. It is therefore necessary to process requests for funds as promptly as possible.

(3) The request sent to the SB/SE Field Budget Officer should include the following:

  • Memorandum (as mentioned above) requesting funds from the revolving fund account

  • Area Counsel memorandum concurring with the request for funds

  • Copy of Form 4376

  • Documentation that there is a secured/guaranteed purchaser or, if there is no guaranteed purchaser, the approval of the appropriate IRS executive.

(4) The SB/SE Field Budget Office determines the availability of funds and the priority for disbursement when available funds may be insufficient to meet two or more requests. This serves to avoid depletion of the fund.

(5) The Field Budget Office employee notifies the Advisory GM and/or advisor in writing to certify that funds are available. The notification serves as documentation of an approved request for funds for the redemption of real property.

(6) Based on authorization from the Budget Office, Beckley Finance Center generally issues a manual check to the employee making the request. Beckley Finance Center must have a copy of the memorandum referenced in (1) above. This is required for their file documentation.

(7) Allow a minimum of five (5) business days for processing of requests for revolving fund advances. It is important to ensure that there is ample time to process the request and for mailing of the funds from Beckley Finance Center.

Returning Advances from Revolving Fund

(1) The Advisory GM has follow-up responsibilities to ensure that the revolving fund is repaid. See IRM 5.12.5.7.6, Transmittal Memorandum for Redemption Sale, as well as IRM 5.10.7.7, Report of Disposition - Sale of Redeemed Property, for additional information.

(2) If a redemption investigation is subsequently cancelled, advances must be returned immediately to Beckley Finance Center.

  1. Forward a copy of the cancellation notice to the SB/SE Field Budget Office and to Beckley Finance Center.

  2. Obtain instructions from SB/SE Field Budget Office and/or Beckley Finance Center for the exact procedures for returning funds due to cancellation.

(3) If a revolving fund advance has been distributed and cannot be returned to Beckley Finance Center, consult with Area Counsel for avenues to retrieve the advance. The advisor must submit a status report monthly on the situation. After ninety (90) calendar days, the Advisory GM must secure Advisory TM concurrence of continued delays. Advisory TM concurrence is required every thirty (30) days thereafter until the fund is reimbursed or Advisory TM determines the funds are irretrievable and a memorandum signed by the Advisory TM reports a loss for the revolving fund to both Beckley Finance Center and the SB/SE Field Budget Office.

Redeeming Property from the Purchaser

(1) To effectuate a redemption of property, there must be an actual payment of money as distinguished from a mere proposal or proposition to pay it and documents providing evidence of the redemption must be properly recorded.

Payment of Money

(1) Delivery of the check for the redemption to the purchaser must be done promptly upon receipt of the check from the revolving fund.

(2) The employee who has been designated to tender the amount required to redeem must be accompanied by at least one witness -- preferably an advisor, Area Counsel attorney, or revenue officer, but any IRS employee may assist.

(3) An acknowledgment of receipt of the check should be secured from the purchaser, if possible.

(4) In the event that the tender to redeem is refused, prepare a report of the transaction and forward through Advisory to Area Counsel for an advisory opinion and guidance as to the next action to be taken.

(5) The report should include a request for instructions as to the immediate disposition of the check that had been tendered.

  1. Place the redemption check in a location meeting the Minimum Protection Standards (MPS) as outlined in IRM 10.2.15, Minimum Protection Standards. Depending on the type of payment, this is generally a Special Security (SP-2 or SP-3) requirement. Generally, an acceptable location would be a qualified safe used by Advisory or Criminal Investigation. The payment will remain in a secured place until advice is received from area counsel regarding the action to be taken.

  2. Prepare Form 2276 for safekeeping of the property.

Note: The period to redeem (i.e., 120 calendar days from the date of foreclosing sale or the State allowed period, whichever is longer) may expire while the check is being held by the IRS. To perfect the redemption of the property, the Certificate of Redemption must be properly recorded prior to the expiration of the redemption period. See IRM 5.12.5.6.3, Certificate of Redemption.

