Part 3. Submission Processing
Chapter 13. Campus Document Services
Section 62. Media Transport and Control
3.13.62 Media Transport and Control
Manual Transmittal
November 14, 2023
Purpose
(1) This transmits revised IRM 3.13.62, Campus Document Services - Media Transport and Control.
Material Changes
(1) IRM 3.13.62.6.1.1(9) - Changed Fresno mailing address for ACS Unaddressed Notices. - IPU 22U0325 issued 03-02-2022
(2) IRM 3.13.62.6.1.1(9) - Removed Fresno routing instructions from Notices/Correspondex Letters and chart. - IPU 22U0325 issued 03-02-2022
(3) IRM 3.13.62.11.6 (2) - Added IRC 1446(f)(1) withholding Form 8288/ Form 8288-A, OECD. - IPU 23U0288 issued 02-22-2023
(4) Exhibit 3.13.62-53 - Added instructions to destroy undeliverable CP 215 with PRN 711. - IPU 23U0575 issued 05-02-2023
(5) Exhibit 3.13.62-53 - Added - Note: If an undeliverable item is received with an original document and a verifiable address is not available to be re-mailed, destroy the document per IRM 10.5.1.6.10. - IPU 23U0340 issued 03-02-2023
(6) Exhibit 3.13.62-53 - Added Undeliverable instructions for Letter 6555 and Form 3552. - IPU 23U0288 issued 02-22-2023
(7) Exhibit 3.13.62-53 - Added a Note for Termination of Residency" undeliverable letters are being sent to the IRS in error, send the letters back to the return address on the envelope.- IPU 22U0975 issued 09-27-2022
(8) Minor editorial changes have been made throughout this IRM (e.g., spelling, punctuation, formatting, etc.). Other significant changes to this IRM are shown above.
Effect on Other Documents
IRM 3.13.62, Campus Document Services - Media Transport and Control, dated November 04, 2022 (effective January 1, 2024) is superseded. The following IPUs are incorporated throughout the IRM IPU 23U0288 02/22/2023, IPU 23U0340 03/02/2023, IPU 23U0575 05/02/2023
Audience
Wage and Investment Business Operating Division
Effective Date
(01-01-2024)
James L. Fish
Director, Submission Processing
Wage and Investment Division
Program Scope and Objectives
(1) Purpose: This IRM provides mail distribution instructions for IRS campuses, Computer Services, Correspondence Production Services, Machine Services and Shipping functions including instructions for mailouts of publications and returns and manual preparation of non-machinable items.
(2) Audience: The primary users are Submission Processing and Accounts Management staff including clerks, tax examiners, Customer Service Representatives and managers.
(3) Policy Owner: Submission Processing, Paper Processing Branch, Mail Management / Data Conversion Section.
(4) Program Owner: Paper Processing Branch, Mail Management / Data Conversion Section (an organization within Submission Processing)
(5) Primary Stakeholder: Wage and Investment Submission Processing Centers
Background
(1) Media Transport and Control is the distribution of letters, registers, notices, transcripts, listings and forms within the Submission Processing Centers, IRS campuses, Headquarters (HQ), area offices, other agencies and taxpayers.
Authority
(1) The following provides authority for the instructions in this IRM to be performed in support of completing compliance functions to make credits or refunds of any internal revenue tax, processing of non-revenue forms, and administrative support forms.
IRM deviations must be submitted in writing following instructions from IRM 1.11.2, Internal Revenue Manual (IRM) Process, IRM Standards and elevated through the appropriate channels for executive approval.
Code subsections which provide the IRS with the authority to issue levies.
Congressional Acts which outline additional authorities and responsibilities like the Travel and Transportation Reform Act of 1998 or the Tax Reform Act of 1986.
Responsibilities
(1) The Operations Manager secures, assigns and provides training for the staff needed to perform the task required throughout this instruction
(2) The Planning and Analysis Staff provides feedback and support to local management to achieve and effectively monitor scheduled goal.
(3) The team manager assigns, monitors and controls the workflow to accomplish timely completion of the tasks required throughout this IRM.
Program Management and Review
(1) Program Reports: The program reports provided by Monitoring is to ensure program goals are met. These reports will be utilized to report and monitor daily and weekly status of the program to completeness.
(2) Program Effectiveness: Local Management conducts quality reviews and takes and monitors corrective action to ensure quality products are released to the next function
Program Controls
(1) Review the processes included in this manual annually to ensure accuracy and promote consistent tax administration. This may be included under responsibilities for a manager.
Terms, Definitions/Acronyms
(1) See Exhibit 3.13.62-1 for commonly used terms throughout this IRM.
Related Resources
(1) IRM 3.10.72, Campus Mail and Work Control - Receiving, Extracting and Sorting.
(2) IRM 3.10.73, Campus Mail and Work Control - Batching and Numbering.
(3) IRM 10.5.1, Privacy and Information Protection, Privacy Policy.
(4) IRM deviations must be submitted in writing following instructions from IRM 1.11.2.2, Internal Management Document System - Internal Revenue Manual (IRM) Standards, and elevates through appropriate channels for executive approval.
Media Transport and Control
(1) This subsection defines Media Transport and Control and provides Distribution instructions for Submission Processing Centers, Internal Revenue Service (IRS) campuses, Computer Services, Correspondence Production Services, Machine Services and Shipping functions; instructions for mailouts of publications and returns; and instructions for manual preparation of non-machinable items.
Machine Processing Guide
(1) Requirements for sorting, decollating, trimming, bursting, folding, inserting, labeling and mailing.
Labeling
(1) Set up labeling machine; make adjustments for continuous multiple width labels.
Affix labels (per your local postal procedures).
Affix labels with proper placement on all items being labeled.
Examine labeling process frequently to ensure a quality product.
Folding
(1) Set folder to fold forms in one pass through the machine.
Ensure that the name and address shows through a window envelope.
Fold notice to fit tight in the envelope.
Inserting
(1) Set up inserter. Make adjustments for forms and other inserts (stuffers) as required.
Bursting
(1) Set up burster. Make adjustments for continuous forms. Keep forms in established sequence.
Decollating
(1) Set up decollator. Make adjustments for separating continuous forms. Keep forms in established sequence.
Note: Leave the pinfeed on the side of the notice where the name and address appear when bursting and decollating. This will lessen the amount of notice shifting in the envelope.
Visual Quality Review of Printed Notices
(1) Pull a random sample of five (from every 100) pieces of correspondence to ensure it properly fits in the envelope. If the correspondence is multiple pages, ensure that each page represents the same taxpayer identifying number. If multiple taxpayer information is identified in the same envelope, take steps to resolve mismatches before continuing your mail out.
(2) Ensure all incoming products are reconciled to match the outgoing finished product. For example, if you receive 100 letters to be mailed after the stuffing and sealing operation is finished, you must have a total count of 100 for mailing. If there is a discrepancy in reconciliation, steps must be taken to resolve the mismatches before continuing your mail out. If the product you are mailing has equal pages for each taxpayer, the operator must check the weight of the envelopes to determine if an envelope was double stuffed. If the operator cannot identify the problem, contact the originating area to determine if notices were added or deleted to listings without proper annotation.
Restricted Items and Security Review Log
(1) The following items are generally prohibited from the secure Restricted Area within Receipt and Control. There are some exceptions if they are related to a medical condition or a religious practice:
Backpacks
Books
Briefcases
Bulky Outerwear
CD or Tape Cases
Fanny Packs
Hats
Lunch Bags
Purses
Shopping Bags
Shoulder Totes
Sports Bags
Newspapers, magazines and similar type items
Note: Employees can keep personal items at their desks, eat at their desks (If a past practice has been established), and carry small items on their person in and out of the secure area as long as such items are displayed in clear plastic bags.
(2) First line managers or a designated representative will conduct at a minimum one monthly random review of each employee in Receipt and Control to ensure compliance with all security policies as they relate to personal belongings described above in the secure area.
Multifunctional Document Handling System (MDHS)
(1) The Multifunctional Document Handling System (MDHS) is the principle machine used by Machine Services Units (MSU) to prepare Notices/Computer Paragraphs (CPs) for mailout. Use MDHS, whenever possible, to process all mailings.
(2) The Machine Services Manager weighs each required insert, mailer, and return envelope for each Job Number and programming the MDHS computer with the correct weights.
(3) MSU will provide weight to Service Center Automated Mail Processing System (SCAMPS) prior to turning the mail over for presort.
Mail Processing Equipment Operator (MPEO)
(1) The Mail Processing Equipment Operator (MPEO) receives Notices/CPs for processing through normal local procedures and identifies the work for Automated set up by Job Number.
(2) The MPEO will maintain the mail in separate weight categories, and in those cases where required by local procedures, maintain separation by Notice/CP and/or Job Number.
MPEO Responsibilities
(1) The MPEO handles the following activities:
Producing an Audit Trail Report that accurately reflects set up time, idle time, break and lunch time, fault, and service time
Ensuring the accuracy of mail separation by weight
Note: This requirement is necessary to certify to the United States Postal Service (USPS) that the mail, which may later be commingled by the Service Center Automated Mail Processing System (SCAMPS) during the presort operation, has been correctly sorted and counted by weight.
Sorting Undeliverable Mail
(1) These are mail items that have been mailed to the taxpayer and are being returned to the IRS because they could not be delivered for various reasons.
(2) Attach envelopes to the back left corner of returns or documents with the address and postmark/Private Delivery Service (PDS) label facing outward.
(3) This mail usually has a yellow label on them from the USPS or some sort of rubber stamp from the USPS. They can also have a handwritten message on the envelope indicating it could not be delivered.
(4) Undeliverable mail can also be returned by one of the Centralized Print Sites (CPS) because it either has a "Bad Address" (i.e., does not meet the USPS standards as a valid address) or it has a campus address.
(5) "UD" or "UNDELS" (undeliverable mail) is generally large volume but is not priority work. In some cases, it can be held for processing later.
(6) Run the mail through the slicing machine to open the mail and load into trays, approximately 150 per tray. Tag each tray as "UD", "UNDELS" or some indication of "undeliverable", current date, and the volume. Place tray on mail rack. When the undeliverables are done, fill out a VOLUME sheet listing each tray type and volume on the rack. Attach the volume sheet to the rack, then send the container to the Extracting area, or they can be extracted in the SCAMPS area, since no received date is required.
(7) Extract undeliverable mail from the envelope, unless a local agreement is in place or the notice is to be destroyed. Let the SCAMPS machine sort by Code Format Number (CFN) and keep each CFN pocket of mail together when you remove from each pocket. Route by the CFN (if unique to one organization), CP number, or Integrated Data Retrieval System (IDRS) number (printed in the top right hand corner of the notice). It is not necessary to stamp a Received Date on undeliverable mail. See Exhibit 3.13.62-53, CP Notice Distribution and Mailing Guide, for action to take on all undeliverable CP notices. Some notices are not required to be routed and can be destroyed by Receipt and Control as classified waste. Classified waste is documentation containing taxpayer entity or account information that is not part of the case and is not needed for audit trail purposes. Refer to IRM 21.5.1, General Adjustments, for guidance on handling classified waste to prevent inadvertent/unlawful destruction of records.
(8) When routing mail to another function, keep the Incoming responses separate from the undeliverable mail and identify as "UD".
(9) If the Print Site returns letters/notices because they have a Campus Address or a Bad Address (inconsistent with USPS address standards, FINALIST), please route per the table listed below:
Notices/Correspondex Letters without mailing addresses or with bad addresses (not accepted by USPS) will be returned to the service center of origin as soon as possible via overnight mail. |
|---|
AUSPC Internal Revenue Service |
|
KCSC Internal Revenue Service |
ACS Unaddressed Notices: |
|---|
CSC IRS |
FSC IRS |
KCSC IRS |
PSC IRS |
Reminder: Sort the mail into bundles separate from regular undeliverable mail. Identify the mail on a routing slip as either Bad Address or Campus Address.
(10) CP 71, CP 71A, CP 71C, CP 71D, and CP 160 only - If returned as undeliverable, destroy it.
Exception: If there is a USPS yellow sticker address change or handwritten address change on the envelope, route to Collections Address Research (ADR). If there is any type of "protest statement" written or attached to any envelope that was "refused", do not destroy. Route it to Collections for them to determine if it needs to be routed to the Frivolous Filer unit.
(11) The following undeliverable CP, 2797CG, and Automated Collection System (ACS) "LT" letters will be forwarded to ADR in Compliance Services Collection Operations (CSCO). Keep the undeliverables sorted separately from the responses when routing to Collection. Identify the group as "UD".
If CP or CG or LT is: | Then Route to: |
|---|---|
CP 59 |
Note: Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices. |
CP 259 | Same instructions as above |
CP 501 | Same instructions as above |
CP 503 | Same instructions as above |
CP 515 | Same instructions as above |
CP 516 | Same instructions as above |
CP 518 | Same instructions as above |
CP 521 | Same instructions as above |
CP 522 | Same instructions as above |
CP 601 | Same instructions as above |
CP 603 | Same instructions as above |
CP 615 | Same instructions as above |
CP 616 | Same instructions as above |
CP 618 | Same instructions as above |
CP 621 | Same instructions as above |
CP 622 | Same instructions as above |
2797CG | ADR |
ACS "LT" letters (except LT-11) | ADR |
Letter 11 | ACS Support |
(12) When the SCAMPS machine cannot sort the undeliverable mail by the CFN, use the chart below, your routing guide, or Exhibit 3.13.62-53, CP Notice and C-Letter Distribution and Mailing Guides, to determine routing or the originator.
ITEM | DESTINATION |
|---|---|
Automated Underreporter (AUR) Correspondence | AUR Branch |
Items with yellow tag address correction | Originator (Including "refused" and "unclaimed" CP 504, CP 523, CP 604, and CP 623) |
Computer Paragraphs (CPs) | See Exhibit 3.13.62-53. |
(13) Route any undeliverable Letter 4445C to Andover. Use either of the following addresses, depending on the carrier:
For a PDS, use: |
|---|
IRS |
Stop 604 |
310 Lowell St. |
Andover, MA 01810-4500 |
For the USPS, use: |
Internal Revenue Service |
P. O. Box 9039 |
Andover, MA 01810-0939 |
(14) Undeliverable volumes from the USPS must be reported using Unit Production (UPC card) under OFP code 31-140-00800.
Undeliverable Bulk Rate or Standard Mail Kansas City Submission Processing Center and Ogden Submission Processing Center (KCSPC and OSPC Only)
(1) Undeliverable standard or bulk rate mail (formerly known as third class mail, which is normally tax packages) is returned to one of two sites listed below with the following return address on the package:
SITE | RETURN ADDRESS |
|---|---|
IMF - Kansas City | P.O. Box 218499 |
BMF - Ogden | Ogden, UT 84201 |
(2) Destroy all undeliverable standard mail, generally tax packages as classified waste. Recycling this material is acceptable if all taxpayer specific information is removed.
(3) Since taxpayers could possibly use the address listed on a tax package mailed to them to correspond with the IRS, do not automatically destroy all items received from the specific Post Office Box in Kansas City or unique Zip Code in Ogden. If any correspondence addressed to one of these addresses is found mixed in with the tax packages, pull it out. Extract, sort, and route appropriately using Exhibit 3.13.62-53, CP Notice and C-Letter Distribution and Mailing Guides.
Mailout Processing Procedures
(1) Use the most current Domestic Mail Manual when boxing or bundling, tying, sacking and mailing.
(2) For Forms mailed to Puerto Rico and Virgin Islands from IRM 3.13.62, Media Transport and Control, sort, tie and insert envelopes in accordance with instructions provided by Regional Postal Service Representatives. These bags will then be placed in Air Freight Containers and shipped via Air Freight or Air Freight Forwarder to General Post Office, 585 Ave FD Roosevelt, San Juan, PR 00936.
Note: Contact Headquarters, HQ:F:P, Traffic Management Unit on any problems with the above.
(3) Forms mailed internationally will adhere to the International Mail Manual.
(4) Effective January 26, 2015 the Unites States Postal Service (USPS) requires all parcels and packages to have a barcode (USPS Label 400). The following parcels and packages require the Label 400:
Priority Mail
Priority Mail Express
First Class Mail Package Services
Parcel Select
Parcel Select Lightweight
Any manila envelope (flats) that weighs 13 ounces or more
Exception: Regular envelopes, certified mail, and flats not weighing 13 ounces or more do not require the Label 400. Current certified mail labels are still being accepted by the USPS. New revised certified mail labels with the bar code imbedded will be sent out prior to January 26, 2015.
(5) Assigned mail room personnel must order the Label 400 from USPS. Order the Label 400 by calling the USPS at 800-222-1811. It will take 7 to 10 days to receive the labels.
Shipping Procedures (Other than to a Corresponding Campus)
(1) All campus mailrooms have designated baskets/buckets set up for sites that they mail to daily. If you are mailing to one of these sites, you simply need to enclose your document in an envelope with the function/mail stop indicated on the outside envelope with the Form 3210, Document Transmittal and document enclosed.
(2) If you are mailing “single” documents (i.e., not an entire box full of documents or a small shipment), prepare a Form 9814, Request for Mail/Shipping Service, to attach to your submission before routing to your campus mailroom. A Form 9814, Request for Mail/Shipping Service, must be accurately completed and submitted with the mail piece by the Sender. Mailroom staff may reject the mail piece if the Form 9814 is not submitted or accurately completed, does not provide justification for Air Delivery Service and/or does not contain an authorization name and signature.
Note: A Form 3210 must accompany the Form 9814 or be placed inside the box when delivered to the mailroom. Form 9814 is not a substitute for the Form 3210, even though it has the sender’s name on it. The tracking number will be identified on the Form 9814 and will be e-mailed to the Sender via UPS WorldShip or Form returned to the sender with the tracking number attached. The Form 9814 must be archived for one year, per Document 12829, General Records Schedule (GRS) 5.5, Item 020 – Mail, printing and telecommunication services management records. Refer to IRM 10.5.1.6.9.3 , Shipping, for proper data protection procedures when shipping PII.”
(3) If you are mailing multiple documents (i.e., a box full of documents) to another IRS site, agency, or individual you must secure the proper shipping box, internal packaging (i.e., an envelope, a plastic bag, a small box) etc. and follow the shipping guidelines outlined in the Postal and Transport Policy website at http://publish.no.irs.gov/mailtran/pii.html. Seal the box when you route to shipping. Prepare a Form 9814 and attach to the box for shipping personnel to use to prepare the label.
Note: Always follow the guidelines indicated on the Form 9814 and secure proper signature if Overnight delivery is necessary. Otherwise, it will be shipped UPS Ground, or the cheaper method. IRM 10.5.1.6.9.3, Shippingand IRM 10.5.1.6.9.2 - Mail
Transmittal Procedures to Other Offices
(1) Receive items to be transmitted to other offices from areas authorized to initiate shipments.
(2) Transmit the registers and listings to the area offices in accordance with all other current procedures. Registers and listings shipped to area offices may either be microfilm tapes or hard copy printouts.
(3) If documents with multiple destinations within the Headquarters are shipped in the same container, be sure that the receiver's identification, (Office symbols and room number) are highlighted on each Document to ensure proper Distribution.
Note: All Individual Master File (IMF) forms identified as International returns must be transshipped to the Austin Submission Processing Campus, 3651 Interregional Highway, Austin, TX. 73301–0002, within 24 hours of receipt. All Business Master File (BMF) Forms for Excise taxes, (e.g., Form 2290, Form 2290FR, Form 2290SP, Form 720, etc.) and Estate and Gift Taxes (e.g., 706, 709, etc.) transship to the Internal Revenue Service Stop 5701G, 7940 Kentucky Dr Florence, KY 41042-0001 within 24 hours of receipt. All other BMF returns identified as International returns must be transshipped to Ogden Submission Processing Campus, 1973 N. Rulon White Blvd., Ogden, UT 84201–0005, within 24 hours of receipt.
(4) To avoid the risk of tampering and to reduce the opportunity for the disclosure of Personally Identifiable Information (PII), IRS pipeline (unprocessed batch tax returns) work transported from one IRS location directly to another IRS location will be sent via courier in a secured truck.
Submission Processing manager or designee will:
Have IRS personnel witness and ensure all work for transporting is loaded onto the truck.
Ensure that the truck door is secured with a numbered tie lock before leaving the originating area. Document the date, time, and tie lock number on the log sheet.
Ensure that the tie lock is still secured upon arrival at the receiving area. Document the date, time, and tie lock number on the log sheet.
The lock can then be removed and SP will off load the work, taking it to its destination within the receiving area. The tie lock must be disposed of after it is removed. It must only be used once.
Reconcile a sample of the documentation from the originating and receiving area at least once per month.
Note: Any discrepancies with the transported work must be reported immediately to the Headquarters IRM analyst.
(5) An IRS manager or designee (one at the sending end and one at the receiving end) will conduct a review by observing the process at least once per month. The review needs to be documented, initialed and dated by the reviewer and kept on file for no less than one year. Any discrepancies identified during the review must be reported to the Headquarters IRM analyst within two business days after the review has been conducted.
Note: Real Estate and Facilities Management (REFM) will be conducting random reviews to verify that the transportation truck vehicle cargo doors are locked prior to delivery and upon receipt of pipeline work from one facility to the other. This review is separate from the one conducted by Submission Processing manager or designee.
Form 3210, Document Transmittal
(1) Form 3210 is a four part general purpose transmittal form used by all IRS functions.
(2) Preparation of a Form 3210, Document Transmittal is the responsibility of the office originating the document and making the determination that security handling is required. The mail manager in each Submission Processing Center (SPC) will ensure procedures are current as to the processing and control of all Form 3210s. Procedures will permit the originating office to obtain a block of numbers, prepare and number each form and place in an appropriate envelope. The mail manager will establish a centralized location for Form 3210 to be numbered and controlled. Each organization will prepare the Form 3210 and forward with the documents for numbering and dispatching.
(3) Put parts 1, 2 and 3 of Form 3210 in last pouch for each shipment.
(4) Seal each pouch using lead or plastic seals.
(5) File part 4 of Form 3210 (when acknowledged Form 3210 is received, replace file copy with acknowledged copy, then route file copy back to originator (if requested) or otherwise destroy file copy).
(6) Each sealed carton or package within a USPS mail pouch must bear an appropriate shipping label with complete address information.
(7) Pack documents for shipment in heavy cardboard boxes and place in mail pouches.
(8) Use Postal Service orange drawstring sacks if the standard Priority Mail postal tag (obtainable from the Postal Service) is attached.
(9) Use IRS orange mail sacks to consolidate mail between Submission Processing campuses and area offices.
(10) Complete address information is not required and accountability is for the bag only as one priority mail item.
(11) Shipments must be reviewed and acknowledged within seven working days of receipt.
(12) Release pouches or sacks to the Postal Service.
(13) If a duplicate copy of Form 3210 is returned by an area office indicating missing items, follow up with the area office to assure that items are not lost (all Form 3210s must be acknowledged).
Suspense Copies, Form 3210
(1) The originating office will maintain suspense copies of Form 3210s with instructions to the mail room for the acknowledgment copy to be returned.
(2) Place suspense copies of Form 3210s in a review file and check daily to verify the document has been received.
Note: For additional information refer to the Report Losses, Thefts, or Disclosures page in the Privacy and Disclosure Virtual Library at: Report Losses, Thefts or Disclosures of Sensitive Data; Report Lost or Stolen IT Assets: Disclosure and Privacy Knowledge Base.
(3) The acknowledgement copies of all Form 3210s must be documented with the date received.
(4) The Submission Processing Center (SPC) must provide the acknowledgement copy (electronic copies are acceptable) of the Form 3210 within ten (10) business days. When missing acknowledgement copies of Form 3210 are identified, the manager or designee will follow up with the SPC within five (5) business days after the 10 days has expired. Employees must document the actions taken. The documentation must either be recorded on or attached to the originator's copy of Form 3210.
(5) Supervisors are responsible for conducting quarterly managerial reviews to ensure that procedures are being followed. Management may, at its discretion, conduct these managerial reviews at more frequent intervals.
Acknowledging Field Office Documents on Form 3210
(1) Field offices include Form 3210 transmittal listing items in the package. The technician verifies and marks Form 3210 with a distinctive check mark ✓ adjacent to each item received on the transmittal.
(2) The technician will sign and date acknowledgment copy Form 3210 and must return it to the originator of Form 3210 within 10 business days.
(3) The campus manager directs that the current day's transmittals are separate from the previous days to ensure the earliest received dates are sent first.
(4) Supervisors are responsible for conducting quarterly managerial reviews to ensure that procedures are being followed. Management may, at its discretion, conduct these managerial reviews at more frequent intervals.
(5) Enterprise Electronic Fax (EEFax) will be the Servicewide standard for faxing by October 2017. For additional information refer to: http://mits.web.irs.gov/News/20120403HTLEEFAX.htm.
(6) Originators of packages are required to provide 2 copies of Form 3210 transmittals, one that will be used as an acknowledgement copy by the campus to return in the mail. If an acknowledgement copy is not provided, and you have to mail the transmittal, then photocopy the verified transmittal and mark Acknowledgement Copy, and return to the originator at the specific address listed on the transmittal.
Magnetic Tape Shipments
(1) Address all magnetic tape shipments designated for the Data Center as follows:
For other than postal service use: Detroit Computing Center, Internal Revenue Service, 985 Michigan Avenue, Detroit, MI 48226–1128 (This must also show the project code and be addressed to the attention of the Tape Library).
Certified Mailing Procedures
(1) General certified mailing procedures (manually prepared shipping function):
Receive certified/registered letters (non-automated) identified for certified or registered mailing from the originating campus function.
Note: Any letters with a foreign address that are received for certified mailing must be sent via Registered Mail.
Affix certified or registered mail sticker to the top center portion of the envelope. Prepare Postal Service Form 3811 indicating type of service and attach to the back of the envelope if a return receipt is requested.
Maintain a mail log with date of mailing, taxpayer identifying number, name, address, city, state, zip code and certified or registered mail number. Ensure that the USPS acceptance employee date stamps and signs each page of the listings or logs to verify or hold as proof of mailing. Maintain these logs or listing in a secure cabinet.
Seal envelopes and release to the USPS. An exact count of manually prepared certified and registered mail must be provided to the campus mail coordinator each week.
(2) Specific certified mailing procedures for C letters and other automated mailings were certified mail numbers are applied by the computer and a corresponding listing received from the originating function responsible for the mailing:
Receive letters/notices from the originating function along with the corresponding listings. Use E-142 Mailer Envelope.
Fold, insert, and seal letters/notices for mailing.
Cross out any letters or notices from the listing that are not being mailed.
Ensure that the USPS acceptance employee date stamps and signs each page of the listings and either store the listings in a locked cabinet or return the listing to the originating function.
(3) Specific mailing procedures for all Automated mailings or notices/letters mailed from the Certified Print Sites (CPS) sites:
ACS LT11 (ACS), CP 77 (AKPFD), CP 90 (FPLP), CP 90C, CP 177 (AKPFD), CP 297, CP 297A, CP 297C (FPLP), CP 92, CP 242, (SITLP) are sent via USPS Bulk Proof of Delivery (BPoD) and sent from the Centralized Print Site (CPS) sites. CPS utilizes the Notice Delivery System to assign all certified and registered mail numbers, apply all bar codes and generate all certified and registered mail listings for each mailing. The numbers assigned by CPS/NDS can be reused only after a period of two years has elapsed. This new process for handling certified and registered mail is known as Outbound Return Receipt Automation and Inbound Return Receipt Automation or Outbound Return Receipt Automation (ORRA)/ Inbound Return Receipt Automation (IRRA). All Certified and Certified Return Receipt requested mail is electronically manifested or listings of the certified mail articles established with the USPS and the articles tracked through the mail system. This process is in lieu of the previous use of "Green Cards" or Postal Service Form 3811.
CP 90C,CP 92, CP 242, CP 297A, and CP 297C are sent Certified Mail only – NOT Return Receipt Requested.
CP 504, CP 523, CP 604, and CP 623 - Collection Balance Due and Installment Agreement Default Notices are sent by CPS as certified mail through the NDS system.
All data related to the above COLLECTION DUE PROCESS notice is exchanged with the USPS by CPS and the results of the mailing are received by CPS from USPS and updates to IDRS applied or sent to update each account for which a notice was sent.
The data returned from USPS as described in paragraph d above for other certified mailings is retained in a Certified Mail Repository (CMR) maintained by CPS for further research when needed by originating functions. CDP notices or accounts are the only mailings in which IDRS is updated. Other mailings receive a data file of the results from NDS to their host systems. These include AUR and ASFR.
Letter 3172 and Letter 3176 Automated Lien System (ALS) letters are sent by CPS as certified mail and utilize the NDS for assigning all certified mail numbers and bar codes along with the listings.
Letter 3219 90 Day Statutory Notice of Deficiency for Automated Underreporter cases are sent through CPS and NDS and receive the same services described above.
Letter 3219 90 Day Statutory Notice of Deficiency for Automated Substitute for Return (ASFR) are sent through CPS and NDS and receive the same services described above.
After the release of each mailing, CPS ships the stamped receipt certified and registered mail listings back to the originating campus for retention and use it as proof of mailing when needed by Appeals or Counsel in court proceedings.
Where to Ship Certified Mail Listings for the Automated Levy Programs (CP 77, CP 90, CP 90C, CP 92, CP 177, CP 242, CP 297, CP 297A and CP 297C).
Campus Designation | Receiving Site | Name | Function | Address |
|---|---|---|---|---|
Cincinnati | Cincinnati | Debbie Kuss | ACS | 201 W Rivercenter Blvd. |
Austin | Fresno | James P. Williams | ACS Support | 3211 S Northpointe Dr. 1 |
Andover | Kansas City | Otis Stewart | ACS Support | IRS |
Brookhaven | Philadelphia | Fred Orth | CSCO Dept ll | M/S 4-Q26.132 |
(4) Specific registered mailing procedures for Collection C letters and notices destined for international addresses:
Receive international destination letters from the Correspondence function and notices from Compliance Services Collection Operations (CSCO).
Affix prenumbered registered mail sticker on the top center of each envelope.
Originator will prepare Postal Service Form 2865 International Return Receipt and attach to the back of each mailer envelope.
Prepare a separate mail log as above.
Seal, meter, and mail.
See paragraph (6) below.
(5) Maintain manually prepared logbooks in the Shipping function. The log must be available for research by appropriate SPC function personnel sending mail requiring certification by the manual process.
(6) Report to the SPC Mail Coordinator each week manually prepared certified and registered mail totals from all logbooks. DO NOT report computer generated as described in paragraph (2) above.
(7) Computer generated certified totals must be obtained from the SPC function. Determine the total by the number printed and subtract the number withdrawn during review. Total mailed must be furnished to the SPC Mail Coordinator each week.
(8) See IRM 3.13.62.23 for USPS Package Intercept.
Presorted Certified Mail Procedures
(1) Certified Mail Notices are generated by run TDA17 on Sunday, for letters dated for Monday of the following week.
(2) Report TDA1711 is generated as a United States Postal Service (USPS) firm Mailing Listing for the certified notices generated in a given cycle, computer notices 504, 523, 604, and 623. The report is in ascending notice sequence, and within each notice number, the listing is in descending certified number order.
(3) Report TDA1712 is also generated from the same information as TDA1711. This report lists information in ascending certified article number within each zip code. This report also has a running total of certified notices within a given cycle.
(4) Both reports are sent to Notice Review for final pulls.
(5) Upon receipt of the Extraction Listing, Report TDA2311, on Friday, Notice Review extracts the notices listed on the report. Some of these are voided and some have to be adjusted on the Integrated Data Retrieval System (IDRS) to suspend status using the STAUP command. The technical areas determine Computer Notices 523 status.
(6) The notices are then sent to the Machine Services Unit (MSU) to be folded, inserted and sealed.
(7) Notice Review currently goes through the listing crossing off all internal mail that has to go registered mail, as well as all pulls made by Notice Review. The total number of pulls will be indicated on the cover of the TDA1712 Report.
(8) Once the crossing is completed, both TDA1711 and TDA1712 are sent to Machine Services Unit (MSU).
(9) When all notices have been inserted, the Certified Envelopes and the TDA1711 and TDA1712 Reports are sent from MSU to the sorting room. A Form 3210, Document Transmittal, is used as a shipping document.
(10) Process Certified Mail Notices in sorting as follows:
Include the word "CERT" in the run description entered into the sorter terminal at the start of the run.
Optionally commingle certified mail with First-Class Presort mail.
Place mail in 3/5 digit trays and load onto All-Purpose Carts (APCs).
Prepare documentation for presentation to the Postal Service.
Include the certified fee on the line for "Additional Postage Payment" in completing USPS Form 3600R and Form 3540S. The entire certified fee is included on one USPS Form 3600R, although the physical location of the certified mail may be in two runs.Place the Presort Postal Summaries, along with the supporting USPS Forms, in a large manila envelope. On this envelope, print the run description as it appears on the Presort Postal Summary Report.
Place the TDA1711 and the TDA1712 Reports in a "Priority Box" provided by the USPS.
Transport the "Priority Box", the envelopes, and the cages containing the mail to the Business Acceptance Unit at the Post Office. Work out the time and place locally.
(11) Once the mail has been verified, the TDA1711 Report is "round stamped" by a Postal employee, placed in the "Priority Box" and placed in a drop at the Business Acceptance Unit.
(12) Some postal sites may wish to have the verifier perform this operation at the IRS Service Center. Work this out locally with USPS.
(13) The TDA1712 Report is retained by the Postal Service as additional verification for the USPS Form 3600R.
(14) The TDA1711 Report must be kept in the area responsible for controlling outgoing Certified Mail Listings.
Mailout of Publications and Returns
(1) See Exhibit 3.13.62-12, IMF/BMF Form Numbers, Form, and Package Codes for Mail Labels.
Tax Practitioner Newsletter Mailing Labels
(1) Receive and label.
(2) Sort, tie and mail.
(3) See IRM 1.18.3, Tax Forms Distribution Programs, for more detailed instructions.
(4) Self-mailer newsletters are to be third class mail.
Pre-stuffing Operation for Non-Receipt of Form W-2/ Form 1099/ Form 1098 Program
(1) This work formerly performed by the Machine Services Units has been discontinued due to costing and staffing concerns.
(2) For additional information regarding the distribution of these packets to taxpayers please refer to IRM 21.3.6.4.7, Resolving Form W-2, Form 1099, and Form 1098 Inquiries.
Assistant Commissioner (A/C) International Returns Mailout (FO 66 and FO 98)
(1) For current mailout of 1040 packages to taxpayers with non-Stateside addresses the labels will be sorted by the computer by the first four letters of the country name; and designated by package code and destination.
(2) Remove from the label sequence and hold separate for insertion into a E-44 envelope the FO 98 (Mail Label Service Center (MLSC) 96 and 97) labels destined for Canada and Mexico.
(3) Remove from the label sequence and hold separate for application to envelopes bearing appropriate postage the FO 98 and 66 labels destined for areas containing US Possessions.
Note: Separate the US Possessions and Non-US Possession.
(4) FO 66 has been realigned to include, Puerto Rico, Virgin Islands, American Samoa, Guam, Palau, Federated States of Micronesia, Commonwealth of the Northern Mariana Islands, Marshall Islands, Midway Islands, Palmyra, Johnston Islands, Kingman Reef, Wake Island, Howland Island, Baker Island, Jarvis Island, Canton (Phoenix) Islands and Tutuila Island.
Form 1040ES (MLSC 66 and 98), Estimated Tax for Individuals (7S7-95-11) (MLSC 96 and 97 for Canada and Mexico)
(1) Insert preaddressed 1040ES packages into mailer number-3RD for foreign addresses; for Puerto Rico, Virgin Islands, Guam, American Samoa, Canada, Mexico, Commonwealth of the Northern Mariana Islands and stateside addresses, treat as self-mailer.
Form 1042, Annual Withholding Tax Return for U.S. Source Income of Foreign Person (7S7–26–11)
(1) Label mailer E-72T and prepare:
Two Forms 1042, U.S. Annual Withholding Tax Return for U.S. Source Income of Foreign Persons.
Two Forms 1042–T, Annual Summary and Transmittal of Forms 1042–S.
Four Forms 1042–S, Foreign Person's U.S. Source Income Subject to Withholding.
One Pub 1187, Specifications for Electronic Filing of Form 1042–S, Foreign Person's U.S. Source Income Subject to Withholding for Tax Year 2018, Magnetically or Electronically.
One Pub 515, Withholding of Tax on Nonresident Aliens and Foreign Corporations.
One return envelope E-156.
(2) Insert, seal and mail.
Key Index File (KIF) Research Listing (Daily)
(1) Receive Run KIF-90
(2) Route to User Support Staff, if there is an Invalid Report on top.
(3) Send the SSNADX/EINADX Listings to the SPC functional area or Field Office (FO) utilizing the employee number on the listing pages as follows:
Route to functional area indicated by the third and fourth digits, if the first two digits are the SPC code.
If the first two digits are an FO code, gather all transcripts for each FO code and mail to the appropriate FO for further sorting and distribution. Shipments of transcripts to a FO must be controlled with Form 3210 and must be addressed to the attention of Facilities Management Branch (FMB) mailroom.
MF Requested Transcripts (Daily)
(1) Receive from TRS 0201
(2) Route to the SPC functional area or FO (including Headquarters) utilizing the employee number in the upper right corner of the divider sheets identified by the route to literal as follows:
Route to functional area indicated by the third and fourth digits, if the first two digits are the SPC code.
If the first two digits are a FO code, gather all transcripts between FO coded divider sheets and mail to the appropriate FO for further sorting and distribution. Shipments of transcripts to FO must be controlled with Form 3210 and must be addressed to the attention of FMB mailroom.
(3) Priority must be given to mailing the FO transcripts on the same day they are received from Computer Branch. SPC transcripts must be distributed the same day as well; but mailing FO transcripts has a higher priority than SPC Distribution when time is a factor.
Tax Return Print (TRPRT) Requested Transcripts/Graphic Prints (Daily)
(1) Receive Transcript print from run RDB-14/RDB-24.
(2) Route to the SPC functional area or Field Office (FO) (including Headquarters) utilizing the employee number in the upper right corner of the divider sheets identified by the route to literal as follows:
Route to functional area indicated by the third and fourth digits, if the first two digits are the SPC code.
If the first two digits are a FO code, gather all transcripts between FO coded divider sheets and mail to the appropriate FO for further sorting and Distribution. Shipments of transcripts to FO must be controlled with Form 3210 and must be addressed to the attention of FMB Mailroom.
(3) Priority must be given to mailing the FO transcripts on the same day they are received from Computer Branch. SPC transcripts must be distributed the same day as well; but mailing FO transcripts has a higher priority than SPC Distribution when time is a factor.
IDRS Claims Disposition Record Listing
(1) Forward both copies to the SPC Refund Inquiry function.
IDRS Diagnostic Transcripts, DIAG-P and DIAG-Q TRS-04
(1) Route to User Support Staff.
IDRS Terminal Usage Reporting System (Report Symbol NO-D:C:H-241)(TUR-50-01)
(1) Distribute according to local requirements.
Form 8288/ Form 8288-A, OECD
(1) Form OECD - Mail with letter to appropriate treaty country. See Exhibit 3.13.62-10
Note: DO NOT MAIL WITHOUT EXPRESS PERMISSION FROM THE OFFICE OF THE A/C (INTERNATIONAL). APPROVAL CAN BE OBTAINED BY TELEPHONE CONTACT FTS 447-1484.
(2) Reports - Summary of Foreign Investment Real Property Tax Act (FIRPTA) Tax Withheld and IRC 1446(f)(1) withholding- Send to Statistics of Income (SOI).
(3) Summary of Form OECD - Send to SOI and A/C (International).
(4) Reconciled - Send to A/C (International), 950 L'Enfant Plaza S.W., Attn: LM:IN:I:A Washington, DC 20024-2123.
Payer Master File (PMF) Uncollectable Unpostables Meeting Penalty Criteria for TY XX (P/R/F 102-95-11)
(1) Route to Information Returns Processing (IRP) Civil Penalty Unit.
Employee Plans Master File / Exempt Organization (EPMF/EO) Registers, Notices and Listings
(1) See Exhibit 3.13.62-2, EO Output and Distribution, Exhibit 3.13.62-3, Exempt Organizations - States of Jurisdiction, Exhibit 3.13.62-4, TE/GE Mailing Addresses for Headquarters, Submission Processing Campuses, Area Offices, EP Processing Center, and Associate Area Office, Exhibit 3.13.62-5, EPMF Output Reports and Distribution, and Exhibit 3.13.62-7, Social Security Administration (SSA) Addresses.
IDRS Correspondex C Letter Handling Procedures
(1) Receive IDRS C Letters (CRX0310) from computer operations in cut sheet format and route to letter review for review and association with other documents. Return Envelope E-205 (window envelope) must be inserted with each C Letter, when applicable, to facilitate the taxpayer returning their response to appropriate area within the campus. All C Letters now have a cover page that contains a return address with a nine-digit service center ZIP Code and a POSTNET bar code which can be read and sorted on incoming mail to route to the appropriate functional area designated to work the replies. C Letters from this file are commonly referred to as "Complex C Letters. "
(2) After receiving the letters from the letter review area, seal and route to SCAMPS for Presorting or seal and meter depending on local practices. Return envelope E-73 may be substituted if desired locally.
Note: Mailer envelope E-125L must be used whenever a C Letter is to be mailed via certified or registered mail except when the cover page contains the computer-generated certified mail number and bar code, then use E-142.
Miscellaneous Registers, Notices, Listings and Forms
(1) This subsection provides Distribution instructions for miscellaneous registers, notices, listings and forms.
DMF Agency Address File (480-15-21)
(1) One copy to Submission Processing Center, Adjustments.
(2) One copy to Submission Processing Center, Taxpayer Advocate Office.
(3) Two copies to each Taxpayer Assistance Center, Attn: Area Assistance.
(4) One copy to Notice Review Section.
MF Report of U.S. Internal Revenue Receipts, IMF (480-40-11) and BMF (180-40-11)
(1) One copy to Area Office, Regional Chiefs Customer Service.
(2) One copy to Submission Processing Center, Accounting Branch.
EPMF (IRAF) Report of U.S. Internal Revenue Receipts
(1) One copy to Headquarters, SE:W:CAS:SP:IMF:N.
(2) One copy to Area Office, Regional Chiefs Customer Service.
(3) One copy to SPC Accounting Branch.
Summary of Excise Tax Liabilities (Report Symbol TREAS-92) (180-40-11 and 180-50-11)
(1) One copy to Area Office, Regional Chiefs Customer Service.
(2) One copy to Submission Processing Center Accounting Branch.
(3) One copy to Submission Processing Center Accounting Branch, Attn: Reports Analyst.
Million Dollar BMF EPMF Reports (Weekly 180-46-11) (Monthly 180-48-11)
(1) Send to SPC Accounting Branch, Attn: Reports Analyst.
Report of Corporate Collection - Table S-2 (Report Symbol TREAS-91) (180-40-11)
(1) Copy to Area Office, Attn: Regional Chiefs Customer Service.
Report of Individual Collections - Table S-2 (TREAS-91) (480-40-11)
(1) Copy to Area Office, Attn: Regional Chiefs Customer Service.
Quarterly Excise Tax Listing, Posting Summary for the Processing Quarter Ended , or Special Posting Summary (701-73-11 and 707-73-12)
(1) Send to Accounting Branch, Attn: Reports Analyst.
Report of ES Declarations Filed and ES Claims Validated (Report Symbol NO-3(17)(41)0-82) (480-40-11)
(1) One Copy to Area Office, Attn: Regional Chiefs Customer Service.
(2) One copy to SPC Accounting Branch.
Report of Overpayment Offsets (Report Symbol NO-3(17)(41)0-83) (480-40-11)
(1) One copy to Area Office, Attn: Regional Chiefs Customer Service.
(2) One copy to SPC Accounting Branch.
Report of Form 720 IRS Numbers (Report Symbol NO03(17)(41)0-268) (Run 701-29-11)
(1) Send to SPC Accounting Branch, Attn: Reports Analyst.
Employee Plans Master File (EPMF SCCF Extract Tape (OSPC only)
(1) Ship File Label SCF 01 - 12 to the following address: U.S. Department of Labor 200 Constitution Ave., N.W. Washington, DC 20210–0001 ATTN: Mary Bryant Rm N5454.
Control Case Inventory (735-07-11 and 735-37-11)
(1) Send to Criminal Investigation Control.
Form 2290 Discrepancy Cases (802-19-11)
(1) Send to appropriate Compliance Field Territory Office.
Notice List, (460-31-14 and 160-31-12)
(1) Send two copies of the Notice List to Notice Review function.
Special Excise Tax List (701 OM 11)
(1) Send to Accounting Branch Reports Analyst.
Report of Mathematical Verification of Returns (Report Symbol NO-D:R:R-31)
(1) Two copies to National Office 5000 Ellin Road New Carrollton, MD 20706–1348 Attn: SE:W:CAS:SP:IMF:DPIC
Report of Frozen Credits (Report Symbol NO-D:R:R-58)
(1) One copy to Area Office, Attn: Area Director.
(2) One copy to Chief, Management Staff.
(3) One copy to Headquarters, SE:W:CAS:SP.
Bankruptcy Open Cases (737-24-11 737-27-11)
(1) Send to appropriate FO ATTN: Case Processing or Technical Support.
Child Support Enforcement Agencies Project 419 RUN 460-18-11
(1) Send to Taxpayer Relations Branch.
Million $ Exempt Organization Report (180-56-11)
(1) Send to Accounting Branch.
Department of the Army Form 5174-R Refund of Prior Year Salary Overpayment
(1) Send to Adjustments Branch.
Direct Deposit Activity Report Year to Date 1040-ERA (480-26-14)
(1) Send to Headquarters, SE:W:CAS:SP:IMF.
Electronic Filed Returns and Direct Deposit for RUN Control (480-26)
(1) Send to Headquarters, SE:W:CAS:SP:IMF.
TRACS Listing (Limited Payability, Reclamation, Unavailable Check, Miscellaneous, and Payment Over Cancellations) (793-12)
(1) Send three copies to SPC Accounting Branch.
Distribution of AIMS Outputs
(1) See Exhibit 3.13.62-17, AIMS Outputs: Shipping Address and Exhibit 3.13.62-18, Abusive Tax Shelter.
Computerized Uniform Workload Study and Examination Planning System (NO-4000-439)
(1) Bind and send Workload and Planning Reports 418-96-11, to appropriate area office, ATTN: Chief, Examination Division.
BMF-MF Currency Transaction Report Matching Program Listing (160-40-11)
(1) Send to Examination Branch.
Form 720 Excise Tax Selection Lists and Grade Summaries (180-05-11)
(1) Field Selection List:
Separate by area office.
Send two copies to the appropriate Field Excise Territory Manager.
(2) Field Grade Summary:
Separate by area office.
Send one copy to the appropriate Field Excise Territory Manager.
Form 720 District Liability Reports (180-07-11)
(1) Separate by area office.
(2) Send one copy to the appropriate Field Excise Territory Manager.
Form 720 Excise Tax Abstract Lists (180-OD-11)
(1) Separate by area office.
(2) Send ten copies to the appropriate Field Excise Territory Manager.
Form 720 Excise Tax Index Lists (180-OF-11)
(1) Separate by area office.
(2) Send to the appropriate FO Excise Territory Manager.
Annual Audit Form 2290 Alphabetic Listing (802-33-11)
(1) Send to the appropriate Field Excise Territory Manager.
Form 2290 Liability Report - Field Counts (802-38-11)
(1) Send one copy to the appropriate Field Excise Territory Manager.
Form 2290 Liability Report - Region Counts (802-38-12)
(1) Send the second copy to Headquarters — Excise Tax Program, SE:S:C:CP:RC:EX.
Annual Alpha Wagering Tax List for Examination (Form 11C and Form 730 Filers) (110-05-11)
(1) Send two copies to the appropriate Field Office, Attn: Excise Territory Manager.
(2) Send one copy to the appropriate Field Office, Attn: Chief, Criminal Investigation.
(3) Send one copy to the appropriate Regional Office (RO), Attn: Compliance Area Director (Criminal Investigation).
District Liability Report (Form 11C and Form 730 Filers) (110-05-11)
(1) Send to the appropriate FO, Attn: Excise Territory Manager.
Regional Liability Report (Form 11C and Form 730 Filers) (110-05-12)
(1) Send to the appropriate RO, Compliance Area Director (Examination).
Report of Individual Income Tax Examination Changes (Form 1902-B) (ACR-3000)
(1) Burst.
(2) Send to Campus Examination or Collection Branch.
Form 1902-B Error Register (ACR-3000)
(1) Send to Campus Examination or Collection Branch.
Examination ZIP Code Report (Annual) (480-54-11 and 118-31-12)
(1) Send both copies to Headquarters SE:S:C:CP:CW:GRS.
Form 1120 Alpha Lists and North American Industry Classification System Codes (NAICS) Code Summaries (118-19-11, 118-23-11, and 118-31-11)
(1) Send Returns Posted List, Form 1120 (118-23-11):
Parts 1 and 2 to Compliance Field Territory Office.
Part 4 to SPC Examination Branch.
(2) Send Asset PIA Code Summary, Form 1120, (118-19-11) (one copy only) to:
Each area office, ATTN: PSP Support Manager.
Each SPC, ATTN: Chief, Exam Classification.
Headquarters, ATTN: Team Manager, Exam Classification.
Parts 1 and 2 to Compliance Field Territory Office.
Part 4 to Headquarters (SE:W:CAS:SP), Project 118 Analyst.
Note: Area office send:
(3) Send Post of Duty Summary and Comparison Form 1120 (118-31-11):
Part 2 to Headquarters (SE:W:CAS:SP), Project 118 Analyst.
Part 3 - Make sufficient photocopies of Part 3 to provide one complete copy for each Compliance Field Territory Office within service jurisdiction.
Examination Return Preparer Listings and Outputs
(1) Audit Prepares (IMF and BMF) Inventory Listings (Runs 480-1Y-11 and 480-1Y-12)
Send area office portions to the Program Coordinator in the appropriate Compliance Field Territory Office.
Send the SPC portion to the Examination Coordinator Management Support Division.
(2) Audit Prepares (IMF and BMF) Volume Listings (monthly) (480-1V-11 and 480-1V-12)
Send one copy to the Program Coordinator in the appropriate Compliance Field Territory Office.
Send one copy to the Examination Coordinator Management Support Division.
Listing of IMF/BMF Prepared Returns (437-42-11 and 437-42-12)
(1) Send to the appropriate Compliance Field Territory Office.
International Boycott Report (Form 5713) Philadelphia Submission Processing Center (PSPC only)
(1) Destroy
Confirmation of Request for Information Return Listing, CP-2018 (IRP 05.42)
(1) Send to area office if Field Office (FO)/ Area Office (AO) is specified.
Send to SPC function specified in heading if FO/AO is blank.
Send to SPC Criminal Investigation if undeterminable.
IRMF Request Counts (IRP-05-41)
(1) Send to Management Support Division.
BWH Control-Listing/Bad Payer List (BWH0140).
Only Recreate Notice Request Performed by Management Staff for 1st 90 days after notice issue date.
After 1st 90 days from notice issue date ECC-MTB responsible for notice recreates.
Underreporter CP-2000 Report by Area Office (URX 37)
(1) Send to Management Support Division, SPC Information Returns Processing (IRP) Coordinator.
Underreporter CP-2501 Report by Area Office (URX31)
(1) Send to Planning and Analysis Staff, SPC Automated Underreporter (AUR) Analyst.
Return Charge-Out (URX07)
(1) Send to Planning and Analysis Staff, SPC AUR Analyst.
Underreporter File Labels (URX93)
(1) Apply file labels to case folders and send to underreporter function.
Multiple Filer Examination Notice (MUL 20-40)
(1) One copy to file.
(2) Two copies to Examination Branch.
MFS 3 Case Notice (MFS 20-41)
(1) One copy to files.
(2) Two copies to Examination Branch.
Multiple Filer Examination Case Summary (MUL 20.41) (Periodically)
(1) One copy to Field Territory Manager.
(2) One copy to Headquarters, Examination Division, SE:S:C:CP.
MFS 3 Inventory (404-07-12)
(1) One copy to Headquarters, IS:S:SP:W, A-3 NCFB.
(2) Two copies to SC Examination Branch.
SPC Address Updates (404-81) Optional to Print this File
(1) Send to Underreporter function.
Distribution of Collection Outputs
(1) See Exhibit 3.13.62-21, Case Assignment Listings.
Daily Transaction Register (DTR 03-11)
(1) Send to Compliance Services Collection Operations (CSCO).
Delinquency Investigation (TDI) Inventory Profile and Delinquent Account Inventory Profile (Form 3624-3 pt.)
(1) Send CSCO, DAIP (Delinquent Account Inventory Profile)(TDA 40-11).
(2) Send CSCO DIAL (Delinquent Investigation/Accounts Listing).
(3) Send to Accounting Branch Non Masterfile (NMF) DAIP (Delinquent Account Inventory Profile) (TDA 41).
Delinquent Account and Delinquent Investigation ZIP Code Summaries (TDI 37)
(1) Send CSCO.
IDRS Collection Listing of Unreversed TC 598 (TDI 45)
(1) Send 1 copy to appropriate area office.
(2) Send 1 copy to Headquarters, PC:E:D.
(3) Send 1 copy to Compliance Area Director (COLL).
IDRS Notification of Unreversed Transaction Code (TC) 594 and TC 599
(1) Send CSCO. EXCEPTION: Send Employee Plans Masterfile (EPMF) to ECU M/S Ogden only.
Expired TC 530 Accounts Listing (721-56-11)
(1) Send to appropriate area office, Attn: Case Processing or Technical Support.
BMF Canvass Directory (720-15)
(1) Send to appropriate Field Territory Manager, Collection.
53 (Uncollectable Accounts) Register and Uncollectable Accounts Greater than $25,000 Register (721-07-11)
(1) Send 1 copy to area office, Attn: Collection Files.
(2) Send 1 copy to area office, Attn: Case Processing or Technical Support.
Recap of Accounts Currently Not Collectible (Report Symbol NO-5000-149) (737-18-11) (All Submission Processing Centers (SPC) except Ogden Submission Processing Center (OSPC), Memphis Campus and Andover Campus)
(1) Send to Compliance Area Director (Collection).
IRC 2032A Election Indicator List and IRC 6324B Lien Indicator List (701-30-11)
(1) Send IRC Section 2032A and IRC 6324B Election Indicator Lists:
One copy to FO Collection Division, Attn: Chief, Case Processing or Technical Support.
One copy to Estate and Gift Territory Manager.
(2) Send 1 copy of IRC Section 6324B Lien Indicator List to Collection Division, Attn: Case Processing or Technical Support.
Large Dollar ARDI Listing (TDA-80)
(1) Send CSCO the following listings:
Master Listing TDA 8111
SPC Listing TDA 8211
(2) Send to Regional Commissioner, 2 copies of area office Listing TDA 8212.
IMF and BMF Report of Accounts Suspended Due to Bankruptcy (5000-91/IMF and 5000-92/BMF)
(1) Separate and distribute 1 copy of their listing to each area office, ATTN: Case Processing or Technical Support.
TDI Supplements
(1) Send CSCO the following listings:
Fail to Match List (SUP-05-41)
Supplement Report (SUP-05-40)
Employee Listing (SUP-04-42)
(2) Send to Headquarters A/C SE:LM:IN:C:C, Territory Listing (SUP-04-40).
Large Dollar Tracking Report (TDA-83)
(1) Send to Headquarters, Small Systems Support HQ:F:I Rm. 6209.
Delinquent Returns Activity Report, (Report System NO-5000-139) (737-43-11)
(1) Send edited report tapes form ECC-MTB to SPC using the following list:
File number | SPC | Region |
|---|---|---|
737-43-11 | ATPC | SER |
737-43-13 | KSPC | MSR |
737-43-14 | CSPC | NER |
737-43-15 | AUSPC | MSR |
737-43-16 | ANPC | NER |
737-43-18 | PSPC | NER |
737-43-19 | FSPC | WR |
(2) Each SPC will:
Print 2 report copies from tape
Send to appropriate Area Office, ATTN: Compliance Area Director (COLL)
(3) NER will mail to the following address:
IRS
950 L'Enfant Plaza South, SW
Washington, DC 20024-2123 Rm. 3311
ATTN: Compliance Area Director Collection SE:LM:IN:D:C
Marilyn Correa
IMF Report of Non-Bankruptcy Litigation Accounts (5000-225) (737-32-11) and BMF Report of Bankruptcy Litigation Accounts (5000-226)
(1) Separate and distribute to each area office a copy of their area office listing, ATTN: Case Processing or Technical Support.
Employer Tax Employee Project (ETEP) IMF Generated Leads
(1) Information Systems Management (MITS:S:CP:E:IH) will produce following:
10 batches of ETEP IMF generated leads
One batch for each SPC
Within each batch one set of ETEP IMF Generated Leads for each area office
Produce a count showing the total number of cases for that set of ETEP lead source documents, at the end of each set of ETEP Lead Source Documents
(2) Each SPC will distribute these leads to their area offices, Attn: ETE Coordinator. The cumulative reports are to be sent to the following addresses:
Internal Revenue Service
5000 Ellin Rd.
Lanham, MD. 20706-1348
(MITS:S:CP:E:IH) NCFB
Internal Revenue Service
1111 Constitution Ave NW RM 7539 (SE:S:CO:C:P)
Washington, DC 20224–0001
Distribution of Taxpayer Service Outputs
(1) This subsection provides Distribution instructions for Taxpayer Service Outputs and SPC Control File Outputs.
Taxpayer Service Quality Review Reports (Report Symbol NO-TR:R:T-126) (QMS 06-40)
(1) Send to the appropriate area office, Attn: Chief, Taxpayer Service.
Listing of Undelivered Refund Checks (714-39-11, 714-40-11, 39-21 and 40-21)
(1) Use table below to distribute listing of undelivered refund checks:
*714-39-11 | **714-39-21 | ***714-40-21 |
|---|---|---|
(a) Send 1 copy of each listing to SPC Penalty Area Office (PAO). | (a) Send 3 copies to appropriate FO Chief, Taxpayer Division. | (a) Send 3 copies appropriate FO Chief, Taxpayer Service Division. |
(b) Send 1 copy of the October listing only to Fraud Detection Centers. | (b) Send 1 copy to Fraud Detection Centers (QRDT). | (b) Send 1 copy to Fraud Detection Centers (QRDT). |
(c) Separate 4 copies of each listing by FO:
| (c) Send 1 copy PAO in FO. | (c) Send 1 copy to PAO in FO. |
(2) Print 6 copies of October listing; 6 copies of January listing.
Distribution of Criminal Investigation Outputs
(1) See Exhibit 3.13.62-23, Criminal Investigation Case Management and Time Reporting System and Exhibit 3.13.62-24, Correspondex Letters Reports.
Unmatchable Information Return Output (UIR 25-40 and UIR 27-40)
(1) Send to area office, SPC or Headquarters Criminal Investigation, if specified.
(2) Send to SPC Criminal Investigation, if undeterminable.
Multiple EIN/Common Address Listing (125-27-11-May and 139-23-11-July)
(1) Send to Chief, Fraud Detection Centers.
Returned EIP Debit Cards
(1) If a taxpayer returns a debit card indicating "Economic Impact Payment", forward the returned debit card along with any document(s) to the Refund Inquiry Unit in a sealed envelope or container using Form 3210, Document Transmittal. List the debit card number on the Form 3210.
Note: If the Refund Inquiry Unit is located in another building, seal the debit cards in an envelope and place in a lockable canvas bag or container, or double wrap and double seal in an opaque paper envelope or box.
Criminal Investigation Case Management and Time Reporting System (Report Symbol NO-OP:CI-46)
(1) Group and Field Level Reports and Date Tables for shipment of reports:
Produce Reports | Ship Reports |
|---|---|
*01/02/2001 | 01/05/2001 |
02/05/2001 | 02/08/2001 |
03/05/2001 | 03/08/2001 |
*04/02/2001 | 04/05/2001 |
05/01/2001 | 05/04/2001 |
06/04/2001 | 06/07/2001 |
*07/02/2001 | 07/05/2001 |
08/03/2001 | 08/06/2001 |
09/04/2001 | 09/06/2001 |
*10/01/2001 | 10/04/2001 |
11/05/2001 | 11/08/2001 |
12/03/2001 | 12/06/2001 |
*01/02/2002 | 01/04/2002 |
(2) Regional/National Level Reports (Enterprise Computing Center at Martinsburg (ECC-MTB) Only):
Produce Reports | Ship Reports |
|---|---|
*01/08/2001 | 01/11/2001 |
02/05/2001 | 02/08/2001 |
03/05/2001 | 03/08/2001 |
*04/02/2001 | 04/05/2001 |
05/01/2001 | 05/03/2001 |
06/04/2001 | 06/07/2001 |
*07/02/2001 | 07/05/2001 |
08/06/2001 | 08/09/2001 |
09/04/2001 | 09/06/2001 |
*10/01/2001 | 10/04/2001 |
11/05/2001 | 11/08/2001 |
12/03/2001 | 12/06/2001 |
*01/07/2002 | 01/10/2002 |
Data file PCS0801xxxx
(1) Generated weekly at Martinsburg Computing Center / Andover Service Center (ECC-MTB/ANSC).
(2) Individual file of Partnership Control System (PCS) updates for each AIMS database where xxxx represents the SCAB for the AIMS Service Center (SC).
Data file PCS1001
(1) Generated weekly at ECC-MTB/ANSC.
(2) Downloaded copy of the PCS database.
(3) Used at ECC-MTB and ECC-MEM to refresh SC PCS databases at both CCs.
Data file PCS0719
(1) PCS datafile FTP monthly from Enterprise Computing Center, Martinsburg Andover Service Center (ECC-MTB/ANSC) to CSC for use by Appeals.
Data file PCS2502xxxx
(1) Generated weekly at each Service Center (SC) and FTP (from ECC-MEM) or copied (from Enterprise Computing Center, Martinsburg Brookhaven Service Center (ECC-MTB/BSC), Philadelphia Service Center (PSC), Ogden Service Center (OSC), Austin Service Center (AUSC) to ECC-MTB/ANSC.
Report file PCS2801
(1) Generated on demand at Campus Tax Equity and Fiscal Responsibility (TEFRA) Function (CTF) campuses (Brookhaven and Ogden) or at National Office.
Notice files PCS4142, PCS4242, PCS4342, PCS4442, PCS4542, PCS4742, PCS4842, PCS4942
(1) Taxpayer Notice files generated at Enterprise Computing Center, Memphis (ECC-MEM) or ECC-MTB and electronically transmitted to CTF campuses for printing and mailing.
(2) See Exhibit 3.13.62-46 for Letter Numbers and descriptions.
Data file PCS5302
(1) Generated weekly at ECC-MTB/ANSC and electronically copied to the Ogden CTF for local use.
Data file PCS6701/ PCS 6702
(1) Report files generated monthly at ECC-MTB/ANSC.
(2) Written to compact disk (CD) and distributed to Tax Equity and Fiscal Responsibility Act (TEFRA) contacts.
Print file PCS7001
(1) Generated weekly at ECC-MTB/ANSC and electronically transferred to the two CTF campuses at Brookhaven and Ogden for printing of included reports.
(2) See Exhibit 3.13.62-46, Remittance Processing System, for Report Numbers and descriptions.
Shipping Procedures for Statistics of Income (SOI) Material
(1) See IRM 1.13.3, Statistics of Income - Document Management.
Taxpayer Compliance Measurement Program (TCMP)
(1) Send to Taxpayer Relations Branch.
Social Security Administration (SSA) Shipments
(1) This subsection provides instructions for the various documents shipped to SSA, including SSA addresses and any items returned from SSA.
Transmittal of Documents to SSA
(1) Sort all documents by form number. Forward any document relative to correspondence directing replies to a specific address:
Form 8955-SSA must be mailed to Ogden, M/S 6054. OSPC will date stamp and forward to the Social Security Administration (SSA). OSPC will extract any item meant for IRS processing and route to the applicable function. OSPC will mail the Form 8955-SSA (no IRS documents or correspondence) to SSA at the following address:
Social Security Administration
Data Operations Center
Attn: ERISA Process
1150 East Mountain Dr
Wilkes-Barre, PA 18702-7797Sort to Group G, if no group specified for a document.
If current procedures specify additional sorting within a category, continue to perform these sorts while maintaining previously made sort categories.
(2) Maintain numeric category integrity, merge various classifications into groups. Grouping is required because each group will be sent to a different processing function at SSA.