Proper Person

(1) It is essential that a timely tender of the amount required to redeem be made to the proper person. If the person who purchased the property at the foreclosure sale has conveyed it to another, the IRS may still redeem the property from the subsequent purchaser ("successor in interest"). The advice of Area Counsel should be solicited to ascertain the proper party and amount to be tendered.

Certificate of Redemption

(1) When the IRS executes its redemption rights, evidence of the redemption must be recorded in the public record.

(2) After the determination to redeem is approved, Advisory contacts the local official designated by law to determine the documents necessary to show the redemption. If no such official has been designated by local law, the official fails to issue the necessary documents, or there are no standard documents under local law, the Advisory TM is authorized to issue a certificate of redemption.

(3) Consult Area Counsel for guidance as to the form of the certificate to be used in each jurisdiction.

(4) Preparation of the certificate of redemption is done by the advisor assigned to work the investigation.

(5) The authority to sign a certificate of redemption is delegated to the Advisory TM. In cases where there is no guaranteed purchaser, the certificate of redemption must be signed by the IRS executive over Advisory. See IRM 1.2.44.5, Delegation Order 5-4 (Rev. 3).

(6) The certificate of redemption may be prepared either before the check is delivered to the payee or immediately afterwards provided sufficient time exists to permit filing the certificate before the redemption period expires.

(7) The certificate will be prepared in duplicate by Advisory and disposed of as follows:

  • Original is filed with recording official.

  • Duplicate is retained by Advisory.

(8) Document the ICS history about the redemption, including the following:

  • Guaranteed bidder or reason, and approval authority obtained, for redemption without a guaranteed bidder

  • Amount paid for the redemption

  • Date of redemption

  • From whom the property was redeemed and, if applicable, reason not redeemed from the foreclosure sale purchaser

  • The date and place the certificate was recorded

Filing Certificate

(1) Advisory must promptly cause the certificate to be recorded in the proper recording office. Advisory incorporates the assistance of a revenue officer or PALS, who must:

  • ensure that the certificate is personally delivered to the recording office,

  • verify recordation of the certificate, and

  • provide the recording data to Advisory.

(2) If the state where the real property is redeemed has not designated an office in which the certificate should be recorded, the certificate shall be filed in the office of the clerk of the United States District Court for the judicial district in which the redeemed property is situated.

(3) Consult Area Counsel, as needed, for the proper place for recording the certificate in each jurisdiction.

Administration of Redeemed Property

(1) Advisory is responsible for periodic follow-up action until the redeemed property is disposed of. The frequency of follow-up activity is determined by the Advisory TM.

(2) The Advisory TM should periodically request status reports from the Advisory office involved in the redemption investigation. If the investigation is assigned to a revenue officer or PALS, Advisory should obtain necessary status updates as required by the Advisory TM.

(3) The Advisory GM ensures that redeemed property located within the jurisdiction of the area office is appropriately maintained.

  1. Maintenance expenses or fees may be incurred while administering redeemed property. Refer to IRM 5.12.5.2, Foreclosure Sale Purchaser Reimbursement Rights, for guidance on appropriate maintenance expenses.

  2. Ordinary and necessary expenses may be incurred in the preservation of the property. These expenses may include the cost of minor repairs to the property if deemed necessary for its preservation. The procedures relating to the protection of property during the period of seizure also apply to redeemed property. Refer to IRM 5.10.3.10, Protecting the Property After Seizure.

(4) Estimated expenses expected to be incurred in connection with the maintenance, preservation, and sale of the property should be documented and paid in the same manner as is required with seized property. Review the procedures as discussed in IRM 5.10.2.7.1, Contracting for Services $2500 and Under.

Lease of Redeemed Property

(1) Redeemed property may be leased to a third party if it is determined that it will be in the government’s possession for an extended period of time and that the government's interest will best be served by such action.

(2) The initial determination to lease the property is made by the advisor with concurrence from the Advisory GM and is based upon the circumstances of the investigation. Approval of the Advisory TM must be secured before the property is offered.