(3) Prepare listing by Social Security Number/Employer Identification Number (SSN/EIN) on plain paper and transmittal Form 3210. Do not forward more than one group in the same transmittal.
Note: Documents requiring listings of SSN or EIN of each item, SSA 7041A, SPCs now have the option of microfilming these forms before the forms are shipped to SSA. Microfilming is in lieu of preparing form listing. These forms must be sorted by form type and quantity indicated. Form 885F, for Tax year 1985 and subsequent must be routed back to originator for computer input (IDRS).
(4) Prepare transmittal Form 3210s for the remainder of the forms not requiring specific transmittal controls in accordance with the following instructions:
Enter the transmittal code; do not use a number in the A control series
Enter the notation IRS-SSA Group Correspondence in the Document Identification portion of the Form 3210; note the appropriate group symbol, i.e., A, B, C, D, etc., after the word Group
Estimate the total number of items in the count or estimate column
No entries are required in the Remarks column
Ship the containers under control of Form 3210, Document Transmittal:
Sealed with heavy tape or double sealed envelopes
Prepare a separate Form 3210 with a separate transmittal number for each container
Place the original and two copies of Form 3210 in each container and file the fourth copy
Transmit to SSA daily if volume warrants, but not less than once each week
Note: All IRS employees and contractors are responsible for protecting any PII that they may have in their possession, whether the PII is in paper form, or on IRS computer equipment. The loss, theft or unauthorized disclosure of PII places individuals at serious risk for identity theft and invasion of privacy. Additionally, the proper protection of PII helps maintain taxpayer confidence and the IRS’ reputation for privacy protection, which are critical for IRS to perform its mission.
SSA Addresses
(1) See Exhibit 3.13.62-7, Social Security Administration (SSA) Addresses, for SSA Addresses.
Group A Contents
(1) Transmittal of Form W-3 and Form W-2 from the reconciliation and delinquent Form W-3 and Form W-2 to SSA (regular and special).
Arrange the schedules in stacks. Sort separately, forms stamped 1092 or Resolution Trust Corporation (RTC) or Recon (Supplement) on Form OAR 5008.
Joggle each stack after listing by EIN and band from top to bottom with rubber bands. Do not band the sides of the form.
Place the stack in a heavy cardboard box(es). Seal and number each box. Record Transmittal Control Number on box.
Prepare Form 3210, Document Transmittal, for each container. Form 3210 identifies the documents and the total number of documents being shipped to SSA.
Transmit daily if volume warrants, but not less than once a week.
Note: Send current year Form W-3 and Form W-2 to the appropriate Data Operations Center. See Exhibit 3.13.62-9, Social Security Administration (SSA) Addresses.
(2) Transmittal of forms stamped 1092, or RTC or Recon (Supplemental) Group A.
Sort forms stamped 1092 or RTC or Recon (Supplemental) according to form number.
List forms by EIN.
Prepare Form 3210, Document Transmittal, for each container. These documents are listed by form number and total of documents.
Place in boxes or packages enclosing Form 3210.
Transmit schedules daily if volume warrants, but not less than once a week.
Refer to IRM 10.5.1.6.9.3, Shipping
Group B Contents
(1) Prepare Form 3210, listing the total number of Form 3857 or Form 9409, IRS/SSA Wage Worksheet in each container.
(2) Refer to IRM 10.5.1.6.9.3, Shipping
Group C Contents
(1) Transmittal of Form SS-16, Form 2516, Form 6494, Form OAR-L5076, Form OAR-L5096, and Form SSA-7010:
Sort and count forms.
Prepare Form 3210, Document Transmittal, for each container.
List forms and total counts of each group.
Place in boxes or packages enclosing Form 3210.
Transmit daily if volume warrants, but not less than once a month.
(2) Transmittal of Form 1040 unreported tip income hereafter referred to as Schedule U and Form 885 Schedules TA Group A.
Combine the forms.
Examine forms for completeness. If there is no SSN, the form must be sent back to Correspondence for completion before it can be shipped to SSA.
Prepare listing by SSN.
Prepare Form 3210, Document Transmittal, for each container. These documents are listed by form number and total of documents.
Place in boxes or packages enclosing Form 3210.
Transmit schedules daily if the volume warrants, but not less than once a week.
(3) Transmittal of Original Form 1040SE in Group A:
Sort and count forms.
Prepare Form 3210, Document Transmittal, for each container.
List forms and total count for each group.
Place in boxes or packages enclosing Form 3210.
Transmit daily if volume warrants, but not less than once a week.
(4) Transmittal of Form SSA-4002A and Form 4029, and employer correspondence to correct erroneously reported Social Security Number and/or name:
Sort and count forms.
Prepare Form 3210, Document Transmittal, for each container, listing form and total count of each group.
Place in boxes or packages enclosing Form 3210.
Transmit daily if volume warrants, but not less than once a month.
(5) Transmittal for Form OAR-7041A, Form 885F, and Amended Form 1040SE.
Sort forms by form number.
Examine forms for completeness. If there is no SSN, the form must be sent back to Correspondence for completeness before it can be shipped to SSA.
Prepare listing by SSN.
Prepare Form 3210, Document Transmittal, for each container. List by form and total count of each group.
Place in boxes or packages enclosing Form 3210.
Transmit daily if volume warrants, but not less than once a week.
Refer to IRM 10.5.1.6.9.3, Shipping
Group D Contents
(1) Transmittal of Form 4361, OAAN-7003:
Sort and count forms.
Prepare Form 3210, Document Transmittal, for each container, listing form and total count.
Place documents in package and seal enclosing Form 3210.
Label each package IRS FOR MANUAL HANDLING.
Refer to IRM 10.5.1.6.9.3, Shipping
Group F Contents
(1) Transmittal of Form SS-4, SSA L-361, and SSA 5019 to SSA under EIN Research and Assignment System (ERAS):
Receive Forms 3210s (partially prepared) with documents.
Complete Form 3210, Document Transmittal, for each box, listing the total forms for each box.
Place in boxes, enclosing Form 3210.
Ship once a week to SSA.
Refer to IRM 10.5.1.6.9.3, Shipping
Group G Contents
(1) Transmittal of all other letters and forms not listed in any group:
Sort forms and count each group.
Prepare Form 3210, Document Transmittal, for each container, listing form and total count of each group.
Place in boxes or packages enclosing Form 3210.
Transmit daily if volume warrants, but not less than once a month.
Refer to IRM 10.5.1.6.9.3, Shipping
Tax Shelter Registration Program Output
(1) This subsection provides Distribution instructions for tax shelter registration program output.
Tax Shelter Transcript (TSR-35-40)
(1) Send one copy to Compliance Area Director (Examination), Attn: Tax Shelter Analyst, in the appropriate region(s).
(2) Send two copies to SPC 6700 /7408 Program Coordinator.
(3) Send one copy of FO Tax Shelter Summary Sheet to:
Tax Shelter Team
OP:EX:C, Room 2518
1111 Constitution Ave., N.W.
Washington, DC 20224-0001
Tax Shelter Registration Cross Reference Listing (TSR 25-42)
(1) Send one copy to Compliance Area Director (Examination), Attn: Tax Shelter Analyst.
(2) Send two copies to SPC 6700/7408 Program Coordinator.
(3) Send one copy to Chief, Examination Division, Attn: 6700/7408 Program Coordinator.
Rampdown Procedures
(1) The Brookhaven, Memphis, Andover, Philadelphia and Atlanta campuses have had their Submission Processing Centers closed. The incoming and outgoing mail operations are being handled by Accounts Management Campus Support. These employees must follow the instructions given in this IRM subsection and other subsections within this IRM chapter. However, local procedure job aids may provide supplemental guidance. These instructions will be applicable to other IRS campuses if and when their Submission Processing Centers are closed. Procedures for the Campus Support sites (Andover, Atlanta, Brookhaven, Memphis, and Philadelphia) are found in IRM 21.1.7, Campus Support.
USPS Package Intercept
(1) In the event outgoing mail is sent out in error, the sender may be able to utilize the online retail USPS Package Intercept service for a cost.
(2) The Package Intercept service provides redirection of any mailable domestic mail with a tracking barcode (excludes standard mail). Please see USPS Package Intercept™ https://retail-pi.usps.com/retailpi/actions/index.action for details.
(3) To utilize this service, a purchase cardholder designated by management must:
Register and establish an account on the USPS website at WWW.USPS.COM
Input IRS purchase card information to build an account profile
Submit requests online
(4) Management must monitor the number of intercept requests to identify trends and ensure quality controls are in place.
Glossary of Terms Used in This Manual
(1) A complete list of abbreviations can be found in Document 6209. Listed below are abbreviations and acronyms you may see throughout this manual.
Abbreviation | Term | Abbreviation | Term |
|---|---|---|---|
AC or A/CI | Assistant Commissioner | IRAF | Individual Retirement Account File |
AC/I | Assistant. Commissioner, International | IRC | Internal Revenue Code |
ACCT | Accounting Branch | IRM | Internal Revenue Manual |
ADJ | Adjustments | IRP | Information Returns Processing |
ADP | Automatic Data Processing | IRS | Internal Revenue Service |
AMRH | Accounts Maintenance | IVO | Integrity and Verification Operation |
ANSPC | Andover Submission Processing Center | KCSPC | Kansas City Submission Processing Center |
AO | Area Office | KITA | Killed In Terrorist Action |
ATF | Alcohol, Tobacco and Firearms | LEM | Law Enforcement Manual |
ATSPC | Atlanta Submission Processing Center | ECC-MTB | Enterprise Computing Center, Martinsburg |
AUR | Automated Underreporter | MF | Master File |
AUSPC | Austin Submission Processing Center | MFT | Master File Tax (Code) |
BMF | Business Master File | MLSC | Mail Label Service Center |
BRM | Business Reply Mail | MSPC | Memphis Submission Processing Center |
BWH | Backup Withholding | NCFB | New Carrollton Federal Building |
CAF | Centralized Authorization File | NO | National Office |
CAWR | Combined Annual Wage Reporting | NPS | National Print Strategy |
CCA | Case Control Activity | NR | No Remittance |
CIB | Criminal Investigation Branch | OFP | Organizations Functions and Programs |
COLL | Collections | OR | Output Review |
CP | Computer Paragraph | OSPC | Ogden Submission Processing Center |
CSCO | Compliance Services Collection Operations | PAO | Penalty Appeals Officer |
CSPC | Cincinnati Submission Processing Center | PII | Personally Identifiable Information |
CUM | Cumulative | PMF | Payer Master File |
CY | Calendar Year | POA | Power of Attorney |
DCC | Detroit Computing Center | PRP | Problem Resolution Program |
DIS | Distributed Input System | PSPC | Philadelphia Submission Processing Center |
DLN | Document Locator Number | QRDT | Questionable Refund Detection Team |
DLY | Daily TIF Processing | RDD | Return Due Date |
DP | Data Processing | RO | Regional Office |
ECC-MEM | Enterprise Computing Center, Memphis | SCCF | Service Center Control File |
ECC-MTB | Enterprise Computing Center, Martinsburg | SCEB | Service Center Examination Branch |
ECU | Entity Control Unit | SCF | Sectional Center Facility |
EIN | Employer Identification Number | SITLP | State Income Tax Levy Program |
EO/BMF | Exempt Organization Business Master File | SPC | Submission Processing Center |
EPMF | Employee Plans Master File | SSA | Social Security Administration |
EPPS | Employee Plans Processing Staff | SOI | Statistics of Income |
ERAS | EIN Research and Assignment System | SPC | Submission Processing Center |
FLC | File Location Code | SRC | Secured Returns Code |
FMB | Facilities Management Branch | STAT | Statute Control |
FO | Field Office | TAS | Taxpayer Advocate Service |
FPLP | Federal Payment Levy Program | TC | Transaction Code |
FSPC | Fresno Submission Processing Center | TD | Treasury Directive |
FY | Fiscal Year | TDA | Taxpayer Delinquent Account |
FYE | Fiscal Year Ending | TDI | Taxpayer Delinquent Investigation |
FYM | Fiscal Year Month | TEFRA | Tax Equity and Fiscal Responsibility Act |
HQ | Headquarters | TP | Taxpayer |
ID | Identification | UNP | Unpostable |
IDRS | Integrated Data Retrieval System | URP | Underreporter Program |
IMF | Individual Master File | USPS | United States Postal Service |
|
| ZIP | Zone Improvement Plan |
EO Output and Distribution
No. | No. Output Title and RunNumber | No. Copies and Printed By | Distribution |
|---|---|---|---|
1 | Mail Labels | OSPC | See mailout instructions in Exhibit 3.13.62-14, ACS Notices, Letters, Listings and Levies. |
2 | List of Parent Accounts | OSPC(2) | T:BSP(1), OSPC Entity Control Unit |
3 | Status 40 Register | All SPCs(2) (except MSPC, OSPC and ANPC) | T:BSP(1), each AO(1) its portion. |
4 | Status 40 Mail Labels (Hardcopy) monthly, except January File 180-81-11 | All SPCs(1) (except MSPC, OSPC and-ANPC) | AO (its portion) |
5 | Correspondence Report (Hardcopy quarterly March, June, September and December File 180-8G-11 | OSPC(1) | OSPC- |
| All SPCs(2)(except MSPC and ANPC) | T:BSP(1), each AO(1) its portion. |
|
6 | Private School Listing (Hardcopy) | All SPCs(3) (except MSPC and ANPC) | T:BSP(1), each AO(2) its portion. |
7 | List of Parent and Subsidiary | OSPC(3) | OSPC Entity Control Unit |
8 | Government Entities Inventory Validation Listing (by Industry Area) | OSPC(1) | T:T:GE:FLS |
Exempt Organizations - States of Jurisdiction
(1) (1) For the Area Offices, TE/GE copies of Output in Exhibit 3.13.62-2 above separate, bind and ship to the Area Office based upon the state of jurisdiction listed below:
TE/GE Area Offices | States of Jurisdiction |
|---|---|
1 Northeast | Maine |
2 Mid-Atlantic | Pennsylvania |
3 Great Lakes Area | Ohio |
4 Gulf Coast Area | Tennessee |
5 Central Mountain | Minnesota |
6 Pacific Coast | Idaho |
TE/GE Mailing Addresses for Headquarters, Submission Processing Campuses, Area Offices, EP Processing Center, and Associate Area Offices
(1) Mailing Address for Distribution of Outputs | (2) Mailing Address for Distribution of Outputs—when |
|---|---|
(a) When PSPC is indicated; | Headquarters (FO 50) is indicated:
|
(b) When CSPC is indicated | (3) Mailing addresses for Distribution of EP and EO Outputs other than those listed in (1) through (2) above. |
(c) When OSPC is indicated: | (b) Southeast Region and Baltimore Area Office Mailing Address |
(d) In addition to the above listed addresses, any output designed for shipment to EP Processing Centers will be mailed to: | (c) Midstates Region Mailing Address |
(e) Headquarters (FO 50) | (d) Gulf Coast Area Office |
(f) Headquarters | N/A |
(g) In addition, all output designated for Shipment to TE/GE BSP:SPP Staff will be mailed to: | N/A |
EPMF Output Reports and Distribution
Report/Run No. | Report Title | Run Frequency | Distribution Area:AO | Distribution Area: TE/GE | Distribution Area: SPC | Distribution Area: H |
|---|---|---|---|---|---|---|
(1) 7100-17 | Annual Return/Reports-National Totals | Monthly | — | — | — | X |
(2) 7100-17 | Annual Return/Reports—by A.O. | Monthly | — | — | — | X |
(3) 7100-28 | EP Report of Delinquent Return Notices /TDI/TDA | Monthly | — | — | X | X |
(4) 280-45-11 | Report of ED Returns Filed by POD/Case Grade | Jun/Dec | X | — | — | X |
(5) 280-15-32 | EPMF Evaluation of Return | Sept. | — | — | — | X |
Counts by Plan Practice. Ranges |
|
|
|
|
|
|
(6) 280-48-11 | Quarterly Report of Returns Posted to EPMF | Quarterly | X | X | X | X |
(7) 280-49-11 | Cumulative Report of Quarterly Returns | Quarterly | X | X | X | X |
(8) 280-00-00 | Employee Plans D.B. | Monthly | X | — | — | X |
(9) 260-12-15 | EPMF Controls | Weekly | Internal Revenue Service | Internal Revenue Service | Internal Revenue Service | Internal Revenue Service |
(10) 260-30-15 | EPMF Controls | Weekly |
|
|
|
|
(11) 260-30-20 | EPMF Delinquency Record Counts | Monthly | Internal Revenue Service | Internal Revenue Service | Internal Revenue Service | Internal Revenue Service |
Distribution of Examination Reports of Discriminant Function (DIF)
Run Number | Output Title | Report Number | Distribution |
|---|---|---|---|
P/R/F-460/95/11 | Individual Inventory and Delivery Report (SB) | 1040-1 | 1 and 4 |
P/R/F-460/93/11 | Individual Inventory and Delivery Report (WI) | 1040-1 |
|
P/R/F-460/93/XX | Individual Inventory and Delivery Report (SC) | 1040-1 | 5 |
1040-6 |
|
|
|
P/R/F-460/95/11 | Individual Inventory and Delivery Analysis (SB) | 1040-2 | 1 and 4 |
P/R/F-460/93/11 | Individual Inventory and Delivery Analysis (WI) | 1040-2 |
|
P/R/F-460/95/11 | SPC Individual Inventory and Delivery Report (SB) | 1040-3 | 1 and 4 |
P/R/F-460/93/11 | SPC Individual Inventory and Delivery Report (WI) | 1040-3 |
|
P/R/F-460/95/11 | Amended Return Inventory (SB) | 1040-5 | 1 and 4 |
P/R/F-460/93/11 | Amended Return Inventory (WI) | 1040-5 |
|
P/R/F-180-88-11 | SC Corporate DIF Inventory and Delivery Prior Year (LM) / Current Year (LM) | 1120-1 | 8 |
180-P6-11 | SC Corporate DIF Inventory and Delivery Prior Year (SB) Reports (SC Report—prior year) | 1120-4 | 5 |
180-88-12 | Industry Corporate DIF Inventory and Delivery (LM) | 1120-1 | 8 |
180-P6-12 | AO Corporate DIF Inventory and Delivery (SB) | 1120-4 | 6 |
180-88-13 | National Office Industry Corporate DIF Inventory and Delivery Reports (SC/current year) (LM) | 1120-1 | 9 |
180-P6-13 | National Office SC Corporate DIF Inventory and Delivery Reports (SC/current year) (SB) | 1120-4 | 7 |
180-89-11 | Industry Corporate DIF Inventory and Delivery (LM) | 1120-2 | 8 |
180-P7-11 | AO Corporate DIF Inventory and Delivery (SB) | 1120-5 | 6 |
180-89-12 | National Office Industry Corporate Inventory and Delivery Reports (prior/current year) (LM) | 1120-2 | 9 |
180-P7-12 | National Office SC Corporate Inventory and Delivery Reports (prior/current year) (SB) | 1120-5 | 7 |
180-89-13 | AO Corporate Inventory and Delivery Analysis Report (SC report-prior/current year) (LM) | 1120-2 | 8 |
180-P7-13 | SC Corporate Inventory and Delivery Analysis Report (SC report-prior/current year) (SB) | 1120-5 | 6 |
180-98-11 | BMF Combined Inventory and Delivery Report (1120 current year only) (LM) | 1120 | 9 |
180-P4-11 | BMF Combined Inventory and Delivery Report (1120 current year only) (SB) | 1120 | 7 |
180-92-11 | Delivery and Inventory Report for Fiduciary Income Tax Returns Posted | 1041-1 | 6 |
180-92-13 | National Office Delivery and Inventory Report for Fiduciary Income Tax Returns | 1041-1 | 7 |
180-96-11 | SC Partnership Inventory and Delivery Report (LM) | 1065-1 | 8 |
180-Q1-11 | AO Partnership Inventory and Delivery Report (SB) | 1065-3 | 6 |
180-96-12 | SC Partnership Inventory and Delivery Report (LM) | 1065-2 | 8 |
180-Q1-12 | AO Partnership Inventory and Delivery Report (1065–1) and AO Partnership Inventory and Delivery Analysis Report (1065–2) (AO report—prior/current year) (SB) | 1065-4 | 6 |
180-96-13 | National Office AO Partnership Inventory and Delivery Report (1065-1) and AO Partnership Inventory and Analysis Report (1065-2) (AO report -prior year) (LM) | 1065-1 1065-1 | 9 |
180-Q1-13 | National Office AO Partnership Inventory and Delivery Report (1065-1) and AO Partnership Inventory and Analysis Report (1065-2) (AO report -prior year) (SB) | 1065-1 1065-2 | 4 |
180-96-14 | National Office AO Partnership Inventory and Delivery Report (1065-1) and AO Partnership Inventory and Delivery Analysis Report (1065-2) (AO report -prior year) (LM) | 1065-1 1065-2 | 9 |
180-Q1-14 | National Office AO Partnership Inventory and Delivery Report (1065-1) and AO Partnership Inventory and Delivery Analysis Report (1065-2) (AO report -prior year) (SB) | 1065-1 1065-2 | 4 |
180-23-11 | 1066–1 Service Center Reports (prior year) | 1066-1 | 8 |
180-23-12 | 1066–1 AO Reports (prior year) | 1066-1 | 8 |
180-23-13 | 1066–1 National Office Reports | 1066-1 | 9 |
|
|
|
|
180-24-11 | SC 1120S DIF and 1120-F Inventory and Delivery (LM) | 1120-3 | 8 |
180–P8–11 | SC 1120S DIF and 1120-F Inventory and Delivery (SB) | 1120–6 | 5 |
180-24-13 | National Office Industry 1120S DIF and 1120-F Inventory and Delivery (LM) | 1120-3 | 9 |
180-P8-13 | National Office SC 1120S DIF and 1120-F Inventory and Delivery (SB) | 1120-6 | 7 |
P/F/R-118/23/11 | Form 1120 DIF DIF Scored Returns Summary |
| 3 |
P/F/R-118/23/11 | 1120 Returns Posted to Master File |
| 4 |
180-24-12 | Industry 1120S DIF and 1120F Inventory and Delivery (LM) | 1120-3 | 8 |
18 0-P8-12 | AO 1120S DIF and 1120F Inventory and Delivery (SB) | 1120-6 |
|
(1)
IMF |
|---|
1- One copy of Area tables to each respective Area |
Attn: Chief, Planning and Special Programs: one copy of Area Service Center series (complete series) to SC Examination Branch, Attn: Chief Classification Section |
2- POD/Area Series-one copy to respective Area (POD/Area) |
Attn: Chief, Classification Section (Complete series) |
3- Appropriate Area Office |
4- Headquarters National Office SE:S:C:CP:CW:ERS |
BMF |
|---|
5-S.C. Reports to respective Service Center Examination |
Branch, Attn: Chief Classification Section |
6- AO Reports to respective Area Attn: Chief Planning and Special Program |
7- SB/SE HQ |
8- One copy of Industry tables to each respective Industry: |
Attn: SE:LB&I PSP Analyst |
9-LM HQ |
Social Security Administration (SSA) Addresses
(1) Use this address if legal residence, principal place of business, office or agency is located in any one of the states, or if no legal residence or principal place of business in any state. Wilkes-Barre Data Operations Center Wilkes-Barre, PA 18769–0001
Group | Addresses |
|---|---|
Group A | Social Security Administration OCRO |
Group B | Social Security Administration OCRO |
Group C | Social Security Administration OCRO |
Group D | Social Security Administration OCRO |
Group E | Reserved |
Group F | Social Security Administration OCRO |
Group G | Social Security Administration MMB |
Current Addresses for Exchanges of Tax Information
Treaty Country | Code | Mailing Address |
|---|---|---|
AMERICAN SAMOA | AQ | Mr. Tauanu-u F. Liaiagi |
AUSTRALIA | AS | Mr. Trevor P. Boucher |
AUSTRIA | AU | Dr. Helmut Loukota |
BARBADOS | BB | Mr. G. A. Waithe |
BELGIUM | BE | Mr. Joseph Van Den Einde |
CANADA | CA | Mr. Pierre Gravelle |
CHINA | CH | Mr. Nui Licheng |
CYPRUS | CY | Director of Inland Revenue Department |
DENMARK | DA | Mr. Jens Christiansen |
DOMINICA | DO | Mr. Gilbert Williams |
EGYPT | EG | Mr. Abdel Gafaar |
NOTE: Mail all correspondence and Form 3206 and OECD to: |
| Revenue Service Representative |
FINLAND | FI | Mr. Rainer Soderholm |
FRANCE | FR | Mr. Jean-Pierre Maillard |
GERMANY | GM | Mr. Thomas Menck |
GREECE | GR | Director, International Relations Division |
NOTE: Mail Form 3206 and copy of OECD transmittal form to: |
| Revenue Service Representative - IRS |
GRENADA | GJ | Mr. Lauriston F. Wilson |
GUAM | GQ | Mr. Dave Santos |
HUNGARY | HU | Mrs. Kornel Apatini |
NOTE: Mail Form 3206and copy of OECD transmittal form to: |
| Revenue Service Representative-IRS |
ICELAND | IC | Mr. Garoar Valdimarsson |
IRELAND | EI | Mr. P. F. Mullen |
ITALY | IT | Italian Competent Authority |
NOTE: Mail Form 3206 and copy of OECD transmittal form to: |
| Revenue Service Representative-IRS |
JAMAICA | JM | Mr. Canute Miller |
JAPAN | JA | Mr. Go Kawada |
NOTE: Mail Form 3206 to: |
| Office of the Assistant Commissioner (International) |
Mail all other correspondence and Form OECD to: |
| Revenue Service Representative-IRS |
KOREA | KS | Mr. Se-won Chang |
(See also NOTE under Japan above) |
|
|
LUXEMBORG | LU | Dr. Jean Olinger |
MALTA | MT | Mr. Joe Conti |
NOTE: Mail Form 3206and copy of OECD transmittal form to: |
| Revenue Service Representative-IRS |
MOROCCO | MO | Mr. Mohammed Alaoui Medaghri |
NETHERLANDS | NL | Mr. C. Boersma |
NEW ZEALAND | NZ | Mr. David R. Henry |
NORWAY | NO | Mr. Willy Ovesen |
PAKISTAN | PK | Mr. Sajjad Hasan |
NOTE: Mail all correspondence and Form 3206 and OECD to: |
| Revenue Service Representative |
PHILIPPINES | RP | Mr. Victor A. Deoferio, Jr. |
NOTE: Mail all correspondence and Form 3206and OECD to: |
| Revenue Service Representative |
POLAND | PL | Minister of Finance |
PUERTO RICO | RQ | Arcangel Caceres, Esq. |
ROMANIA | RO | Mr. Nicolae Sandulescu |
NOTE: Mail Form 3206 and copy of OECD transmittal form to: |
| Revenue Service Representative-IRS |
SWEDEN | SW | Mr. Stefan Vogel |
SWITZERLAND | SZ | Mr. Deiter Metzger |
TRINIDAD AND TOBAGO | TD | Mr. Randolph J. Kong |
UNITED KINGDOM | UK | Mr. K. M. Fletcher |
VIRGIN IS.(U.S.) | VQ | Mr. Anthony P. Olive |
(1) Listed below are country codes referring to territories or other possessions. Send Form OECD for these to the competent authority for the parent country shown.
Code | Name | Parent Country |
|---|---|---|
KT | Christmas Island | Australia |
FG | French Guiana | France |
GP | Guadeloupe | France |
MB | Martinique | France |
RE | Reunion | France |
Appeals Office Codes and Addresses with Related Submission Processing Campus and Area Office Codes
Appeals Office | Appeals Office Codes (AOC), Submission Processing Campus (SPC) and Area Office (AO) | Address |
|---|---|---|
Midstates Region (Dallas) |
| Appeals AIMS Coordinator |
Arkansas-Oklahoma Appeals Office (Oklahoma City) | (AOC 154 or 254) | 8000 OKC |
Houston Appeals Office (Houston) | (AOC 152 or 252) | 8000 HAL, Suite 750 |
Illinois Appeals Office (Chicago) | (AO 131 or 231) | 8000 CHI, Suite 600 |
Kansas-Missouri Appeals Office (St. Louis) | (AOC 135 or 233) | Room 6.304 Stop 8000 STL |
Midwest Appeals Office (Milwaukee) | (AOC 133 or 233) | 8000 MIL |
North Central Appeals Office (St. Paul) | (AOC 136 or 236) | 8000 STP |
North Texas Appeals Office (Dallas) | (AOC 150 or 250) | 8000 NWSAT |
South Texas Appeals Office (Austin) | (AOC 155 or 255) | 8000 AUS |
Northeast Region (New York) |
| Appeals AIMS Coordinator |
Brooklyn Appeals Office (Long Island) | (AOC 124 or 224) | 3rd Floor |
Connecticut-Rhode Island Appeals Office (Hartford) | (AOC 122 or 222) | Suite 200 |
Manhattan Appeals Office (New York City) | (AOC 123 or 223) | P.O. Box 2954 |
Michigan Appeals Office (Detroit) | (AOC 143 or 243) | 470 McNamara Bldg |
New England Appeals Office (Boston) | (AOC 121 or 221) | Room 493 |
New Jersey Appeals Office (Newark) | (AOC 172 or 272) | Suite 1400 |
Ohio Appeals Office (Cincinnati) | (AOC 141 or 241) | Suite 2200 |
Pennsylvania Appeals Office (Philadelphia) | (AOC 173 or 273) | Suite 2200 |
Upstate New York Appeals Office (Buffalo) | (AOC 120 or 220) | Suite 400 Guaranty Bldg |
Southeast Region (Atlanta) |
| Appeals AIMS Coordinator |
Delaware-Maryland Appeals Office (Baltimore) | (AOC 171 or 271) | Room 2601 |
Georgia Appeals Office (Atlanta) | (AOC 110 or 210) | STOP 1100-D |
Gulf Coast Appeals Office (New Orleans) | (AOC 153 or 253) | Room 215, STOP 20 |
Indiana Appeals Office (Indianapolis) | (AOC 144 or 244) | STOP 72 |
Kentucky-Tennessee Appeals Office (Nashville) | (AOC 115 or 215) | Suite 300 |
North Florida Appeals Office (Jacksonville) | (AOC 113 or 213) | Federal Office Bldg. |
North-South Carolina Appeals Office (Greensboro) | (AOC 112 or 212) | Room 527 |
South Florida Appeals Office (Miami) | (AOC 114 or 214) | Atrium West, Suite 240 |
Virginia-West Virginia Appeals Office (Richmond) | (AOC 175 or 275) | 400 N. 8th Street |
Central California Appeals Office (San Jose) | (AOC 168 or 268) | 55 South Market Street |
Los Angeles Appeals Office (Los Angeles) | (AOC 160 or 260) | Room 3054 |
Northern California Appeals Office (San Francisco | (AOC 164 or 264) | Suite 2000 |
Pacific Northwest (Seattle) | (AOC 165 or 265) | Room 2790 |
Rocky Mountain Appeals Office (Denver) | (AOC 151 or 251) | 8000 DEN |
Southern California Appeals Office (Laguna Niguel) | (AOC 163 or 263) | Suite 4404 |
Southwest Appeals Office (Phoenix) | (AOC 161 or 261) | Suite 1501 |
(1)
Note: If Appeals Code is indicated for an out-of-region Appeals Office, send AIMS output to the Appeals AIMS Coordinator of the region in which the output SPC is located.