(3) When it is determined that redeemed property will be leased and a prospective lessee has been secured, Advisory must request assistance from Area Counsel in preparing the lease agreement. The lease agreement:

  • generally should not be for more than one year, but may be renewable,

  • should not contain any provision that prevents selling the property, subject to the lease, at any time a suitable purchaser is found,

  • should specify that payments be made by certified or cashier's check or money order and sent directly to Advisory, and

  • should contain provisions in the event of default.

(4) Advisory should furnish Area Counsel with the following information:

  • Name and address of the lessee

  • Description and location of property

  • How property was acquired by the United States

  • Period of the lease

  • Terms of payment (i.e., amount, manner, due date and place of payment)

  • Any special provisions to be contained in the lease (e.g., property maintenance, authorized alterations, improvements, etc.)

  • Any other pertinent information

(5) Upon receipt of the concurrence from Area Counsel, the Advisory GM reviews the lease to see that it conforms to the intent of the parties involved and forwards the original and duplicate to the Advisory TM for approval.

(6) After Advisory TM approval, take the following actions.

  1. Secure the signature of the lessee on the original lease agreement.

  2. Furnish the duplicate lease agreement to the lessee, which may be considered authority for the lessee to have possession of the property in accordance with terms of the agreement.

  3. File original lease agreement in the related Redeemed Property case file.

(7) Advisory should discuss with Area Counsel how payment received from the leased property should be applied. Most likely, any payments should be applied first to the revolving fund balance and then to the taxpayer's liability. See IRM 5.10.7.2(4), Income from Acquired Property, for additional information on preparation of a memorandum for lease payments.

(8) If a payment is not received within a reasonable time after the due date, Advisory should contact the lessee to secure payment. If payment is not received, consult Area Counsel as to the legal action required. Refer to IRM 5.10.7.2.1, Lease of Real Property, for additional information.

Sale of Redeemed Property

(1) IRC 7506 provides the authority to sell redeemed property. The administration and disposition of real property is the responsibility of the Advisory TM for the area where the real property is situated. The Commissioner may, if deemed advisable, take charge of and assume responsibility for the administration and disposition of the property by giving written notice to the Advisory TM through the appropriate executive.

(2) If real property consisting of a single parcel is situated in more than one area/territory, the responsibility for the administration and disposition of the property is that of the Advisory TM under whose direction the property was redeemed. If there is doubt as to which Advisory TM has charge of the property, the pertinent facts should be reported to the appropriate executive so that a designation may be made.

(3) For information on the sale procedures, see IRM 5.10.7.3, Preparations for Sale.

Report of Sale

(1) After the sale, the employee conducting the sale prepares a report entitled "Report of Sale of Redeemed Property" and forwards it to Advisory with all applicable attachments. The report must include the following information:

  • Name and address of purchaser

  • Sale price of property

  • Expenses of sale shown by amount, names, and addresses of payees and the services rendered

  • Date of sale

  • Place of sale

  • Places and dates that notices of sale were published and/or posted

  • A statement, signed by the employee conducting the sale and by the employee who assisted in the sale, certifying the sale was conducted in accordance with IRC 7506 and regulations, and that the information reported is a true and correct record of the sale proceedings

(2) Vouchers for sale expenses should be attached to the duplicate report.

(3) Attachments to the original of the report should include the following:

  • Copy of the notice of sale

  • Triplicate of the memorandum transmitting the sale proceeds

  • Any Form 2593-A, Sealed Bid For Purchase of Property Redeemed by the United States, received, if applicable.

  • Tabulation of bids

(4) Upon receipt of the reports, Advisory forwards the duplicate report, with any vouchers not previously submitted and the Area Counsel concurrence memorandum, to both SB/SE Budget Finance office and to Beckley Finance Center.

Note: Refer to IRM 5.10.7.7, Report of Disposition - Sale of Redeemed Property, for additional information.

(5) Document actions relative to the sale and post -sale actions in the ICS history, including the amount of tax liability satisfied.

Deed to Real Property

(1) Regulations under IRC 7506 provide that, upon payment in full of the purchase price, the IRS will issue a deed to the purchaser.

(2) Advisory prepares the deed and forwards it to Area Counsel for review.

(3) Upon Counsel’s concurrence, forward the deed to the Advisory TM for signature. In the signature package, include the report of sale and any other information requested by the TM.

(4) After securing the signed deed, make a copy for the redemption file and make arrangements for the delivery of the deed. Furnish the original deed to the purchaser and note the date of delivery on the copy of the deed.

(5) Ensure the purchaser is advised of their responsibility to file the deed with the appropriate recording office.

Disposition of Redemption Sale Proceeds

(1) Proceeds from the redemption sale are first used to reimburse the revolving fund. If there are insufficient proceeds from the sale to fully reimburse the fund, notify Beckley Finance Center by memorandum or by secure E-mail following the procedures in IRM 5.12.5.5.1, Advances from the Revolving Fund.

(2) Proceeds remaining after reimbursing the revolving fund are applied in accordance with IRC 6342(a) and in the same manner as funds realized from levy proceeds. Legitimate property maintenance, preservation, and sale expenses incurred while bringing the redeemed property to sale are deducted first and the net amount is credited to the taxpayer's account.

(3) After reimbursement of the revolving fund and full payment of the taxpayer's liability, any remaining surplus is refunded, in accordance with IRC 6342(b), to the person entitled to receive the funds. Interest is paid on surplus proceeds in accordance with IRC 6611. The party generally entitled to these surplus proceeds is the taxpayer. Junior lienholders are not entitled to proceeds from the sale of redeemed property, and they should not be notified. If Advisory cannot determine the party entitled to the surplus proceeds, refer the case to Area Counsel for a legal opinion prior to any disposition of this surplus.

Transmittal Memorandum for Redemption Sale

(1) A transmittal memorandum entitled "Proceeds from the Sale of Redeemed Property" should be promptly prepared after the completion of the sale by the employee that conducted the sale. The memorandum must contain the following information:

  • Name and address of the taxpayer as shown on the Form 4376, which would have been submitted at the time redemption of the property was recommended

  • Name and address of the purchaser

  • Redemption sale price

  • Amount previously deposited with agreement to bid, if applicable

  • Identification of remittances accompanying the transmittal, including the amount submitted with the winning bid, if applicable, and the amount remitted to pay the balance of the purchase price

(2) Forward the memorandum and any accompanying remittances to Advisory for review. Advisory is responsible for transmitting the memorandum, remittances, and the purchaser's deposit (if any) to the Beckley Finance Center.

(3) Advisory is also responsible for returning any other deposits submitted with unsuccessful "agreements to bid", unless it was as a result of the depositor defaulting on the agreement.

(4) When payment of the full purchase price is deferred, the purchaser's deposit must be promptly forwarded to Beckley Finance Center for deposit to the revolving fund. This also applies to any deposit the purchaser may have made with an "agreement to bid" prior to the sale. Advisory must ensure that the funds are correctly identified to Beckley Finance Center.

(5) The purchaser's payment of the balance must also be clearly identified for Beckley Finance Center. Duplication of memorandums is not required for each of these scenarios, as long as Beckley Finance Center is understanding of what the funds represent. This can be accomplished through a telephone call, memorandum, or secured E-mail message. Advisory is responsible for ensuring that communication efforts with Beckley Finance Center are clearly understood and well documented in the ICS history.

(6) Advisory must follow-up on the redemption within sixty (60) calendar days from when money was received from the revolving fund. If there is a delay in repayment to the revolving fund, Advisory must notify Beckley Finance Center by memorandum or by secure E-mail, giving the redemption serial number, amount secured from the revolving fund, explanation for the delay, and the new estimated repayment date. Advisory must submit a status report to Beckley Finance Center every thirty (30) calendar days after the initial 60-day time period has expired. If, after 90 days, the amount remains unpaid, Advisory TM concurrence must be obtained for continued delays.

(7) See also IRM 5.10.7.7, Report of Disposition - Sale of Redeemed Property, for additional information.