Field Addresses for Examination
Small Business/Self Employed (SB/SE) Operating Division PSP Area | Small Business/Self Employed (SB/SE) Operating Division PSP Address |
|---|---|
Area 1 | IRS-SB/SE Compliance Area 1 |
Area 2 | IRS-SB/SE Compliance Area 2 |
Area 3 | IRS-SB/SE Compliance Area 3 |
Area 4 | IRS-SB/SE Compliance Area 4 |
Area 5 | IRS-SB/SE Compliance Area 5 |
Area 6 | IRS-SB/SE Compliance Area 6 |
Area 7 | IRS-SB/SE Compliance Area 7 |
Area 8 | IRS-SB/SE Compliance Area 8 |
Area 9 | IRS-SB/SE Compliance Area 9 |
Area 10 | IRS-SB/SE Compliance Area 10 |
Area 11 | IRS-SB/SE Compliance Area 11 |
Area 12 | IRS-SB/SE Compliance Area 212 |
Area 13 | IRS-SB/SE Compliance Area 213 |
Area 14 | IRS-SB/SE Compliance Area 214 |
Area 15 | IRS-SB/SE Compliance Area 15 |
Area 16 | IRS-SB/SE Compliance Area 16 |
F-Financial Services Industry (PBC 301) | Address |
|---|---|
SBC 08005 | IRS-LB&I Financial Services |
SBC 08020 | IRS-LB&I Financial Services |
SBC 08030 | IRS-LB&I Financial Services |
SBC 08050 | IRS-LB&I Financial Services |
Director of Field Operations-East (275XX) | Address |
|---|---|
SBC 27505 | IRS-LB&I Financial Services |
SBC 27510 | IRS-LB&I Financial Services |
SBC 27515 | IRS-LB&I Financial Services |
SBC 27520 | IRS-LB&I Financial Services |
SBC 27550 | IRS-LB&I Financial Services |
Director of Field Operations - West (SBC 090XX)
Natural Resources and Construction Industry (PBC 302) | Address |
|---|---|
SBC 09005 | IRS-LB&I Natural Resources and Construction |
SBC 09010 | IRS-LB&I Natural Resources and Construction |
SBC 09015 | IRS-LB&I Natural Resources and Construction |
SBC 09020 | IRS-LB&I Natural Resources and Construction |
SBC 09025 | IRS-LB&I Natural Resources and Construction |
SBC 09050 | IRS-LB&I Natural Resources and Construction |
Director of Field Operations - East (SBC 440XX)
Director of Field Operations - East (SBC 440XX) | Address |
|---|---|
SBC 44010 | IRS-LB&I Natural Resources and Construction |
SBC 44015 | IRS-LB&I Natural Resources and Construction |
SBC 44020 | IRS-LB&I Natural Resources and Construction |
SBC 44030 | IRS-LB&I Natural Resources and Construction |
SBC 44050 | IRS-LB&I Natural Resources and Construction |
Director of Field Operations - East (SBC 080XX)
CTM - Communications, Technology and Media Industry (PBC 303) | Address |
|---|---|
SBC 08005 | IRS-LB&I Communications, Technology and Media |
SBC 08010 | IRS-LB&I Communications, Technology and Media |
SBC 08015 | IRS-LB&I Communications, Technology and Media |
SBC 08020 | IRS-LB&I Communications, Technology and Media |
SBC 08025 | IRS-LB&I Communications, Technology and Media |
Director of Field Operations - West (SBC 560XX) | Address |
|---|---|
SBC 56005 | IRS-LB&I Communication, Technology and Media |
SBC 56010 | IRS-LB&I Communication, Technology and Media |
SBC 56020 | IRS-LB&I Communication, Technology and Media |
SBC 56025 | IRS-LB&I Communication, Technology and Media |
SBC 56050 | IRS-LB&I Communication, Technology and Media |
Director of Field Operations -East (SBC 275XX)
RFPH - Retailers, Food, Pharmaceuticals and Healthcare Industry (PBC 304) | Address |
|---|---|
SBC 27505 | IRS-LB&I Retailers, Food, Pharmaceuticals and Healthcare |
Director of Field Operations - West (SBC 590XX) | Address |
|---|---|
SBC 59010 | IRS-LBandl Retailers, Food, Pharmaceuticals and Healthcare |
SBC 59015 | IRS-LB&I Retailers, Food, Pharmaceuticals and Healthcare |
SBC 59020 | IRS-LB&I Retailers, Food, Pharmaceuticals and Healthcare |
SBC 59025 | IRS-LB&I Retailers, Food, Pharmaceuticals and Healthcare |
SBC 59050 | IRS-LB&I Retailers, Food, Pharmaceuticals and Healthcare |
HMT - Heavy Manufacturing and Transportation Industry (PBC 305) - Director of Field Operations - New Jersey (SBC 080XX) | Address |
|---|---|
SBC 08005 | IRS-LB&I Heavy Manufacturing and Transportation |
SBC 08010 | IRS-LB&I Heavy Manufacturing and Transportation |
SBC 08015 | IRS-LB&I Heavy Manufacturing and Transportation |
SBC 08020 | IRS-LB&I Heavy Manufacturing and Transportation |
SBC 08050 | IRS-LB&I Heavy Manufacturing and Transportation |
Director of Field Operations - Michigan (SBC 250XX) | Address |
|---|---|
SBC 25005 | IRS-LB&I Heavy Manufacturing and Transportation |
SBC 25010 | IRS-LB&I Heavy Manufacturing and Transportation |
SBC 25015 | IRS-LB&I Heavy Manufacturing and Transportation |
SBC 25020 | IRS-LB&I Heavy Manufacturing and Transportation |
SBC 25025 | IRS-LB&I Heavy Manufacturing and Transportation |
FS - Field Specialist (PBC306) - Program Manager - Financial Products Specialist (SBC 800XX) | Address |
|---|---|
SBC 80005 | IRS-LB&I Field Specialists |
SBC 80010 | IRS-LB&I Field Specialists |
SBC 80015 | IRS-LB&I Field Specialists |
Program Manager - Computer Audit Specialists (SBC 810XX) | Address |
|---|---|
SBC 81005 | IRS-LB&I Field Specialists |
SBC 81010 | IRS-LB&I Field Specialists |
SBC 81015 | IRS-LB&I Field Specialists |
SBC 81020 | IRS-LB&I Field Specialists |
Program Manager - Engineers (SBC 820XX) | Address |
|---|---|
SBC 82005 | IRS-LB&I Field Specialists |
SBC 82015 | IRS-LB&I Field Specialists |
SBC 82020 | IRS-LB&I Field Specialists |
SBC 82025 | IRS-LB&I Field Specialists |
Program Manager-Economists (SBC 830XX) | Address |
|---|---|
SBC 830XX | IRS-LB&I Field Specialists |
Program Manager-Tax Specialists (SBC 840XX) | Address |
|---|---|
SBC 840XX | IRS-LB&I Field Specialists |
Collection Activity Report (CAR) and Area Office (AO) Addresses
City | City |
|---|---|
04-Boston (New England) | 35-Indianapolis (Indiana) |
06-Hartford (Connecticut–Rhode Island) | 36-Chicago (Illinois) |
11-Brooklyn | 38-Detroit (Michigan) |
13-Manhattan | 39-Milwaukee (Midwest) |
|
|
16-Buffalo (Upstate New York) | 41-St. Paul (North Central) |
Internal Revenue Service | Internal Revenue Service |
22–Newark (New Jersey) | 43-St. Louis (Kansas-Missouri) |
Internal Revenue Service | Internal Revenue Service |
23-Philadelphia (Pennsylvania) | 52-Baltimore (Delaware-Maryland) |
Internal Revenue Service | Internal Revenue Service |
31-Cincinnati (Ohio) | 54-Richmond (Virginia-West Virginia) |
Internal Revenue Service | Internal Revenue Service |
33-Laguna Niguel (Southern California) | 56-Greensboro (North-South Carolina) |
Internal Revenue Service | Internal Revenue Service |
75-Dallas (North Texas) | 58-Atlanta (Georgia) |
Internal Revenue Service | Internal Revenue Service |
76-Houston | 59-Jacksonville (North Florida) |
Internal Revenue Service | Internal Revenue Service |
77-San Jose (Central California) | 62-Nashville (Kentucky–Tennessee) |
Internal Revenue Service | Internal Revenue Service |
84-Denver (Rocky Mountain) | 65-Ft. Lauderdale (South Florida) |
Internal Revenue Service | Internal Revenue Service |
86-Phoenix (Southwest) | 66-Puerto Rico |
Internal Revenue Service | Internal Revenue Service |
91-Seattle (Pacific–Northwest) | 72-New Orleans (Gulf Coast) |
Internal Revenue Service | Internal Revenue Service |
94-San Francisco (Northern California) | 73-Oklahoma City (Arkansas–Oklahoma) |
Internal Revenue Service | Internal Revenue Service |
95-Los Angeles | 74-Austin (South Texas) |
Internal Revenue Service | Internal Revenue Service |
98-International |
|
Internal Revenue Service |
|
Area Office Addresses for Taxpayer Services | Midstates Region |
Internal Revenue Service | Internal Revenue Service |
Internal Revenue Service | Internal Revenue Service |
Internal Revenue Service | Internal Revenue Service |
Internal Revenue Service |
|
Internal Revenue Service | Internal Revenue Service |
Area Office Addresses for Taxpayer Services |
|
Northeast Region |
|
Internal Revenue Service | Internal Revenue Service |
Internal Revenue Service | Internal Revenue Service |
Internal Revenue Service | Internal Revenue Service |
Internal Revenue Service | Internal Revenue Service |
Internal Revenue Service | Internal Revenue Service |
Southeast Region |
|
Internal Revenue Service | Internal Revenue Service |
Internal Revenue Service | Internal Revenue Service |
Internal Revenue Service | Internal Revenue Service |
Area Office Addresses for Customer Service |
|
Southeast Region |
|
Internal Revenue Service | Internal Revenue Service |
Internal Revenue Service | Internal Revenue Service |
Western Region |
|
Internal Revenue Service |
|
Internal Revenue Service | Internal Revenue Service |
Internal Revenue Service | Internal Revenue Service |
Internal Revenue Service | Internal Revenue Service |
Internal Revenue Service |
|
IMF/BMF Form Numbers, Form, and Package Codes for Mail Labels
Codes | IMF Package | Description/Destination |
|---|---|---|
00-02 | 1040 SS | The FO 98, US Possessions, Canada and Mexico |
04–06 | 1040PR |
|
07–09 | 1040NR-EZ |
|
10* | 1040-1 | Principal Non-Business without F2441 |
15 | 1040–V |
|
16 |
| FO 66 |
20* | 1040-2 | Principal Non-Business with/Form 2106 and F2441 |
26 |
| FO 66 |
30* | 1040-3 | Full Non-Business w/Schedule D, E, and F2441 |
36 |
| FO 66 |
40* | 1040-4 | Business w/Schedule D, E, and R |
46 |
| FO 66 |
50* | 1040-5 | Business w/Schedule C, A, B, C-EZ, E, EIC, SE, 2441, and 4562 |
56 |
| FO 66 |
60 | 1040-6 | Business w/Schedule F and J |
61 |
| 1040SS Stateside addresses |
62 |
| 1040SS Mail Label SPC 66 |
66 |
| 1040PR Mail Label SPC 66 |
68 |
| 1040NR Stateside addresses |
69 |
| 1040NR Mail Label SPC 66 |
70 | 1040-7 | 1040 Tax Package for Taxpayers with foreign (ACI) |
75 | 1040A-1 | 1040A w/Schedule 1,2, and EIC |
76 | 1040A-2 | 1040A w/Schedule 1, 2, 3 and EIC |
80 | 1040-8 | A, B, and D |
86 |
| FO 66 |
90 | 1040-9 | A, B, and E |
95 | 1040-10 | A, B, C, C-EZ, D, EIC, SE, and 4562, |
H | 1040 Sch H | Household Employer |
JN | 1040ES w/o voucher |
|
NR | 1040NR |
|
S | 1040ES |
|
SF | 1040ES |
|
Z1 | 1040EZ | 1040EZ |
Code and BMF Label | Description |
|---|---|
A | 720 Package |
AM | 730 |
BB | 11C |
B | 940 |
BC | 940 (Sample for Test) |
BK | 940 (Sample for Test) |
BR | 940 Credit Reduction |
BX | 940 (Sample for Test) |
BY | 940 (Sample for Test) |
BZ | 940 EZ |
BG | 940 BG |
C | 941 |
CA | 944 Package |
CI | 941 Seasonal/Intermittent |
CR | CT-1 |
CT | 941TEL |
CX | 944 Taxpayer Notification |
E | 941 PR |
EA | 944 PR Package |
EI | 941 PR Seasonal/Intermittent |
EX | 944 Taxpayer Notification |
F | 944 SS |
FA | 944 SS Package |
FX | 944 SS Taxpayer Notification |
H | 943 |
J | 943 PR |
JN | 945 |
IH | 990T |
P | 940PR |
|
|
L - 3896 | 1065 |
LP | 1065 Postcard |
M - 3896 | 1120 |
MP | 1120 Postcard |
Y | 1120H |
N - 3896 | 1120S |
NP | 1120S Postcard |
PP | 1099 |
R | 1042 |
S | 1040ES |
AP | E-File Postcard F8160E |
U | 2290 |
I | PUB 15 |
K | PUB 51 |
V | PUB 393 |
II - 3419 | 5227 |
FF | PUB 80 Package |
ZA | 1120 SF |
ZB | 1120 RIC |
ZC | 1120 REIT |
W | 1120 ND |
MX | 1120 L |
MY | 1120 PC |
LA | Form 8752 |
Transcripts Received from Computer Branch
Transcript Title | Routing/Distributionand Special Instructions |
|---|---|
"25000 " | FILES |
100 PN–ADV | CSCO |
100 PNFIN | CSCO |
100 PENACT | CSCO |
ABST 11 | AM |
ACS Info (ACRW 8002) | CSCO |
AMRH01 | AMRH |
AMRH02 | AMRH |
AMRH03 | AMRH |
AMRH04 | AMRH |
AMRH05 | AMRH |
AMRH06 | CSCO |
AMRH07 | CSCO |
AMRH08 | AMRH |
AMRH09 | AMRH |
AMRH10 | AMRH |
AMRH11 | AMRH |
AMRH12 | AMRH |
AMRH13 | Accounting (Installment Billing Clerk) |
AMRH14 | Statutes |
AMRH15 | Erroneous Refund Function |
AM16-J (IMF) | AMRH |
AMRH16-Y (BMF) | AMTRH |
AMRH17 | CSCO |
AMRH18 | CSCO |
AMRH19 | CSCO |
AMRH20 | AMRH |
AMRH21 | AMRH |
AMRH22 | AMRH |
AMRH23 | CSCO |
AMRH24 | AM |
AMRH25 | Underreporter |
AMRH26 | AMRH |
AMRH27 | Underreporter |
AMRH28 | COLL |
AMRH30 | EXAM |
AM-X01 | STAT |
AM-X02 | STAT |
AM-X03 | STAT |
AM-X04 | STAT |
AM-X05 | STAT |
AM-X06 | CSCO |
AM-X07 | CSCO |
AM-X08 | STAT |
AM-X09 | STAT |
AM-X10 | STAT |
AM-X11 | STAT |
AM-X12 | STAT |
AM-X13 | ACCT |
AM-X14 | STAT |
AM-X15 | Erroneous Refund Function |
AM-X16 | STAT |
AM-X18 | CSCO |
AM-X19 | CSCO |
AM-X20 | STAT |
AM-X21 | STAT |
AM-X22 | STAT |
AM-X23 | CSCO |
AM-X24 | AM |
AM-X25 | Underreporter |
AM-X26 | STAT |
AM-X27 | Underreporter |
AM-X28 | CSCO |
AM-X29 | STAT |
ATSDT–1 | Exam (ATJ Coord) |
ATSDT-PFN | Exam (PFN Coord) |
ASAPHITS | ELF Suitability |
BMF CTR (160–40–07) | FILES |
BMF Disclosure | DISC |
BMF INV SSN | ECU |
BMF–MF (160-40-11) | Exam Class |
BUWH FTD | OR |
CC 99 CLNUP | COLL |
COLL CHILD CARE | Exam CSCO |
(421–4F–11, 12, 13 |
|
COMP | ACCT |
Combat (TRS 04) | DO |
Combat ZON | COLL |
CON-TRANS | Technical Unit |
CSED | CSCO |
CR-NOMATCH | AM |
CREL DECD | AM |
CTR | QRDT |
CV PN CRED | Exam Processing Function |
CZN0500 AM | AM (Accounts Maintenance) |
CZ500AM | AM |
CZN0500CD | CSCO (Collection) |
CZ500C0 | CSCO (Collection) |
DECD ESCR | AM |
DEFAULTSC | CSCO |
DEFERRAL | AM |
DEL ASSESS | OSPC EP Acct. Unit M/S 6270 |
DIAG-P (TRS 04) | User Support |
DIAG-Q (TRS 04) | User Support |
DIF 1040 (418-49-14) | Exam |
DOC 64-011 Condition Memo | ECU |
| ECU |
| ECU |
| ECU |
| ECU |
| ECU |
| ECU |
| ECU |
| ECU |
| ECU |
| ECU |
| ECU |
DUPASMT | AM |
DUPSPOS | Exam |
EC-TDI-RSH | ECU |
EIRSST | FILES |
EP CAF ACT | CAF |
EP CAF PLN | CAF |
EP-TDI-RES | ECU |
ERR DOC 51 | ECU |
EXES-TC 840 | AMRH |
F4466 | AM |
FOL-UP | SCEB |
FOLLOW-UP W-4 | CSCO |
FOREIGN INFO RETURN | SCEB |
FRIVOLOUS | Frivolous Returns Program; Ogden |
FTD FIDUC | INSOLVENCY |
HHS Depend | EXAM |
HM19 Reval-CPNL | CSCO |
HM19 NOHRG-CPNL | CSCO |
HOSTAGE | EXAM |
HQ Refund | OR |
IIRSST | CIB |
IMF | Req |
INSL-FINAN | COLL |
INTELENTTY/INTELENTY | CIB |
INTEL-910 | CIB |
INTEL-914 | CIB and FO CI |
INTEL-914C | CIB |
INTEL-916 | QRDT |
INTEL-918 | QRDT |
INIT BLLC | FO, Case Processing or Technical Support |
IRAFASSESS | Accounts Management |
IRMF (417-44-11) | FO/OR SPC Function |
IRMA (417-32-11) | EXAM |
KITA | Mgmt Staff |
IRS-Emp. DLNQ | N.O. |
LATDEP-FED | EO Entity OSC 6271 |
LC-ROLLVR | OR |
LITIGATION | FO Col |
LP CANCEL DEPARTMENT | Refund Inquiry/Taxpayer Relations Branch |
MAG FIL DIS | ECU |
MD FIL SEP | SCEB |
MERGEITIN | ITIN Unit, Philadelphia |
MRGE CAF | CAF |
MFT 05 REF | AM |
Military (TRS 04) | DO |
MILLION $ | OR -BMF |
MIRRORFAIL | CSCO |
MISDF8453X | Entity (EO) |
MISDF8871 | Entity (EO) |
Module/Entity | REQ |
MUL FIL | SCEB |
NM-19 REVAL-CPNL | CSCO |
NM-19 NOMRG-CPNL | CSCO |
NMFL | CSCO |
NMFL HHS | NMF ACCT w/last 5 digits of DLN of 9 |
NO ENTITY (maybe included) | ACCT |
NO xxxxx Module (maybe included) | ACCT |
NOMRG-400 | NM01 - ADJ |
VEST | NM02 - ADJ |
XXSSN | NM03 - ADJ |
914 | NM04 - CIB |
916 | NM05 - CI |
918 | NM06 - CI |
TDA | NM07 - CSCO |
DUP | NM08 - ADJ |
576 | NM09 - ADJ |
930 | NM10 -ADJ |
424 | NM11 - ADJ |
940 | NM12 - EXAM |
520 | NM13 - FO-COLL |
NOMRG-RPS | NM14- ADJ |
CAF | NM15 -TR |
RECR | NM16 - ADJ |
LTEX | NM18 - ADJ |
TAXI | NM19 -ADJ |
CPNL | NM20 -CSO |
ATS | NM21 - EXAM |
CONS | NM22 -ECU |
STAT | NM24 -ECU |
GEN | NM25 -ECU |
AF | NM26 -ECU |
MULTSPOSE | NM17 -ADJ |
NO MRG-AB11 | ADJ |
NO MRG-8752 | ADJ |
NO MRG-NOUS | ECU |
NO MRG-91X | CI |
FYM | NM27- ECU |
NC | ECU |
SS | NM29 - ECU |
NOMRG-DRT | ECU |
NOMRG-INA | ECU |
NOMRG-DPL | ECU |
NOMRG-EXC | ECU |
NOMRG-011 | AM |
NOMRG-141 | ECU |
NOMRG-LOC | ECU |
NOMRG-846 | ECU |
NOMRG-848 | ECU |
NOMRG-420 | ECU |
NOMRG-AIM | EXAM |
NOMRG-DA | ECU |
NOMRG-AMD | EXAM |
NRPS REVIEW | NR |
NOMRG-NC | ECU |
OIC | CSCO |
OIC DEFAULT | CSCO |
PAR/SUB–CR | Acct |
Plan Merge | ECU |
PMF PATRA (102-23-XX) | N/A |
(a) UNPOSTED CP | GUF |
(b) CIVIL PENALTY | IRP Civil Penalty Unit |
(c) PATR | Requestor |
(d) BMF/IMF | FILES |
Privacy Restricted | Tech |
Privacy | Corres |
Privacy Rights Restricted | Tech |
Privacy Rights | Corres |
PUSH CODE (EPMF TC 930) | TPR |
POSSDELPEN | AM |
PMTEXPCSED | COLL |
PMTOVERCAN | ACCT Br |
-QFRZALERT (Job number D602911) | Exam |
REFMFT31 | AM |
REFUND-INT | N/A |
REFUND | Notice Review |
REFUND-E | Notice Review |
REFUND-S | Notice Review |
REMIIC | Classification |
REV EMP C | ECU |
REVAL-400 | AM |
REVAL-VEST | AM |
SPSSNMFT31 | ACCT Br |
XXSSN | AM |
914 | CIB |
916 | CI |
918 | CI |
TDA | CSCO |
DUP | AM |
576 | AM |
930 | AM |
424 | EXAM |
940 | EXAM |
520 | FO-COLL |
RPS | AM |
CAF | TR |
RECR | AM |
PDT | FO-COLL |
TAXI | AM |
CPNL | CSCO |
ATS | EXAM |
CONS | ECU |
STAT02 | STAT |
STAT03 | STAT |
STAT04 | STAT |
STAT05 | STAT |
STAT06 | CSCO |
STAT07 | CSCO |
STAT08 | STAT |
STAT09 | STAT |
STAT10 | STAT |
STAT11 | STAT |
STAT12 | STAT |
STAT13 | ACCT |
STAT14 | STAT |
STAT15 | Erroneous Refund Function |
STAT16 | STAT |
STAT18 | CSCO |
STAT19 | CSCO |
STAT20 | STAT |
STAT21 | STAT |
STAT22 | STAT |
STAT23 | CSCO |
STAT24 | AM |
STAT25 | Underreporter |
STAT26 | STAT |
STAT27 | Underreporter |
STAT28 | CSCO |
STAT29 | STAT |
STAT30 | EXAM |
STEX | STAT |
STEX–XSF | STAT |
RFND LIT | FILES |
RPS MIS610 | AM |
RSED–EXAM | Examination |
RSED FZ | FO-COLL |
RSED STAT | Statutes |
SCADDRESS | FILES |
CSCO-TC 521 | FO-COLL |
SPEC | ACCT |
SPOSEFIELD | CSCO |
SSNS | ECU |
STAT-IMF/BMF | Statute |
Except AM19 | CSCO |
STAT IRA | Statute |
Sub 25000 | OR |
SUBSTAN-CR | Payment Tracer Function |
TAXCT-Case w/appeal code | Same as line TC 520 FO APPEALS |
TAXCT-Case w/appeal code | Same as line TC 30X FO APPEALS |
TAXCT-Case w/o appeal code | To AO of the 50 DLN FO APPEALS |
TC977-AIM | EXAM |
TCB 367 | AM |
TCMP Trans | N/A |
TD IFRZ-150 | CSCO |
TDIFRZALRT | CSCO |
TDIFRZ-EXAM | SPC EXAM |
FO-SP | FO Special Procedures |
TDI RESEARCH | CSCO * |
TRACS-Limited Payability | Acct. Br. |
Cancellations | N/A |
TRACS-Reclamations | Acct. Br. |
TRACS-Undeliverable Check | Acct. Br. |
Cancellations | N/A |
TRACS-Payment over Cancellations | Acct. Br. |
TRANS 844 | Acct |
TRANSCRIPT | Exam by ORG code |
TREASYBOND | Acct - (Estate Tax Installment Billing) |
UPC 71 REL | UNP |
UNPTRUE DUP | UNP |
UNREV TC 520 | FO Coll |
UPC 305 | UNP |
UPC 310 FRC | ECU -BMF |
UPC 338 FRC | UNP |
UPC 322 RLSC | UNP |
UPC 823 | UNP |
UR Transcript/All Other | URB |
VERFPYMT | AMRH |
VIRGIN IS | SCEB |
6232 | N/A |
ACS Notices, Letters, Listings, and Levies
Run/File IDs | Letter Number | Short Title Code | Action Required and Dist. | Action | Mailer Env. | Return Env. | Stuffers |
|---|---|---|---|---|---|---|---|
NOT2101ACSx | 668W © | LEVY | CSCO | MSU FM CSCO (F)(1) | E-125L | E-73 | N/A |
NOT2101ACSx | 668W© | LEVY | CSCO | MSU FM CSCO (F)(1) | N/A | E-73 | N/A |
NOT2102ACSx | 8519 | LEVYS | CSCO | MSU FM CSCO (F)(1) | E-125R | E-73 | N/A |
NOT2201ACSx | LP47 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2201ACSx | LP51 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2201ACSx | LP52 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2201ACSx | LP53 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2201ACSx | LP59 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2201ACSx | LP61 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2201ACSx | LP62 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2201ACSx | LP64 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2201ACSx | LP68 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT 2202ACSx | LT11 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-142 | E-73 | PUB594 |
NOT2203ACSx | LT14 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2203ACSx | LT16 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2203ACSx | LT18 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2203ACSx | LT21 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2203ACSx | LT23 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2203ACSx | LT24 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2203ACSx | LT25 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2203ACSx | LT26 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2203ACSx | LT27 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | F433F |
NOT2203ACSx | LT28 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2203ACSx | LT29 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | F433F |
NOT2204ACSx | LT30 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | F2159 |
NOT2204ACSx | LT33 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2204ACSx | LT35 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2204ACSx | LT37 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2204ACSx | LT38 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N910 |
NOT2204ACSx | LT40 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
NOT2204ACSx | LT99 | GEN LTR | CSCO | MSU FM CSCO (F)(1) | E-178 | E-73 | N/A |
ACRD8003 | Action List | REQUEST | CSCO | MSU BURST | N/A | N/A | N/A |
ACRW8002 | INFO Transcript TDA | N/A | CSCO | N/A | N/A | N/A | N/A |
ACRW8003 | INFO Transcript TDI | N/A | CSCO | N/A | N/A | N/A | N/A |
ACRW8301, W8302 | Action List | N/A | CSCO | N/A | N/A | N/A | N/A |
ACRD8005 | Tax Liens | N/A | CSCO | N/A | N/A | N/A | N/A |
ACRW8001 | DIAGN List | N/A | CSCO | N/A | N/A | N/A | N/A |
ACRD1001, W1501 | Error List | N/A | CSCO | N/A | N/A | N/A | N/A |
ACRD8008, W8010 | Transmittal Register Letters/action REQUEST | N/A | CSCO | N/A | N/A | N/A | N/A |
ACRD8011 | TDE INFO Report | N/A | CSCO | N/A | N/A | N/A | N/A |
ACRW8003, W8303 | Transmittal Register | N/A | CSCO | N/A | N/A | N/A | N/A |
ACRW8503 | Transmittal Register -Weekly Letters/levies | N/A | CSCO | N/A | N/A | N/A | N/A |
N/A | N/A | N/A | CSCO | N/A | N/A | N/A | N/A |
(1)
Note: LP Letters require a return envelope with the call site address on it. LT Letters require a return envelope with the special SC ACS post office box address on it. For each levy (NOT21) and general letter output (NOT22) there is a weekly and daily run. Output for each call site is identified by an alpha character following the number.
(2)
Example: NOT2101 ACSA denotes levy output for call site A. Shown below are identifiers for daily and weekly output for each respective call site:
Daily levies, 8519s and General Letters | Weekly levies, 8519s and General Letters | |
|---|---|---|
A= Call site A | K= Call site A | |
B= Call site B | L= Call site B | |
C= Call site C (PSC only) | M= Call site C (PSC only) | |
I= Call site I (CSC only) | N= Call site I (CSC only) | |
AIMS Outputs Handling and Distribution
Run/File IDnumber | Report/Table | Title/Description | Report Level | Distribution Codes |
|---|---|---|---|---|
AMS0141A-T | N/A | AIMS Openings Reject Register | SC | SC Exam Br |
AMS0723 | N/A | AIMS Labels | N/A | MSC to Files |
AMS0821 | N/A | AIMS Charge-Outs | N/A | MSC to Files |
AMS2541 | N/A | Desert Storm Report | PBC* | SC Exam Br |
AMS7143 | NACL | Non-Assessed Closure Listing | PBC* | SC Exam Br |
N/A | N/A | Listing - SB/LM/WI/TE/SC | N/A | N/A |
AMS7144 | N/A | TC 424 Overage Report | SC | SC Exam Br |
AMS7145 | N/A | EITC Certification Listing | SC | SC Exam Br |
AMS8141 | N/A | AIMS Duplicate Records Report | SC | SC Exam Br |
AMS9541 | N/A | Skeletal Report Record | PBC* | SC Exam Br |
(1)
Note: *Area for SB/SE and W&I Industry for LB&I
AIMS Outputs Handling and Distribution
Run/File IDnumber | Report/Table number | Title/Description | Report Level | Distribution Codes |
|---|---|---|---|---|
ARP 2940 | SC4.0 | Statue Date Pending List | Group | SC Exam Br |
AIMS Outputs: Shipping Address
Distribution Code | Shipping Address |
|---|---|
EO | Internal Revenue Service |
EP | Internal Revenue Service |
FSL | Internal Revenue Service |
ITG | Internal Revenue Service |
LB&I | See Exhibit 3.13.62-10, Field Addresses for Examination. |
NO SB/SE | Internal Revenue Service |
PSP SB/SE | See Exhibit 3.13.62-10, Field Addresses for Examination. |
TEB | Internal Revenue Service |
W&I | See Exhibit 3.13.62-10, Field Addresses for Examination. |
Abusive Tax Shelter
Run/File IDnumber | ATS | Distribution |
|---|---|---|
ATS 01-01 | Abusive Tax Shelter Chargeouts | MSU (B) to DOC PER |
ATS 01-40 | Abusive Tax Shelter Daily Summary | CI |
ATS 01-41 | Abusive Tax Shelter Charge-out Listing | CI |
Centralized Authorization File
Run/File ID# | Title/Description | Distribution |
|---|---|---|
CAF 03-03 | CAF Notice File CP 547 | MSU See 3.13.62-56 |
CAF 03-40 | CAF Deleted Module Report | T.P.R. POA Unit |
CAF 03-41 | Unprocessable Record List | T.P.R. POA Unit |
CAF 35-41 | Error and Dropped Records List | T.P.R. POA Unit |
CAF 37-41 | Invalid List | T.P.R. POA Unit |
CAF 70-40 | CAF Quarterly Report | Mgmt Supp, H, T:T:Q:R |
CAF 70-41 | CAF History Record Error Report | T.P.R. POA Unit |
Collection Activity Reports
Run/File ID # | Titles/Description | Distribution | Report Symbols |
|---|---|---|---|
CAR 32 | Online Listing | Control Group | N/A |
CAR 32-44 | Run Controls and Amount Error Report | Control Group | N/A |
CAR 32-45 | Run Control and Amount Error Report | Control Group | N/A |
CAR 46 | Online Listing | Control Group | N/A |
CAR 8143 | Taxpayer Delinquent Account (TDA) Rpt Part 2 | 1 Copy to District | No-5000-1/2/241/242 |
CAR 8243 | Taxpayer Delinquent Account (TDA) Rpt Part 1 | 1 Copy to District | No-5000-1/2 |
CAR 8343 | Pending Installment Agreement Rpt | 1 Copy to District | No-5000-222 |
CAR 8443 | Taxpayer Delinquency Investigation (TDI) Rpt | 1 Copy to District | No-5000-3/4 |
CAR 8543 | Type Assessment Rpt Part 1 | 1 Copy to District | No-5000-241/242 |
CAR 8643 | Installment Agreement Report | 1 Copy to District | No-5000-5/6 |
CAR 77-40 | E.O. Rpt of Delinquent Returns Notices and Invest | *** H(1) | N/A |
CAR 78-40 | Employee Plan Rpt Delinquent Rtn Notices Invest and Accounts | **** H(1) | N/A |
CAR 97-40 | Weekly Terminal Report | By Request Only | N/A |
(1)
Note:
***HZH Attn: CP:E:FS
****HZH Attn: CP:E:FS
Collection Activity Report Addresses are contained in Exhibit 3.13.62-11, Collection Activity Report (CAR) and Area Office (AO) Addresses.
Case Assignment Listings
Run/File ID# | Title/Description | Codes | Distribution |
|---|---|---|---|
CCA 01-20 | IDRS Case Assignment | 1717-1720 | UNR |
CCA 01-20 | IDRS Case Assignment | 1731-1733 | QAB |
CCA 01-20 | IDRS Case Assignment | 1795 | TPR |
CCA 01-20 | IDRS Case Assignment | 1752 | TPR |
CCA 01-20 | IDRS Case Assignment | 1791 | IA |
CCA 01-20 | IDRS Case Assignment | 1773-1776 | SCEB |
CCA 01-20 | IDRS Case Assignment | 1771-1772 | CSCO ACS |
CCA 01-20 | IDRS Case Assignment | 1734 | MSU (B) to MGMT STAFF |
CCA 01-20 | IDRS Case Assignment | 1726-1728 | INPUT CORR |
CCA 01-20 | IDRS Case Assignment | 1721 | UNPOST |
CCA 01-20 | IDRS Case Assignment | 1767-1770 | CSCO |
CCA 01-20 | IDRS Case Assignment | 1715-1716 | INPUT CORR |
CCA 01-20 | IDRS Case Assignment | 1710 | SUPPORT |
CCA 01-20 | IDRS Case Assignment | 1709 | OPERATIONS |
CCA 01-20 | IDRS Case Assignment | 1736-1750 | ADJ |
CCA 01-20 | IDRS Case Assignment | 1781-1789 | EXAM |
CCA 01-20 | IDRS Case Assignment | 1711 | R&C BR |
CCA 01-20 | IDRS Case Assignment | 1797 | PRO |
CCA 01-20 | IDRS Case Assignment | 1702-07 | ACCTG BR |
CCA 01-20 | IDRS Case Assignment | 1753-1764 | TPR |
CCA 01-20 | IDRS Case Assignment | N/A | EXAM |
CCA 01-20 | IDRS Case Assignment | 1730 | R&C SUPER |
CCA 01-20 | IDRS Case Assignment | 1798 | DISCLOSURE OFC |
CCA 01-20 | IDRS Case Assignment | 1793 | DISCLOSURE OFC |
CCA 03-20 | CLAIMS DISPOSITION LIST | N/A | TPR (2) |
CCA-30-40 | CCA DATA INVALID LISTING | N/A | SUPPORT |
CCA-32 | IDRS TOTAL CASE CONTROL INVENTORY | N/A | ACCTG (6) |
CCA-42–22 | IDRS INVENTORY REPORT | N/A | LOCAL DESIGNATION |
CCA-41-40 | ACCOUNTS MAINTENANCE INVENTORY REPORT | N/A | ACCTG BRANCH |
CCA-01 | IDRS CASE ASSIGNMENT LISTING | N/A | REQUISITION |
CCA-42-23 | IDRS OVERAGE REPORT | N/A | LOCAL DESIGNATION |
CCA-42-24 | IDRS MULTIPLE REPORT | N/A | LOCAL DESIGNATION |
CCA-0226 | IDRS CASE CONTROL ACTION | N/A | CSA |
CCA-0240 | IDRS INVALID SPC UNIT SELECTION RECORDS | N/A | CSA |
CCA-0246 | IDRS ERRONEOUS MF DATA LIST | N/A | CSA |
CCA-0242 | IDRS ASSIGNED CASE LISTING | N/A | USER SUPPORT |
CCA-0244 | IDRS UNASSIGNED CASE LISTING | N/A | USER SUPPORT |
CCA-4640 | IDRS CCF AGE WARNING LIST | N/A | USER SUPPORT |
Centralized Evaluation and Processing
Run/File ID# | Title/Description | Distribution |
|---|---|---|
CEP 01-40 | INFORMATION ITEMS SUMMARY | CI(1) |
CEP 01-41 | CI INFORMATION ITEMS ERROR LISTING | CI(1) |
CEP 01-42 | CORRECTION/DELETION ERROR LISTING | CI(1) |
CEP 03-40 | GENERATION OF RECORDS FROM CICTR | CI(1) |
CEP 07-40 | INFO ITEMS MASTER FILE UPDATE SUMMARY | CI(1) |
CEP 07-41 | INFORMATION ITEMS DUPLICATE DCN LIST | CI(1) |
CEP 07-42 | INFORMATION ITEMS DELETE LIST | CI(1) |
CEP 07-43 | CORRECTION/DELETION NO MATCH LIST | CI(1) |
CEP 09-40 | MATCH OF NEW INFORMATION ITEMS | CI(1) |
CEP 09-41 | MATCH OF MF INFORMATION ITEMS | CI(1) |
CEP 10-40 | INFORMATION ITEMS ALPHA INDEX | CI(3) EXAM(1) |
CEP 11-40 | QRTLY RPT OF INFO ITEMS DISPOSITION | CI(1) |
CEP 12-40 | INFORMATION ITEMS DCN INDEX | CI(1) |
CEP 13-40 | INFORMATION ITEMS EXTRACT LIST | CI(1) |
CEP 14-40 | INFO ITEMS 150 DAY SUSPENSE LIST | CI(1) |
CEP 15-40 | INFORMATION ITEMS SUSPENSE LIST | CI(1) |
CEP 15-41 | INFORMATION ITEMS PURGE SUMMARY | CI(1) |
Criminal Investigation Case Management and Time Reporting System
Run/File ID# | Report # Table # | CID | Distribution Code | Branch OID |
|---|---|---|---|---|
CID 13-40 | N/A | Collateral Time Listing | 1 | C.C. |
CID 19-40 | N/A | Aged Agent List Annual Report | 1 | C.I. |
CID 19-41 | N/A | Aged Case/Project List Annual Report | 1 | C.I. |
CID 27-40 | RPT-01 | Case Project Inventory Management Analysis District Level | 3 | C.I. |
CID 28-40 | RPT-1A | Case Project Inventory Management Analysis District Level | 3 | C.I. |
CID 29-40 | RPT-03 | Quarterly Operations Report Direct Level | 3 | C.I. |
CID 31-40 | RPT-04 | Project Register (Staff Days) Group Level | 3 | C.I. |
CID 33-40 | RPT-04 | Project Register (Staff Days) District Level | 3 | C.I. |
CID 35-40 | RPT-05 | Pipeline Case Inventory Register Qrtly Report District Level | 3 | C.I. |
CID 37-40 | RPT-07 | Register of Legal Actions Quarterly Report District Level | 3 | C.I. |
CID 39-40 | RPT-15 | Case and Project Alphabetic Index District Level | 3 | C.I. |
CID 41-40 | RPT-24 | Aging of Case/Project Inventory Group Level | 3 | C.I. |
CID 43-40 | RPT-24 | Aging of Case/Project Inventory District Level | 3 | C.I. |
CID 44-40 | IRP | Match Transcripts |
| C.I. |
CID 49-40 | RPT-03 | Quarterly Operations Report Regl/Natl Level | 4 | C.I. |
CID 51-40 | RPT-04 | Project Register (Staff Days) Regl Level | 4 | C.I. |
CID 51-41 | RPT-04 | Project Register (Staff Days) Natl Level | 4 | C.I. |
CID 53-40 | RPT-05 | Pipeline Case Inventory Register Qrtly Report Regl/Natl Level | 4 | C.I. |
CID 55-40 | RPT-07 | Register of Legal Actions Quartly Report Regl/Natl Level | 4 | C.I. |
CID 57-40 | RPT-15 | Case and Project Alphabetic Index Regl/Natl Level | 4 | C.I. |
CID 59-40 | RPT-24 | Aging of Case/Project Inventory Regl/Natl Level | 4 | C.I. |
Correspondex Letters Reports
Run/File ID# | Title/Description | Distribution |
|---|---|---|
CRX 01 | IDRS Correspondex Letter Deletion List | IDRS LTR Technician |
CRX 01-40 | IDRS Daily Letter Delete Use Report | IDRS LTR Technician |
CRX 03-10 | Acknowledgement Special Letters | T.P.R |
CRX 03-11 | IDRS Letters (Regular C-Letters) | T.P.R |
CRX 03-40 | IDRS Correspondex Daily Letter Use Report | IDRS LTR Technician |
CRX 03-41 | IDRS Correspondex Daily Letter Error List | IDRS LTR Technician |
CRX 03-42 | IDRS Correspondex Daily Selected Error Letter List | IDRS LTR Technician |
CRX 03-43 | IDRS Correspondex Run Control List | IDRS LTR Technician |
CRX 60 | IDRS Correspondex Form Letter List | IDRS LTR Technician |
Centralized Files Scheduling Reports
Dishonored Check File
Title/Description | Distribution |
|---|---|
Daily DCF Analysis | ACCTG(4) |
1710 Acct Trans Register-Items Added to DCF | ACCTG(1) |
DC NMF Application Report (Form 4830) | ACCTG(1) |
DC MF Applications Controls | ACCTG(1) |
DCF Notices | MSU SEE 3.13.62–34 |
DC Age 15 Day List | ACCTG(1) |
Monthly DCF Analysis | ACCTG(4) |
Unprocessable List | ACCTG(1) |
Unprocessable Posting DOC | ACCTG(1) |
DCF Drop List Number 1 | ACCTG(1) |
DCF Drop List # 2 | ACCTG(1) |
DIS End of Day
(1)
Note: * SHIPPING = SHIPPING FUNCTION FORWARD 2 COPIES AS FOLLOWS
Run/File ID Number | DED Title/Description | Distribution |
|---|---|---|
DED 01-40 | EDITED BLOCK PROOF LIST |
|
DED 01-41 | EDITED REJECT LIST |
|
DED 01-42 | EDITED CONTROL LIST |
|
DED 01-43 | RPS DROP LIST | ACCTG(1) |
DED 03-43 | RPS NON-ASCENDING BLOCKS |
|
Daily (Posting to TIF–IDRS)
Run/File ID Number | DLY Title/Description | Distribution |
|---|---|---|
DLY 01 | ONLINE LISTING | CONTROL GROUP |
DLY 09 | ONLINE LISTING | CONTROL GROUP. |
DLY 11 | ONLINE LISTING | CONTROL GROUP |
DLY 21 | ONLINE LISTING | CONTROL GROUP |
DLY 45 | ONLINE LISTING | CONTROL GROUP |
DLY 55 | ONLINE LISTING | CONTROL GROUP |
DLY 45-40 | IDRS CASE CONTROL MATCH ERROR LISTINGS | REQUESTER |
DLY 55-40 | IDRS CASE CONTROL MATCH ERROR LISTINGS | REQUESTER |
DLY 65-40 | IDRS CASE CONTROL MATCH ERROR LISTING | REQUESTER |
Data Base Management System
Run/File ID Number | DMS Title/Description | Distribution |
|---|---|---|
DM 05-A | ONLINE LISTING | CONTROL GROUP |
DM 05-B | ONLINE LISTING | CONTROL GROUP |
DM 05-C | ONLINE LISTING | CONTROL GROUP |
DM 05-D | ONLINE LISTING | CONTROL GROUP |
DM 05-E | ONLINE LISTING | CONTROL GROUP |
DM 05-F | ONLINE LISTING | CONTROL GROUP |
DM 05-G | ONLINE LISTING | CONTROL GROUP |
DM 05-H | ONLINE LISTING | CONTROL GROUP |
DM 05-I | ONLINE LISTING | CONTROL GROUP |
DM 05-J | ONLINE LISTING | CONTROL GROUP |
DM 15-A | ONLINE LISTING | CONTROL GROUP |
DM 15-B | ONLINE LISTING | CONTROL GROUP |
DM 15-C | ONLINE LISTING | CONTROL GROUP |
DM 15-D | ONLINE LISTING | CONTROL GROUP |
DM 15-E | ONLINE LISTING | CONTROL GROUP |
DM 15-F | ONLINE LISTING | CONTROL GROUP |
DM 15-G | ONLINE LISTING | CONTROL GROUP |
DM 15-H | ONLINE LISTING | CONTROL GROUP |
DM 15-I | ONLINE LISTING | CONTROL GROUP |
DM 15-J | ONLINE LISTING | CONTROL GROUP |
DM 25-A | ONLINE LISTING | CONTROL GROUP |
Document (Request Processing)
Run/File ID Number | Title/Description | Distribution |
|---|---|---|
DOC 01 | DOCUMENT REQUEST CHARGEOUTS | MSU(B) TO FILES |
DOC 02 | MICRO REQUEST | MSU(B) TO FILES |
DOC 07-01 | D.C. NOTICES | MSU(B) TO ENTITY |
DOC 01-01 | RETURN CHARGE OUT (FORM 4251) IDRS | FILES MGT FUNCTION |
Elect Fund Trans
Run/File ID Number | Title/Description | Distribution |
|---|---|---|
EFT 10 | RUN CONTROLS | CSCO(3), ACCTG(1) |
EFT 10-21 | ELECT. FUND TRANS. ERROR LIST | CSCO(3), ACCTG(1) |
EFT 12-22 | RUN CONTROLS | CSCO(1), ACCTG(1) |
EFT 12-23 | EFT INSTALL CREDIT SUMMARY | CSCO(1), ACCTG(1) |
EFT 16 | EFT DEBIT REMITTANCE REGISTER | CSCO(1), ACCTG(1) |
EFT 16 | NON PAYMENT SUMMARY | CSCO(1), ACCTG(1) |
EFT 16 | EFT DEBIT REGISTER | CSCO(1), ACCTG(1) |
EFT 16 | ONLINE LISTING | CSCO(1), ACCTG(1) |
EFT 16 | EFT CREDIT REGISTER | CSCO(1), ACCTG(1) |
EFT 16 | EFT CREDIT REMITTANCE REGISTER | CSCO(1), ACCTG(1) |
EFT 18-21 | EFT DEBIT TRANSCRIPTS | CSCO(1), ACCTG(1), |
|
| CONTROL GROUP(1) |
EFT 18-22 | INTERIM NON PAYMENT | CSCO(1), ACCTG(1), |
|
| CONTROL GROUP(1) |
EFT 18-23 | NON PAYMENT ERROR LIST | CSCO(1), ACCTG(1), |
|
| CONTROL GROUP(1) |
EFT 18-24 | NON PAYMENT LIST | CSCO(1), ACCTG(1), |
|
| CONTROL GROUP(1) |
EFT 18-25 | PRE-NOTE PROBLEM LIST | CSCO(1), ACCTG(1), |
|
| CONTROL GROUP(1) |
EFT 18-26 | RUN CONTROLS | CSCO(1), ACCTG(1), |
|
| CONTROL GROUP(1) |
EFT 18-27 | INSTALL. DEBIT SUMMARY | CSCO(1), ACCTG(1), |
|
| CONTROL GROUP(1) |
End of Day
Run/File ID Number | Title/Description | Distribution |
|---|---|---|
EOD 06-25 | Quality Review Index | ACCTG,QAB |
EOD 06-26 | Quality Review Aged Off | ACCTG,QAB |
EOD 07-21 | Quality Review Reject List | ACCTG,QAB |
EOD 11 | Check Claims (to AROC) | Support to Library |
EOD 11-21 | Claim Checks Record List | T.P.R. |
EOD 16-40 | IDRS PJ Recap (daily) | ACCTG |
EOD 18-20 | IDRS Daily Block List | FILES, ACCTG |
EOD 18-21 | IDRS Transaction Record Daily | *ACCTG and/or FILES |
EOD 18-40 | IDRS Abatement/Examination Case Report | EXAM BR |
EOD 20-21 | IDRS Transaction Sequence Numerical Record Daily | *ACCTG and/or FILES |
EOD 22 | IDRS CHK64 District Office Input | MSU SEE IRM 3.13.62-34 |
EOD 22–20 | IDRS Reissued Undelivered CHKS -CP 564 | MSU SEE IRM 3.13.62-34 |
EOD 24–21 | Area Office Remittance Register | ACCTG, SHIPPING |
EOD 26 | Refund Record (to AROC) | SUPPORT TO LIBRARY |
EOD 26-22 | IDRS Net Tax Refund Report Daily | ACCTG |
EOD 26–40 | IDRS Generated Refund Report Daily | ACCTG |
EOD 27 | Refund Deletion Register | ACCTG |
EOD 29–D | IDRS Collector Run Listing | ACCTG, SUPPORT to LIBRARY |
EOD 29–W | IDRS Collector Run | ACCTG, SUPPORT to LIBRARY |
(1)
Note: *ACCTG and/or FILES send NMF Transaction Records with DOC Codes 28, 45, 50 and 77 to ACCTG. Send remaining IMF, BMF, NMF, IRAF, EPMF to FILES
EIN Research and Assignment
Run/File ID Number | Title/Description | Distribution |
|---|---|---|
ERA 03-40 | Log of Bulk EIN Assignments Daily | ENTITY, USER SUPP GROUP |
ERA 03-42 | Error Report | ENTITY, USER SUPP GROUP |
ERA 03-43 | Controls | ENTITY, USER SUPP GROUP |
ERA 05-43 | ERA Notices | NPS 3.13.62-58, ENTITY |
ERA 05-44 | Controls | ENTITY, USER SUPP GROUP |
ERA 05-45 | Error Report | ENTITY, USER SUPP GROUP |
ERA 07-41 | Controls | ENTITY, USER SUPP GROUP |
ERA 07-42 | Error Register | ENTITY, USER SUPP GROUP |
ERA 09 | TIN List | ENTITY |
ERA 09-40 | EIN Terminal Input Report | ENTITY, USER SUPP GROUP |
ERA 09-41 | EIN Generated Input | ENTITY, USER SUPP GROUP |
ERA 09-42 | Quarterly Report of EINs Assigned | T:T:Q Attn: ENTITY TEAM ENTITY |
ERA 09-43 | Run Controls | ENTITY, USER SUPP GROUP |
ERA 11-40 | Run Controls (EIN MF NCC) | ENTITY, USER SUPP GROUP |
ERA 13-40 | Entity Control EIN Log of Last EIN Issued | ENTITY |
ERA 95-41 | Error File | ENTITY, USER SUPP GROUP |
ERA 95-42 | Controls | ENTITY, USER SUPP GROUP |
ERA 95-43 | ZTIF Edit | ENTITY, USER SUPP GROUP |
WU 49-19 | ERAS Weekly Error Listing (BTIF) | ENTITY |
WU 69-19 | ERAS Weekly Error Listing (ZTIF) | ENTITY |
Error Resolution System (ERS)
(1) Acronyms used in the following exhibit are:
CG = Control Group
NR = NOTICE REVIEW
DATA CONT = DATA CONTROL
INPUT CORR = INPUT CORRECTION BRANCH
EFU = ELECTRONIC FILING UNIT
(B) = BURSTING
MSU = MACHINE SERVICES UNIT
ACCTG = ACCOUNTING BRANCH
Run/File ID Number | Title/Description | Distribution |
|---|---|---|
ERS 01-40 | ERS Available Inventory Report | INPUT CORR |
ERS 01-41 | Error List | INPUT CORR |
ERS 01-42 | ERS PAS Charge-outs | MSU (B) TO INPUT CORR |
ERS 01-43 | Program Analysis Selection Report | QAB, INPUT CORR |
ERS 01-44 | Electronic Error Returns List | INPUT CORR |
ERS 01-49 | (Reformat GMF/GUF DATA) Control Sheet | INPUT CORR |
ERS 03-40 | ERS Unselected Inventory Report | INPUT CORR |
ERS 03-41 | ERS Selection Method Report | INPUT CORR |
ERS 03-49 | Select ERS Error Records Control Sheet | INPUT CORR |
ERS 05-40 | Error Resolution Rejected Records List | DATA CONT, INPUT CORR |
ERS 05-41 | Reg Charge-outs/Reject Record Charge-outs | MSU(B)TO INPUT CORR |
ERS 05-49 | Download ERS Workable File Control Sheet | INPUT CORR |
ERS 06-49 | Produce Trans and Reject File Control Sheet | INPUT CORR |
ERS 07-40 | Unworkable Suspense Inventory | ACCTG, INPUT CORR |
ERS 07-41 | Unworkable Suspense Summary | INPUT CORR |
ERS 07-49 | Process ERS Unworkable File Control Sheet | INPUT CORR |
ERS 11-49 | Merge ERS Workable Date Control Sheet | CONT GRP, INPUT CORR |
ERS 13-40 | Error Inventory Report | DATA CONT, INPUT CORR |
ERS 13-41 | Error Inventory Summary | ACCTG, EFU, INPUT CORR |
ERS 13-42 | Workable Susp Inventory Report | EFU, DOC, PERF |
ERS 13-43 | Workable Susp Inventory Summary | ACCTG, EFU, INPUT CORR |
ERS 13-49 | Load ERS Workable File Control Sheet | INPUT CORR |
ERS 17-40 | New Suspense List | ACCTG, INPUT CORR |
ERS 17-41 | New Suspense Charge-outs | MSU(B) TO INPUT CORR |
ERS 17-42 | Duplicate Doc DLN Register | ACCTG, INPUT CORR |
ERS 17-43 | Dupe DLN Charge-outs | MSU (B), INPUT CORR |
ERS 17–44 | Interest Jeopardy Error Report | INPUT CORR |
ERS 17–45 | Interest Jeopardy Suspense Report | INPUT CORR |
ERS 17–46 | Interest Jeopardy Summary | ACCTG |
ERS 17–47 | Inventory Control Report | ACCTG, INPUT CORR |
ERS 17–48 | New Suspense List Summary | INPUT CORR |
ERS 17–49 | Edit Dup-DLN and New –Susp Data Control Sheet | ACCTG, INPUT CORR |
ERS 17–50 | Interest Jeopardy Error Report | Input Correction/ Accounting |
ERS 17–51 | Interest Jeopardy Suspense Report | Input Correction/ Accounting |
ERS 17–52 | Interest Jeopardy Summary | Input Correction/ Accounting |
ERS 19–40 | ERS Duplicate DLN by Inventory Source | INPUT CORR |
ERS 19–49 | Load ERS Control Files Control Sheet | INPUT CORR |
ERS 31–40 | Unworked Suspense Aged Report | INPUT CORR |
ERS 31–41 | Workable Suspense Aged Report | INPUT CORR |
ERS 31–49 | Produce ERS Aged Report Control Sheet | INPUT CORR |
ERS 60–49 | Production Extract | INPUT CORR |
ERS 71-49 | Accumulated Production Report (Process ERS Production Data) | INPUT CORR |
ERS 75–49 | ERS-Corr-Prog-Num-Report | INPUT CORR |
ERS 77–40 | Program Summary Report | INPUT CORR |
ERS 77–41 | Suspense Program Report | INPUT CORR |
ERS 77–42 | Suspense Program Summary | INPUT CORR |
ERS 77–43 | Suspense Status Report | INPUT CORR |
ERS 77–44 | Suspense Status Summary | INPUT CORR |
ERS 77–45 | Employee Time Report | INPUT CORR |
ERS 77–46 | Employee Time Summary Report | INPUT CORR |
ERS 77–47 | Edit ERS Production Data Control Sheet | INPUT CORR |
ERS 77–49 | Quality Review List (Daily ERS QR List) |
|
ERS 83–40 | Quality Review Charge-outs | QAB, INPUT CORR |
ERS 83–41 | Produce ERS QR Data Control Sheet | QAB, INPUT CORR |
ERS 83–49 | ERS Quality Assurance Hold Report | QAB, INPUT CORR |
ERS 83–42 | Quality Assurance Hold Report | QAB, INPUT CORR |
ERS 83–44 | Quality Assurance Selection Report | QAB |
ERS 93–41 and ERS 9542 | Computer Assisted Pipeline Review (CAPR) Daily Summary of Total Documents Processed | QAB, INPUT CORR |
ERS 93–42 and ERS 9542 | CAPR Daily Summary of Employee Errors | QAB, INPUT CORR |
ERS 93–43 | CAPR Weekly Summary of Employee Errors | QAB, INPUT CORR |
ERS 93–44 | Weekly CAPR Top 20 Error Report | QAB, INPUT CORR |
ERS 93–45 | CAPR Summary Error Correction in the Pipeline | QAB, INPUT CORR |
ERS 93–46 | CAPR Summary of System Errors | QAB, INPUT CORR |
ERS 93–47 | National Weekly CAPR Top 20 Error Rpt | SE:W:CAS:SP:IMF:DPICI |
ERS 93–49 | CAPR Error Reports Control Sheet | QAB, INPUT CORR |
Gas (and Oil Tax Report)
Run/File ID Number | Title/Description | Distribution |
|---|---|---|
GAS 01-04 | TREASURY 90 REPORT | ACCTG(4) |
GAS 01-05 | GAS and OIL ADJUSTMENT LIST | ACCTG(4) |
GAS 01-06 | GAS and OIL ERROR LIST | ACCTG(4) |
Generalized Mainline Framework
GMF, MP | Run/File ID Number | Title/Description | Distribution | ||
|---|---|---|---|---|---|
GMF00 | GMF-00-40 | Purge Reformat Run Control | N/A | ||
GMF00 | GMF-00-41 | Records Transferred to ERS Listing | N/A | ||
GMF01 | GMF-01-40 | GMF01 Run-to-Run Controls | Acctg, | ||
GMF01 | GMF-01-41 | Raw-Block-Suspense-List | Acctg, | ||
GMF04 | GMF-04-40 | GMF04 Run-to-Run Controls | Acctg, | ||
GMF06 | GMF-06-40 | Mainline Run Control Report | Acctg, INPUT CORR | ||
GMF06 | GMF-06-41 | BOOB P Code Block List | Data Conv, BOB Unit | ||
GMF06 | GMF-06-43 | RPS EIF Match Run Control Report (GMF NAP Run Control Report) | N/A | ||
GMF07 | GMF-07-40 | Raw Run Control Report | Data Conv, INPUT CORR, | ||
GMF08 | GMF-08-40 | Correction Run Control Report | N/A | ||
GMF09 | GMF-09-40 | BOB Display Run Control Report | Data Conv, INPUT CORR, BOB Unit | ||
GMF0903 | GMF-09-44 | Block Out Of Balance Register | BOB Unit | ||
GMF0903 | GMF-09-45 | Block Out Of Balance ID List | BOB Unit | ||
GMF0903 | GMF-09-46 | BOB Correction Control List | BOB Unit | ||
GMF0903 | GMF-09-47 | Invalid BOB Correction List | BOB Unit | ||
GMF10 | GMF-10-40 | Error Display Run Control Report | N/A | ||
GMF1001, GMF1002 | GMF-10-41 | Error Register | Data Conv, INPUT CORR, | ||
GMF1001, GMF1002 | GMF-10-42 | Error Pull List | INPUT CORR | ||
GMF1001, GMF1002 | GMF-10-43 | Daily Error Volume Report | INPUT CORR | ||
GMF11 | GMF-11-40 | Reject Reports Run Control Report | INPUT CORR | ||
GMF1101 | GMF-11-41 | Reject Reinput Transmittal | INPUT CORR | ||
GMF1101 | GMF-11-42 | Reject Aged List | INPUT CORR | ||
GMF1101 | GMF-11-43 | Reject Inventory List | INPUT CORR | ||
GMF1101 | GMF-11-44 | Reject Pull List | INPUT CORR | ||
GMF1106 | GMF-11-45 | Reject Register | INPUT CORR | ||
GMF1101 | GMF-11-46 | Current Reject List | INPUT CORR | ||
GMF1101 | GMF-11-47 | Reject Deposition List | INPUT CORR | ||
GMF1101 | GMF-11-48 | Reject Correction Verification List | INPUT CORR | ||
GMF1101 | GMF-11-49 | Error Reinput Transmittal | INPUT CORR | ||
GMF15 | GMF-15-40 | Invalid Delete List | Acctg | ||
GMF15 | GMF-15-41 | Unmatched Delete Lists | Acctg | ||
GMF15 | GMF-15-42 | Deleted Records List | Acctg | ||
GMF15 | GMF-15-43 | Transaction Release Adjustment Report | Acctg | ||
GMF15 | GMF-15-44 | SC Trans Release List | Acctg | ||
GMF15 | GMF-15-45 | SC Trans-Release Summary | Acctg | ||
GMF15 | GMF-15-46 | TEP Run Control Report | Acctg | ||
GMF16 | GMF-16-40 | IAD GMF TEP Report | Internal Audit | ||
GMF16 | GMF-16-41 | IAD Centurion Report | Internal Audit | ||
GMF16 | GMF-16-42 | Notice Review Processing System (NRPS) TEP Data | Notice Review | ||
GMF16 | GMF-16-43 | Questionable Refund Program (QRP) Control Rpt | N/A | ||
GMF27 | GMF-27-40 | Electronic Filing System (ELF) Run Control Report | N/A | ||
GMF61 | GMF-61-41 | Interest Reduction Initiative Report (SCRS) | INPUT CORR | ||
GMF61 | GMF-61-42 | Interest Reduction Initiative Report (ERS) | INPUT CORR | ||
GMF8140 | GMF-81-40 | Program Number Update List | N/A | ||
GMF8140 | GMF-81-41 | Program Number Master List | N/A | ||
GMF94 | GMF-94-40 | PCD Monitoring List | Acctg | ||
Unpostable Print File Reports Number Document Summary Reports
GUF 07-40 | Unpostable Document Request | F1s and F3s to Unpost Rest to FILES |
|---|---|---|
GUF 13-43 | Unpostable Document Request | Unpostables |
GUF 21-45 | Unpostables Document Request | Unpostables |
GUF 07-41 | New Unpostable Error File | Unpostables/CSA |
GUF 07-42 | Credit Interest Report | Unpostables/SPC AREA in Heading |
GUF 51-43 | Credit Interest Report | Unpostables/SPC AREA in Heading |
GUF 07-43 | Credit Interest Summary | Unpostables |
GUF 51-44 | Credit Interest Summary | Unpostables |
GUF 07-90 | Unpost Doc Request Summary | Unpostables |
GUF 13-90 | Unpost Doc Request Summary | Unpostables |
GUF 21-90 | Unpost Doc Request Summary | Unpostables |
GUF 11-40 | New Unpost Rpt and Summary | Unpostables/SPC AREA in Heading |
GUF 11-41 | No Match Purge File | Unpostables/CSA |
GUF 13-40 | RPS TC150 Match List | Unpostables |
GUF 13-41 | RPS TC150 No Match List | Unpostables |
GUF 13-42 | RPS Other TC150 List | Unpostables |