Process, Application, and Recordation of Redemption Sale Proceeds

(1) Advisory maintains a record of the distribution of all redemption proceeds in the redemption file.

(2) Upon receipt of the transmittal and gross proceeds from Advisory, Beckley Finance Center takes the following actions:

  • Deposits the check

  • Credits the appropriation with the amount originally disbursed to the Advisory office

  • Forwards the remainder by check to Advisory for crediting to the taxpayer's account

(3) Advisory identifies where to apply to the taxpayer's account the amount that remains after repayment of the revolving fund.

Reminder: Advisory should request a copy of the transmittal memorandum be returned to the Advisory office with the surplus funds so that there will be no difficulty in properly applying the funds.

(4) All payments directly related to Redemption and Release of Right of Redemption should be applied to the taxpayer's account using Transaction Code (TC) 670 with Designated Payment Code (DPC) 58.

(5) When surplus proceeds remain after reimbursement of the revolving fund and application of proceeds under IRC 6342(a), Advisory will deposit these funds in the 4720 Deposit Fund Account located at the Ogden campus. A memorandum will be completed in duplicate. The memorandum will be titled "Surplus Proceeds—Redemption Sale" and will contain the following:

  • Taxpayer's name and address

  • The redemption serial number

  • Amount of surplus proceeds

  • Date of the sale.

(6) The original of the memorandum will be used as a posting document to submit the funds to the Ogden Campus for processing. A copy of the memorandum will be placed in the Redemption file and in the "Surplus Proceeds—Redemption Sale" File to be established.

(7) Payment of surplus proceeds will need to be coordinated between the Ogden Campus staff and the advisor assigned to monitor the status of payment. This will likely be in the form of a manual check being issued to Advisory for delivery to the appropriate party in accordance with IRC 6342(b). A record of the surplus proceeds will be referenced in the history section of ICS. Indicate the amount as "Surplus Proceeds—Redemption Sale. "

Release of Right of Redemption—Judicial Sales

(1) The U.S. Government may release its right to redemption. This right cannot be sold, but the government can issue a certificate stating that it will not exercise the right to redeem. Generally, this requires payment of the value of the right of redemption as determined by Advisory. See IRM 1.2.44.5, Delegation Order 5-4 (Rev. 3).

(2) Authority to release any right of redemption is delegated to the Department of Justice. In any case involving a private request, monetary consideration equal to the value of the right of redemption or the minimum acceptable amount established by the local U.S. Attorney’s office, whichever is greater, is required and must be paid for the release. However, no consideration will be required for releases of right of redemption issued to Federal agencies when it has been determined that the redemption right has no value.

Applications for Release of Right of Redemption—Judicial Sale

(1) Applications for release of right of redemption should be submitted on Department of Justice Form OBD–225. This form may be obtained from the DOJ website (www.justice,gov). The form is also available to Collection employees as an ICS template.

(2) The person requesting the release of right of redemption should submit the form, together with remittance and all necessary evidence, to the United States Attorney for the area in which property subject to the right is located.

Referral of Applications

(1) Upon receipt of an application for release of right of redemption, the U. S. Attorney should forward the original application, together with accompanying documentation, to Advisory for verification and recommendation.

  1. Applications received in the field must be referred to Advisory for immediate transmittal to the United States Attorney. Advisory should retain the original of the application to begin their review.

  2. Applications received directly from any Federal agency may be processed by Advisory without first being referred to the United States Attorney.

(2) If an application is complete and proper, a field investigation is not required, unless Advisory has information warranting an investigation. A field investigation will not be required on any application made by the Veterans Administration or any other Federal Agency regardless of value or use. An exception to the general rule may be determined by the Advisory GM with Advisory TM concurrence. In the rare case when a field investigation is needed, Advisory should take the following actions.

  1. Promptly forward a copy of the application and any attachments via a Courtesy Investigation (OI) to the Area office having jurisdiction where the property is located.