GUF 15-40 | New Unpost Repeats Hist Rpt | Unpostables |
GUF 15-41 | New Unpost Repeats Hist Sum | Unpostables |
GUF 15-42 | New Unpost Repeats Error File | Unpostables |
GUF 21-40 | Employee Assign Daily List | Unpostables |
GUF 21-41 | Rejected Activity List | Unpostables |
GUF 21-42 | Rejected Activity Summary | Unpostables |
GUF 21-43 | Closed Case List | Unpostables/QA |
GUF 21-44 | Closed Case Summary | Unpostables |
GUF 21-46 | Batch Delete List | Unpostables |
GUF 21-47 | Dropped Record File | Unpostables |
GUF 51-40 | No Match Error List File | Unpostables/CSA |
GUF 51-41 | Corr Error List File | Unpostables/CSA |
GUF 51-42 | UPTIN No Match List File | Unpostables/CSA |
GUF 51-45 | Accounts Receivable Listing | Unpostables |
GUF 53-40 | Unpostable Accting Control Rpt | Unpostables/OP:FS:S:P:M |
GUF 53-41 | Unpostable Workload Report | Unpostables/OP:FS:S:P:M |
GUF 53-42 | Revenue Receipts Control Sheet | Unpostables/OP:FS:S:A:R |
GUF 53-43 | Resource Inventory Report OFP | Unpostables |
GUF 53-44 | Account Receivable Report | Unpostables |
GUF 55-40 | Employee Assign Aged List | Unpostables |
GUF 55-41 | Unposted Bankruptcy List and Sum | Unpostables |
GUF 55-42 | Employee Assign Aged Sum | Unpostables/MGMT SUPP |
GUF 55-43 | UPC Inventory Report | Unpostables/OP:FS:S:P:M |
GUF 55-44 | Unpostable Form 720 List | Unpostables/ACCTG |
GUF 55-45 | Wkly CAF Historical Rpt | Unpostables/CAF |
GUF 55-46 | Nullified Distribution Summary | Unpostables |
GUF 55-47 | Nullified Distribution Listing | Unpostables |
GUF 55-48 | Wkly CAF Summary Report/CAF | Unpostables/CAF |
GUF 57-40 | Closed Unpostable Register (wkly) | Unpostables/ADJ CORRES |
GUF 60-40 | Unpostable PCD TC150 List | Unpostables/CSA |
GUF 60-41 | Unpost PCD TC150 Sum Rpt | Unpostables/CSA |
GUF 80-40 | Deleted Trans Listing File | Unpostables/CSA |
GUF 80-41 | Deleted Trans Summary File | Unpostables/CSA |
GUF 82-40 | GUF82 DB Rec Not Found File | Unpostables |
GUF 82-41 | GUF82 Deleted Rec Sum File | Unpostables |
GUF 83-40 | Parameter ERR Record File | Unpostables/IS:S:SP:D:SB/CSA |
GUF 83-41 | Deleted DB Record File | Unpostables/IS:S:SP:D:SB/CSA |
GUF 83-42 | Deleted DB Summary File | Unpostables/IS:S:SP:D:SB/CSA |
GUF 87-40 | Annual Organization Function Program (OFP) Report | Unpostables |
Internal Audit
Run/File ID Number | Title/Description | Distribution |
|---|---|---|
IA 472-MA | GUF OPEN EXTRACT–TC/50 and 400 | UNPOST(1) |
IA 472-MB | OPEN GUF SORT CONTROLS | UNPOST(1) |
IA 472-MC | OPEN GUF REPORT TC/160 | UNPOST(1) |
IA 472-MD | GUF OPEN SORT CONTROLS | UNPOST(1) |
IA 472-ME | OPEN GUF FIELD COMPAR–DLN | UNPOST(1) |
IA 472-MF | SELECTED UNPOST CODES 140/399 | UNPOST(1) |
IA 472-MG | SELECT UNP. CDS EXCPT. 140/399 | UNPOST(1) |
IA 472-MJ | GUF FIELD COMPARE NOT EQUAL | UNPOST(1) |
IA 472-MK | EXTRACT UNPOST CODE 140/399 | UNPOST(1) |
IA 472-ML | EXT. and PRT UNP CODES EXCEPT 140/399 | UNPOST(2) |
IA 472-MM | FIELD COMPARE | UNPOST(1) |
IA 472-MN | EXTRACT TC/610 | UNPOST(1) |
IA 472-MO | SORT CONTROLS BY TIN | UNPOST(1) |
IA 472-MP | OPEN GUF TC/160 NO MATCH TC/50 | UNPOST(2) |
IA 472–RI | OPEN GUF EXTRACT | UNPOST(1) |
IA 472-RJ | OPEN GUF SUMMARY | UNPOST(1) |
IA 472-RK | OPEN GUF ON-LINE PRINT | UNPOST(1) |
IA 472-AK | OPEN GUF EXTRACT (TIN) | UNPOST(1) |
IA 480-B | OPEN GUF SPRT CONTROLS | UNPOST(1) |
IA 480-C | OPEN GUF ON-LINE PRINT | UNPOST(1) |
IA 482-FM | OPEN GUF PULL SEQUENCE | UNPOST(1) |
IA 482-FN | OPEN GUF SORT CONTROLS | UNPOST(1) |
IA 482–FO | OPEN GUF PRINT | UNPOST(1) |
Management Error Report
Run/File ID Number | Title/Description | Distribution |
|---|---|---|
MER 03-41 | WEEKLY CUM MGMT ERROR REPORT | MGMT STAFF (2) DOC |
|
| PERF (1) |
MER 13-40 | PAS REPORT | INPUT CORR (1) |
MER 13-49 | PAS CONTROLS | INPUT CORR (1) |
MER 03-40 | ERROR COUNT REPORT DAILY | MGR SUP. |
MER 03-41 | ERROR COUNT REPORT CUMULATIVE YEAR TO | MGT SUP.* |
(1) * Copy to NATIONAL OFFICE IRS (NCFB) C5-162 5000 Ellin Road Lanham, MD 20706–1348 ATTN: SE:W:CAS:SP:IMF:DPIC
Magnetic Tape Filing
Run/File ID Number | Title/Description | Distribution |
|---|---|---|
MGT 01-03 | BMF MGT 941 DOC FILE | GMF 01 |
MGT 01-05 | MGT 941—CONTROL DATA | GMF 04 |
MGT 03-03 | BMF MGT 941E DOC FILE | GMF 01 |
MGT 03-05 | MGT 941E CONTROL DATA | GMF 04 |
MGT 05-03 | BMF MGT 940 DOC FILE | GMF 01 |
MGT 05-05 | MGT 940 CONTROL DATA | GMF 04 |
MGT 01-40 | MAG TAPE CONTROL PRINT FILE | ACCTG (1) |
MGT 01-42 | AUTHORIZATION FILE | ACCTG (1) |
MGT 01-44 | FRM–941 FACS REPORT | INPUT CORR (1) |
MGT 01-46 | FRM–941 FACS UP REPORT | UNPOST (1) |
MGT 01-48 | FRM–941 FACS ERR REPORT | INPUT CORR (1) |
MGT 01-50 | FRM–941 UNDERPAYMENT PRINT FILE | MAG TAPE COORD |
MGT 03-40 | MAG TAPE CONTROL PRINT FILE | ACCTG (1) |
MGT 03-42 | AUTHORIZATION FILE | ACCTG (1) |
MGT 05-40 | MAG TAPE CONTROL PRINT FILE | ACCTG (1) |
MGT 05-42 | AUTHORIZATION FILE | ACCTG (1) |
MGT 05-44 | FRM–940 FACS REPORT | INPUT CORR (1) |
MGT 05-46 | FRM–940 FACS UP REPORT | UNPOST (1) |
MGT 05-48 | FRM–940 FACS ERR REPORT | INPUT CORR (1) |
MGT 05-50 | FRM–940 UNDERPAYMENT PRINT FILE | MAG TAPE COORD |
Notice Review Processing System
Run/File ID Number | Title/Description | Distribution |
|---|---|---|
NRP 04-40 | NRP Run Controls | NR |
NRP 05-40 | NRP Controls | NR |
NRP 14-20 | BMF NRP Selection Report | NR |
NRP 11-50 | BMF NRP Local Error List | NR |
NRP 11-60 | BMF NRP Local Control Input List | NR |
NRP 13-10 | BMF NRP Pkg with Charge-outs | FILES |
NRP 13-20 | BMF NRP Pkg | NR |
NRP 1310 | BMF NRPS Files Output | NR |
NRP 1320 | BMF NRPS Packages | NR |
NRP 13-30 | BMF NRPS Notice Review Output | NR |
NRP 4080 | IMF TPNC Trend Report | NR |
NRP 4210 | IMF Laser Notices | MSU* |
NRP 4211 | IMF Laser Notices | MSU |
NRP 4220 | IMF Laser Services Center Transcript and Notices | MSU* |
NRP 4230-CDC | IMF Impact Notices CP 29 | MSU* |
NRP 4231 | IMF Laser Notices CP 31 | MSU/TPR/FILES |
NRP 4232 | IMF CDC Impact Notice CP 44 | MSU* |
NRP 4240 | Adjustment Control Records | CCA02 |
NRP 4260 | IMF Notice Routing/Stuffer Sheets | MSU |
NRP 4420 | IMF Bal Due Notice Stop Listing | NR |
NRP 4510 | Notice List for NRP42 | NR |
NRP 5110 | IMF NRPS Overpaid Notice Packages | NR |
NRP 5120 | IMF NRPS Overpaid Documents Requests | FILES |
NRP 5130 | IMF NRPS Overpaid NR Listing | NR |
NRP 6070 | IMF NRPS Local Control Error List | NR |
NRP 6080 | IMF NRPS Local Control Input List | NR |
NRP 6110 | IMF NRPS Notice Packages | NR |
NRP 6120 | IMF NRPS Notice Document Request | FILES |
NRP 6130 | IMF NRPS Notices NR Listings | NR |
NRP 6310 | IMF Notices Selected for Review | NR |
NRP 6380 | IMF Notices Selected Routing/Stuffer Sheets | NR |
NRP 6510 | IMF Notices not Selected for Review | MSU |
NRP 6511 |
|
|
NRP 6512 |
|
|
NRP 6500 | IMF Notices not Selected Routing/Stuffer Sheets | MSU |
NRP 6510 | IMF Notices List for 63 and 65 | NR |
NRP 9741 | NRPS Local Control File Report | NR |
NRP 9841 | NRPS Local Control File Report | NR |
NRP 9941 | NRPS Local Control Match Delete Report | NR |
NRP 9942 | NRPS Local Control Age Delete Report | NR |
NRP 9943 | NRPS Local Control File Report | NR |
NOT-31-11 | Multipage, Not Selected, |
|
NOT-31-15 | ELIXIR, Not Selected, BMF Notices | MSU |
NOT-31-20 | Nonselected Non-OIO BMF Notices | MSU |
NOT-31-25 | OIO Nonselected BMF Notices | MSU (PSC Only) |
NOT-31-26 | OIO Multipage, Not Selected, BMF Notices | MSU (PSC Only) |
NOT-31-31 | Multipage, Selected, Non-OIO BMF Notices | NR |
NOT-31-40 | Selected Non-OIO BMF Notices | NR |
NOT-31-45 | OIO Selected BMF Notices | NR (PSC Only) |
NOT-31-46 | OIO, Multipage, Selected, BMF Notices | NR (PSC Only) |
NOT-31-50 | BMF Service Center Transcripts and Notices | MSU |
NOT-31-70 | BMF Adjustment Control Records | CCA02 |
NOT-31-80 | BMF Routing and Stuffer Sheets | MSU |
NOT-32-60 | BMF Notice List | NR |
Performance Evaluation Reporting System
Run/File ID Number | PCA Title/Description | Distribution |
|---|---|---|
PCA 01-41 | INVALID SALARY UPDATE LISTING | REPORTS (1) |
PCA 01-42 | EMPLOYEE MASTER ADJUSTMENTS AND ANALYSIS REPORT | REPORTS (1) |
PCA 01-43 | EMPLOYEE MASTER ADJUSTMENTS AND CONTROL LISTING | REPORTS (1) |
PCA 01-44 | EMPLOYEE MASTER LIST REPORT | REPORTS (4) |
PCA 01-45 | EMPLOYEE STATUS LIST REPORT | REPORTS (4) |
PCA 02-41 | OFP CONSISTENCY FILE UPDATE | REPORTS (1) |
PCA 02-42 | OFP CONSISTENCY FILE LIST | REPORTS (4) |
PCA 02-43 | MISSING PARENT FUNCTION SUB–FUNCTION WITHOUT PARENTS LIST | REPORTS (1) |
PCA 03-41 | PERIOD DATA and CUM FILE ADJUSTMENTS CONTROLS LISTING | REPORTS (2) |
PCA 03-42 | FINAL ERROR REGISTER REPORT | REPORTS (3) |
PCA 04-41 | INDIVIDUAL DETAIL SUMMARY RPT | REPORTS (3) |
PCA 05–41 | SPECIAL EMPLOYEE PROGRAM | REPORTS (1) |
PCA 05-42 | SPECIAL EMPLOYEE PROGRAM SUMMARY | REPORTS (1) |
PCA 05-43 | CURRENT GRADE TO PRIOR GRADE TRANSFER HISTORY LISTING | REPORTS (3) |
PCA 05-44 | QUALITY REVIEW ERROR REGISTER REPORT | REPORTS (5) |
PCA 05-45 | PERIOD DATA POSTING MISMATCH/ERROR REGISTER | REPORTS (1) |
PCA 05-46 | INDIVIDUAL PERFORMANCE HISTORY ADJUSTMENT REPORT | REPORTS (13) |
PCA 05-47 | CUM FILES UPDATE CONTROL LISTING | REPORTS (3) |
PCA 07-41 | CUM FILE SSN SELECTION ERROR REGISTER REPORT | REPORTS (2) |
PCA 07-42 | CUM FILE SSN SELECTION DATA LISTING | REPORTS (2) |
PCA 07-43 | CUM FILE LEVELED PERF REPORT | REPORTS (3) |
PCA 15-41 | INDIV PERFORMANCE REPORT | REPORTS (1) |
(1) REPORTS = Management Support Branch Reports/Data Control Unit
SPC Workload Scheduling
Run/File ID Number | PCB | Distribution |
|---|---|---|
PCB 01-28 | SCHEDULE MASTER CONTROLS | MGMT STAFF(1) |
PCB 01-40 | SCHEDULE ERROR LIST | MGMT STAFF(1) |
PCB 02-40 | SCHEDULE ADJUSTMENT ERROR LIST | MGMT STAFF(1) |
PCB 02-41 | SCHEDULE ADJUSTMENT LIST | MGMT STAFF(1) |
PCB 03–40 | OFP HISTORY REPORT | MGMT STAFF(1) |
PCB 05-40 | SCHEDULE REPORT | MGMT STAFF(1) |
PCB 71-40 | RESOURCE STATUS REPORT | REPORT(6) MGMT STAFF(1) |
PCB 73-40 | STAFF HOUR RECAP REPORT | REPORT(6) MGMT STAFF(1) |
PCB 85-40 | SCHEDULE REVIEW REPORT | MGMT STAFF(1) |
PCB 87-40 | SCHEDULE NARRATIVES | MGMT STAFF(1) |
Partnership Control System
Run/File ID | Letter Number | Description | Distribution |
|---|---|---|---|
PCS 08-01 |
| PCS Updates for AIMS System | AIMS |
PCS 16-06 |
| Investor Links File | Appeals |
PCS 20-01 |
| AIMS Daily Updates from OSC and BSC | ANSC |
PCS 28-01 | I V L | Inventory Validation Listing (Customized) | CTF/NO |
PCS 40-42 | Letter 3457 | Notice of Beginning of Partnership Audit (Non-TEFRA) | CTF |
PCS 40-42 | Letter 3458 | Notice of Beginnings of S Corporation Audit (Non-TEFRA) | CTF |
PCS 40-42 | Letter 3459 | Notice of Beginning of Trust Audit (Non-TEFRA) | CTF |
PCS 41-42 | Letter 1787 | Notice of Beginning of Administration Processing (Partners) w 886Z Listing | CTF |
PCS 41-42 | Letter 1855 | Notice of Beginning of Administration Processing (Shareholders) w 886Z Listing | CTF |
PCS 42-42 | Listing 886-Z | Partner of Shareholder Percentage of Income Listing | CTF |
PCS 43-42 | Letter 1827 | 60 Letter (Partners) w/Sch of Adj. and Form 870-P/PT | CTF |
PCS 43-42 | Letter 1829 | 60 Letter (Partners w/penalties) w/Sch of Adj. and Form 870-L/LT | CTF |
PCS 43-42 | Letter 1834 | 60 Letter (Partners w/penalties) w/Sch of Adj. and Form 870-S | CTF |
PCS 44-42 | Letter 2513 | Tax Matters Partner (Partnerships) w/Partner Settlement List | CTF |
PCS 44-42 | Letter 2514 | Tax Matters Person (S Corporation) w/Investor Settlement List | CTF |
PCS 45-42 | Letter 1830 | Final Partnership Administrative Adjustment w/Sch of Adj and Form 870-S | CTF |
PCS 45-42 | Letter 2064 | No Change Final Partnership Administrative Adjustment | CTF |
PCS 46-42 | Form 872 | Extension of Statute-of-Limitations Date (open Extension) w/Letter 907 | CTF |
PCS 46-42 | Form 872 | Extension of Statute-of-Limitations Date (Partnership Restricted Extension) w/Letter 907 | CTF |
PCS 46-42 | Form 872 | Extension of Statute-of-Limitations Date (S Corporation Restricted Extension) w/Letter 907 | CTF |
PCS 47-42 | Letter 1828 | Final S Corporation Administrative Adjustment w/Sch of Adj. and Form 870-S | CTF |
PCS 48-42 | Letter 2606 | Docketed Appeals Letter (Partners) w/Sch of Adj. and Form 870-P/PT | CTF |
PCS 48-42 | Letter 2607 | Docketed Appeals Letter (Partners w/penalties) w/Sch of Adj. and Form 870-L/LT | CTF |
PCS 48-42 | Letter 2608 | Docketed Appeals Letter (Shareholders) w/Sch of Adj. and Form 870-S(AD) | CTF |
PCS 48-42 | Letter 2609 | Docketed Appeals Letter (Shareholders w/penalties) w/Sch of Adj. and Form 870-S(AD) | CTF |
PCS 49-42 | Letter 3394 | Appeals Letter (Partners w/penalties) w/Sch of Adj. and Form 870-P(AD)/PT(AD) | CTF |
PCS 49-42 | Letter 3395 | Appeals Letter (Partners) w/Sch of Adj. and Form 870-P(AD)/PT(AD) | CTF |
PCS 49-42 | Letter 2344 | Appeals Letter (Shareholders) w/Sch of Adj. and Form 870-S(AD) | CTF |
PCS 53-02 |
| Investor One Year Assessment File | BSC/OSC |
PCS 67-01 | Rpt 22-1 | National Directory: Flow-through TIN Sequence | CTF |
PCS 67-02 | Rpt 22-2 | National Directory: Flow-through Promoter Number Sequence | CTF |
PCS 70-01 | Rpt 1-1 | Realtime Error Register | CTF |
PCS 70-01 | Rpt 2-2 | Number of Returns by 1 Year Assessment Statute Date | CTF/NO |
PCS 70-01 | Rpt 2-3 | ESU TEFRA Workload | CTF/NO |
PCS 70-01 | Rpt 2-3(N) | ESU Non-TEFRA Workload | CTF/NO |
PCS 70-01 | Rpt 4-4 | TEFRA 1 Year Assessment Listing | CTF |
PCS 70-01 | Rpt 5-1 | Changed TEFRA Key Cases | CTF |
PCS 70-01 | Rpt 5-2 | Open Investors Linked to Closed TEFRA Key Cases | CTF |
PCS 70-01 | Rpt 5-2(N) | Open Investors Linked to Closed Non-TEFRA Key Cases | CTF |
PCS 70-01 | Rpt 5-3 | TEFRA ESU Investors with New Non-TEFRA Linkages | CTF |
PCS 70-01 | Rpt 5-4 | Weekly Update Report of PCS Investors by Key Case | CTF |
PCS 70-01 | Rpt 5-5 | Incomplete TEFRA Key Case Closures | CTF |
PCS 70-01 | Rpt 5-5(N) | Incomplete Non-TEFRA Key Case Closures | CTF |
PCS 70-01 | Rpt 6-10 | Appeal TEFRA Key Case Count | CTF |
PCS 70-01 | Rpt 6-8 | TEFRA Investor Returns by Tax Period | CTF/NO |
PCS 70-01 | Rpt 6-8(N) | Non-TEFRA Investor Returns by Tax Period | CTF/NO |
PCS 70-01 | Rpt 6-9A | Summary TEFRA Key Case Count by Status Codes | CTF/NO |
PCS 70-01 | Rpt 6-9A(N) | Summary Non-TEFRA Key Case Count by Status Codes | CTF/NO |
PCS 70-01 | Rpt 7-2 | 424 Action Report | CTF |
PCS 70-01 | Rpt 7-3 | Deleted Investor Report | CTF |
PCS 70-01 | Rpt 8-1 | Number on Non-TEFRA ESU Investor Returns by Tax Period | CTF/NO |
PCS 70-01 | Rpt 8-2 | Number on Non-TEFRA ESU Tiers by Tax Period | CTF/NO |
PCS 70-01 | Rpt 8-3 | TEFRA Assessment by Location | CTF/NO |
PCS 70-01 | Rpt 8-3(N) | Non-TEFRA Assessment by Location | CTF/NO |
PCS 70-01 | Rpt 8-3A | TEFRA Assessment by Key Case Location | NO |
PCS 70-01 | Rpt 8-3(N) | Non-TEFRA Assessment by Key Case Location | CTF/NO |
PCS 70-01 | Rpt 8-4 | TEFRA Inventory Aging Report | CTF/NO |
PCS 70-01 | Rpt 8-4(N) | Non-TEFRA Inventory Aging Report | CTF/NO |
PCS 70-01 | Rpt 8-5 | TEFRA Assessment by Promoter Number | NO |
PCS 70-01 | Rpt 21-2 | Non-TEFRA Key Case Action Report by Investor Location | CTF |
PCS 70-01 | Rpt 21-3 | TEFRA Key Case Action Report by Service Center ESU | CTF |
PCS 70-01 | Rpt 21-3(N) | Non-TEFRA Key Case Action Report by Service Center ESU | CTF |
PCS 70-01 | Rpt 22-3 | National Directory of Cases | CTF |
PCS 91-01 |
| Copy of PCS 13–01 datafile for I V L input at ESUs | BSC/OSC |
Report Management Information Systems
RMS MP Run/File ID Number | RPT NUMBER | Title/Description | REPORT LEVEL | Distribution CODES |
|---|---|---|---|---|
RMS 04-40 |
| RMIS Daily Transactions |
| * SC (1) |
RMS 06-40 |
| Register Cycle Transactions | D.O. | * D.O. (1) |
RMS 12-40 | RPT -1 | Summary | D.O./POD Branch Group |
|
RMS 14-40 | RPT -2 | Analysis Staff Hrs | D.O./POD Branch Group | * D.O. (4) * D.O. (2) * D.O. (2) |
RMS 16-40 | RPT-3 | Analysis Daily Activity | D.O./POD Branch Group | * D.O. (4) * D.O. (2) * D.O. (2) |
RMS 27-40 |
| F-5311 Planning Report (Annual) | D.O. | * R.O. (1). * D.O. (1) |
RMS 31-40 |
| Schedule History Control |
| *SC (1) |
RMS 31-41 |
| Processing Summary Report |
| *D.O. (1) |
RMS 33-40 |
| Activity Worksheets |
| *D.O. (1) |
RMS 33-41 |
| Daily Activity Worksheets |
| *D.O. (1) |
RMS 33-42 |
| Management Summary |
| *D.O. (1) |
RMS 33-43 |
| Taxpayer Svc Daily Activity |
| *D.O. (1) |
RMS 35-40 |
| Schedule Extract Control Sheet |
| *SC (1) |
RMS 36-40 |
| Update Control Sheet |
| *SC (1) |
RMS 37-40 |
| Activity Worksheet |
| *D.O. (1) |
RMS 37-41 |
| Daily Activity Worksheet |
| *D.O. (1) |
RMS 37-42 |
| Employee Worksheet |
| *D.O. (1) |
RMS 37-43 |
| Taxpayer Svc Daily Activity |
| *D.O. (1) |
RMS 38-40 |
| Taxpayer Svc Daily Activity |
| *D.O. (1) |
RMS 39-40 |
| Update Summary |
| *SC (1) |
(1)
Note:
*SC = Service Center RMIS Coordinator
*D.O. = Each District Office Their Portion ATTN: Taxpayer Service
*R.O. = Regional Chiefs Customer Service ATTN: Taxpayer Service
Remittance Processing System
RPS Number | RPS | R&C Number |
|---|---|---|
RPS 01-40 | PRE-DEPOSIT TICKET TOTALS | R&C(4) |
RPS 01-42 | PRE-DEPOSIT INVALID TICKET LIST | R&C(3) |
RPS 01-43 | PRE-DEPOSIT RUN | R&C(3) |
RPS 03-40 | RECAP–N–JOURNAL CONTROLS | R&C(1) |
RPS 03-41 | GEN'L LEDGER ACCOUNT NO. LIST | R&C(5) |
RPS 03-42 | GEN'L LEDGER NON-JOURNAL TOTALS | R&C(4) |
RPS 05-40 | RPS BLOCK PROOF LIST | R&C(2) |
RPS 05-41 | PRE-MAINLINE and CONTROL REPORT | R&C(2) |
RPS 05-42 | PRE-MAINLINE ITF CONTROL LIST | R&C(2) |
RPS 05-43 | PRE-MAINLINE RUN CONTROLS | R&C(2) |
RPS 07–40 | RUN CONTROLS | R&C(2) |
RPS 03 | REMITTANCE RECAP. | R&C |
SPC Control File Outputs
Run/File ID | Title/Description | Distribution |
|---|---|---|
SCF-01-41 | Invalid Control Record List | Data Controls |
SCF-01-42 | Block Sequence List | Data Controls |
SCF-01-60 | Run Control Report | Data Controls |
SCF-03-41 | Block Delete Request List | Data Controls |
SCF-05-41 | Invalid Transcript Report | Data Controls |
SCF-07-40 | No Activity Listing | Data Controls |
SCF-07-40B | Repeat No Activity Listing | Data Controls |
SCF-07-41 | SCCF Block Completion List | Data Controls |
SCF-07-42 | Control File Summary | Data Controls |
SCF-07-43 | Transcripts Invalid Modules | Data Controls |
SCF-07-44 | SCCF Aged Manual Modules | Data Controls |
SCF-07-45 | Transcripts Historic Modules | Data Controls |
SCF-07-46 | Transcripts Special Modules | Data Controls |
SCF-07-47 | Prejournalized Trial Balance | Data Controls |
SCF-07-48 | Trial Balance Future DLN List | Data Controls |
SCF-07-49 | SCCF Status List | Data Controls |
SCF-07-50 | SCCF Aged Error/Reject Modules | INPUT CORR/Data Conv |
SCF-07-51 | SCCF Aged Man +Err/Rej Modules | Data Conv/INPUT CORR |
SCF-07-52 | SCCF Aged Summary | Data Controls |
SCF-07-53 | SCCF Aged BOB Modules | Data Conv/BOB Unit |
SCF-07-54 | Daily Cycle Proof List | Files |
SCF-07-55 | Weekly Cycle Proof List | Files |
SCF-07-56 | Master Block Control Sheet | Data Controls |
SCF-11-41 | Adjustment Control Record List | Data Controls |
SCF-11-42 | Master Control Record List | Data Controls |
SCF-11-43 | Control Date Recap—MCRs | Data Controls |
SCF-11-44 | Non-Prejournalized Batch Recap | Data Controls |
SCF-11-45 | Error Deletion List | Doc Perfection |
SCF-11-46 | Renumber Control Record List | INPUT CORR/Data Cont |
SCF-11-47 | Renumber Reclassification Smry | Accounting |
SCF-11-48 | New DLN Record List | INPUT CORR/Data Cont |
SCF-11-49 | Nullified Control Record List | Data Controls |
SCF-11-50 | Control Date Recap Nullified | Data Controls |
SCF-11-51 | Tape Control Record List | Data Controls |
SCF-11-52 | Control Date Recap—GBPRs | Data Controls |
SCF-13-40 | Revenue Receipts Control Sheet | Data Controls |
SCF-13-41 | NMF Report of Revenue Receipts | Accounting |
SCF-13-42 | Revenue Adjustment Listing | Data Controls |
GUF -53-42 | Nullified Unpostable RRCS | Data Controls |
Backup Withholding (BWH)
Run/File ID Number | Title/Description | Distribution |
|---|---|---|
UBW0241 | Backup Withholding (BWH) Error Register | CSCO |
UBW0242 | Manual Transaction Balancing Reports | CSCO |
Reserved
(1) For Future use.
Unidentified Remittance File (URF)
Run/File ID Number | Title/Description | Distribution |
|---|---|---|
URF 01 | URF Analysis (Daily) | ACCTG, NCFB |
URF 01-14 | URF Excess Collection | ACCTG |
URF 03 | URF ADD Register | ACCTG |
URF 03-01 | UR Notices | ACCTG |
URF 03–02 | UR Posting Documents | ACCTG |
URF 05 | URF Applications for IMF/BMF/IRAF-Controls | ACCTG |
URF 50 | Transaction Register-Excess Collections URF Monthly Analysis | ACCTG |
URF 50–01 | URF Closed and Aging List | ACCTG |
URF 64 | URF Edit Report (Utility) | ACCTG AS REQUEST |
MDHS Load Plans
Load Plans do not include all notices and letters. They are intended to be a guide to help set up like procedures for multiple notices. Instructions provided by the Notice Run must be followed when available.
The following Load Plans have been revised to allow open insert pockets for disaster notices. For inserting disaster notices 1155, 1155A, 1155B, 1155D, or 1155F and 1052 any "OPEN" pocket may be used to insert in all notices. Each Load Plan has at least one "OPEN" pocket.
(1) IMF REDESIGN NOTICE LOAD PLAN:
NT40FAS/NT40BAS10, 11, 11A, 12, 12A, 13, 13A, 14, 15B, 16
17, 18, 21, 21A, 21B, 21C, 21E, 22I, 22A
22E, 22I, 23, 24E, 25, 27, 30, 30A, 32, 32A
39, 42, 44, 45, 49, 51A, 51B, 51C, 52, 53
60, 62, 76, 801, 81, 84C, 88, 88A, 91
Station | Form |
|---|---|
Station 1 | Form 8862 |
Station 2 | Pub 1 |
Station 3 | Form 2210 |
|
|
Station 5 | Pub 5 |
Station 6 | Form 2210 INST |
Station 7 | OPEN |
|
|
Station 9 | E-205 |
Station 10 | Form 1052 |
71,71A, 71B, 71D
Station | Form |
|---|---|
Station 1 | OPEN |
Station 2 | OPEN |
Station 3 | OPEN |
Station 4 | OPEN |
Station 5 | OPEN |
Station 6 | OPEN |
Station 7 | OPEN |
Station 8 | Notice 1212 |
Station 9 | E-205 |
Station 10 | Form 1052 |
75B
Station | Form |
|---|---|
Station 1 | Form 8836 |
Station 2 | Form 8836 SCH A |
Station 3 | Form 8836 SCH B |
Station 4 | OPEN |
Station 5 | Form 8836 |
Station 6 | Pub 4134 LITC |
Station 7 | Form 8836 SCH A |
Station 8 | Form 8836 SCH B |
Station 9 | E-205 |
Station 10 | OPEN |
711, 712, 713, 714, 721, 722
749, 771, 772, 773, 774
Station | Form |
|---|---|
Station 1 | OPEN |
Station 2 | Pub 1 SP |
Station 3 | Form 2210 |
Station 4 | Notice 433 PR |
Station 5 | OPEN |
Station 6 | Form 2210 INST |
Station 7 | OPEN |
Station 8 | Notice 1212 (SP) |
Station 9 | E-205 |
Station 10 | Form 1052 |
75, 75A, 75C
Station | Form |
|---|---|
Station 1 | OPEN |
Station 2 | OPEN |
Station 3 | OPEN |
Station 4 | OPEN |
Station 5 | Pub 3498-A |
Station 6 | Pub 4134 LITC |
Station 7 | OPEN |
Station 8 | FORM 11652 |
Station 9 | E-205 |
Station 10 | OPEN |
09, 15, 19, 20, 15, 31, 54B, 57, 58, 59
Station | Form |
|---|---|
Station 1 | SCH EIC |
Station 2 | Pub 1 |
|
|
Station 4 | Notice 609 |
Station 5 | OPEN |
Station 6 | SCH SE |
Station 7 | OPEN |
Station 8 | Pub 5 |
Station 9 | E-205 |
Station 10 | Form 1052 |
(2) IMF/NRP NOTICE LOAD PLAN:
NRP 4230 - 03, 17, 18, 28, 29, 31, 32A, 46, 52, 54ALL, 57, 58, 75, 75A, 80, 81
NRP6320X - 11, 11A, 12A, 13, 13A, 23, 24, 25, 30A, 711, 712, 713, 714, 721, 722, 749
NRP4231 - 42, 45, 53, 88, 88A
NRP6321X - 10, 21A, 21B, 21C, 21E, 22A, 22E, 49, 51, 51A, 51B, 51C, 60, 62, 71C
NRP6510 - 11, 11A, 12A, 13, 13A, 23, 24, 25, 30, 30A
NRP6340/NRP6330/NRP6530 - 11, 11A, 12A, 13, 13A, 17, 18, 23, 24, 25, 30, 30A, 711, 712, 713, 714, 721, 722, 749
NRP6512 - 42, 45
NRP6341 - 42, 45, 53, 88, 88A
NRP6531 - 44, 54, 54B, 54E, 54G
09
Station | Form |
|---|---|
Station 1 | OPEN |
Station 2 | OPEN |
Station 3 | OPEN |
Station 4 | OPEN |
Station 5 | OPEN |
Station 6 | OPEN |
Station 7 | OPEN |
Station 8 | OPEN |
Station 9 | E-205 |
Station 10 | OPEN |
42, 45
Station | Form |
|---|---|
Station 1 | Form 9465 |
Station 2 | Pub 1 |
Station 3 | Form 2210 |
Station 4 | Notice 433 |
Station 5 | Notice 746 |
Station 6 | Form 2210 INST |
Station 7 | OPEN |
Station 8 | Notice 1212 |
Station 9 | E-205 |
Station 10 | Notice 1052 |
10, 21A, 21B, 21C, 21E, 22A, 22E, 49, 51
51A, 51B, 51C, 60, 62, 71C
Station | Form |
|---|---|
Station 1 | Form 9465 |
Station 2 | Pub 1 |
Station 3 | Form 2210 |
Station 4 | Notice 433 |
Station 5 | Notice 746 |
Station 6 | Form 2210 INST |
Station 7 | OPEN |
Station 8 | Notice 1212 |
Station 9 | E-205 |
Station 10 | Notice 1052 |
09
Station | Form |
|---|---|
Station 1 | OPEN |
Station 2 | OPEN |
Station 3 | OPEN |
Station 4 | OPEN |
Station 5 | OPEN |
Station 6 | OPEN |
Station 7 | OPEN |
Station 8 | OPEN |
Station 9 | E-205 |
Station 10 | OPEN |
12, 14, 14I, 16
Station | Form |
|---|---|
Station 1 | OPEN |
Station 2 | Pub 1 |
Station 3 | Form 2210 |
Station 4 | Notice 433 |
Station 5 | Notice 1155A or Notice 1155C |
Station 6 | Form 2210 INST |
Station 7 | OPEN |
Station 8 | Notice 1212 |
Station 9 | E-205 |
Station 10 | Notice 1052 |
42, 45
Station | Form |
|---|---|
Station 1 | OPEN |
Station 2 | OPEN |
Station 3 | OPEN |
Station 4 | OPEN |
Station 5 | OPEN |
Station 6 | OPEN |
Station 7 | OPEN |
Station 8 | OPEN |
Station 9 | OPEN |
Station 10 | OPEN |
110, 118, 121A, 122A, 124A, 125A
126, 126A, 130, 131, 131A, 132, 133
139, 140, 144, 145, 146, 147, 156
157, 159, 160, 162, 163, 165, 166, 171
173, 174, 177, 178, 183, 187, 188, 205
210, 215, 217, 218, 220, 225, 230, 233
274, 275, 874, 875
Station | Form |
|---|---|
Station 1 | Form 941, Sch B |
Station 2 | OPEN |
Station 3 | OPEN |
Station 4 | OPEN |
Station 5 | Notice 1155 |
Station 6 | Form 2210 INST |
Station 7 | Notice 4977 |
Station 8 | Form 945-A |
Station 9 | E-205 |
Station 10 | Form 2220 |
080, 081, 130, 153, 175, 182, 217
218, 219, 224, 231, 235, 236, 237
237A, 238, 239, 277, 278, 279
279A, 280, 281, 282, 284, 285
286, 287, 288, 290, 291, 292
801, 802, 811, 812, 861, 865
910, 920
Station | Form |
|---|---|
Station 1 | OPEN |
Station 2 | Form 941-C |
Station 3 | OPEN |
Station 4 | OPEN |
Station 5 | Notice 1155 |
Station 6 | OPEN |
Station 7 | OPEN |
Station 8 | Form 3468 |
Station 9 | E-205 |
Station 10 | OPEN |
801, 802, 811, 812, 861, 865, 910, 920
Station | Form |
|---|---|
Station 1 | Form 941, Sch B |
Station 2 | OPEN |
Station 3 | Notice 746SP |
Station 4 | OPEN |
Station 5 | Notice 1155 |
Station 6 | OPEN |
Station 7 | Form 4977 |
Station 8 | OPEN |
Station 9 | E-205 |
Station 10 | OPEN |
242, 297, 297A, 297C, 298
Station | Form |
|---|---|
Station 1 | Pub 1660 |
Station 2 | OPEN |
Station 3 | OPEN |
Station 4 | OPEN |
Station 5 | Notice 1155 |
Station 6 | OPEN |
Station 7 | Form 12153 |
Station 8 | Pub 594 |
Station 9 | E-205 |
Station 10 | OPEN |
180, 181
Station | Form |
|---|---|
Station 1 | Form 8864 |
Station 2 | Form 1120 SCH PH |
Station 3 | Form 1120 SCH D |
Station 4 | Form 4255 |
Station 5 | Notice 1155 |
Station 6 | Form 4797 |
Station 7 | Form 8826 |
Station 8 | Form 8820 |
Station 9 | E-205 |
Station 10 | Form 8830 |
180, 181
Station | Form |
|---|---|
Station 1 | Form 8896 |
Station 2 | Form 8845 |
Station 3 | Form 8846 |
Station 4 | Form 8847 |
Station 5 | Notice 1155 |
Station 6 | Form 1116 |
Station 7 | Form 8827 |
Station 8 | Form 5735 |
Station 9 | E-205 |
Station 10 | Form 5884 |
180, 181
Station | Form |
|---|---|
Station 1 | Form 8900 |
Station 2 | Form 6478 |
Station 3 | Form 6765 |
Station 4 | Form 8007 |
Station 5 | Notice 1155 |
Station 6 | Form 8586 |
Station 7 | OPEN |
Station 8 | Form 8611 |
Station 9 | E-205 |
Station 10 | Form 8801 |
180, 181
Station | Form |
|---|---|
Station 1 | Form 8904 |
Station 2 | Form 8834 |
Station 3 | Form 8835 |
Station 4 | Form 8844 |
Station 5 | Notice 1155 |
Station 6 | Form 8860 |
Station 7 | OPEN |
Station 8 | Form 8874 |
Station 9 | E-205 |
Station 10 | Form 8861 |
207, 207L, 230, 240
802, 812, 861, 910, 920
Station | Form |
|---|---|
Station 1 | Form 941, Sch B |
Station 2 | Form 943-A |
Station 3 | Notice 746SP |
Station 4 | Pub 1S |
Station 5 | Notice 1155 |
Station 6 | OPEN |
Station 7 | Form 4977 |
Station 8 | Form 945-A |
Station 9 | E-205 |
Station 10 | OPEN |
180, 181
Station | Form |
|---|---|
Station 1 | OPEN |
Station 2 | Form 8881 |
Station 3 | Form 8882 |
Station 4 | Form 8884 |
Station 5 | Notice 1155 |
Station 6 | Form 4626 |
Station 7 | OPEN |
Station 8 | Form 1118 |
Station 9 | E-205 |
Station 10 | Form 3800 |
501, 503, 504, 521, 523, 538, 539
601, 603, 604, 621, 623
Station | Form |
|---|---|
Station 1 | OPEN |
Station 2 | Form 2210 |
Station 3 | Notice 1219B |
Station 4 | Notice 1219B (SP) |
Station 5 | Notice 746 |
Station 6 | Notice 609 |
Station 7 | Pub 594 |
Station 8 | Pub 4127 |
Station 9 | E-205 |
Station 10 | Notice 1155 |
403, 406, 411, 414, 515, 518
540, 541, 615, 618
Station | Form |
|---|---|
Station 1 | OPEN |
Station 2 | Form 2210 |
Station 3 | Notice 1219B |
|
|
Station 5 | Notice 746 |
Station 6 | Notice 609 |
Station 7 | OPEN |
Station 8 | OPEN |
Station 9 | E-205 |
|
|
2000, 2005, 2006, 2501
Station | Form |
|---|---|
Station 1 | OPEN |
Station 2 | Pub 1 |
Station 3 | Pub 5 |
Station 4 | Notice 1219B (SP) |
Station 5 | OPEN |
Station 6 | Notice 609 |
Station 7 | Pub 594 |
Station 8 | Pub 4127 |
Station 9 | E-205 |
Station 10 | OPEN |
575, 576, 577, 580
581, 582, 583, 584
Station | Form |
|---|---|
Station 1 | Notice 1155 |
Station 2 | Form 8109-B |
Station 3 | OPEN |
Station 4 | OPEN |
Station 5 | OPEN |
Station 6 | OPEN |
Station 7 | OPEN |
Station 8 | OPEN |
Station 9 | E-205 |
Station 10 | Form SS-4 Instructions |
101, 102, 103, 104, 105, 106, 107, 111
112, 113, 114, 115, 116, 117, 123
123A, 124, 125, 127, 127A, 128, 138
161, 169, 267
Station | Form |
|---|---|
Station 1 | Form 941, Sch B |
Station 2 | Form 2210 |
Station 3 | Form 2220 Instructions |
Station 4 | Form 2210 Instructions |
Station 5 | Notice 1155 |
Station 6 | Form 433 |
Station 7 | Form 4977 |
Station 8 | Form 945-A |
Station 9 | E-205 |
Station 10 | Form 2220 |
Automated Substitute for Return (ASFR) 30-90 Day Letters
The following sites will be porting to NPS:
Andover Service Center (ANSC)
Atlanta Service Center (ATSC)
Austin Service Center (AUSC)
Brookhaven Service Center (BSC)
Fresno Service Center (FSC)
Kansas City Service Center (KCSC)
, , .
The following sites will "NOT" be porting to NPS:
Cincinnati Service Center (CSC)
Memphis Service Center (MSC)
Ogden Service Center (OSC)
Philadelphia Service Center (PSC)
These sites will stop generating all ASFR print files. The sites must ignore all enclosure muffy marks generated on the cover sheets and continue to stuff the letters as they currently do.
Undeliverable CP Notice and C-Letter Distribution and Mailing Guides
(1) Burst all forms maintaining established sequence prior to Distribution.
(2) Abbreviations used in the following table are:
Acronym | Meaning |
|---|---|
ACCT | Accounting Branch |
ADJ | Adjustments |
AM | Accounts Management |
AMRH | Accounts Maintenance |
B | Burst |
BWH | Backup Withholding Program |
CAF | Centralized Authorization File |
CAWR | Combined Annual Wage Reporting Unit |
CIB | Criminal Investigation Branch |
COLL | Collections |
CSCO | Compliance Services Collection Operation |
CTF | Campus TEFRA Function |
D | Decollate |
ECU | Entity Control Unit |
ESU | Examination Suspense Unit |
EXT | Extraction |
F | Fold |
FO | Field Office |
FO-COLL | Field Office Collections |
FO-SP | Field Office Special Procedures |
GR | Garbled Review |
I | Insert |
IJP | Ink Jet Printing |
IRP | Information Returns Processing |
MSU/Sh | Machine Services Unit or Shipping |
NR | Notice Review |
N | Notice |
OR | Output Review |
P | Publications |
QRDT | Questionable Refund Detection Team |
SPF | Special Procedures Function |
RS | Roll Stock |
SCEB | Service Center Examination Branch |
STAT | Statute Control |
TPR | Taxpayer Relations Branch |
URP | Under Reporter Program |
Note: Do not destroy any undeliverable mail with a yellow postal label unless specified in the chart below. The yellow postal label may provide a new address from the Post Office. Route the mail according to the chart listed below. If column is blank, route the mail back to the originating function. If a CP Notice or C-Letter is not listed in the chart below, route the mail back to the originating function. Destroy undeliverable mail with Handwritten address changes on the envelope.
Exception: Accounts Management/Integrity and Verification Operation (IVO) works only specific undeliverable notices and letters, regardless if there is a yellow postal sticker attached to the undeliverable item. Any letter originated by AM/IVO that is not provided in the chart can be destroyed as classified waste.
If | And | Then |
|---|---|---|
Letter 21C | IDRS Range | Route to: |
Letter 86C | IDRS Range | Route to: |
Letter 96C | IDRS Range | Route to: |
Letter 105C/106C | IDRS Range 1481000000 - 1487900000 and there is a yellow sticker from the Post Office with a new address | Route to: |
Letter 105/106C or | IDRS Range 1484100000 - 1484299999 and there is a yellow sticker from the Post Office with a new address | Route to: |
Letter 488C | Undeliverable | Destroy |
Letter 1687C | Undeliverable | Route to Stop 6126AUSC |
Letter 2267C | IDRS Range | Route to: |
Letter 2645C | IDRS Range | Route to: |
Letter 4310C | Handwritten annotations | Route to Integrity and Verification Operations (IVO) |
Letter 4310C | Yellow sticker from the Post Office with a new address | Route to IVO |
Letter 5071C | Undeliverable | Destroy |
Letter 5447C | Undeliverable | Destroy |
Letter 5598 | Undeliverable |
|
Letter 5600 | Undeliverable |
|
Letter 5747C | Undeliverable | Destroy |
Letter 5858 | Undeliverable |
|
Letter 5900 Series | Undeliverable |
|
Letter 6000 | Undeliverable |
|
Letter 6112 | IDRS Range | Route to: |
Letter 6112-A | IDRS Range | Route to: |
Letter 6113 | IDRS Range | Route to: |
Letter 6113-A | IDRS Range | Route to: |
Letter 6185 | Undeliverable | Austin Offshore Initiative Unit Mail Stop 4309 AUSC |
Letter 6225 | Undeliverable | POC- Steve Levine |
Letter 6226 | Undeliverable | POC- Steve Levine |
Letter 6227 | Undeliverable | POC- Steve Levine |
Letter 6272 | Undeliverable | Mail Stop 4308 AUSC |
Letter 6229 | Undeliverable | POC- Scott Richards |
Letter 6230 | Undeliverable | POC- Scott Richards |
Letter 6238 | Undeliverable | HCTC Enrollment Team |
Letter 6312 | Undeliverable | .IRS Mail Stop 5303 |
Letter 6313 | Undeliverable | IRS Mail Stop 5303 |
Letter 6330C | Undeliverable | Destroy |
Letter 6331C | Undeliverable | Destroy |
Letter 6363 | Undeliverable | Internal Revenue Service Tax Exempt and Government Entities EP Plans Technical |
Letter 6365 | Undeliverable | Internal Revenue Service Tax Exempt and Government Entities EP Plans Technical |
Letter 6366 | Undeliverable | Return to the return address on the envelope which would be the specific mailing agent’s address. |
Letter 6378 | Undeliverable | POC - E. Heaps |
Letter 6378 | Undeliverable | POC - E. Heaps |
Letter 6379 | Undeliverable | POC - E. Heaps |
Letter 6397 | Undeliverable | Internal Revenue Service Tax Exempt and Government Entities EP Plans Technical |
Letter 6416 | Undeliverable | Destroy |
Letter 6416A | Undeliverable | Destroy |
Letter 6417 | Undeliverable | Destroy |
Letter 6419 | Undeliverable | Destroy |
Letter 6420 | Undeliverable | Destroy |
Letter 6468 | Undeliverable | Destroy |
Letter 6469 | Undeliverable | Destroy |
Letter 6470 | Undeliverable | Destroy |
Letter 6475 | Undeliverable | Destroy |
Letter 6507 | Undeliverable | 1973 Rulon White Blvd., Mail Stop 5303, Ogden, UT 84201 (POC: Charles Orrell) |
Letter 6530 | Undeliverable | 1973 Rulon White Blvd., Mail Stop 5303, Ogden, UT 84201 (POC: Charles Orrell) |
Letter 6531 | Undeliverable | 1973 Rulon White Blvd., Mail Stop 5303, Ogden, UT 84201 (POC: Charles Orrell) |
Letter 6555 with Form 3552 | Undeliverable | Route to: 2970 Market Street; Mail Stop 5-E04.114, Team 204 ; Philadelphia, PA 19104 |
Letter 9000 | Undeliverable | Destroy |
Note: Termination of Residency" undeliverable letters are being sent to the IRS in error, send the letters back to the return address on the envelope
Note: ”If an undeliverable item is received with an original document and a verifiable address is not available to be re-mailed, destroy the document per IRM 10.5.1.6.10 guidelines.”
Notice 1444 (EN-SP) Economic Impact Payment 2020 (English and Spanish) | Undeliverable | Destroy |
|---|---|---|
Notice 1444-A (EN-SP) EIP Non-Filers Outreach You May Need to Act to Claim Your Payment | Undeliverable | Destroy |
Notice 1444-B (EN-SP) Your Second Economic Payment (English/Spanish | Undeliverable | Destroy |
Notice 1444-C, Your 2021 Economic Impact Payment | Undeliverable | Destroy |
Reminder: If Letter 105C/106C is received and the above criteria is not met, then forward back to the originating function / employee based on the IDRS number.
If: | And: | Then: |
|---|---|---|
CP 01E | Undeliverable |
|
CP 14 | Undeliverable |
Note: Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices. |
CP 14A | Undeliverable | Send to CSCO |
| Undeliverable |
|
CP 14H | Undeliverable | Send to Notice Review |
CP 48/748 is received | Undeliverable |
|
CP 140 | Undeliverable | Destroy CP 140 in extraction if no forwarding address notated on UD. |
CP 1444 | Undeliverable | Destroy as classified waste |
(3) Envelopes specified in this exhibit must be used by all processing centers unless otherwise authorized.
Note: For UNSIGNED RETURNS please provide the taxpayer with return envelope E-73 for smaller returns and envelope 44B for larger returns (more than 7 pages).
The E-205 Return envelope must be used for mailings from any location when the response to the notice will be returned to another IRS location other than the one mailing the notice. DO NOT revert back to the E-73IJP as long as the E-205 is working properly.
All notices listed in this exhibit which have overseas addresses must be sent via Air Mail (Envelope F-125L).
All notices listed in this exhibit going to Puerto Rico, Virgin Islands, Guam, American Samoa, Northern Mariana Islands, Canada or Mexico must be handled as Domestic Mail. Mailer envelope E-178, E-125L or E-199L, must be used.
The E-125L envelope must be used for mailing any notices, letters, etc. that are not being Presorted. The E-178 or E-199 envelope must be used for mailing any notices, letters, etc. that will be Presorted on the SCAMPS equipment.
Various return envelopes will require Ink Jet Preprinting (IJP) of Custom Bar Codes prior to inserting. When IJP is noted in this IRM, Machine Services personnel must coordinate with the SCAMPS Administrator for the printing of the appropriate bar coded envelopes.
Whenever defective bar codes on return envelopes are detected by Machine Services Unit (MSU) personnel (smeared, too fat, too thin) new supplies must be obtained before mailing is completed.
(4) Mailer envelope E-142 is only to be used where specified in this exhibit. E-142 is to be used for TYxx URP Statute Notice. The United States Postal Service (USPS) has approved use of this mailer envelope for automated certified mailings accompanied by a "computer" listing.
(5) Return Envelopes E-73 printed with "USA" just below the last line of the IRS address must be used for overseas mail.
(6) Special conditions for use of the following stuffers:
All notices requiring special stuffers for current and prior year Forms will be presorted and properly identified by Notice Review.
Machine Services Unit (MSU) personnel will insure the proper current year and PRIOR YEAR Forms are inserted (if available) accordingly.
The Notices listed will ONLY receive these stuffers when the appropriate error codes or penalty indicators are present.
Form 2210 -and instructions for IMF CPs with Penalty Code "02" indicator.
Form 2220- and instructions for BMF CPs with "02" indicator
Notice 356 thru 365 -Toll-Free Telephone Stuffer (Number based on T/P's address) for use with all CPs and letters which do not have Toll-Free Telephone Numbers on the notice or letter.
Code 11 Penalty = F4977 for CP161 (only)
W-lndicator = Form W-4. .
(7) Output Review: IMF–HSNP Sample Notices must be sent directly to files. Only BMF review packages with a charge out sheet will be forwarded to files.
(8) Local management will determine the mailing date on notices generated without a notice date.
(9) When IRM 3.13.62, Media Transport and Control, differs from NRPS routing and stuffer sheet information, call the Notice Gatekeeper or the IRM analyst for resolution.
(10) Statutory letters generated on Form 9174 and Form 9175 must be mailed in the E-125 envelope. The letters will not require any other stuffers.
(11) Any additional stuffers that are required for CP 15 and CP 215 that are not included on the Routing and Stuffer sheet, must be identified by the area that generated the notice.
(12) Routing instructions and CP Notice Stuffer Information for CP 19 and CP 20:
CP 19 and CP 20 with Unallowable Codes (UA) 6X, 8X, or 95 (alone or in combination with other unallowable codes), are to be routed to Machine Services Unit for mailout.
CP 19 and CP 20 with ALL Other Unallowable Codes are to be routed to SPC EXAM.
All CP 19 and CP 20 are to have the following Stuffers included: Pub 1, Pub 5, and Notice 609.
The following additional Stuffers MAY be required:
Sch. SE (if SE Paragraph is present)
CP/FORM/IDRS NUMBER | PROGRAM/FILE/RUN | DIST | STUFFERS | ENVELOPES - MAILER | ENVELOPES - RETURN | ROUTING ACTION |
|---|---|---|---|---|---|---|
01A | N/A | N/A | N/A | N/A | N/A | DESTROY |
01F | N/A | N/A | N/A | N/A | N/A | DESTROY |
01H | N/A | N/A | N/A | N/A | N/A | DESTROY |
01L | N/A | N/A | N/A | N/A | N/A | DESTROY |
01S | N/A | N/A | N/A | N/A | N/A | DESTROY |
02H | N/A | CPS | Form 8545 | E-178 | E-205 | DESTROY |
03 | NRP-42-30 | MSU | N/A | E-178 | E-205 | DESTROY |
04 | N/A | N/A | N/A | N/A | N/A | CSCO |
05 | NOT-4230 | N/A | N/A | E-178 | N/A | DESTROY |
05-ABC | NRP-42-11 | MSU | N/A | E-178 | N/A | DESTROY |
08 | N/A | MSU | N/A | N/A | N/A | DESTROY |
09 | NRP-42-32 | MSU | N/A | E-178 | E-205 | DESTROY |
10 | NRP-65-11 | NR | F9465 | E-178 | E-205 | DESTROY |
11(Letter 6015) | Manual CP Notice Repository LT 6015 Cat. No. 70986P AUSC Only | N/A | Pub 1 | E-199 | N/A | DESTROY |
11 | NRP-63-20 | NR | F9465 | E-178 | E-205 | DESTROY |
11A | NRP-63-20 |
| F9465 | E-178 | E-205 | DESTROY |
12 | NOT40AX | NR | Pub 1 | E-178 | E-205 | DESTROY |
12A | NRP-63-20 | N/A | F9465 | E-178 | E-205 | DESTROY |
12E | NRP-42-10 | NR | Pub 1 | E-125L | E-73IJP | DESTROY |
12F | N/A | N/A | N/A | N/A | N/A | Exam Clerical Mail Functions |
12H | N/A | N/A | N/A | N/A | N/A | DESTROY |
13 | NRP-63-20 | NR | F9465 | E-178 | E-205 | DESTROY |
13A | NRP-63-20 | N/A | F9465 | E-178 | E-205 | DESTROY |
14 | NOT40AX | NR | Pub 1 | E-178 | E-205 |
Note: Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices. |
14H | N/A | N/A | N/A | N/A | N/A | Notice Review |
14-I-C-L | NOT40AX | MSU | E-178 | E-205 | Files |
|
15 | NRP-63-10 | IRP PEN UNIT | N/A | E-178 | E-205 | Originator |
15B | NRP-63-10 | IRP PEN UNIT | N/A | E-199 | E-73IJP | Originator |
16 | NOT40AX | NR | Pub 1 | E-178 | E-205 | DESTROY |
17 | NRP-42-30 | MSU | N/A | E-178 | E-205 | DESTROY |
18 | N42001S | MSU | Pub 1 | E-178 | E-205 | Exam Clerical Mail Functions |
19 | NT45 | MSU | Pub 1 | E-178 | E-205 | Exam Clerical Mail Functions |
20/20E | NT45 | MSU | Pub 1 | E-178 | E-205 | Exam Clerical Mail Functions |
21A,B,C | NRP-63-11 | NR | F9465 | E-178 | E-205 | DESTROY |
21E | NRP-63-11 | NR | F9465 | E-178 | E-205 | Originator |
21H | N/A | N/A | N/A | N/A | N/A | DESTROY |
21I | NRP-65-11 | MSU | F9465 | E-178 | E-205 |
|
22 A and E | NRP-65-11 | MSU | N/A | E-178 | E-205 | DESTROY |
22 A and E | NRP-63-21X | NR/MSU | F9465 | E-178 | E-205 | DESTROY |
22H | N/A | N/A | N/A | N/A | N/A | DESTROY |
23 | NRP-63-20 | NR | F9465 | E-178 | E-205 | Files |
24 | NRP-63-20 | NR | F9465 | E-178 | E-205 | DESTROY |
24E | NRP-42-10 | SC EXAM | N/A | E-125L | E-73IJP | DESTROY |
25 | NRP-63-20 | NR | F9465 | E-178 | E-205 | DESTROY |
27 | NRP-65-30 | MSU | N/A | E-178 | E-205 | DESTROY |
29 | NRP-42-30 | 1 COR 2,3 FILES | N/A | E-178 | E-205 | DESTROY |
30 | NRP-63-20 | NR | F9465 | E-178 | E-205 | DESTROY |
30A | NRP-65-20 | NR | F9465 | E-178 | E-205 | DESTROY |
31 | NRP-42-30 | Copies 1 and 2 MSU Copy-3 Destroy | N/A | E-178 | E-205 | DESTROY |
32 | NRP-65-30 | MSU | N/A | E-178 | E-205 | DESTROY |
32A | NRP-42-30 | MSU | N/A | E-178 | E-205 | DESTROY |
33 | NRP-42-11 | MSU | N/A | E-178 | E-205 | DPO |
36Z | NRP-42-20 | FILES | N/A | N/A | N/A | Originator |
36C | N/A | ASFR | N/A | N/A | N/A | Originator |
36D | NRP-42-20 | FILES/ADJ CORR | N/A | N/A | N/A | FILES |
36S | N/A | N/A | N/A | N/A | N/A | Originator |
36Z | N/A | ASFR | N/A | N/A | N/A | FILES |
37 | NRP-42-20 | FILES/ECU | N/A | N/A | N/A | DPO |
38 | NRP-42-20 | FILES/DATC/ASTA | N/A | N/A | N/A |
|
38A | NRP-42-20 | FILES | N/A | N/A | N/A |
|
39 | NRP-42-21 | MSU | N/A | E-178 | E-205 | DESTROY |
40 | N/A | N/A | N/A | N/A | N/A | DESTROY |
40A | N/A | MSU | N/A | E-199 | N/A |
|
40B | N/A | MSU | N/A | E-199 | N/A |
|
41 | NRP-42-20 | FILES | N/A | N/A | N/A | Originator |
42 | NRP-65-12 | MSU | F9465 | E-178 | E-205 | DESTROY |
42 | NRP-63-41 | N/A | N/A | E-178 | E-205 | DESTROY |
43 | NRP-42-20 | FILES | N/A | N/A | N/A |
|
44 | NRP-65-31 | Copy 1 MSU Copies 2/3 SCCB | N/A | E-178 | E-205 | WI Collection Operation - ATSC |
45 | NRP-42-31 | MSU | F9465 | E-178 | E-205 | DESTROY |
45 | NRP-63-41 | N/A | N/A | E-178 | E-205 | DESTROY |
45S | NRP-42-11 | MSU | N/A | E-199 |
| DESTROY |
46 | NRP-42-30 | FILES | N/A | N/A | N/A | DESTROY |
49 | NRP-65-11 | MSU | N/A | E-178 | E-205 | DESTROY |
49 | NRP-63-21X | N/A | F9465 | E-178 | E-205 | DESTROY |
51A,B,C | NRP-65-11 | NR | N/A | E-178 | E-205 | FILES |
51A,B,C | NRP-63-21X | NR | F9465 | E-178 | E-205 | FILES |
52 | NRP-42-30 | MSU | N/A | E-178 | E-205 | DESTROY |
53 | NRP-42-31 | MSU | N/A | E-178 | E-205 | DESTROY |
54ALL | NRP-42-30 | MSU | N/A | E-178 | E-205 | ECU |
55 | N/A | FILES | N/A | N/A | N/A | FILES |
56V | N/A | N/A | N/A | N/A | N/A | Attached written correspondence route to: |
57 | NRP-42-30 | MSU | N/A | E-178 | E-205 | Originator |
58 | NRP-42-11 | MSU | N/A | E-178 | E-205 | DESTROY |
59 | IMF 460-15 | CPS | Pub 1 | E-178 | E-205 |
Note: Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices. |