  2. Retain the original application with attachments for reference and follow-up purposes

(3) Advisory will complete Part B of any application that does not require a field investigation. Before a recommendation is made, Advisory must be satisfied that the appraisals were made by disinterested persons and that they were qualified to make appraisals. A memorandum report specifically stating that the appraisers involved are disinterested and qualified will be prepared and accompany the application. In those cases in which the applicant is a Federal agency, the appraised value furnished in the application will be accepted as correct and no statement will be necessary.

Investigation of Applications

(1) Applications requiring field work shall be investigated promptly by a revenue officer or a PALS in order that final disposition may be made by Advisory within thirty (30) calendar days. The employee assigned to investigate the application shall verify each item contained in the application or which, in accordance with the requirements prescribed, should have been contained in the application.

(2) The investigating employee shall gather sufficient facts to make a determination whether the United States should release its right of redemption.

(3) In accordance with Delegation Order 5-4, approving the release of the right of redemption is currently delegated to the Advisory GM.

Report of Investigation

(1) The investigating employee prepares a report of investigation when the investigation is completed. The report should specifically state whether the appraisers involved are disinterested and qualified. The report is submitted to Advisory.

(2) The Advisory GM is responsible for determining whether the final report will be on Form 4376 or in memorandum form.

Disposition of Application

(1) Upon receipt of the investigator's report, Advisory reviews it to ensure that there is sufficient information to determine whether the right of redemption should be released. Advisory completes the application by indicating the recommendation and the manager’s approval.

(2) Upon approval of the Advisory GM, forward the original and one copy of the application, with copies of the investigator's report attached, to the Department of Justice following local protocol. Maintain a copy of the application, the set of appraisals and a copy of the report.

(3) DOJ or Advisory provides a copy of the approved application to the applicant in exchange for payment of the amount required for the release of the right of redemption. If DOJ receives the payment, it is forwarded to the lockbox for posting. Apply the payment to the taxpayer's outstanding liability.

Release of Right of Redemption — Non-Judicial Sales

(1) IRC 7425(d) provides for redemption, by the government, of real property sold in a non-judicial proceeding when the sale is made to satisfy a lien that is prior to that of the United States. The 120-day period for redemption (or longer, if State law so provides) is applicable.

(2) In non-judicial actions, if it is determined that the right of redemption is valueless, no consideration shall be required to waive the government's redemption right, regardless if the request is from a private individual or federal agency.

(3) Refer any questions as to the value of the right of redemption to Area Counsel for an advisory opinion.

Application Investigations - General

(1) Applications for release of right of redemption, and all necessary evidence, should be sent by applicants to the attention of the Advisory GM for the area in which property subject to the right is located. See Pub 4235, Collection Advisory Group Addresses.

(2) Furnish potential applicants Pub 487, How to Prepare Application to Release Property Secured by a Federal Tax Lien, as needed.

(3) Process applications promptly, utilizing the services of Area Counsel as needed.

(4) The investigating employee shall gather sufficient facts to determine whether the United States should release its right of redemption. The investigation may be terminated when it is found that there is an encumbrance(s) prior to the foreclosing lien holder in excess of the value of the property.

Applications Investigated by Advisory

(1) If an application is complete and proper, a field investigation is not required unless there is information in Advisory that indicates such investigation is warranted. A field investigation is not required on any application made by the Veterans Administration or any other federal agency regardless of value or use. Any exceptions to this are determined by the Advisory GM.

Applications Investigated by the Field

(1) Certain situations may warrant field involvement. When this occurs, Advisory issues an OI to either an RO or PALS to investigate. This decision should be contingent upon factors such as geographic feasibility and the need for investigative field work.

(2) Redemption OIs are routed directly to the field revenue officer group working the zip code. The group manager is required to treat these OIs as priority work. Redemption OIs must be assigned to a RO or PALS expeditiously to ensure that the Government’s interest is not compromised and that the investigation is completed accurately and timely. Redemption OIs are exempt from existing case delivery parameters.

(3) Redemption OIs must be investigated promptly in order that final disposition may be made by Advisory within thirty (30) calendar days of receipt. The investigating employee should verify every item contained in the application and identify any item which should have been included in the application.

(4) Except in unusual cases, it is not necessary for the revenue officer or PALS to secure outside appraisals to establish the value of the property prior to making a recommendation. If the situation arises to consider the services of an outside contractor, refer to the procedures outlined in IRM 5.12.5.4.3, Outside Contractors.

Report of Investigation

(1) The investigating employee prepares a redemption report upon completion of the investigation. The report should be completed using Form 4376 and may include a memorandum containing additional information, if necessary.

(2) Forward the report, with the copy of the application and all exhibits, through the group manager to Advisory.

Release of Right of Redemption Issued

(1) When a Release of the Right of Redemption is warranted, Advisory prepares the appropriate document for signature approval. ICS templates are available for this purpose.

  1. If the Release of Right of Redemption is for value use the template "Certificate of Rel. of Right of Redemption (Value)."

  2. If the investigation has determined there is no value in the property to redeem, use the template "Certificate of Rel. of Right of Redemption (Valueless)."

(2) Prepare the release in duplicate for approval.

(3) In accordance with IRM 1.2.44.5, Delegation Order 5-4 (Rev. 3), approving the release of the right of redemption is currently delegated to the Advisory GM.

(4) Give the original to the applicant upon receipt of the amount determined to be the Government's interest. Retain the duplicate in Advisory.

(5) Apply any payment secured for the release of the right of redemption to the taxpayer's outstanding liability using TC 670 with DPC 58.

Federal Tax Lien Revolving Fund Request Memorandum

 

 

[Date]

MEMORANDUM FOR SB/SE FIELD BUDGET OFFICE

From:

[Name]
Advisory Group Manager
[Territory/Area]

Subject:

Request for Advance from Revolving Fund

(1) This memorandum is to request an advance from the Federal Tax Lien Revolving Fund under Internal Revenue Code (IRC) section 7810 for the redemption of property. The redemption has been approved in accordance with procedures in Internal Revenue Manual (IRM) 5.12.5.

(2) Taxpayer’s Name:
Identification #:
Address:

(3)

  1. Redemption Serial Number:

  2. Amount Required to Redeem:

  3. Estimated Redemption Value of Property:

  4. Amount of Agreed Bid:

  5. Date Check Required:

  6. Date of Foreclosure Sale:

  7. Date Redemption Right Expires:

  8. Approximate Repayment Date:

  9. Make Check Payable to:

(4) Send the check to the attention of the requestor at the following address:
Internal Revenue Service
Attn: [Name]
[Street Address]
[City, State, Zip]

(5) If you have any questions, please contact the requestor as shown below.
Requestor’s Name:
Identification #:
Telephone #:
Fax #:

(6)
Enclosures:
Form 4376, Report of Investigation
Area Counsel Concurrence
Agreement to Bid

Replenishing the Federal Tax Lien Revolving Fund Memorandum

 

 

[Date]

MEMORANDUM FOR SB/SE FIELD BUDGET OFFICE

From:

[Name]
Advisor
[Territory/Area]

Subject:

Repayment of Federal Tax Lien Revolving Fund
Redemption Serial Number: ______________________

(1) This memorandum summarizes the results of the sale of property redeemed through the use of the Federal Tax Lien Revolving Fund.

 

Description

Amount for
Revolving Fund

Amount from Sale

a.

Total Advanced from Revolving Fund

______________

 

b.

Proceeds Realized from Sale

 

______________

c.

Partial Proceeds, if any

 

______________

d.

Total Proceeds Submitted (b + c)

 

______________

e.

Replenishment of Revolving Fund

______________

 

f.

Loss to the Fund, if any (a - e; or 0)

______________

 

g.

Administrative Costs

 

______________

h.

Applied to Tax Liability

 

______________

i.

Surplus, if any (d - g - h; or 0)

 

______________

(2) If you have any questions, please contact me at [phone number].

(3)
Enclosures:
Proceeds from Sale of Redeemed Property
Report of Sale of Redeemed Property

This data was captured by Tax Analysts from the IRS website on December 03, 2023.
Copy RID