60 | NRP-65-11 | NR | N/A | E-178 | E-205 | FILES |
60 | NRP-63-21X | N/A | N/A | E-178 | E-205 | FILES |
62 | NRP-65-11 | MSU | N/A | E-178 | E-205 | DESTROY |
62 | NRP-63-21X | MSU | N/A | E-178 | E-205 | DESTROY |
63 | IMF | CPS | N/A | E-178 | E-205 |
|
64 | NRP-42-20 | APPEALS | N/A | N/A | N/A | Appeals |
71 | NRP-42-11 | MSU | N/A | E-199 | E-73IJP | DESTROY |
71A | NRP-42-11 | MSU | N/A | E-199 | E-73IJP | DESTROY |
71C | NRP-65-11 | MSU | N/A | E-178 | E-205 | DESTROY |
71C | NRP-63-21X | MSU | N/A | E-178 | E-205 | DESTROY |
71D | NRP-42-11 | MSU | N/A | E-199 | E-73IJP | DESTROY |
74 | N/A | N/A | N/A | E-178 |
| DESTROY |
75/75A | NRP-42-30 | MSU | N/A | E-178 | E-205 | DESTROY |
76 | NRP-65-30 | MSU | N/A | E-178 | E-205 | DESTROY |
77 | NOT7A17x | MSU | F12153 | E-142 | E-205 | Automated Collections Systems Support (ACSS) |
77 | NOT7A15x | CPS | F12153 | E-178 | E-205 | ACSS |
77 | NOT7A18x | MSU/PSC | F12153 | E-178 | E-205 | ACSS |
77 | NOT7A19x | CPS | F12153 | E-178 | E-205 | ACSS |
77 | NOT7A42x | MSU | F12153 | E-178 | E-205 | ACSS |
77 | NOT7A43x | MSU/OR | F12153 | E-178 | E-205 | ACSS |
78 | NOT7A15x | MSU | P594 | E-178 | E-205 | ACSS |
78 | NOT7A18x | MSU/PSC | P594 | E-178 | E-205 | ACSS |
78 | NOT7A19x | CPS | P594 | E-178 | E-205 | ACSS |
78 | NOT7A42x | MSU | P594 | E-178 | E-205 | ACSS |
78 | NOT7A43x | MSU/OR | P594 | E-178 | E-205 | ACSS |
79/79A | NRP-65-30 | MSU | N/A | E-178 | E-205 | DESTROY |
80 | NRP-42-30 | MSU/NR | N1155 | E-178 | E-205 | DESTROY |
81 | NRP-42-30 | MSU | N/A | E-178 | E-205 | DESTROY |
83 | NRP-42-10 | SC EXAM | Pub 1 | E-125L | E-73IJP | EXAM |
85 | N/A | N/A | N/A | N/A | N/A | DESTROY |
86 | NRP-42-20 | Adj Corr | N/A | N/A | N/A | DESTROY |
87 ABCandD | NRP-42-20 | SC EXAM | N/A | N/A | N/A | DESTROY |
88/88A | NRP-42-31 | EXAM | N/A | E-178 | E-205 |
|
89 | N/A | MSU | N/A | N/A | N/A | DESTROY |
90 | NOT7A17x | MSU | F12153 | E-142 | E-205 | ACSS |
90 | NOT7A15x | MSU | F12153 | E-178 | E-205 | ACSS |
90 | NOT7A18x | MSU-PSC | F12153 | E-178 | E-205 | ACSS |
90 | NOT7A19x | CPS | F12153 | E-178 | E-205 | ACSS |
90 | NOT7A42x | MSU | F12153 | E-178 | E-205 | ACSS |
90 | NOT7A43x | MSU/NR | F12153 | E-1778 | E-205 | ACSS |
90C | NOT7A11 | NPS/CPS | F12153 | E-142 | E-205 | ACSS |
90C | NOT7A18x | MSU-PSU | F12153 | E-178 | E-205 | ACSS |
90C | NOT7A19x | CPS | F12153 | E-178 | E-205 | ACSS |
90C | NOT7A42x | MSU | F12153 | E-178 | E-205 | ACSS |
90C | NOT7A43x | MSU/NR | F12153 | E-178 | E-205 | ACSS |
90C | NOT7A51 | MSU | F12153 | E-142 | E-205 | ACSS |
91 | NOT7A15x | NPS/CPS | N/A | E-178 | E-205 | ACSS |
91 | NOT7A18x | MSU-PSC | N/A | E-178 | E-205 | ACSS |
91 | NOT7A19x | CPS | N/A | E-178 | E-205 | ACSS |
91 | NOT7A42 | MSU | N/A | E-178 | E-205 | ACSS |
91 | NOT7A43 | MSU/NR | N/A | E-178 | E-205 | ACSS |
92 | NOT7A11 | NPS/CPS | F12153 | E-142 | E-205 | ACSS |
92 | NOT7A18x | MSU-PSU | F12153 | E-178 | E-205 | ACSS |
92 | NOT7A19x | CPS | F12153 | E-178 | E-205 | ACSS |
92 | NOT7A42x | MSU | F12153 | E-178 | E-205 | ACSS |
92 | NOT7A43x | MSU/NR | F12153 | E-178 | E-205 | ACSS |
92 | NOT7A51 | MSU | F12153 | E-142 | E-205 | ACSS |
94 | N/A | N/A | N/A | N/A | N/A | IRS |
95 | NOT-7A15 | MSU | F12153 | E-178 | E-205 |
|
96 | N/A | FILES/ADJ CORR | N/A | N/A | N/A | Accounting |
98 | N/A | ACCT TFR CLK | N/A | N/A | N/A |
|
101 | NRP-42-20 | TPR REFUND INQ | F941 | E-178 | E-205 | DESTROY |
102 | NRP-42-20 | FILES | F941 | E-178 | E-205 | DESTROY |
103 | N/A | MSU | F941 | E-178 | E-205 | DESTROY |
104 | N/A | MSU | F941 | E-178 | E-205 | DESTROY |
105 |
| MSU | F941 | E-178 | E-205 | DESTROY |
106 |
| MSU | F941 | E-178 | E-205 | EO Accounts MS 6710 - OSC |
107 | NOT 31-11/26 | MSU | F941 | E-178 | E-205 | DESTROY |
108 | N/A | MSU | N1155 | E-178 | E-205 | DESTROY |
109 | N/A | MSU | N1155 | E-178 | E-205 | DESTROY |
110 | N/A | MSU | F941 | E-178 | E-205 | DESTROY |
111 | NOT 31-11/26 | MSU | F941 | E-178 | E-205 | DESTROY |
112 | NOT 31-11/26 | MSU | F941 | E-178 | E-205 | DESTROY |
113 | NOT 31-11/26 | MSU | F941 | E-178 | E-205 | DESTROY |
114 | NOT 31-11/26 | MSU | F941 | E-178 | E-205 | DESTROY |
115 | NOT 31-11/26 | MSU | F941 | E-178 | E-205 | DESTROY |
116 | NOT 31-11/26 | MSU | F941 | E-178 | E-205 | EO Accounts MS 6710 - OSC |
117 | NOT 31-11/26 | MSU | F941 | E-178 | E-205 | DESTROY |
118 |
| MSU | F941 | E-178 | E-205 | DESTROY |
| BMF N2100nSx and N3100nSx | Ogden | N/A | E-199 | N/A | DESTROY |
|
|
|
|
|
|
|
121A | N/A | MSU | F941 | E-199 | N/A | DESTROY |
122A | N/A | MSU | F941 | E-178 | E-205 | DESTROY |
123 | NOT 31-11/26 | MSU | F941 | E-178 | E-205 | DESTROY |
123A | NOT 31-11/26 | OIRSC | F941 | E-178 | E-205 | DESTROY |
124 | NOT 31-11/26 | OIRSC | F941 | E-178 | E-205 | DESTROY |
124A | N/A | MSU | F941 | E-178 | E-205 | DESTROY |
125 | NOT 31-11/26 | MSU | F941 | E-178 | E-205 | DESTROY |
125A | N/A | MSU | F941 | E-178 | E-205 | DESTROY |
126 | N/A | MSU | F941 | E-178 | E-205 | EO Accounts M/S 6710 - OSC |
127 | NOT 31-11/26 | MSU | F941 | E-178 | E-205 | DESTROY |
127A | NOT 31-11/26 | MSU | F941 | E-178 | E-205 | DESTROY |
128 | NOT 31-11/26 | MSU | F941 | E-178 | E-205 | DESTROY |
131 | N/A | MSU | F941 | N/A | N/A | DESTROY |
131A | N/A | MSU | F941 | E-178 | E-205 | DESTROY |
132 | N/A | MSU | F941 | E-178 | E-205 | DESTROY |
133 | NOT 31-11/26 | MSU | F941 | E-178 | E-205 | DESTROY |
135 | NOT 31-11/26 | A/CIN | F2220 | E-178 | E-205 | DESTROY |
136 | NOT 31-11/26 | MSU | N/A | N/A | N/A | DESTROY |
137 | NOT 31-50 | A/CIN | N/A | N/A | N/A | DESTROY |
137A | N/A | MSU | N/A | E-199 | N/A | DESTROY |
137B | N/A | MSU | N/A | E-199 | N/A | DESTROY |
138 | N/A | MSU | F941 | E-178 | E-205 | DESTROY |
142 | N21001S and N31001S | N/A | N/A | E-178 | N/A | EO Accounts MS 6552 - OSC |
143 | N21001S and N31001S | N/A | N/A | E-178 | N/A | EO Accounts MS 6552 - OSC |
145 | N21001S and N31001S | N/A | N/A | E-178 | N/A | DESTROY |
147 | N/A | MSU | N/A | E-199 | N/A | DESTROY |
148A/148B | N/A | N/A | N/A | N/A | N/A | DESTROY |
152 | N21001S and N31001S | N/A | N/A | E-178 | N/A | DESTROY |
155 | NOT 31-11/26 | FILES | N/A | E-178 | N/A | FILES |
160 | N/A | NR/MSU | N/A | E-178 | E-205 | DESTROY |
160 | N/A | NR/MSU | F941 | E-178 | E-205 | DESTROY |
162 | N/A | NR/MSU | N/A | E-178 | E-205 | DESTROY |
| N/A | NR/MSU | F941 | E-178 | E-205 | DESTROY |
163 | N/A | NR/MSU | N/A | N/A | N/A | DESTROY |
164 | NOT 31-11/26 | APPEALS | N/A | N/A | N/A |
|
165 | N/A | NR | F945A | E-178 | E-205 |
|
166 | N/A | N/A | F945A | E-178 | E-205 |
|
169 | NT30FAS and NT30BAS | MSU | F941 | E-178 | E-205 | CSCO (ADR) |
170/170A | NOT 31-11/26 | TPR | N/A | E-199L | E-73IJP |
|
171 | NOT 31-11/26 | NR | N/A | E-178 | E-205 | DESTROY |
172 | NOT 31-50 | FILES | N/A | N/A | N/A |
|
173 | N/A | MSU | F2210 | E-178 | E-205 | ORIGINATOR |
178 | N/A | MSU | N/A | E-178 | E-205 |
|
179/179B | NOT 31-11/26 | 1,MSU,OF FILES | N/A | E-199 | N/A | DESTROY |
180 |
| 1,MSU,OF FILES | F1120PH | E-178 | E-205 | DESTROY |
181 | N/A | 1,MSU,OF FILES ADJ | F6478 | E-178 | E-205 | DESTROY |
182 | N/A | 1,MSU,OF FILES ADJ | F3468 | E-178 | E-205 | DESTROY |
183 | N/A | 1,MSU, OF FILES ADJ | N/A | E-178 | E-205 | DESTROY |
185 | NOT 31-11/26 | ADJ | N/A | N/A | N/A | DESTROY |
186 | NOT 31-11/26 | ADJ | N/A | N/A | N/A | DESTROY |
187 | N/A | CSCO | N/A | E-178 | N/A | CSCO |
188 | N/A | 1,MSU 2 3-CSCO | N/A | E-178 | N/A | Collections M/S 5500 |
190 | NOT 31-50 | ADJ | N/A | E-199 | N/A | DESTROY |
191 | NOT 31-20/25 | SC ACCT | N/A | N/A | N/A | Accounting |
192 | NOT 31-20/25 | ECU | N/A | N/A | N/A | EO Entity OSPC Stop 6273 |
193 | NOT 31-50 | FILES | N/A | N/A | N/A | DESTROY |
193A | NOT31-50-A9 | FILES | N/A | N/A | N/A |
|
194 | NOT 31-50 | FILES | N/A | N/A | N/A | DESTROY |
194(F-941) | NOT 31-50 | TPR BR | N/A | N/A | N/A |
|
195 | NOT 31-50 | FILES | N/A | N/A | N/A |
|
198 | NOT 31-50 | FILES | N/A | N/A | N/A |
|
198A | NOT 31-50 | FILES | N/A | N/A | N/A |
|
207 | N/A | MSU | F941 | E-178 | E-205 | DESTROY |
208 | NOT 31-11/26 | FILES | N/A | E-199 |
| DESTROY |
209 | NOT 31-11/26 | MSU | N/A | E-178 | E-205 | BMFENTITY |
210 | NOT 31-11/26 | NR/MSU | F941 | E-178 | E-205 | DESTROY |
211 | N/A | N/A | N/A | E-178 | N/A |
|
211A | N/A | N/A | N/A | N/A | N/A | DESTROY |
211B | N/A | N/A | N/A | N/A | N/A | DESTROY |
211C | N/A | N/A | N/A | N/A | N/A | DESTROY |
211D | N/A | N/A | N/A | N/A | N/A | DESTROY |
212 | NOT 31-11/26 | MSU | N/A | E-199 | N/A | EP Entity, Ogden Campus Mail Stop 6273 |
215 | 160-30-26 | NR/MSU | N925 | E-178 | E-205 | ORIGINATOR |
215 | PRN 711 |
|
|
|
| DESTROY |
216F | N/A | Destroy | N/A | N/A | N/A | DESTROY |
219 | N/A | N/A | N/A | N/A | N/A | Complete Form 13538 and place in outgoing mail |
220 | N/A | NR/MSU | F941 | E-178 | E-205 | DESTROY |
222 | N/A | CAF | N/A | N/A | N/A |
|
224 | N/A | MSU | N/A | E-178 | E-205 | DESTROY |
225 | N/A | MSU | N/A | E-178 | E-205 | DESTROY |
230 | N/A | NR/MSU | N/A | E-178 | E-205 | CAWR |
231 | NOT 31-20/25 | Refund Inquiry(AM) | N/A | E-178 | E-205 | DESTROY |
232A | N/A | N/A | N/A | E-178 | E-205 | REJECTS |
232B | N/A | N/A | N/A | E-178 | E-205 | REJECTS |
232C | N/A | N/A | N/A | E-178 | E-205 | REJECTS |
232D | N/A | N/A | N/A | E-178 | E-205 | REJECTS |
233 | NOT 31-11/26 | FILES | N/A | N/A | E-73IJP | Exam Clerical Mail Functions |
234 | N/A | FILES | N/A | E-178 | E-205 | DESTROY |
235 | N/A | N/A | N/A | N/A | N/A | DESTROY |
236 | N/A | N/A | 931 | E-178 | N/A | DESTROY |
237 | NOT 31-50 | MSU | N/A | E-178 | N/A | DESTROY |
237A | N/A | MSU | N/A | E-178 | N/A | DESTROY |
238 | N/A | MSU | N/A | E-199 | E-73IJP | DESTROY |
240 | NOT 31-15 | MSU | N/A | E-178 | E-205 | CAWR |
241 | NOT 31-15 | CORRES | N/A | N/A | N/A |
|
242 | NOT7A11 | NPS/CPS | F12153 | E-142 | E-205 | Automated Collection Systems Support (ACSS) |
242 | NOT7A18 | MSU-PSU | F12153 | E-178 | E-205 | Automated Collection Systems Support (ACSS) |
242 | NOT7A43 | MSU/NR | F12153 | E-178 | E-205 | Automated Collection Systems Support (ACSS) |
242 | NOT7A51 | MSU | F12153 | E-142 | E-205 | Automated Collection Systems Support (ACSS) |
243 | NOT 31-50 | FILES | N/A | N/A | N/A | DESTROY |
243A | NOT 31-50 | FILES | N/A | N/A | N/A | DESTROY |
245 | NOT31-20/25 | NR | N/A | E-25L | N/A | DESTROY |
248 | NOT31-20 | MSU | N/A | E-178 | E-205 | DESTROY |
250 | N/A | N/A | N/A | E-178 | E-205 | DESTROY |
250A | N/A | N/A | N/A | E-178 | E-205 | DESTROY |
251 | NOT31-20/25 | MSU | N913 | E-178 | E-205 | CAWR |
253 | NOT 31-11/26 | MSU | N913 | E-178 | E-205 | CAWR |
256V | N/A | N/A | N/A | N/A | N/A | Attached written correspondence route to: |
259 | BMF 160-15 | CPS | N/A | E-178 | E-205 |
Note: Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices. |
259A, 259B, 259C, 259D, 259E, or 259F) | BMF 160-15 | CPS | N/A | E-178 | E-205 | BMF ENTITY |
260 | N/A | MSU | F941 | E-178 | E-205 | DESTROY |
261/261X | N/A | MSU | N/A | E-178 | N/A | BMF Entity |
262/263 | N/A | MSU | N/A | E-178 | N/A | BMF Entity |
264 | NOT 31-11/26 | MSU | N/A | E-178 | N/A | BMF Entity |
265 | NOT 31-11/26 | MSU | N/A | E-178 | N/A | BMF Entity |
266 | NOT 31-11/26 | MSU | N/A | E-178 | N/A | BMF Entity |
267 | NOT 31-11/26 | MSU | F941 | E-178 | E-205 | DESTROY |
268 | N/A | MSU | F4977 | E-178 | E-205 | DESTROY |
270 | NOT31-50 | ADJ | N/A | E-178 | N/A |
|
277 | N/A | MSU | N/A | E-178 | N/A | BMF Entity |
278 | N/A | MSU | N/A | E-178 | N/A | BMF Entity |
279/279X | N/A | MSU | N/A | E-178 | N/A | BMF Entity |
280 | N/A | MSU | N/A | E-178 | E-205 | BMF Entity |
281 | N/A | ECU | N/A | E-178 | N/A | BMF Entity |
282 | N/A | ECU | N/A | E-178 | N/A | DESTROY |
283 | N/A | MSU | N/A | E-178 | N/A | EP Accounts |
284 | N/A | ECU | N/A | E-178 | N/A | BMF Entity |
285/285A/285B/285C/285D | N/A | ECU | N/A | E-178 | N/A | BMF Entity |
286 | N/A | ECU | N/A | E-178 | N/A | BMF Entity |
287 | N/A | ECU | N/A | E-178 | N/A | BMF Entity |
288 | N/A | ECU | N/A | E-178 | N/A | BMF Entity |
289 | N/A | MSU | N/A | E-178 | N/A | DESTROY |
290 | N/A | MSU | N/A | E-178 | N/A | BMF Entity |
291 | N/A | MSU | N/A | E-178 | N/A | BMF Entity |
292 | N/A | MSU | N/A | E-178 | N/A | BMF Entity |
293 | NOT31-50 | FILES | N/A | N/A | N/A | Exam |
294 |
| FILES | N/A | E-178 | N/A | DESTROY |
296 | NOT31-50 | SC ACCT | N/A | N/A | N/A |
|
297 | NOT7A17x | MSU | F12153 | E-142 | E-205 | ACS Support (Attach Envelope) |
297 | NOT7A15x | MSU | F12153 | E-178 | E-205 | ACS Support (Attach Envelope) |
297 | NOT7A18x | MSU-PSC | F12153 | E-178 | E-205 | ACS Support (Attach Envelope) |
297 | NOT7A19x | CPS | F12153 | E-178 | E-205 | ACS Support (Attach Envelope) |
297 | NOT7A42x | MSU | F12153 | E-178 | E-205 | ACS Support (Attach Envelope) |
297 | NOT7A43x | MSU/OR | F12153 | E-178 | E-205 | ACS Support (Attach Envelope) |
297A/297C | N/A | N/A | N/A | N/A | N/A | ACS Support (Attach Envelope) |
298 | NOT7A15x | NPS/CPS |
| E-178 | E-205 | ACS Support (Attach Envelope) |
298 | NOT7A18x | MSU-PSC | N/A | E-178 | E-205 | ACS Support (Attach Envelope) |
298 | NOT7A18x | CPS | N/A | E-178 | E-205 | ACS Support (Attach Envelope) |
298 | NOT7A42x | MSU | N/A | E-178 | E-205 | ACS Support (Attach Envelope) |
298 | NOT7A43x | MSU/NR | N/A | E-178 | E-205 | ACS Support (Attach Envelope) |
299 | NOT3115 | CPS | N/A | E-178 | N/A | DESTROY |
301 | N/A | N/A | N/A | N/A | N/A | DESTROY |
302 | N/A | N/A | N/A | N/A | N/A | DESTROY |
303 | N/A | N/A | N/A | N/A | N/A | DESTROY |
336 | 660-31-11 | 1-2-ADJ 3-4 FILE | N/A | N/A | N/A |
|
336A | 660-31-15 | 1-2-ADJ 3-4 FILE | N/A | N/A | N/A |
|
341 | 660-31-15 | FILES | N/A | N/A | N/A |
|
346 | 660-31-15 | ADJ | N/A | N/A | N/A |
|
347 | 660-31-15 | CORRES | N/A | N/A | N/A |
|
396 | 660-31-15 | SC ACCT TR CLK | N/A | N/A | N/A |
|
403 | TDI 15 | MSU | N1155 (if disaster) | E-178 | E-205 | EP Entity, Ogden Campus, Mail Stop 6273 |
406 | TDI 15 | MSU | N1155 (if disaster) | E-178 | E-205 | EP Entity, Ogden Campus, Mail Stop 6273 |
501 | N/A | NR | Pub 4127 | E-178 | N/A |
Note: Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices. |
503 | N/A | NR | Pub 4127 | E-178 | N/A | Same instructions as above |
504 | N/A | NR | Pub 4127 | E-178 | N/A | Same instructions as above |
505 | TDA-12 | CSCO | N/A | N/A | N/A |
|
508 | N/A | CSCO | N/A | E-125L | E-25BR |
|
515 (IMF and BMF) | TDI - 15 | CPS | Pub 1 | E-178 | E-205 |
Note: Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices |
516 (IMF Only) | TDI - 15 | CPS | Pub 1 | E-178 | E-205 | Same instructions as above. |
518 (IMF and BMF) | CRX 03221 | MSU | Pub 1 | E-178 | E-205 | Same instructions as above |
521 | NRP-39 | NR | Pub 4127 | E-178 | E-205 | Same instructions as above |
522 | TDA-16 | CSCO | 433-F | E-178 | E-205 | Same instructions as above. |
523 | NRP-39 | NR | Pub 4127 | E-178 | E-205 | Same instructions as above |
525 | N/A | N/A | N/A | N/A | N/A | EXAM |
527 | TDA-48 | CSCO | N/A | N/A | N/A |
|
528 | TDA-18-13 | MSU-DO COL SPF | N/A | N/A | N/A |
|
531 | 406-64-11 | CPS | N/A | E-199 | N/A | CSCO |
537 | TDA16 | SC ACCT | N/A | N/A | N/A | CSCO |
538 | 406-64-11 | CPS | N1219B | E-178 | E-205 | CSCO |
539 | 406-64-11 | CPS | N1219B | E-178 | E-205 | CSCO |
540 | 406-64-11 | CPS | Pub 1 | E-178 | E-205 | CSCO |
541 | 406-64-11 | CPS | Pub 1 | E-178 | E-205 | CSCO |
542 | 406-64-11 | CPS | N/A | E-125L | N/A | CSCO |
543 | 406-66-11/12 | CPS | N735 | E-199 | N/A | CSCO KCSC or PSC |
544 | 406-66-11/12 | CPS | N/A | E-199 | N/A | CSCO |
545 | 406-84-11/12 | CPS | N/A | E-125L | N/A | CSCO |
546 | N/A | CPS | N/A | E-125L | N/A | CSCO |
547 | N/A | N/A | N/A | E-125L | E-73IJP | CAF Unit |
548 | N/A | MSU | N/A | E-177 | N/A | DESTROY |
548A | 411-57-11 | CSCO | N/A | E-177 | N/A | DESTROY |
549 | N/A | N/A | N/A | E-178 | N/A | DESTROY |
550 | 411-57-11 | SC ACCT | N/A | N/A | N/A |
|
553 | N/A | SC ACCT | N/A | N/A | N/A |
|
560A/B | ATN0322 | MSU | N/A | E-178 | E-205 | ECU - Austin |
561 | ATN0301 | MSU | N/A | E-178 | E-205 | ECU - Austin |
562A-D | ATN0323 | MSU | N/A | E-178 | E-205 | ECU - Austin |
563 | ATN0301 | MSU | N/A | E-178 | E-205 | ECU - Austin |
564 |
| MSU | N/A | E-125L |
| DESTROY |
565 | EOD-22 | MSU | N/A | E-199 | E-73 | Austin ITIN MS 6090-AUSC |
566 | N/A | MSU | N/A | E-199 | E-73 | Austin ITIN MS 6090-AUSC |
567A/B/C | N/A | MSU | N/A | E-199 | E-73 | Austin ITIN MS 6090-AUSC |
568 | PN69 | MSU | N/A | E-199 | E-190IJP |
|
569 | PIN 35/45 | MSU | N/A | E-199 | E-73 | Originator |
575 | ERA-05 | MSU | SS4-Inst | E-178 | E-205 | DESTROY |
575A | ERA-05 | MSU | SS4-Inst | E-178 | E-205 | Originator |
576 | ERA-05 | MSU | SS4-Inst | E-178 | E-205 | BMF Entity |
577 | ERA-05 | MSU | SS4-Inst | E-178 | E-205 | DESTROY |
580 | ERA-05 | MSU | SS4-Inst | E-178 | E-205 | EP Entity, Ogden Campus, Mail Stop 6273 |
581 | ERA-05 | MSU | SS4-Inst | E-178 | E-205 | EP Entity, Ogden Campus, Mail Stop 6273 |
582 | ERA-05 | MSU | SS4-Inst | E-178 | E-205 | EP Entity, Ogden Campus, Mail Stop 6273 |
583 | ERA-05 | MSU | SS4-Inst | E-178 | E-205 | EP Entity, Ogden Campus, Mail Stop 6273 |
584 | ERA-05 | MSU | SS4-Inst | E-178 | E-205 | EP Entity, Ogden Campus, Mail Stop 6273 |
601 | TDA16 | NR | Pub 4127 | E-178 | E-205 |
Note: Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices. |
603 | TDA 16 | NR | Pub 4127 | E-178 | E-205 | Same instructions as above. |
604 | TDA 16 | NR | Pub 4127 | E-178 | E-205 | Same instructions as above. |
615 (IMF and BMF) | TDI -15 | CPS | Pub 1(SP) | E-178 | E-205 | Same instructions as above |
616 (IMF Only) | TDI - 15 | CPS | Pub 1(SP) | E-178 | E-205 | Same instructions as above. |
618 | TDI 15 | CPS | Pub 1(SP) | E-178 | E-205 | Same instructions as above. |
621 | TDI 15 | CSCO | Pub 4127 | E-178 | E-205 | Same instructions as above. |
622/623 | TDA 16 | CSCO | Pub 4127 | E-178 | E-205 | Same instructions as above. |
711 | NRP-63-20 | NR | F9465 | E-178 | E-205 | DESTROY |
712 | NRP-63-20 | NR | F9465 | E-178 | E-205 | DESTROY |
713 | NRP-63-20 | NR | F9465 | E-178 | E-205 | DESTROY |
714 | NRP-63-20 | NR | F9465 | E-178 | E-205 | DESTROY |
721 | NRP-63-20 | NR | F9465 | E-178 | E-205 | DESTROY |
722 | NRP-63-20 | NR | F9465 | E-178 | E-205 | DESTROY |
749 | NRP-42-10 | MSU | N/A | E-178 | N/A | DESTROY |
756V | N/A | N/A | N/A | N/A | N/A | Attached written correspondence route to: |
759 | IMF 460-15 | CPS | Pub 1(SP) | E-178 | E-205 |
Note: Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices. |
789S | N/A | MSU | N/A | E-178 | N/A | DESTROY |
801 |
| MSU | F941 | E-178 | E-205 | DESTROY |
802 |
| MSU | F941 | E-178 | E-205 | DESTROY |
811 |
| MSU | F941 | E-178 | E-205 | DESTROY |
812 |
| MSU | F941 | E-178 | E-205 | DESTROY |
838 | N/A | MSU | N/A | E-178 | N/A | Originator |
848A/848B | N/A | N/A | N/A | N/A | N/A | DESTROY |
861 | N/A | MSU | F941 | E-178 | E-205 | DESTROY |
865 | N/A | NR | N746 SP | E-178 | E-205 |
|
890 | N/A | NR |
| E-199 | E-73IJP |
|
910 | N/A | NR | F941 | E-178 | E-205 | DESTROY |
920 | N/A | NR | F941 | E-178 | E-205 | DESTROY |
956V | N/A | N/A | N/A | N/A | N/A | Attached written correspondence route to: |
959 | BMF 160-15 | CPS | Pub 1(SP) | E-178 | E-205 |
Note: Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices. |
972CG | 102-8P-XX | IRP PEN UNIT | N/A | E-199 | E-73 |
|
989S | N/A | MSU | N/A | E-178 |
| DESTROY |
1042-S Copy B with Internal Revenue Service as withholding agent | N/A | N/A | N/A | N/A |
| DESTROY |
1092-B | ACR-04 | SFR 17 | Pub 5 | E-177 | E-73IJP |
|
1099s (Campus Issued) | 145-15-11 | MSU |
| E-199L |
| DESTROY |
1099-INT | N/A | N/A | N/A | N/A | N/A | DESTROY |
Form 1099-H | N/A | N/A | N/A | N/A | N/A | HCTC Enrollment Team |
1345 | vendor | N/A | N/A | N/A | N/A | DESTROY |
1525 | 433-52-16 | DATA/ASTA | 742 | E-125L | E-73IJP |
|
2000 | AURX8241 | MSU | Pub 1 | E-178A | E-205 | AUR |
2001 | URX | SC TIN PERF | N/A | E-125L | E-73IJP |
|
2005 | AURX8841 | MSU | N/A | E-178 | N/A | AUR |
2006 | AURX8841 | MSU | N/A | E-178 | N/A | AUR |
2011 |
| MSU | N/A | E-125L | E-73IJP |
|
2100 | UR 44600 | SC TIN | N/A | E-178 | N/A | AUR |
2100A | N/A | SC TIN | N/A | E-178 | N/A | AUR |
2101 | 102-42 | MSU | N/A | E-199L | E-73 |
|
2287c |
| SC ACCT | N/A | E-125R | E-73IJP |
|
2349CG | IDRS | MSU | N/A | E-199 | N/A |
|
2501 | AUR8041 | MSU | Pub 1 | E-178A | E-205 | AUR |
3500 | N/A | N/A | N/A | N/A | N/A | Exam |
3531 | N/A | N/A | N/A | N/A | N/A | Entity |
3552 | N/A | COLL/MSU | N433 | E-125L | E-73IJP | Kansas City |
3581 | N/A | N/A | N/A | N/A | N/A | Exam |
Form 3699 |
|
|
|
|
| If an undeliverable Form 3699 (or Form 14219) is received with a copy or certified copy of a document, then destroy as classified waste. |
3731C | N/A | CASHIER | N609 | E-125L | E-73IJP |
|
4694 | N/A | SC ACCT | N/A | E-125 | N/A |
|
4728 | N/A | SC ACCT | N/A | N/A | N/A |
|
4840(NMF) | N/A | N/A | N433 | E-199 | E-73IJP |
|
4868CS | N/A | N/A | N/A | N/A | N/A | IRS |
5564 | N/A | N/A | N/A | E-142 (R4/95 | N/A |
|
5569 | N/A | N/A | N/A | E-142 (R4/95 | N/A |
|
5601 | N/A | SCEB |
| E-142 | E-73IJP |
|
5601(2) | N/A | N/A | F5564(2) | N/A | E-73IJP |
|
6335 | N/A | N/A | N433 | E-199 | E-73IJP |
|
8519 | N/A | CSCO | N/A | E-125R |
|
|
9774(NMF) | N/A | N/A | N433 | E-199 | E-73IJP |
|
Form 14219 |
|
|
|
|
| If an undeliverable Form 3699 (or Form 14219) is received with a copy or certified copy of a document, then destroy as classified waste. |
14692 | N/A | N/A | N/A | N/A | N/A | ITIN Stop 6085 AUSC |
TDY-14 | N/A | CSCO | N/A | N/A | N/A |
|
(13)
Caution: Undelivered notices marked "CAF COPY" or "RAF COPY" must be routed to the appropriate area.
C-Letters (including the Spanish versions) | Route to the Letter Originator |
|---|---|
01C | ID Theft Team |
0086C | DESTROY |
112C | Statute |
239C | Accounts Management |
297C | DESTROY |
474C | Accounts Management |
533C | DESTROY |
852C | Accounts Management |
853C | Accounts Management |
854C | Accounts Management |
861C | CAF Team |
916C | Accounts Management |
1727C | CAF Team |
2644C | DESTROY |
2645C | DESTROY |
2673C | CAF Team |
2675C | CAF Team |
2800C - 2813C | Austin CSCO Stop 5501 |
2940C | DESTROY |
4402C | ID Theft Team |
4403C | ID Theft Team |
4524C | ID Theft Team |
4527C | CAF Team |
4464C | DESTROY |
4674C | ID Theft Team |
4800C | DESTROY |
4869C | DESTROY |
4883C | DESTROY |
4905 | CSCO or ACS |
5071C | DESTROY |
5073C | DESTROY |
5835C | IDTVA - IPSU |
5955C | IDTVA - RPM |
5956C | IDTVA - RPM |
Letter 6173C | Department of the Treasury |
Letter 6174C | Department of the Treasury |
Letter 6174-A | Department of the Treasury |
(14)
Caution: Undelivered C-Letters marked "CAF COPY" or "RAF COPY" must be routed to the appropriate area.
Timeliness Instructions for MSU and Presort Areas
Receipt at MSU | Minimum Mail by-Timeliness |
|---|---|
TDA Notices 501, 503, 504 | N/A |
Received by 10:00 am Friday | MSU as soon as possible (but not later than 1:00 p.m. Friday prior to the notice date. |
IDRS Notices 523-524 | N/A |
Receive by 12 Noon Thursday | MSU 4:00 p.m. Friday preceding Notice date. |
Wednesday IMF/BMF | N/A |
Taxpayer information, refund, zero balance Non-Balance due Notices, receive by 12 Noon. CP 2000/CP 2501 Receive by 10 a.m. Monday preceding the Notice date. | MSU by C.O.B. Friday preceding Notice date. |
General |
|
(1)
All mail received by the MSU directly from computer branch may be worked earlier in the week but will be held until Friday at 2:00 p.m. for Presort mailing. This will allow Quality to do any final pulls which may be necessary during the week.
All mail processed by the Presort Operations shall be released to the Postal Service Not Later than 12 Noon on Saturday to ensure Monday processing by the Postal Service.
All mail requiring daily release to the postal service will be processed daily by MSU and Comps and released to the postal service Not Later than 12 Midnight the date of receipt.
Mail received late in the MSU and/or Presort area, will be expedited within their priority group to ensure Current Critical Timeliness standards are met. IRM 3.30.123 Processing Timeliness: Cycles, Criteria and Critical Dates
Exception: These timeliness instructions may be changed due to disaster declarations. In these circumstances additional guidelines will be issued by Headquarters.
Timeliness Instructions for Correspondence Production Services (CPS) Print Sites
(1) Three types of SLAs pertinent to mailing are listed:
The EOPS-ECC (Enterprise Computing Center) SLA and its addenda which define when print files are scheduled through MITS to arrive in CPS. The list is detailed in terms of application, day of cycle, source, file name and time.
The Notice Leveling SLA which outlines early mailing required for portions of certain IMF and BMF notice files to ensure that taxpayer phone calls in response will be leveled over a work week.
The (30+) various application SLAs which indicate what the business expectations are for release of the finished mail after CPS receives their files from the ECC; each may have different requirements. With the advent of daily Masterfile processing, a significant amount of correspondence is being mailed well in advance of its notice date.
